99-75 Resolution No. 99-75
RESOLUTION
AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH
THE NEW CENTURY PARTNERSHIP FOR ELGIN
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Kevin Kelly, Mayor, and Dolonna Mecum, City
Clerk, be and are hereby authorized and directed to execute a
Service Agreement on behalf of the City of Elgin with the New
Century Partnership for Elgin for the revitalization of the
center city, a copy of which is attached hereto and made a
part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: March 10, 1999
Adopted: March 10, 1999
Omnibus Vote: Yeas 6 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
SERVICE AGREEMENT
THIS AGREEMENT is made and entered into on this 3jAtclay of �, 1999,
by and between the NEW CENTURY PARTNERSHIP FOR ELGIN, an Illinois not-for-profit
organization, (hereinafter referred to as the "NCPE") and the CITY OF ELGIN, Illinois, a
municipal corporation, (hereinafter referred to as the "CITY").
WHEREAS, the City has determined it to serve a beneficial public purpose to provide
support the development and enhancement of the center city; and
WHEREAS, the NCPE is an organization formed to create, support, and sustain
revitalization efforts in downtown Elgin.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the sufficiency of which is hereby acknowledged, the parties hereto hereby agree as
follows:
1. The City shall pay to NCPE the sum of$60,000 to be made in three equal
payments. The first payment will be made following the execution of this
agreement. The second payment shall be made by June 1, 1999. The third
payment shall be made by September 1, 1999. The NCPE shall be permitted to
use remaining funds from the 1998 Purchase of Service Agreement with the City
for the purposes described herein.
2. NCPE shall address all inquiries and requests made pursuant to this agreement to
City's Business Services Director.
3. NCPE shall apply the $60,000 contribution to operating expenses such as staff
salary and benefits, consulting services, rent, meeting expenses, and expenses
associated with sponsorship of community events.
4. The New Century Partnership will assist the City and consultants hired by the City
in the collection and analysis of information related to downtown parking needs.
The NCPE shall also facilitate the gathering of input from downtown residents and
businesses.
5. The NCPE will facilitate the presentation of a proposal for redevelopment of
Elgin's downtown riverfront. The presentation of a recommended consultant for
such redevelopment projects shall take place before the City Council by August 1,
1999.
6. Representatives of NCPE shall meet not less than quarterly with representatives of
the Downtown Neighborhood Association and the Elgin Area Chamber of
Commerce. A format for these meetings shall be established by March 1, 1999
with quarterly meetings beginning thereafter.
7. Working with City staff, the NCPE will serve as a resource for the evaluation of
downtown-related redevelopment opportunities.
8. The NCPE will work during 1999 to clarify its future organizational structure,
goals and develop a plan for future fundraising. NCPE shall provide a report to
the City Council by December 31, 1999.
9. NCPE shall provide a written report detailing the disbursement of$60,000. This
report shall be provided to the City Council by January 1, 2000 and shall include
program activity.
10. Quarterly activity reports summarizing services provided shall be provided to the
City Council.
11. The City shall have the right to review all accounting records related to the use of
the $60,000, given 72 hour notice, and at a time agreed upon by both parties.
12. NCPE shall indemnify and hold City harmless from and against any and all claims
for damages, suits, causes of action or any and all other liability which may arise
out of or in connection with the performance of this agreement or other operations
as result of any negligent actions by the NCPE.
13. This agreement shall not be construed so as to create a partnership,joint venture,
employment or other agency relationship between the parties hereto.
14. This Agreement shall be in full force and in effect from the date of its execution
•
through December 31, 1999.
IN WITNESS WHEREOF, the parties hereto have executed this agreement on the date
and year written above.
•
CITY OF ELGIN,
a municipal corporation
By
Kevin Kelly
Mayor
Attest:
City Clerk
■
NEW CENTURY PARTNERSHIP FOR ELGIN,
a not-for-profit corporation
BY
a- . ato
President
rik
\�{OF E(c
City of Elgin Agenda Item No.
1
O A
"le,111iD``'
February 16, 1999
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: New Century Partnership of Elgin
Purchase of Service Agreement
PURPOSE
The purpose of this memorandum is to provide information to
the Mayor and members of the City Council to consider a
Purchase of Service Agreement with the New Century Partnership
for Elgin for 1999 .
BACKGROUND
The New Century Partnership for Elgin was formed in 1994 to
"promote the development and enhancement of the economic,
elk commercial, social, recreational, and governmental services
and amenities of the Center City and its surrounding neighbor-
hoods" . During 1998, the New Century Partnership for Elgin
underwent a number of structural changes, including a stream-
lining of board size and structure and the establishment of
the organization as an independent body outside of city
government . The reconstituted board consists of 11 members
organized into several subcommittees focusing on design,
public relations, parking, redevelopment and administration.
As part of the 1999 Budget process, the New Century Partner-
ship for Elgin (NCPE) requested and was granted $60, 000 from
the City for program support . In addition, NCPE has requested
the continued use of carryover funds (approximately $6, 000)
from the 1998 Purchase of Service Agreement . NCPE had pro-
posed that this funding be utilized to support the following
programs :
- Assist the City with the Downtown Parking Study. The New
Century Partnership, along with the Downtown Neighborhood
Association, will assist the City and Walker Engineering,
a consultant hired by the City, in the collection and
analysis of information related to downtown parking
needs . The NCPE shall also facilitate the gathering of
input from downtown residents and businesses .
- Riverfront Redevelopment Project Proposal . The NCPE will
facilitate the presentation of proposal for redevelopment
of Elgin ' s downtown riverfront .
New Century Partnership for Elgin PSA
February 16, 1999
Page 2
t - Coordinating Efforts with Other Downtown Organizations .
The NCPE will meet at least quarterly with the Downtown
Neighborhood Association and Chamber of Commerce repre-
sentatives to foster communication and coordination of
efforts .
- Assist the City with Evaluation of Redevelopment Opportu-
nities. Working with City staff, the NCPE will serve as
a resource for the evaluation of downtown-related rede-
velopment opportunities .
- Develop a Framework for Future Organizational Structure
and Fundraising. The NCPE will work during 1999 to
clarify its future organizational structure, goals and
develop a plan for future fundraising.
The attached Purchase of Service agreement has been drafted by
City staff in conjunction with NCPE executive committee
members . The proposed agreement is designed to establish the
public purpose for City support and provides a mechanism for
NCPE ' s accountability for the use of public funds .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
The proposed agreement was drafted in conjunction with NCPE
members .
ya../FINANCIAL IMPACT
Funding of $60, 000 is included in the 1999 Budget in account
number 275-0000-791 . 80-33 .
100/LEGAL IMPACT
None .
ALTERNATIVES
The City Council could approve the agreement as drafted, edit
the agreement or decline to provide support to the New Century
Partnership for Elgin.
RECOMMENDATION
It is recommended that the City Council approve the Purchase
of Service Agreement with the New Century Partnership for
Elgin.
Respectfully submitted,
(11164 0- 1ali):14"._--
Jo e . Parker
City Manager