99-306 Resolution No. 99-306
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
ST. AUBIN NURSERY, INC. FOR PHASE 2 OF THE
WALTON ISLANDS IMPROVEMENTS
WHEREAS, the City of Elgin has heretofore entered into a
contract with St . Aubin Nursery, Inc . for for Phase 2 of the
Walton Islands Improvements; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager,
be and is hereby authorized and directed to execute Change
Order No. 1, a copy of which is attached hereto and made a
part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: December 1, 1999
Adopted: December 1, 1999
Omnibus Vote : Yeas 6 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
WALTON ISLANDS IMPROVEMENTS
PHASE 2
PROJECT#98-053
CHANGE ORDER NO. 1
SCOPE: This Change Order#1 will provide additional items necessary to finalize the project.
The general contractor for this project is St. Aubin Nursery, Inc., Woodstock, Illinois.
REASON FOR CHANGE: This Change Order#1 is required for the addition or change in items
necessary to adjust payment for additional construction cost associated with Walton Island
Improvements, Phase 2.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount of the contract will be
revised as follows:
ITEM ADD
1. Walton Island beaver protection for $3,988.00
newly planted trees
NET COST OF CHANGE ORDER #1 $3,988.00
The original contract with St. Aubin Nursery, Inc. is $47, 146.63. By reason of this Change Order
#1, the contract the increased in the amount of$3,988.00. The final contracted amount, inclusive
of the Change Order#1 is Fifty one thousand, one hundred and thirty four dollars and sixty three
cents($51,134.63).
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same.
Agreed to this )9 day of Alcoa 1999.
Recommended
Parks and Recreation Department
By �_
Monica Meyers, Directkr of Parks and Recreation
Date:
Walton Islands Improvements
Phase 2
Change Order No. 1
October 1999
Page 2
Accepted
St. Aubin Nursery
Parry of the Second Part (Contractor)
By: zz4z" :,
Title: i4LZ<, 69?A6a7A .
Date:
Approved
CITY OF ELGIN
Party a First Part (Owner
By:
Joyce ker, ity Manager
Title: City Manager
Date: Z.
Waltonchod.107
N
City of Elgin Agenda Item No.
November 5, 1999
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Change Order No. 1, Final Payment and Acceptance
of Walton Island Improvements - Phase 2
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider approval of Change
Order No. 1, with St . Aubin Nursery for Walton Island trees beaver
protection installation and the authorization of final payment .
BACKGROUND
The City Council awarded the contract for Walton Island landscaping
to St. Aubin Nursery, Inc. on July 2, 1998 . The awarded
improvement included the installation of landscape material .
Additional work was authorized by staff on February 19, 1999 . A
change order was added on February 19, 1999 for the installation of
beaver protection around the trees. A copy of Change Order No. 1
is attached.
At the time of the bidding, beavers had not been a problem on the
islands for several years . However, beaver damage started to
appear in February 1999 . As a deterrent, wire mesh was installed
around the trees . Since then, beaver damage has ceased.
The contractor has completed the project in compliance with the
plans and specifications .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
The final construction contract with St Aubin Nursery, Inc. for
Phase 2 is as follows :
Original Contract $47 , 146 . 63
Change Order No. 1 $ 3 , 491 . 75
Final Contract Amount $50, 638 . 38
Payments made to date $41, 344 . 90
Final Payment $ 9, 293 . 48
Change Order No. 1/Walton Island
November 5, 1999
Page 2
The entire project can be accounted for as follows :
275-0000-791. 92-32 $744, 000
276-0000-791 . 92-32 125 , 000
Total Project Budget $869, 000
Phase 1
Illinois Hydraulic Construction $795, 904
Collins Engineering 32 , 225
$828 , 129
Phase 2
St . Aubin Nursery $ 50 , 638
Miscellaneous Expenditures $ 3 , 406
Total Expenditures $882 , 173
Total expenditures exceeded the project budget by $13, 173 . Funding
will be transferred from project number 509545, Kimball Street
Landscaping, account number 276-0000-791. 92-32, to close out the
Walton Island project, Phase 2 . Phase 1 was previously approved
and closed out in August of 1999 .
14VLEGAL IMPACT
None.
ALTERNATIVES
None.
RECOMMENDATION
It is recommended that the City Council approve Change Order No. 1
to St . Aubin Nursery, Inc. in the amount of $9, 293 .48 for Phase 2,
final billing and acceptance of the project .
Resp tfully submitt ,
J e A Parker
City Manager