99-305 Resolution No. 99-305
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT
WITH MARTAM CONSTRUCTION, INC. FOR THE
1998 B SEWER REHABILITATION PROJECT
WHEREAS, the City of Elgin has heretofore entered into a
contract with Martam Construction, Inc . for the 1998 B Sewer
Rehabilitation Project; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager,
be and is hereby authorized and directed to execute Change
Order No. 1, a copy of which is attached hereto and made a
part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: December 1, 1999
Adopted: December 1, 1999
Omnibus Vote : Yeas 6 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
ELGLN, ILLINOIS
PROJECT 1998 B Sewer Rehabilitation
CHANGE ORDER NO. 1
SCOPE:
This Change Order No. 1 will provide for additional work completed under time and
material to construct the proposed work based on field conditions. Plans of existing
conditions were not available at the time of contract preparation. The General Contractor
for this project is Martam Construction, Inc. of Elgin, Illinois.
REASON FOR CHANGE:
Extra Item No. 1 Cooper and Bellevue-The location of the proposed manhole and new
sanitary sewer had to be relocated further west on the existing line to accommodate slope
in the pipe.
Extra Item No, 2 Larkin and Highland- Two sanitary sewer lines merged at this location
without the benefit of a manhole. The location of the merge was not accurate and the
proposed manhole had to be relocated. This cost reflects additional excavation costs.
Extra Item No.3 Larkin and Highland - A second manhole at this intersection was changed
to accommodate differences between the plan and actual field conditions.
Extra Item No. 4 Manhole Restocking- Charge for returning the proposed manhole
fabricated for the manhole discussed in item No. 3.
Extra Item No. 5 Highland and Monroe-Replaced an existing manhole frame at this
intersection that was not included in the contract.
This Change Order No. 1 will also account for the additional quantities currently within
the contract which additional quantities are due to circumstances not reasonably
foreseeable at the time the contracts were signed.
SUMMARY OR CHANGES IN CONTRACT AMOUNT:
The amount of the contract will be revised as follows:
Item Quantity Add
20 Sodding and Supplemental Watering 570 square yards $5,700
21 Topsoil 4" minimum 570 square yards $1,710
Ext#1 Cooper and Bellevue Lump sum $1,307.20
Ext#2 Larkin and Highland Lump sum $1,061.24
Ext#3 Larkin and Highland Lump sum S 491.92
Ext#4 Manhole Restocking Lump sum $ 500.00
Ext #5 Highland and Monroe Lump sum 5 350.00
t IU'J-04 99 12:50 FROM:ELl II I EI IG. GI'). 1.7-931-5?r5 TO:247E08e-04 FHGE:la
ELGIN, ILLINOIS
PROJECT 1998 B Sewer Rehabilitation
CHANGE ORDER NO. L
Page 2
The total amount of the extra items are $3,710.36 and increases to contract quantities are
$4,446.00 for a total increase to the contract amount of$8,1$6.36. This change order increases the
contract amount from $61,580.00 to $69,736.36 7Q.
OTHER CONTRACT PROVISIONS:
All other contract provisions shall remain the same.
Agreed to this 4. day of ��,,.- , 1999
Recommended:
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Accepted:
Party of the Second Part (Contractor)
BY: 6 A/4 .,.--4.-i• L,14-2-A,
TITLE: /1' V trCr Ai/WA Gi 1€
DATE: //--• qS
Approve:
Party of First Part, CITY O LG1N (Owner) FcIaw
BY:
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TITLE: C / d0,-,--car-x-,
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U'i 2 2 1999
DATE: /4/6Z?,
CITY OF ELGIN
ENGINEERING DEPT.
G�y OF Etc,
C4ti
),JrCity of Elgin Agenda Item No.
°I'III UAAA�
November 5, 1999
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Change Order No. 1, Final Payment and Acceptance
of the 1998 (B) Sewer System Rehabilitation Contract
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider approval of Change
Order No. 1, acceptance and the authorization of final payment for
the 1998 (B) Sewer System Rehabilitation project .
BACKGROUND
(ow The City awarded a contract to Martam Construction on November 4,
1998 for repairs to various sewer lines. This contract completed
repairs on both separate sanitary sewers and storm sewers in
various locations throughout Elgin. No combined sewers were
repaired under this contract . The contractor has successfully
completed all aspects of the contract and is now requesting final
payment .
A copy of Change Order No. 1 is attached. Due to the lack of plans
on our older sewer system, exact locations and conditions were not
available for contract development . Once existing conditions were
exposed, changes in proposed improvements had to be made .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
FINANCIAL IMPACT
) The final construction contract with Martam Construction is as
0 follows:
Original Contract • $ 61, 580 . 00
Change Order No. 1 • 8 , 156 . 36
Final Contract Amount : 69, 736 . 36
Payments made to date : 54 , 455 . 72
Final payment • $ 15, 280 . 64
tow C.O. #1-Final Payment- ' 98 (B) Sewer Rehab.
November 5, 1999
Page 2
The funding for the original contract is as follows :
BUDGET FINAL CONTRACT DIFFERENCE
FUNDING SOURCE AMOUNT AMOUNT (UNDER) OVER
1997 Bond Sale $35, 390 $50, 176 . 36 $14, 786 . 36
Account No .
397-4200-795 . 93-41
Project No . 429007
Neighborhood $26, 190 $19, 560 . 00 ($6, 630)
Storm Sewer
Reconstruction
Account No .
276-0000-791 . 93-80
Project No. 339552
Funds are available from the sewer portion of the 1996 bond sale,
account number 396-4200-795 . 93-41, to cover the $14, 786 . 36 increase
in sanitary sewer repairs.
P LEGAL IMPACT
None .
ALTERNATIVES
None.
RECOMMENDATION
It is recommended that City Council authorize execution of Change
Order No. 1, authorize final payment to Martam Construction, Inc.
and accept the 1998 (B) Sewer Rehabilitation Project .
R ctfully submitt
C� .
Jo e A.1 Parker 7-41.— —
City Manager
JE:do
Attachment
489 SEPTEMBER 22, 1999 VOLUME LXIV
the abolition of war, and the ultimate establishment of a
unified world.
BID 99-091A AWARDED FOR RENOVATION OF HEMMENS SIGNS/MARQUEES
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to award the sign renovation contract to All Signs &
Graphics in the amount of $9, 605 . Yeas : Councilmembers
Figueroa, Munson, Walters, Wasilowski, Yearman and Mayor
Schock. Nays : None .
BID 99-081 AWARDED FOR PREPLACEMENT PHYSICALS
Councilwoman Yearman made a motion, seconded by Councilman
Wasilowski, to award a contract for preplacement physical exams
for laborers and management, and voluntary police physical exams
to Sherman Health Care Systems and to award a contract to
Provena St . Joseph Hospital for preplacement physical exams for
office workers . Yeas : Councilmembers Figueroa, Munson,
Walters, Wasilowski , Yearman and Mayor Schock. Nays : None .
BID 99-096 AWARDED FOR WATER METER READING SERVICES
Councilman Wasilowski made a motion, seconded by Councilman
Figueroa, to award a one-year contract to Water Services, Inc .
Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
BID 99-094 AWARDED FOR WATER TREATMENT CHEMICALS
Councilman Wasilowski made a motion, seconded by Councilwoman
Yearman, to award two-year contracts to:
General Alum & Chemical $171, 171 . 00
Alexander Chemical 121, 975 . 00
Kaiser Aluminum & Chemical 24, 175 . 20
Norit Americas 628, 600 . 00
Western Lime 545, 025 . 00
JLM Marketing 148 , 758 . 00
Yeas : Councilmembers Figueroa, Munson, Walters, Wasilowski,
Yearman and Mayor Schock. Nays : None .
BID 99-102 AWARDED FOR 1999 SEWER REHABILITATION II
Councilman Walters made a motion, seconded by Councilman
Figueroa, to award a contract to Glenbrook Excavating & Concrete
in the amount of $189, 910 . Yeas : Councilmembers Figueroa,