99-304 Resolution No. 99-304
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
WHEELABRATOR WATER TECH. INC. /BIO-GRO FOR THE REMOVAL AND LAND
APPLICATION OF LIME RESIDUE AT THE SOUTH MCLEAN FACILITIES
WHEREAS, the City of Elgin has heretofore entered into a
contract with Wheelabrator Water Tech. Inc . /Bio-Gro for the
removal and land application of lime residue at the South
McLean facilities; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code
Section 5 . 02 . 0203 (6) the City Council hereby finds that an
exception to the requirements of the procurement ordinance is
necessary and in the best interests of the city; and
BE IT FURTHER RESOLVED that Joyce A. Parker, City
Manager, be and is hereby authorized and directed to execute
Change Order No. 1, a copy of which is attached hereto and
made a part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: December 1, 1999
Adopted: December 1, 1999
Omnibus Vote : Yeas 6 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
CITY OF ELGIN, ILLINOIS
REMOVAL AND LAND APPLICATION OF LIME RESIDUE
South McLean Facilities
CHANGE ORDER NO. 1
SCOPE
This Change Order No. 1 adjusts the Contract Price to account for additions and modifications as
indicated below:
BASIS FOR CHANGE:
due to good weather conditions both in the spring and fall, Wheelabrator Water Tech. Inc/Bio-
Gro has been able to meet their contractual amount of land application of 20,000 dry tons. Since
the farm community has accepted this material, the possibility of spreading more material is very
good. As one cannot predict weather conditions in future years, it behooves us to take advantage
of the good weather and remove much material this year as possible. It is anticipated that up to
an additional 4,000 dry tons, at a cost of$49.33 per dry ton, can be removed this fall.
• The above changes were not anticipated, for the reasons listed, at the time the
contract with Wheelabrator Water Tech. Inc/Bio-Gro was authorized.
• It is in the best interest of the City to approve the above changes.
• These changes are germane to the intent and scope of the original contract.
CHANGES IN CONTRACT AMOUNT
Adjustments to the Contract Price resulting from the aforementioned item shall be the following
negotiated prices covering all compensation due for the work.
Item Asid
CO-1 Removal and land application of an amount
not to exceed an additional 4,000 dry tons
of lime residue @ $49.33 $197,320
Total Net Contract Adjustment
Change Order No. 1, Add $197,320
The net change to the Contract is summarized as follows:
Original Contract Price $986,600
Change Order No. 1, Add $197,320
New Contract Price $1,183,920
CO1-1
ACCEPTANCE:
The changes and conditions set forth in this Change Order No. 1 are hereby accepted. All other
provisions of the Contract remain unchanged.
WHEELABRATOR WATER TECH INC
BIO GRO DIVISION. CITY OF ELGIN. ILLINOIS
(Contractor) (Owner)
By: A,LAAnL_____ By: L
Date: t k �a ( Cc,() Date: /: /6fi
CO1-2
•
CITY OF ELGIN, ILLINOIS
REMOVAL AND LAND APPLICATION OF LIME RESIDUE
South McLean Facilities
CHANGE ORDER NO. 1
SCOPE
This Change Order No. 1 adjusts the Contract Price to account for additions and modifications as
indicated below:
BASIS FOR CHANGE:
due to good weather conditions both in the spring and fall,Wheelabrator Water Tech. Inc/Bio-
Gro has been able to meet their contractual amount of land application of 20,000 dry tons. Since
the farm community has accepted this material, the possibility of spreading more material is very
good. As one cannot predict weather conditions in future years, it behooves us to take advantage
of the good weather and remove much material this year as possible. It is anticipated that up to
an additional 4,000 dry tons, at a cost of$49.33 per dry ton, can be removed this fall.
• The above changes were not anticipated, for the reasons listed, at the time the
contract with Wheelabrator Water Tech. Inc/Bio-Gro was authorized.
• It is in the best interest of the City to approve the above changes.
• These changes are germane to the intent and scope of the original contract.
CHANGES IN CONTRACT AMOUNT
Adjustments to the Contract Price resulting from the aforementioned item shall be the following
negotiated prices covering all compensation due for the work.
Il0.111 Add
CO-1 Removal and land application of an amount
not to exceed an additional 4,000 dry tons
of lime residue @ $49.33 $197,320
Total Net Contract Adjustment
Change Order No. 1, Add $197,320
The net change to the Contract is summarized as follows:
Original Contract Price $986,600
Change Order No. 1, Add $197,320
New Contract Price $1,183,920
CO1-1
ACCEPTANCE:
The changes and conditions set forth in this Change Order No. 1 are hereby accepted. All other
provisions of the Contract remain unchanged.
WHEELABRATOR WATER TECH INC
BIO GRO DIVISION, CITY OF ELGIN. ILLINOIS
(Contractor) (Owner)
By: By iii
•
Date: \ Date:
CO1-2
o
P
C \'ti
° I. S 12 City of Elgin Agenda Item No.
eut,,o
November 4 , 1999
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Change Order No. 1 to an Agreement
with Bio-Gro Corporation
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider Change Order No.
1 to Bio-Gro Corporation for the application of additional lime
softening residue.
BACKGROUND
fow On February 12 , 1997, the City Council awarded a contract to Bio-
Gro for the land application of the lime softening residue
generated by the Riverside Water Treatment Plant . Due to good
weather conditions both in the spring and fall, Bio-Gro has been
able to meet their contractual amount of land application of
20, 000 dry tons . They have approached us with the possibility of
spreading more material as the farm community has accepted this
material . As one cannot predict weather conditions in future
years, it behooves us to take advantage of the good weather and
remove as much material this year as possible .
It is anticipated that an additional 4, 000 dry tons, at a cost of
$49 . 33 per dry ton, can yet be removed this fall .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
OpLFINANCIAL IMPACT
There are sufficient monies in the Water Department ' s cash reserve
account to provide the requested funds . At a price of $49 . 33 per
dry ton, spreading of an additional 4, 000 dry tons would cost
$197, 320 . Monies would be transferred to account number 401-4002-
771 .45-99 to provide for this additional effort .
r
'11w
fe- Change Order #1 to Bio-Gro
November 4 , 1999
Page 2
Al( LEGAL IMPACT
1 This amendment would require an exception to the requirements of
the procurement ordinance on the basis that this amendment is in
the best interests of the City.
ALTERNATIVES
None .
RECOMMENDATION
It is recommended that the City Council approve granting Change
Order No. 1 to Bio-Gro Inc. for an additional $197 , 320 .
- •ectfully submitt ,
ror
•Y cel Parker
City Manager
LED:mg
tow