99-293 Resolution No . 99-293
RESOLUTION
ESTABLISHING FEES FOR THE USE OF THE HEMMENS CULTURAL CENTER
WHEREAS, the Department of the City Manager of the City
of Elgin has recommended that the fees and charges heretofore
established for the use of the Hemmens Cultural Center be
revised; and
WHEREAS, the City Council of the City of Elgin concurs in
the recommendations of the Department of the City Manager for
the years 2001, 2002 and 2003 .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS :
Section 1 . That from and after January 1, 2001 fees and
charges for the use of the Hemmens Cultural Center shall be in
accordance with the following schedule :
I. Event Time 2001 2002 2003
Stage
Monday-Thursday per hour, three hour minimum $217 $228 $239
Friday-Sunday per hour, three hour minimum $249 $261 $273
(includes lobby, dressing & rehearsal rooms)
Second Performance, same day
Monday-Thursday $ 81 $ 85 $ 89
Friday-Sunday $103 $108 $113
Exhibition Hall
Monday-Thursday, per hour, six hour minimum $108 $113 $119
Friday-Sunday, per hour, six hour minimum $138 $145 $152
One half of Exhibit Hall: 50% full rate
Lobby
Monday-Thursday per hour, six hour minimum $203 $213 $224
Friday-Sunday per hour, six hour minimum $230 $242 $254
Entire Building
Monday-Thursday, per hour, six hour minimum $251 $264 $277
Friday-Sunday, per hour, six hour minimum $296 $311 $327
II. Rehearsal & Move-In/Out Times (3 hour minimum, unless
consecutive to public event)
2001 2002 2003
Stage Per Hour -
Monday-Thursday $ 45 $ 47 $ 49
Friday-Sunday $ 57 $ 60 $ 63
Friday-Sunday other than day of event $ 86 $ 90 $ 95
Exhibition Hall Per Hour
Monday-Thursday $ 36 $ 38 $ 40
Friday-Sunday $ 45 $ 47 $ 49
Friday-Sunday other than day of event $ 67 $ 7-0 $ 74
Entire Building Per Hour
Monday-Thursday $ 60 $ 63 $ 66
Friday-Sunday $ 75 $ 79 $ 83
Friday-Sunday other than day of event $111 $117 $123
III. Other Spaces
Rehearsal Room, Art Gallery, Green Room, (Non-Performance Use) Per Hour
Monday-Thursday $ 45 $ 47 $ 49
Friday-Sunday $ 57 $ 60 $ 63
Kitchen
(per day, change from equipment to
space rental) $ 41 $ 43 $ 45
(included with Exhibit Hall and Entire
Building rentals)
Equipment Storage per day $ 95 $100 $105
(for days not within contract period)
Equipment used for and personnel working the event shall be additional.
Individuals and organizations with not-for-profit status will receive a
35% discount off the base building rental rate upon receipt of
appropriate documentation.
Elgin resident individuals and organizations will receive a 25%
discount off the base building rental rate.
Building rental rates on observed city and federal holidays are charged
at one and a half times the base rate.
Contracts will not be written with more than two consecutive days of
non-use.
IV. 2001 - 2003 Equipment Rates 2001 2002 2003
1. Acoustical Reflectors (floor per unit) $ 8 .50 $ 8.95 $ 9.40
2. Acoustical Reflectors (hanging, per set) $ 12 .15 $ 12.75 $ 13 .40
3 . Chairs, metal folding $ 0 .70 $ 0.75 $ 0.80
4. Chairs, padded $ 1.25 $ 1.30 $ 1.35
5. Tables, rectangle $ 4.00 $ 4.20 $ 4 .40
6. Tables, round $ 4 .40 $ 4 .60 $ 4 .80
7. ROSCO Dance Floor $ 91.00 $ 95.55 $100.35
8. Electric Truck, per hour/per day $ 30.35 $ 31.90 $ 33 .50
9. Mics & Dl's (1 included with rental) $ 18.25 $ 19.15 $ 20 .10
10. Wireless Mic Surcharge, per day $ 4.25 $ 4.50 $ 4.70
11. Mirrorball, Blacklights $ 42.50 $ 44.60 $ 46.85
12 . Fog Machines, Strobe Lights $ 48.50 $ 50.95 $ 53 .50
13. Movie Screen $ 18.25 $ 19.15 $ 20.10
14. Manhasset Music Stands $ 0.65 $ 0.70 $ 0.75
15. Music Stand Lights $ 1.20 $ 1.30 $ 1.35
16. Stage Lectern $ 12.15 $ 12.75 $ 13 .40
17. Backstage Podium $ 0.00 $ 0.00 $ 0.00
18. Orchestra Pit $ 63.40 $ 66.60 $ 69.90
19. Piano, Steinway $114.60 $120 .35 $126.35
20. Piano, Upright $ 65 .45 $ 68.75 $ 72.20
21. Piano, Tuning $109.15 $114 .60 $120.35
22. Portable Sound System $ 48.50 $ 50 .95 $ 53.50
23 . Projector, 16mm sound, LCD video $ 42 .50 $ 44 .60 $ 46.85
24. Slide Projector $ 24.25 $ 25.50 $ 26.75
25. Band Risers $ 5.80 $ 6.10 $ 6.40
26. Choral Risers $ 3 .40 $ 3.55 $ 3.75
27. Followspots $ 72 .80 $ 76.40 $ 80.25
28. Table Skirts $ 3 .70 $ 3 .90 $ 4.10
29. Tape Recorders (analog, digital or
reel to reel, CD player) $ 32 .75 $ 34.40 $ 36.15
30. Pipe and Drape (i.e. , for quick change
booths, per foot) $ 1.15 $ 1.20 $ 1.25
31. Hanging Flag, Scrim or Drops $ 91.00 $ 95.55 $100 .35
32. 100 Cup Coffee Urns (one N/C) $ 3 .65 $ 3 .85 $ 4.05
33 . Pyrotechnical Effects per Effect
(at discretion of Tech Supervisor) $ 4.90 $ 5.15 $ 5.40
Note: The above equipment rates do not include the cost of the
operation. Except where otherwise indicated, the rates are on a
per contract basis.
Under normal use, clean up service is included in the base
rental. However, at the discretion of the building manage,
sponsoring organizations will be assessed for clean up service
when the building is left unusually messy or dirty.
V. Labor Rates (per person per hour) 2001 2002 2003
Technicians $ 21.15 $ 22 .20 $ 23 .30
Senior Technicians $ 31.60 $ 33 .20 $ 34.85
Stage Manager $ 31.60 $ 33 .20 $ 34.85
Ushers $ 10 .55 $ 11.10 $ 11.65
Box Office Ticketing Agents $ 16.25 $ 17.05 $ 17.90
Security Rates established by
Police Department
Labor rates for Hemmens personnel on observed city and federal holidays
are charged at one and a half times the regular rate. The Hemmens
reserves the right to determine minimum crew call for event. The
Hemmens requires regularly scheduled breaks for crew calls exceeding 5
hours.
VI. Ticketing Services 2001 2002 2003
Event Set-Up $143 .33 $150.50 $158.05
Labor Surcharge Per Ticket Sold $ 0.35 $ 0.37 $ 0.39
Credit card service fees charged to lessee events will be deducted from
lessee gross sales.
s/ Ed Schock
Ed Schock, Mayor
Presented: December 1, 1999
Adopted: December 1, 1999
Vote : Yeas 6 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk