99-274 'esolution No. 99-274
RESOLUTION
AUTHORIZING EXECUTION OF AMENDMEN NO. 1 TO AN
ENGINEERING SERVICES AGREEMENT WITH WALKEi' PARKING CONSULTANTS
FOR INSPECTION SERVICES FOR THE RIVERSIDE DECK
BE IT RESOLVED BY THE CITY COUNCIL IF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City anager, and Dolonna
Mecum, City Clerk, be and are hereby au.horized and directed
to execute Amendment Number 1 to an Engineering Services
Agreement on behalf of the City of Elgi with Walker Parking
Consultants for repairs to the Riverside neck, a copy of which
is attached hereto and made a part hereof i.y reference .
s Ed Sci ock
Ed Schock, Mayor
Presented: October 27, 1999
Adopted: October 27, 1999
Omnibus Vote : Yeas 7 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
CITY OF ELGIN, ILLNOI.
REPAIRS TO RIVERSIDE D:CK
ENGINEERING SERVICES AGREEMENT • ENDMENT NO. 1
This Amendment No. 1 entered into this IS- day of Nov = - , 1999, by and between
the City of Elgin, an Illinois Municipal Corporation (hereinaft-r referred to as "CITY") and
Walker Parking Consultants, an Illinois Corporation (hereina ler referred to as "ENGINEER"),
shall modify that Agreement dated September 14, 1998, (here-1 after referred to as "Agreement"),
whereby the ENGINEER was engaged by CITY to perform c:rtain professional services in
connection with the preparation of plans, specifications, estimates of cost and construction
related engineering services for the Emergency Repairs to Riv-rside Deck (hereinafter referred to
as "PROJECT").
Whereas the payment to the ENGINEER for construction eng'neering relative to the project was
not included in the Agreement, and,
Whereas the CITY desires to include the payments to the ENI NEER under paragraph IV of the
Agreement in connection with the aforementioned constructio engineering pertaining to the
PROJECT.
In response to these additional services, certain revisions mus u be made to the Agreement. The
terms and conditions of the agreement are modified as specific ally set out below. All other parts
of the Agreement remain unchanged.
Section IV of the AGREEMENT is hereby amended to create subparagraph E to read as follows:
E. For services provided in connection with items described i paragraph I.B.4 of this
AGREEMENT, the ENGINEER shall be reimbursed in accord ance with the itemized work effort
attached to and incorporated into this FIRST AMENDMENT 0 THE AGREEMENT as
"Exhibit A", with a total fee not-to-exceed $5,200 regardless •f actual cost incurred by the
ENGINEER unless substantial modifications to the scope of v-ork are authorized by the City
through a change order or written amendment to this AGREE I ENT. The City shall make
periodic payments to the ENGINEER based upon actual prog ess within thirty(30) days after
receipt and approval of invoice by the CITY.
All other provisions of the AGREEMENT shall remain in full force and effect.
IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and executed
this Agreement in triplicate as though each copy hereof was i original and that there are no other
oral agreements that have not been reduced to writing in this s atement.
-2-
For the CITY:
ATTEST: THE CITY OF ELGIN, ILLINOIS
By: �CEa� By:
CityClerk jvCit Manager
(SEAL) (SEAL)
For the ENGINEER:
Dated this I day of NOV BE52 , A.D., 1999.
ATTEST: WALKER PARKING CONSULTANTS, INC.
By: By:
,INC4 PA L
WALKER Walker Parking Consultants
PARKING CONSULTANTS 505 Caves Road
Eig,n, Il 60123
Voice 347 697.2640
fax 347.697 7439
WWW waikerperking corn
September 2, 1999
Mr.Joe Evers
City Engineer
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
Re: Riverside Drive Deck Repairs
Additional Services
Dear Mr. Evers:
At your request, Walker Parking Consultants is pleased to •ubmit this proposal for
additional continuing professional engineering services to assist the City of Elgin in the
Construction Administration for the repairs to the above re'erenced project.
PREVIOUS WORK
Walker has prepared revised plans and specifications in accordance with your letter
dated Mcy 10, 1999 that increased the scope of the entir. project.
„ OBJECTWE AND SCOPE
The objective of our work will be to assist the City of Elgin n the Construction
Administration for the repairs as shown on revised cons`u•tion documents.
The following is our scope of work:
SCOPE OF WORK
Our Scope of Work will follow our original scope outlined in our proposal dated June 19,
1998.
Mr. Joe Evers
WALKER September 2, 1999
PARKING CONSULTANTS Page 2
CONSTRUCTION ADMINISTRATION
1. Meet with the City of Elgin staff or representative on a b weekly basis.
2. Prepare change orders and assist the City in negotiation of a reasonable price for
changes in the project scope of services to be performe• by the contractor. Also,
prepare any clarification drawings and details consider.d necessary to implement the
repairs.
3. Review shop drawings and material submittals for confo mance with the construction
documents.
4. Review pay requests submitted by the contractor for wor completed to date of pay
• request.
5. Provide an experienced part-time project representative "n-site observation of repair
work while work is in progress.
6. Furnish progress reports to the City, indicating the status of work completed.
7. Furnish a final punch list upon completion of the specifies work.
8. Assemble all warranties for the work and materials insta led.
PROFESSIONAL FEES
Construction Administration — We propose to perform the additional construction
'administration on an hourly rate basis based on the attache. rate schedule, plus
reimbursable expenses, as follows:
Estimated Professional Engineering Fees $5,000.00
Estimated Expenses $200.00
This amount will be added to the original contract amount o $10,300.00.
Reimbursable expenses shall mean the actual cost of the foll.wing: transportation and
subsistence of principals and employees when traveling in csnnection with the work; toll
telephone calls and facsimiles; postage and courier fees; re.,roduction of reports,
drawings, specifications, and similar project-related items; tasting and consultant services
performed by others.
• • c Mr. Joe Evers
WALKER September 2, 1999
PARKING CONSULTANTS Page 3
AUTHORIZATION
Trusting the foregoing meets with your approval, please sig and return one copy of this
proposal to signify your acceptance and as notice to proce-d.
We appreciate this opportunity to present our services to y•u and hope we may hear
favorably from you.
Respectfully submitted,
GaryCoch, P.E.
Manving Principal
aurence C. Susmarski
Project Manager
•
SB:LCS
cc: Tom Hannula, Walker
Rich Lansu, Walker
Attachments: Walker Document A99.1
Rate Sheet
-CITY OF ELGIN
Accepted by: .
CA.-4 _ —'
Date: /1/ j/ �/ l
J:\PROPOSAL\RIVERSIDE DRIVE REPAIRS-SEPTEMBER 2.doc
WALKER
PARKING CONSULTANTS
STANDARD BILLING RATE
Project Management
Senior Project Manager 140.00
Project Manager 125.00
Principals
Senior Principal 200.00
Principal 160.00
Parking Specialists
Senior Parking Specialist 140.00
Parking Specialist 110.00
Design -
Senior Engineer / Senior Architect 120.00
Engineer / Architect 95.00
Designer 85.00
Technical
Senior Technician / Senior Analyst 80.00
Technician / Analyst • 65.00
Suoaort
Senior Secretary / Business Manager 55.00
Secretary / Clerical 40.00
Rates Subject to Increase,tanu.ry 2000
X01-99
(AL
,c OF Et '
`' City of Elgin Agenda Item No.
iN°4'11F0‘0'-
October 4 , 1999
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Inspection Services for the Riverside Deck
PURPOSE
The purpose of this memorandum is to provide the Mayor and Members
of the City Council with information to consider authorizing an
amendment to the Walker agreement for construction engineering
services .
BACKGROUND
The City entered into an agreement with Walker Parking Consultants
in September, 1998 to prepare specifications and plans for the
repair of Riverside Deck. The agreement included construction
engineering services but the fee was based on a much smaller scope
of work. The scope of work was increased to include the much needed
repair of the ramp from Chicago Street to Riverside Deck and
replace nearly three times the amount of plank replacement .
The demolition of the old planking has been completed and to date
the engineering fees have been taken from the original agreement .
A copy of the amendment is attached as Exhibit A.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
FINANCIAL IMPACT
The cost of the remaining inspection is $5, 200 . 00 bringing the
total engineering agreement to a not to exceed amount of $15, 500 .
A Funding is available for this service from Account Number
010-3311-752 . 30-03 , Project Number 339555 .
0144/LEGAL IMPACT
None.
Inspection Services/Riverside Deck
October 4 , 1999
Page 2
ALTERNATIVES
None .
RECOMMENDATION
It is recommended that City Council autho ize the execution of the
Walker amendment for inspection of the p ank installation in the
amount of $5, 200 .
R. ectfull, submi d,
Joyce A. Pa ker
City Manage
JE:do
Attachments
•
EXHIBIT A
WALKER PARKING CONSULT S
SEPTEMBER 2, 1999
ENGINEERING INSPECTI•
AMENDMENT
r