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99-254 Resolution No. 99-254 RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH KANE COUNTY (Randall Road at Holmes Road) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Ed Schock, Mayor, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute an intergovernmental agreement on behalf of the City of Elgin with Kane County for access and improvements to Randall Road at Holmes Road, a copy of which is attached hereto and made a part hereof by reference . BE IT FUTHER RESOLVED that Resolution No. 99-231 adopted August 25 , 1999 authorizing an earlier version of this intergovernmental agreement be and is hereby repealed. s/ Ed Schock Ed Schock, Mayor Presented: September 22 , 1999 Adopted: September 22 , 1999 Omnibus Vote: Yeas 6 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF ELGIN AND THE COUNTY OF KANE REGARDING ACCESS AND IMPROVEMENTS TO RANDALL ROAD AT HOLMES ROAD This Agreement entered into this /� day of h r , 1999, by and between the COUNTY OF KANE (hereinafter referred to as the "County" ) , a body corporate and politic of the State of Illinois, and the CITY OF ELGIN (hereinafter the "City" ) , a municipal corporation of the State of Illinois . WITNESSETH WHEREAS, the Illinois Constitution of 1970 Article VII, Section 10 and 5 ILCS 220/1 et seq. authorizes the County and the City to cooperate in the performance of their respective duties and responsibilities by contracts and other agreements; and, WHEREAS, it is deemed necessary and appropriate to allow access to Randall Road at Holmes Road and to thereafter provide for certain intersections improvements (hereinafter the "Improvements" ) ; and, WHEREAS, it is deemed necessary in order to facilitate and assure the proper flow of traffic and to ensure safety to the motoring public to improve Randall Road at Holmes Road; and, WHEREAS, the City and the County are desirous of making said improvement in that the same will be of immediate benefit to their residents and permanent in nature . NOW, THEREFORE, in consideration of the mutual covenants contained herein, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows : 1 . The County hereby agrees to allow a full intersection access to Randall Road at Holmes Road and upon proper application therefor, to issue all necessary permits and other approvals authorizing the full intersection access to Randall Road at Holmes Road subject to all relevant County access and permitting reg1irements . 1 2 . At such time as the County determines that the channelizing, signalizing, interconnection, and lighting of the Randall Road and Holmes Road intersection is required to assure the proper flow of traffic and insure safety to the motoring public the City agrees to let or cause to be let the contract for such improvements and to have said improvements constructed under the City and County supervision in accordance with plans approved by the County. All plans for the design and construction of such improvements shall be subject to the review and approval of the County. Such plans and improvements shall include provisions for the signal timing and interconnects with the intersection of Big Timber and Randall Road and the intersection of Fox Lane and Randall Road. The City shall cause to be paid or pay the cost of any channelizing, signalizing, lighting and related improvements at Randall Road and Holmes Road. 3 . The County shall own, operate and pay the cost to maintain any traffic signals at Randall Road and Holmes Road and related signal interconnect improvements . 4 . The City shall pay the cost to energize any traffic signals at Randall Road and Holmes Road. 5 . The City agrees to cause to be paid or pay for the installation of the Randall Road intersection approach lighting when traffic signals are warranted at Randall Road and Holmes Road. 6 . The County shall own and operate the Randall Road intersection and approach lighting at Randall Road and Holmes Road. 7 . The City shall pay the cost to maintain the Randall Road intersection and approach lighting at Randall Road and Holmes Road. Maintenance shall include, but is not limited to, the lamps, brackets, poles, cable and special equipment upon installation of the permanent signalization and approach lighting. The City shall reimburse the County within forty- five (45) days of the receipt of an invoice for all costs incurred by the County in relation to the maintenance of the lighting. 2 • 8 . The City shall pay the energy costs for the Randall Road intersection and approach lighting at Randall Road and Holmes Road. 9 . To the extent that they may lawfully do so, the City and the County shall cause to be conveyed to the County additional right-of-way within the municipal limits along Randall Road between Big Timber and Fox Lane so as to make the Randall Road right-of-way width generally one hundred and fifty (150) feet . The City and County shall acquire such right-of- way to the extent to which they may lawfully do so and at no expense to the City and County. The County shall specify the amount and location of property. 10 . To the extent that they may lawfully do so, the City and County shall cause to be conveyed to the County, additional triangular right-of-way areas (generally 25 feet x 25 feet) at each intersection to Randall Road between Big Timber Road and Fox Lane within the City' s municipal limits for intersection radius and signal equipment areas . The City and County shall acquire such right-of-way to the extent to which it may lawfully do so and at no expense to the City and the County. The amount and location of property shall be as specified by the County. 11 . The City agrees to locate any municipal utilities relating to the improvements along Randall Road in consultation with the County to avoid potential roadway/utility conflicts in future widening projects . 12 . The City agrees to provide or cause to be provided any additional stormwater detention required by the subject improvements and, to the extent they may lawfully do so, shall require at no expense to the City or County the property owner (s) /developer (s) of adjacent properties to Randall Road between Fox Lane and Big Timber Road to provide for stormwater detention for auxiliary lane and capacity improvements to Randall Road projected in Kane County' s 2020 Transportation Plan. 13 . All of the proposed improvements to Randall Road and Holmes Road intersection shall be subject to the review and approval of the County. 3 14 . This agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective successors and assigns . 15 . No oral modification, amendment or change shall be allowed to this agreement . Any modification, amendment or change hereto shall be in writing and signed by the County and the City. COUNTY OF KANE ATTEST: By: � . �� �,s..• Chaff an, Count :.ard County Clerk County, Illinois Kane County, Illinois CITY OF ELGIN ATTEST: By: 1 4�� c9� /l'�-E-CELL• Ed Schock, Mayor CITY Clerk Elgin, Illinois Elgin, Illinois 4 STATE OF ILLINOIS COUNTY OF KANE RESOLUTION NO 99-2g5 APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF KANE AND THE CITY OF ELGIN FOR ACCESS AND IMPROVEMENTS TO RANDALL ROAD AT HOLMES ROAD WHEREAS, the Illinois Constitution of 1970, Article VII, Section 10 and 5 ILCS 220/1 et seq. authorizes the County and the City of Elgin to cooperate in the performance of their respective duties and responsibilities by contract and other agreements; and, WHEREAS, it is deemed necessary and appropriate to allow access to Randall Road at Holmes Road and to thereafter provide for certain intersection improvements; and, WHEREAS, it will be necessary to enter into a joint agreement embodying such provisions between the City of Elgin and the County of Kane; and, WHEREAS,an intergovernmental agreement with the City of Elgin to designate access and improvements to Randall Road at Holmes Road is deemed by the County and the City of Elgin to be of immediate benefit to the residents of the County of Kane in that it shall facilitate the safe and efficient movement of traffic and shall provide for the safety of the motoring public. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof is hereby authorized to execute the intergovernmental agreement (a copy of which is on file with the County Clerk's Office) with the City of Elgin to designate access and improvements to Randall Road at Holmes Road. Passed by the Kane County Board on ,i97 Clerk, County Board Ch rman, County Kane County, Illinois Kane County, Illinois Vote: Yes 34 • No O STATE OF ILLINOIS COUNTY OF KANE DATE OCT 1 3 1999 10rndhlm.4lh I, Lorraine P. Sava, Kane County Clerk and Keeper of the Records in Kane County, Illinois do hereby certify that the attached is a true and correct copy of the original record on file. In witness thereof, I have hereunto set my hand and affixed the Seal of the County of Kane at my office in Geneva, Illinois. •r s �•Y. rs-^ LL 4x3? J ine.P. Sava, K ne ty Clerk .4 OF Et r I City of Elgin Agenda Item No. 1,7 uu August 13 , 1999 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Proposed Intergovernmental Agreements with Kane County - Randall/Holmes Road Intersection PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider the proposed intergovernmental agreement with Kane County with respect to the Randall Road and Holmes Road intersection. BACKGROUND The execution of the intergovernmental agreement (attached as Exhibit A) will permit the City to construct the new intersection of Randall Road and Holmes Road. The success of developments north of Big Timber and west of Randall Road are dependent on the construction of this intersection. In actuality, a developer has agreed to construct the intersection pavement improvements with the understanding that he will be reimbursed next year. The City will install permanent signals, approach lighting and interconnect between Big Timber Road and Fox Lane at a later date when the intersection warrants the signals . If the developer does not proceed with the construction of the intersection as proposed, the City is under no obligation to complete the intersection at any given time. However, the City may wish to complete the intersection as soon as possible so as to encourage development in this area. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Representatives from Kane County Division of Transportation. FINANCIAL IMPACT OnThe ultimate intersection improvement costs identified with the intergovernmental agreement for Holmes Road are estimated at $500, 000 and will include pavement widening, signals, interconnects and approach lighting. Once the intersection is fully improved, the City will be required to pay the energy costs for the approach lighting. These costs are estimated at $600/year. Staff does not expect the purchase of right-of-way to be necessary. r, Proposed Intergovernmental Agreement w/Kane County August 13 , 1999 Page 2 The City will reimburse a portion of the ultimate cost ($500, 000) to the developer in 2000 . The developer' s cost is anticipated to be $125, 000 . Sufficient funds are available in the Capital Drive construction project account . Account No. Project No. Budget Amount 270-0000-791 . 93-80 339577 $900, 000 NO001/ LEGAL IMPACT None. ALTERNATIVES None . RECOMMENDATION It is recommended that the City Council authorize the execution of the intergovernmental agreement . Re .ectfully submitted, 411! J; ce A./Parker City Manager JE:do Attachments MEMORANDUM TO: Joyce A. Parker, City Manager THRU: David Lawry, P.E., General Se •: Manager FROM: Joseph Evers, P.E., City Ent SUBJECT: Intergovernmental Agreements Kane County DATE: September 16, 1999 Attached is a new and final draft of the Holmes Road/Randall Road Intergovernmental Agreement. You may recall that this agreement was approved at the August 25, 1999 Council meeting. The approved agreement was signed by the Mayor and returned to the County. Once the County received the signed agreement they indicated that I had neglected to revise two portions of the agreement that they felt strongly about. The two changes to the signed agreement are as follows: ADDED: "....subject to all relevant County access and permitting requirements."to the end of paragraph 1. ADDED "...and, to the extent to they may lawfully do so, shall require at no expense to the City or County the property owner(s)/developer(s) of adjacent properties to Randall Road between Fox Lane and Big Timber Road to provide for stormwater detention for auxiliary lane and capacity improvements to Randall Road projected in Kane County's 2020 Transportation Plan."to the end of paragraph 12. I have discussed this issue with Bill Cogley and the changes are not significant but he felt it best to have the new agreements placed on the consent agenda. Please consider placing on the next weeks consent agenda. Please contact me at 5958 if you would like to discuss. cc: John Loete William Cogley Loni Mecum- INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF ELGIN AND THE COUNTY OF KANE REGARDING ACCESS AND IMPROVEMENTS TO RANDALL ROAD AT HOLMES ROAD This Agreement entered into this day of , 1999, by and between the COUNTY OF KANE (hereinafter referred to as the "County" ) , a body corporate and politic of the State of Illinois, and the CITY OF ELGIN (hereinafter the "City" ) , a municipal corporation of the State of Illinois . WITNESSETH WHEREAS, the Illinois Constitution of 1970 Article VII, Section 10 and 5 ILCS 220/1 et seq. authorizes the County and the City to cooperate in the performance of their respective duties and responsibilities by contracts and other agreements ; and, WHEREAS, it is deemed necessary and appropriate to allow access to Randall Road at Holmes Road and to thereafter provide for certain intersections improvements (hereinafter the "Improvements" ) ; and, WHEREAS, it is deemed necessary in order to facilitate and assure the proper flow of traffic and to ensure safety to the motoring public to improve Randall Road at Holmes Road; and, WHEREAS, the City and the County are desirous of making said improvement in that the same will be of immediate benefit to . their residents and permanent in nature . - NOW, THEREFORE, in consideration of the mutual covenants contained herein, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows : 1 . The County hereby agrees to allow a full intersection access to Randall Road at Holmes Road and upon proper application therefor, to issue all necessary permits and other approvals authorizing the full intersection access to Randall Road at Holmes Road subject to all relevant County access and permitting requirements . 1 • 2 . At such time as the County determines that the channelizing, signalizing, interconnection, and lighting of the Randall Road and Holmes Road intersection is required to assure the proper flow of traffic and insure safety to the motoring public the City agrees to let or cause to be let the contract for such improvements and to have said improvements constructed under the City and County supervision in accordance with plans approved by the County. All plans for the design and construction of such improvements shall be subject to the review and approval of the County. Such plans and improvements shall include provisions for the signal timing and interconnects with the intersection of Big Timber and Randall Road and the intersection of Fox Lane and Randall Road. The City shall cause to be paid or pay the cost of any channelizing, signalizing, lighting and related improvements at Randall Road and Holmes Road. 3 . The County shall own, operate and pay the cost to maintain any traffic signals at Randall Road and Holmes Road and related signal interconnect improvements . 4 . The City shall pay the cost to energize any traffic signals at Randall Road and Holmes Road. 5 . The City agrees to cause to be paid or pay for the installation of the Randall Road intersection approach lighting when traffic signals are warranted at Randall Road and Holmes Road. • 6 .- The County shall own and operate the Randall Road intersection and approach lighting at Randall Road and Holmes Road. 7 . The City shall pay the cost to maintain the Randall Road intersection and approach lighting at Randall Road and Holmes Road. Maintenance shall include, but is not limited to, the lamps, brackets, poles, cable and special equipment upon installation of the permanent signalization and approach lighting. The City shall reimburse the County within forty- five (45) days of the receipt of an invoice for all costs incurred by the County in relation to the maintenance of the lighting. 2 • 8 . The City shall pay the energy costs for the Randall Road intersection and approach lighting at Randall Road and Holmes Road. 9 . To the extent that they may lawfully do so, the City and the County shall cause to be conveyed to the County additional right-of-way within the municipal limits along Randall Road between Big Timber and Fox Lane so as to make the Randall Road right-of-way width generally one hundred and fifty (150) feet . The City and County shall acquire such right-of- way to the extent to which they may lawfully do so and at no expense to the City and County. The County shall specify the amount and location of property. . 10 . To the extent that they may lawfully do so, the City and County shall cause to be conveyed to the County, additional triangular right-of-way areas (generally 25 feet x 25 feet) at each intersection to Randall Road between Big Timber Road and Fox Lane within the City' s municipal limits for intersection radius and signal equipment areas . The City and County shall acquire such right-of-way to the extent to which it may lawfully do so and at no expense to the City and the County. The amount and location of property shall be as specified by the County. 11 . The City agrees to locate any municipal utilities relating to the improvements along Randall Road in consultation with the County to avoid potential roadway/utility conflicts in future widening projects . • 12 . The City agrees to provide or cause to be provided any additional stormwater detention required by the subject improvements and, to the extent they may lawfully do so, shall require at no expense to the City or County the property owner (s) /developer (s) of adjacent properties to Randall Road between Fox Lane and Big Timber Road to provide for stormwater detention for auxiliary lane and capacity improvements to Randall Road projected in Kane County' s 2020 Transportation P1an. 13 . All of the proposed improvements to Randall Road and Holmes Road intersection shall be subject to the review and approval of the County. 3 • 14 . This agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective successors and assigns . 15 . No oral modification, amendment or change shall be allowed to this agreement . Any modification, amendment or change hereto shall be in writing and signed by the County and the City. COUNTY OF KANE ATTEST: By: Chairman, County Board County Clerk Kane County, Illinois Kane County, Illinois CITY OF ELGIN ATTEST: By: Ed Schock, Mayor CITY Clerk Elgin, Illinois Elgin, Illinois 4