99-248 Resolution No . 99-248
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
ENVIRONMENTAL MONITORING AND TECHNOLOGIES, INC. FOR
COMPOST TESTING SERVICES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed
to execute an agreement on behalf of the City of Elgin with
Environmental Monitoring and Technologies, Inc . for composting
testing services for the period August 1, 1999 through
July 31, 2000, a copy of which is attached hereto and made a
part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: September 22 , 1999
Adopted: September 22 , 1999
Omnibus Vote : Yeas 0 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
OF ESC D
' i
�`� ��li Agenda Item No.
City of Elgin
o�� 0
August 6, 1999
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Leaf Compost Testing Services
PURPOSE
This memorandum will provide the Mayor and members of the City
Council with information to consider an agreement with
Environmental Monitoring and Technologies, Inc . (EMT) for leaf
compost testing at the City' s compost facility.
BACKGROUND
The City of Elgin was granted a supplemental permit for our compost
facility on February 15, 1996 . This permit allows the City to
em. operate a landscape waste composting facility for leaves .
This permit was granted with several modifications to our previous
permit . Those modifications require much more detailed
documentation which includes weekly testing for oxygen, temperature
and moisture content on our windrowed leaves . Also, an End-Product
Test of composted leaves is required before they can be removed
from the site for use.
All of the tests require either field or laboratory testing and all
necessary supporting documentation for the yearly IEPA Report .
Public Works is not capable of performing these tests in-house
because it does not have the necessary equipment or the expertise
to perform them. EMT has provided these testing services at the
site for the last three years, but their contract expires in
August, 1999 .
Public Works solicited quotes from three firms to provide all
necessary testing per the City' s IEPA permit . Of those vendors,
Environmental Monitoring & Technologies was the only firm to
provide a responsive bid. The remaining firms were either
unresponsive to the bid or did not meet the required
specifications .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
rm. None .
•
Leaf Compost Testing Services
August 6, 1999
Page 2
FINANCIAL IMPACT
• The total cost of the contract is $8, 195 . 00 and would be effective
for one year beginning August 1999 . Sufficient funds are budgeted
in account number 010-3331-754 . 30-71, Composting-Professional
Services/Environmental to cover the cost of this testing service .
o/ LEGAL IMPACT
A contract will need to be prepared.
ALTERNATIVES
The testing that is required by the IEPA as part of the City' s
compost facility permit must be performed.
RECOMMENDATION
It is recommended that the City Council approve the proposal from
Environmental Monitoring and Technologies, Inc . in the amount of
$8, 195 . 00 for testing services at the Compost Facility.
,R- .ectfully submit d,
1".' 62 ' add--
Jore Al Parker
City Manager
TSP:cm
Attachment
ENVIRONMENTAL
. . MONITORING AND
TECHNOLOGIES, INC.
r 8100 North Austin Avenue Groundwater Monitoring Waste Characterization(RCRA)
Morton Grove,Illinois 60053-3203 Laboratory Services Wastewater Compliance Monitoring
847-967-6666 Mobile Laboratory Services •Pretreatment
FAX:847-967-6735 Source Emissions •User Charge
July 20, 1999
Ms. Tish Powell
City of Elgin
375 W. River Road
r,r1
Elgin, IL 60123
LT :
, .
,
Dear Ms. Powell:
As per your request for proposals, I am ;submitting the following
for your review: ,
Sampling and analysis of compost for % moisture content on a.
bi-monthly basis.
Certified lab reports of % moisture analytical faxed and sent on a
bi-monthly basis.
Weekly Temperature and Oxygen readings sent weekly.
Monthly cost for all of the above services
and analytical $610.00
Sampling of End-Product, as per protocol
listed on 7/20/99 Quote $875.00
Smcer ly.
nL 4,
C_)_cii", \_,,._.7____l_,\-
Jen Buehring \ RECEIVED
JB/th/99072007 J
-JUL-2 7 1999
CITY OF ELGIN
PUBLIC WORKS
ENVIRONMEN Litt.
MONITORING AND
TECHNOLOGIES, INC.
8100 North Austin Avenue Groundwater Monitoring Waste Characterization(RCRA)
Morton Grove,Illinois 60053-3203 Laboratory Services Wastewater Compliance Monitoring
847-967-6666 Mobile Laboratory Services •Pretreatment
FAX:847-967-6735 Source Emissions •User Charge
July 20, 1999
Ms. Tish Powell
City of Elgin
150 Dexter court
Elgin, IL 60120-5555
Subject: Quotation - End Product
Dear Ms. Powell:
Pursuant to your request for proposals, I am submitting the •
following for your review.
I) End Product
Sampling of End-Product
An EMT technician, trained in compost sampling techniques, will
collect samples as stated in the Illinois Administrative Code
830.507.
A) Twelve grab samples, each 550 milliliters in size, will be
taken from the end-product compost at the facility, in the
following manner:
1) Four grab samples from points both equidistant
throughout the length and at the center of the windrow
or other pile, at a depth not less than one meter from
the surface of the windrow or other pile:
2) Four grab samples from points both equidistant
throughout the length and one quarter the width of
windrow or other pile, at a depth not less than half the
distance between the surface and the bottom of the
windrow or other pile; and
R '-- 3) Four grab samples from points both equidistant
ECEIVED throughout the length and one eighth the width of the
vvindrow or other pile. at a depth not less than half the
JUL X995 distance between the surface and the bottom of the
windrow or other pile.
CITY OF ELGIN
PUBLIC WORKS
.—�� .s .
2
Ms. Tish Powell
City of Elgin
2nd Page
t
r
0 4) The twelve grab samples must be thoroughly mixed to
,form a homogenous composite sample. Analyses
must be of a representative sub-sample. The sample
holding times, sample container types and minimum
collection volumes listed in section 830. Table B shall
apply; or
B) Sampling methods set forth in Test Methods for Evaluating
Solid Waste, Physical/Chemical Methods (Sw-846),
incorporated by reference at 35 III. Adm. Code 830.103.
C) Temperature controlled transportation of samples to our
laboratory.
Analysis of End-Product for the following:
1. Man-Made Materials
II. pH
III. Total Metals: Arsenic. Cadmium. Chromium. Copper, Lead.
Mercury, Nickel. Seleniun- Zinc.
I`:'. Stability - (This is a 15 day test utilizing Self-Heating
Test)
V. Percent Moisture .
Ms. Tish Powell
City of Elgin
3rd Page
Total price for the above sampling and analysis procedures
$875.00
If you have any other questions or require additional information,
please do not hesitate to call.
Sincerely,
�1„1
Jen Buehring
JB/th/99072004
AGREEMENT
THIS AGREEMENT made and entered into this tc2 day of
September, 1999, by and between the CITY OF ELGIN, an Illinois
municipal corporation (hereinafter referred to as the "City" )
and ENVIRONMENTAL MONITORING AND TECHNOLOGIES, INC . , an
Illinois corporation (hereinafter referred to as "EMT" ) .
WHEREAS, the City desires to engage EMT to conduct
compost testing services for the period of August 1 , 1999
through July 31, 2000 .
NOW, THEREFORE, for and in consideration of the
mutual undertakings as contained herein, and other good and
valuable consideration, the receipt and sufficiency of which
is hereby acknowledged, the parties hereto agree as follows :
1 . That EMT shall provide all materials, labor,
equipment and all work incidental thereto for the compost
testing services for the City of Elgin in accordance with the
July 14 , 1999 City of Elgin Department of Public Works Request
for Proposals attached hereto as Exhibit 1 and the EMT
correspondence of July 20 , 1999 attached hereto as Exhibits 2
and 3 . All work performed by EMT shall be in compliance with
the requirements of the Illinois Environmental Protection Act
and other applicable legal requirements .
2 . That for and in consideration of such services
to be provided by EMT the City shall pay to EMT the total
amount not to exceed $8, 195 . Payment may be made in
installments for the percentage of work completed by EMT upon
invoice from EMT for same .
3 . That EMT does and shall indemnify and hold
harmless the City, its officers, agents and employees, against
liability, losses and damage of whatever nature, including
workman' s compensation claims, and including legal expenses,
in any way resulting from or arising out of negligent actions
or omissions of EMT in connection herewith, including
negligent acts or omissions of employees or agents of EMT
arising out of the performance of the services to be provided
hereunder.
4 . That the term of this agreement shall be from
August 1, 1999 through July 31, 2000 .
5 . That this agreement and each and every portion
thereof shall be binding upon the successors and the assigns
of the parties hereto, provided, however, that no assignment
of this agreement shall be made without the prior written
consent of the City.
6 . That this agreement shall not be deemed or
construed to create an employment, joint venture, partnership,
or other agency relationship between the parties hereto.
7 . That this agreement and its attachments
constitutes the entire agreement of the parties on the subject
matter hereof and may not be changed, modified, discharged or
extended except by written amendment duly executed by the
parties . Each party agrees that no representations or
warranties shall be binding upon the other party unless
expressed in writing herein or in a duly executed amendment
hereof . In the event of any conflict between the terms of
this form agreement and the attachments hereto the terms of
this form agreement shall control .
8 . That this agreement shall be deemed to have been
made in, and shall be construed in accordance with the laws of
the State of Illinois .
9 . That EMT shall not discriminate against any
employee or applicant from employment because of race, color,
religion, sex, ancestry, national origin, place of birth or
physical handicap which would not interfere with the efficient
performance of the job in question. EMT will take affirmative
action to comply with the provisions of Elgin Municipal Code,
Section 3 . 12 . 100 , as amended, and will require any
subcontractor to submit to the City a written commitment to
comply with those provisions . EMT will distribute copies of
this commitment to all persons who participate in recruiting,
screening, or selection of job applicants and prospective
subcontractors . EMT shall complete and return the
certification forms attached hereto and made a part hereof by
this reference as Exhibit 4 .
IN WITNESS WHEREOF, the parties hereto have entered
into and executed this agreement on the date and year first
written above .
CITY OF ELGIN ENVIRONMENTAL MONITORING AND
TECHNOLOGIES, INC. , an
:1 _ . ::oaion By r
Cit Ma ger I s TEGNN;CA Ir. .-'• �.EP.
Attest :
4q44,14:„._
City Clerk
CITY OF ELGIN
DEPARTMENT OF PUBLIC WORKS
150 Dexter Court
Elgin,Illinois 60120
REQUEST FOR PROPOSALS
Compost Testing Services
August 1, 1999 -July 31, 2000
Issue Date: July 14, 1999
Exhibit 1
INTRODUCTION _
The City of Elgin is seeking proposals from qualified testing firms to complete compost testing as
required by our compost facility permit with the State of Illinois Environmental Protection Agency.
SCOPE OF SERVICES
I. Pu rpose
The following is a description of the work to be included in this proposal. Proposals submitted shall
include all services necessary to complete the testing requirements as outlined herein.
II. Services Required
All testing shall be performed in accordance with Section 39(a) of the Illinois Environmental
Protection Act as follows:
A. Testing for oxygen level within each windrow to promote aerobic composting. The oxygen
level of each windrow of compost material shall be monitored on a weekly basis using an
oxygen probe (field measurement).
B. Testing the moisture levels of the compost material. The moisture level of each windrow shall
be monitored once every two weeks using EPA 160.3 (laboratory method).
C. Testing the temperature of each windrow of compost shall be monitored on a weekly basis
using a temperature probe (field measurement).
D. All testing and records required for compost material that has reached the end-product state
as verified by the required testing. (See Attachment A) General-Use Compost must meet the
following criteria:
1. Must be free of any materials which pose a definite hazard to human health due to
physical characteristics, such as glass or metal shards;
2. Must not contain man-made materials larger than four millimeters in size exceeding
one percent of the end-product compost, on a dry weight basis;
3. Must have a pH between 6.5 and 8.5;
4. Must have reached stability, as demonstrated by one of the methods prescribed in 35
Ill. Adm. Code 830 Appendix B;
5. Must not exceed, on a dry weight basis, the inorganic concentrations set forth in 35
Ill. Adm. Code 830 Table A;
6. Must not contain fecal coliform populations that exceed 1000 MPN per gram of total
solids (dry weight basis), or Salmonella species populations that exceed 3 MPN per
four grams of total solids (dry weight basis).
III. Reporting& Record Keeping Requirements
Lab reports shall be submitted to the City of Elgin Solid Waste Coordinator, or his/her designee, upon
completion. In addition to the analysis outlined above, the following information shall be included
in each report:
• Location where sample was obtained (i.e., windrow#1)
• Number of samples taken
• Volume of samples taken
• Date and time of samples taken
• Name and signature of individual taking sample
• Name and address of laboratory receiving samples
• Signature of person responsible for sample analysis
AWARD
It is the intent of the City of Elgin to award this service based on experience, cost and ability to
perform the required services.
Written proposals must be received no later than 4:00 p.m. on July 21, 1999. Proposals may
be mailed or faxed to:
Tish S. Powell, Solid Waste Coordinator
City of Elgin
Public Works Department
150 Dexter Court
Elgin, Illinois 60120-5555
(847)931-5980 phone
(847)931-5983 fax
Attachment
•
• f
ATTACHMENT A
END-PRODUCT COMPOST TESTING
ELGIN COMPOST FACILITY
ELGIN, ILLINOIS
Testing Frequency
The City will conduct sampling of end-product compost when the compost becomes dark-brown
and soil-like in appearance and periodic monitoring for temperature, oxygen, and moisture level
indicate that the composting process is complete. Based on the average expected volume of end-
product compost at the facility (approximately 12,000 cubic yards), the City is anticipating three
sampling events based on the requirement to sample once every 5,000 cubic yards of end-product
compost transported off site. Due to the nature of the operations of the Elgin Composting Facility,
the quantity of compost collected during one,fall is typically ready for off-site use the following
August; therefore, sampling for all compost may occur during the same sampling event.
Sampling Methods
Sample collection, preservation, and analysis will be completed by trained City employees or
laboratory personnel, as applicable for the sampling being conducted. The sampling technician will
obtain 12 discrete samples from the end-product compost at the facility. The location, volume, and
quantity of samples obtained will be determined based on the following criteria:
• Twelve grab samples, each 550 milliliters in size, must be taken from the end-
product compost at the facility in the following manner:
1) Four grab samples from points both equidistant throughout the length and at
the center of the windrow or other pile, at a depth not less than 1 meter from
the surface of the windrow or other pile.
2) Four grab samples from points both equidistant throughout the length and
one-queer the width of windrow or other pile, at a depth not less than half
the distance between the surface and the bottom of the windrow or other
pile.
A-I
3) Four grab samples from points both equidistant throughout the length and
one-eighth the width of the windrow or other pile, at a depth not less than
half the distance between the surface and the bottom of the windrow or other
pile.
4) The 12 grab samples must be mixed thoroughly to form a homogeneous
composite sample. Analyses must be of a representative subsample. The
parameters for analyses, sample holding times, sample container types, and
minimum collection volumes are listed in Table A-1.
Sampling methods may be adjusted based on the configuration of compost material at the time of
sampling (i.e., windrows, stockpiles, etc.). The analytical procedures are presented in Table A-2.
Methods in the following references may also be used for analyses:
a) American Public Health Association et al., 1015 Fifteenth Street, N.W., Washington, D.C.
20005, "Standard Methods for the Examination of Water and Wastewater," 18th Edition, 1992.
b) "Test Methods for Evaluating Solid Waste, Physical/Chemical Methods," Third Edition
(September, 1986), as amended by Revision I (December, 1987), Final Update I (November, 1992)
and Proposed Update II (July, 1992), United States Environmental Protection Agency, Washington,
D.C., EPA Publication Number SW-846.
c) North Dakota Agricultural Experiment Station, North Dakota State University, Fargo, North
Dakota 58105, "Recommended Chemical Soil Test Procedures for the North Central•Region,"
North Central Regional Publication No. 221 (Revised), Bulletin No. 499 (Revised), October, 1988.
A-2
TABLE A-1
END-PRODUCT COMPOST TESTING
SAMPLING AND HANDLING REQUIREMENTS
ELGIN COMPOST FACILITY
ELGIN, ILLINOIS
Minimum
Container Sample Size Maximum
Parameter Type (mL) Preservation Storage Time
Man-made P, G 1,000 Do not freeze 28 days
materials
pH P. G 50 Analyze immediately
Seed germinationa P, G 1,000 Analyze immediately
Self-heatinga P, G 4,000 Analyze immediately
Metal P(A), G(A) 500 Cool to 4°C 6 months
a The operator shall demonstrate that the composite sample has reached stability by performing
either the self-heating test or the seed germination test.
P - Plastic.
G Glass.
G(A) - Rinsed with acid cleaning solution (1 part water to I part concentration I03).
P(A) - Rinsed with acid cleaning solution (1 part water to 1 part concentration I-"V'03).
A-3
TABLE A-2
END-PRODUCT COMPOST TESTING
TEST METHODS
ELGIN COMPOST FACILITY
ELGIN, ILLINOIS
A) MAN-MADE MATERIALS
1) Take four 250 gram samples.
2) Dry samples at 70°C for 24 hours. Let sample cool to room temperature (20 to 25 °C).
3) Weigh each sample and pass through a four millimeter screen. Inspect material remaining on
the screen, and separate and weigh man-made materials. Calculate percent man-made materials
relative to the total dry weight of the sample prior to screening.
B) gll
The following protocol must be used to determine the pH of the compost: North Central Regional
Publication 221, Method 14; or EPA Method 9045 in Test Methods for Evaluating Solid Waste,
Physical/Chemical Methods (SW-846).
C) METALS
The end-product compost must not exceed the metal concentrations listed in Table A-3. The test
methods for metal analyses are also listed in Table A-3. -
A-4
D) STABILITY
The operator shall demonstrate that the composite sample has reached stability by showing either:
1) Self-Heating Test : That the compost does not reheat, upon standing, to greater than 200°C
above room temperature (20 to 25°C). The degree of reheating must be measured using the
following method:
A) Take 4 liters of composite sample and adjust the moisture of the end-product compost so it falls
within the range of 45 to 55%water on a dry weight basis;
B) Fill a 2 liter Dewar flask (100 millimeters, inside diameter) loosely with sample within the
acceptable moisture range and gently tap to simulate natural settling. Keep at room temperature (20
to 25°C).
C) Insert thermometer into Dewar flask to a point 5 centimeters from bottom of flask. Do not push
thermometer against bottom of flask.
D) Record time and temperature each day for 15 days to determine when the highest point is
reached. After each reading, shake down the thermometer, or
2) Seed Germination Test: That the end-product compost supports a germination rate of 70% for
annual ryegrass and radish using the following protocol;
A) Mix 4 liters vermiculite with 4 grams of air-dried soil.
B) Take 1 liter of the composite sample with a moisture level within the range of 45 to 55 percent,
on a dry weight basis; if necessary, adjust the moisture level until within such range.
C) In three 2-liter containers, combine the vermiculite-soil mix with the compost sample at the
following ratios:
A•5
Blend Vermiculite-Soil Mix Compost
(45 to 55%moisture)
(dry weight basis)
(grams) (grams)
A 320 960
(75% compost,w/w)
B 640 640
(50% compost, w/w)
C 1,280 0
(Control)
D) Break up lumps of compost with a spatula or trowel. Moisten the blend with water.
E) Cover each container with plastic wrap and mix well by inverting each container 20 times.
F) Transfer each blend into four 4-inch pots. Fill the pots to the brim and firm the surface by
pressing down with the bottom of another 4-inch pot. Leave about 2 to 5 centimeters of space
between surface of the blend and the top of the pot.
G) Add approximately 50 milliliters of water soluble fertilizer (e.g., 20-20-20 NPK, fish emulsion)
diluted to half-strength to each pot.
H) Place 10 seeds of annual ryegrass and 10 radish seeds onto the surface of the moistened blend.
Cover the seeds with about 1 centimeter dry vermiculite.
I) Set the pots in a tray of warm water and let them remain there until capillary action has drawn
water up and moistened the surface of the blend. Remove the pots from the tray when moisture
from the bottom-watering is observed.
J) Put pots in an environment suitable for plant growth (e.g., 8 to 12 hours of light daily, 30 to
60% humidity, 20 to 25°C). Check pots daily to determine if watering is needed. Blends should be
A-6
kept evenly moist. If necessary, cover each pot with plastic wrap until the seedlings emerge.
Remove plastic wrap at the first sign of emergence.
K) Seven days after planting the seeds, count emergent seedlings in each pot and record visual
observations of relative plant conditions identified in Table A-4.
L) Calculate the percent germination of plants in each blend relative to the control pot, using the
formula set forth in Table A-4.
A-7
TABLE A-3
END-PRODUCT COMPOST TESTING
METAL MAXIMUM CONCENTRATION LIMITS AN D TEST METHODS
ELGIN COMPOST FACILITY
ELGIN, ILLINOIS
Maximum Concentration Limit Test Method
(mg/kg Dry Weight Basis) (SW-846)
Arsenic 41 7060 or 7061
Cadmium 21 7130 or 7131 or 6010
Chromium 1,200 7190 or 7191 or 6010
Copper ' 1,500 7210 or 7211 or 6010
Lead 300 7420 or 7421 or 6010
Mercury 17 7471
Nickel 420 7520 or 6010
Selenium 36 7740 or 7741
Zinc 2,800 7950 or 7951 or 6010
A-8
,
TABLE A-4
END-PRODUCT COMPOST TESTING
SEED GERMINATION RECORD SHEET
ELGIN COMPOST FACILITY
ELGIN, ILLINOIS
Date Test Initiated:
Date Test Read:
Person responsible for test:
% Germination
Blend Pot ID Number of Annual Number of
at Ryegrass Seedlings Radish Seedlings
A A[1]
A A[2]
A A[3]
A A[4]
B B[1]
B B[2]
B B[3]
B B[4]
C C[1]
C C[2]
C C[3]
C C[4]
A-9
Annual Ryegrass
Blend A= (A[1] +A[2] +A[3] +A[4])/4 X 100%= % Germination
( C[1] + C[2] + C[3] + C[4])/4
Blend B = (B[1] +B[2] +B[3] +B[4])/4 X 100% = % Germination
(C[1] + C[2] + C[3] + C[4])/4
Radish
Blend A= (A[1] +A[2] +A[3] +A[4])/4 X 100%= % Germination
(C[1] +C[2] + C[3] + C[4])/4
Blend B = (B[1] +B[2] +B[3] +B[4])/4 X 100%= % Germination
(C[1] +C[2] +C[3] + C[4])/4
A-l0
General Plant Conditions
BLEND A
Condition
Pots Seedling Parameter None Slight Moderate High
A[1] -A[4] Ryegrass Wilting
A[1] - A[4] Ryegrass Chlorosis
A[1] - A[4] Ryegrass Discoloration
A[1] - A[4] Ryegrass Malodorous
A[1] -A[4] Ryegrass Fungal Growth
Other Comments:
BLEND B
Condition
Pots Seedling Parameter None Slight Moderate High
B[1] - B[4] Ryegrass Wilting
B[1] - B[4] Ryegrass Chlorosis
B[l] - B[4] Ryegrass Discoloration
B[l] - B[4] Ryegrass Malodorous
B[1] - B[4] Ryegrass Fungal Growth
Other Comments:
A-11
BLEND C
Condition
Pots Seedling Parameter None Slight Moderate High
C[1] - C[4] Ryegrass Wilting
C[1] - C[4] Ryegrass Chiorosis
C[1] - C[4] Ryegrass Discoloration
C[1] - C[4] Ryegrass Malodorous
C[1] - C[4] Ryegrass Fungal Growth
Other Comments:
General Conclusion on the Stability of the Compost tested:
A-12
ENVIRONMENTAL
MONITORING AND
TECHNOLOGIES, INC.
8100 North Austin Avenue Groundwater Monitoring Waste Characterization(RCRA)
Morton Grove, Illinois 60053-3203 Laboratory Services Wastewater Compliance Monitoring
847-967-6666 Mobile Laboratory Services •Pretreatment
FAX:847-967-6735 Source Emissions •User Charge
July 20, 1999
Ms. Tish Powell
City of Elgin
375 W. River Road
i„I
Elgin, IL 60123
ET :
• .
Dear Ms. Powell: •
As per your request for proposals, I am ;submitting the following
for your review:
Sampling and analysis of compost for % moisture content on a.
bi-monthly basis.
Certified lab reports of % moisture analytical faxed and sent on a
bi-monthly basis.
Weekly Temperature and Oxygen readings sent weekly.
Monthly cost for all of the above services
and analytical $610.00
Sampling of End-Product, as per protocol
listed on 7/20/99 Quote $875.00
Sincer ly.
n
i--) 4 Jen i �\ RECEIVED
Buzhring �
JB/th/99072007 J
-JUL-2 7 1999
CITY OF ELGIN
PUBLIC WORKS
Exhibit 2
• EN VI RONIVJ LN
MONITORING AND
TECHNOLOGIES, INC.
8100 North Austin Avenue Groundwater Monitoring Waste Characterization(RCRA)
Morton Grove, Illinois 60053-3203 Laboratory Services Wastewater Compliance Monitoring
847-967-6666 Mobile Laboratary'Services •Pretreatment
FAX:847-967-6735 Source Emissions •User Charge
July 20, 1999
Ms. Tish Powell
City of Elgin
150 Dexter court
Elgin, IL 60120-5555
Efeuessi"TI" Subject: Quotation - End Product
Dear Ms. Powell:
•
Pursuant to your request for proposals, I am submitting the •
following for your review.
I) End Product •
Sampling of End-Product
• An EMT technician, trained in compost sampling techniques, will
collect samples as stated in the Illinois Administrative Code
•
830.507.
A) Twelve grab samples, each 550 milliliters in size, will be
taken from the end-product compost at the facility, in the
following manner:
1) Four grab samples from points both equidistant
throughout the length and at the center of the windrow
or other pile, at a depth not less than one meter from
the surface of the windrow or other pile;
2) Four grab samples from points both equidistant
throughout the length and one quarter the width of
windrow or other pile, at a depth not less than half the
distance between the surface and the bottom of the
windrow or other pile: and
RECEIVED 3) Four grab samples from points both equidistant
througnout the length and one eighth the width of the
windrow or other pile, at a depth not less than half the
JUL 2 1999 distance between the surface and the bottom of the
windrow or other pile.
CITY OF ELGIN
PUBLIC WORKS
Exhibit 3
. � .
•
Ms. Tish Powell
City of Elgin
2nd Page -
Y r••
0 4) The twelve grab samples must be thoroughly mixed to
form a homogenous composite sample. Analyses
must be of a representative sub-sample. The sample
holding times, sample container types and minimum
collection volumes listed in section 830. Table B shall
apply; or
B) Sampling methods set forth in Test Methods for Evaluating
Solid Waste, Physical/Chemical Methods (Sw-846),
incorporated by reference at 35 III. Adm. Code 830.103.
C) Temperature controlled transportation of samples to our
laboratory.
Analysis of End-Product for the following:
I. Man-Made Materials
II. pH
Ill. Total Metals: A:-senic. Cadmium. Chromium. Copper, Lead.
Mercury. Nickel. Selenium Zinc.
IV. Stability - (This is a 15 day test utiiizino tne Self-Heating
Test)
V. Percent Moisture
Ms. Tish Powell
City of Elgin
3rd Page
Total price for the above sampling and analysis procedures
$875.00
If you have any other questions or require additional information,
please do not hesitate to call.
Sincerely,
9,3A
Jen Buehring
J B/th/99072004
• s
CERTIFICATION REQUIREMENTS FORM
BIDDER'S EMPLOYEE UTILIZATION FORM
SEXUAL HARASSMENT--POLICIES & PROGRAMS FORM
These Forms to be completed & returned.admiiimmImmour4Wrik
EXHIBIT
i 4
UG-26-99 THU 03:27 PM CITY OF E:.G i N/C i l Y ilOR, ;n.<, NU, lc-, a l i;
QF FCC ' f
rk 4 It e. City of Elgin, Illinois
•°0 1 E. Certification Requirements
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Please submit all required forms and documentation, fully completed and signed, with your .
proposal. No proposal will be accepted without this information_
A. To assure compliance with the City of Elgin's Affirmative Action Ordinance, all
contractors and vendors, herein referred to as "bidders", are requested to submit
the following information:
I. Workforce analysis using the enclosed Bidder's Employee Utilization form.
2. Provide the information required by Item #3 on the employee
utilization form if the answer to Question #2 on the foirn is "Yes",
3. Provide a written commitment outlining the steps that the bidder plans to take in
the area of recruitment and promotion of minorities and females to assure
equal employment opportunity. (A copy of the bidder's affirmative action plan may
be submitted in lieu of this requirement.)
B. To assure compliance with the City of Elgin's Sexual Harassment Ordinance, all bidders
must submit a signed sexual harassment form enclosed with the Invitation to Bid.
C. The undersigned certifies that the offerer is not delinquent in the payment of any tax
administered by the Illinois Department of Revenue unless there is a pending proceeding
contesting the tax.
D. The undersigned certifies that the offerer is not barred from offering on this solicitation as
a result of a conviction for the violation of State law prohibiting bid-rigging or bid-rotating.
E. The successful bidder agrees that upon acceptance by the City of Elgin, the executed
Invitation to Bid along with all instructions, conditions, and specifications attached thereto
constitute a binding contract which may be enforced by the city.
•
Signature/Title
Company Name •
Address
Phone Number
FEIN No.
UG-2e-99 THU 03:28 Pit C i T Y G wi
BIDDER'S EMPLOYEE UTILIZATION FORM
his report is required by the City of•Elgin and must be submitted-Ueforq the contract can lac
yarded.
hapter 3. 12. 1000 Affirmative Action - City Contracts
Name and Address of Bidder Description of Project
DB CATEGORIE•S Total Whites Blacks Hispanics Asians or American Minority Female
Employees Pacific Incliyns . (M &F) (All
Islanders Categories)
M / P M / I' M / P M / F M /
ixamplc Mai gers 18 3 5 3 2 4 1 55.6% 44.4%
([O(1 ) (3/18)
•
TOTALS •
t _
Signature of CompanyriFficiai, 'Title Telephone Number Date Signed Page____
of
2. Have you ever been awarded a bid by the City of Elgin?
Ycs No
3. If the answer to question #2 is Yes, please submit a copy of the Employee Utilization Form that
was submitted with your last s cI sf u1 bid along with a fully completed copy of this form.
4. If the statistical data provided above shows under•utilization of minorities and/or females, please
submit, according to t e guideline provided in the attached document, a written commitment to
provide equal employment opportunity,
NOTE: In the event that a contractor or vendor, etc., fails to comply with the fair
employment and affirmative action provisions of the. City of Elg,n, the City-amongst
.i.� �� �T»v cancel. terminate, or suspend the contract in whole or in raft.
CIF
,.: - '. 4 City of Elgin, Illinois
�TA � ail!
ttEpF�Q' 4 Description of Groups for Classification Purposes
White: all persons having origins in Europe, North America, or the Middle East
Black: all persons having origins in any of the Black racial groups of Africa
Hispanic: all persons of Mexican, Puerto Rican, Cuban, Central South American, or
other Spanish culture or origin, regardless of race
Asian American: all persons having origins in the Far East, Southeast Asia, the Indian
subcontinent, or the Pacific Islands
American Indian: all persons having origins in any of the original peoples of North
America and who maintain cultural identification through tribal
affiliation or community recognition
.4,,4°Few
. ,
&,a\a
E City of Elgin, Illinois
41.•0 Equal Employment
Written Commitment Guideline
The written commitment required in Item #4 of the Bidder's Employee Utilization Form shall:
1. Set out the name and phone number of the bidder's Equal Employment Officer.
2. Clearly identify the bidder's recruitment area and the percentage of minorities and
females in the area's population and labor force.
3. Set out what the bidder has done and has set as a goal to ensure the recruitment of
minority and female employees.
4. Set out the bidder's specific goals to recruit minorities and females for training programs
or other similar opportunities available through the bidder's organization.
5. Indicate bidder's consent to submit to the City of Elgin, upon request, statistical data
concerning its employee composition and recruitment efforts anytime during the term of
the contract.
6. Show bidder's consent to distribute copies of the written commitment to all persons who
participate in recruitment, screening, referral, and selection and hiring of job applicants
for the bidder.
7. Clearly show that the bidder shall require all subcontractors, if any, to submit a written
commitment complying with the above requirements of their affirmative action plan to
the City of Elgin.
8. Clearly state the bidder agrees that:
"Bidder (company name) shall not discriminate against any employee or applicant
on the basis of race, color, religion, sex, national origin, age, place of birth, ancestry,
marital status, or disability (physical or mental) which will not interfere with the
performance of the job in question."
ur i w . ; .
7 • City of Elgin, Illinois
..�f,`"'►�!��` Sexual Harassment -- Policies and Programs
Effective July 1, 1993, every party to any contract with the City of Elgin and every eligible bidder is
required to have written sexual harassment policies that include, at a minimum, the following
information:
(1) the illegality of sexual harassment
(ii) the definition of sexual harassment under state law
(iii) a description of sexual harassment, utilizing examples
(iv) the vendor's internal complaint process including penalties
(v) the legal recourse, investigative and complaint process available through the
Illinois Department of Human Rights, and the Illinois Human Rights
Commission
(vi) directions on how to contact the depaiLntent and commission
(vii) protection against retaliation as provided by Section 6-101 of the Human Rights
Act
I hereby affirm that the organization which I represent has in place sexual harassment policies
which include the required information set forth above, and i hereby agree to furnish the City of
Elgin - Human Resources Department with a copy of the,sepo-IRcies if they so request.
Signature Ti tie
Company
Date
Sexual harassment is defined as follows:
"Sexual harassment" means any unwelcome sexual advances or requests for sexual
favors or any conduct of a sexual nature when (1) submission to such conduct is made either
explicitly or implicitly a term or condition of an individual's employment, (2) submission to
or rejection of such conduct by an individual is used as a basis for employment decisions
affecting such individual, or(3) such conduct has the purpose or effect of substantially
interfering with an individual's work performance or creating an intimidating, hostile, or
offensive working environment.
Any questions by contracting parties or eligible bidders concerning compliance with these requirements
should be directed to the City of Elgin Human Resources Department at
(847) 931-5617.
I hereby agree to fully indemnify and hold the City of Elgin harmless from any and all liability,
loss or damage including costs of defense or claim, demands, costs of judgment against it arising
from any sexual harassment complaint resulting from the act of any member of my organization
in the performance of this contract.
Signature/Title
Company
Date