99-233 t
Resolution No. 99-233
RESOLUTION
AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH
ATC ASSOCIATES, INC. FOR ENVIRONMENTAL CONSULTING SERVICES FOR
SOUTH GROVE AVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed
to execute a Professional Services Agreement on behalf of the
City of Elgin with ATC Associates, Inc . for environmental
consulting services for the clean-up of South Grove Avenue, a
copy of which is attached hereto and made a part hereof by
reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: September 8, 1999
Adopted: September 8, 1999
Omnibus Vote : Yeas 7 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this 18th day of
June, 1999 by and between the City of Elgin, Illinois, a
municipal corporation (hereinafter referred to as "City") , and
ATC Associates, Inc. , an Illinois corporation (hereinafter
referred to as "Consultant") .
Whereas, the City has determined it to be in its best
interests to obtain the assistance of an expert environmental
consultant concerning the submittal of materials to the Illinois
Environmental Protection Agency for reimbursement of expenses
relative to the environmental clean-up of South Grove Avenue.
Whereas, Consultant is an expert in the relevant
environmental sciences, and desires to render Consultant services
to the City.
NOW, THEREFORE, in consideration of the mutual promises and
covenants contained herein, the receipt and sufficiency of which
is hereby acknowledged, the parties hereto hereby agree as
follows :
1 . Scope of Work
--Consultant shall perform and direct the necessary qualified
personnel to perform the services set forth under the ATC
Associates, Inc. proposal, a copy of which are attached
hereto and made a part hereof as Exhibit A.
2 . Fee
So long as Consultant is discharging its obligations
hereunder to the reasonable satisfaction of City, Consultant
shall be paid a fee for such services at the rate set forth
in Exhibit A which is attached hereto and incorporated by
reference herein. Said fee shall not exceed $6, 390 . 00 in
total for all tasks combined. Said fee shall be payable
within 60 days of receipt by City of an itemized invoice for
services rendered by Consultant .
3 . Rights in Results of Services
The results of Consultant' s services under this agreement
shall be the exclusive property of City, and all documents
(including without limitation, all writings, drawings,
blueprints, pictures, recordings, computer or machine-
readable data, and all copies or reproductions thereof)
which describe or relate to the services performed or to be
performed pursuant to this agreement or the results thereof,
including without limitation all notes, data, reports or
other information received or generated in the performance
of this agreement shall be the exclusive property of City
and shall be delivered to City upon request (except for one
copy, which may be retained by Consultant for its
confidential files) . No articles, papers, treatises, or
presentations related to or in any way based upon or
associated with the services performed pursuant to this
agreement shall be presented or submitted for publication
without the prior written consent of City.
4 . Other Agreements
Consultant warrants that it is not a party to any other
existing or previous agreement which would prevent
Consultant from entering into this agreement or which would
adversely affect Consultant' s ability to perform services
under this agreement . During the term of this agreement,
Consultant shall not, without the prior written consent of
City, perform services for any p-ersons, firm or corporation
other than City if such services could foreseeably lead to a
conflict with Consultant' s obligations under this agreement.
5 . Subcontracting
If Consultant intends to hire or retain any person, firm or
corporation to perform services under this agreement,
Consultant shall first secure the written agreement of such
party that such party (1) shall assume and agree to be bound
by the same obligations as Consultant has assumed under the
provisions of this agreement, and (2) that such party shall
not be or act as an agent or employee of City, not assume or
create an commitment or obligation on behalf of nor bind
- City in any respect whatsoever. Consultant shall provide
City with a copy of each such written agreement .
Prior to subcontracting, Contractor shall obtain prior
written approval of the City for each individual
subcontractor. City shall have the right to refuse approval
of any subcontractor for any reason.
6 . Assignment
Neither this agreement nor any of the rights or obligations
hereunder may be assigned or otherwise transferred by
2
Consultant, nor shall the benefits of this agreement inure to the
benefit of any trustee in bankruptcy, receiver or creditor of
Consultant, except as may be required by law, whether by
operation of law or otherwise, without the prior written consent
of City. Any attempt to assign or transfer this agreement or any
rights hereunder without such consent shall be null and void and
of no force or effect .
7 . Independent Contractor
Consultant is and shall perform its services under this
agreement as an independent contractor, and shall not be
deemed an agent, employee or legal representative of City.
Consultant has no authority to- assume or create any
commitment or obligation on behalf of or t5-- bind City in any
respect whatsoever.
8 . Licenses and Permits
Consultant shall obtain any and all licenses and permits
required by federal, state, or local statutes, regulations
or -o-rdinances necessary for the performance of its services
pursuant to this agreement .
9 . Compliance with Laws
Consultant shall at all times impose work orders on its -
employees and subcontractors which are designed to assure
that they comply with all applicable federal, state and
local laws and regulations (including, but not limited to,
occupational safety and environmental protection statutes
and regulations) in performing services hereunder, and shall
comply with any directions of governmental agencies and City
relating to site safety, security, traffic or other matters .
Failure to comply with this Section shall constitute a
material breach of this agreement, and shall entitle City to
terminate this agreement upon ten (10) days written notice
without penalty to City.
10 . Indemnification of Client
Consultant shall hold harmless and indemnify City from and
against any and all suits, causes of action, claims for
damages and any and all other liability arising out of or in
connection with any alleged or actual negligent acts or
performance of this agreement by Consultant or any third
party against City.
11 . Consultant' s Insurance
Consultant shall obtain and maintain the following policies
of insurance :
( 1) Worker' s compensation and occupational disease
insurance in amounts required under the laws of the
State of Illinois;
(2) Comprehensive general liability and automobile
liability insurance for bodily injury, death or loss of
or damage to property of third persons in the minimum
amount of $1 million per occurrence which policy shall
name City as additional insureds . Consultant shall
furnish to City of Elgin certified copy of such
policies on or before July, 1999 .
(3) Professional liability insurance for errors and
omissions in the minimum amount of $1 million per
occurrence . Consultant shall furnish to the City a
Certificate of Insurance as evidence of such policy on
or before July, 1999 .
12 . Right of Entry
City shall provide for Consultant' s right to enter from time
to time property owned by City or other (s) in order for
Consultant to fulfill the scope of services, pursuant to the
attached authorization form.
13 . Severability
If any portion of this agreement, or application thereof to
any person or circumstance, shall to any extent be deemed to
be invalid, void, or otherwise unenforceable for any reason,
the remainder of this agreement, and the application of such
provision to persons or circumstances other than those as to
which it is held invalid, shall not be affected thereby, and
each provision of this agreement shall be valid and shall
remain in full force and effect .
14 . Governing Law
This agreement shall be subject to and governed by the laws
of the State of Illinois . Venue for the resolution of any
4
disputes or the enforcement of any rights pursuant to this
agreement shall be in the Circuit Court of Kane County,
Illinois .
15 . Additional Provisions
This agreement includes those additional provisions
contained in Attachments I, II, III, and IV.
16 . Entire Agreement
This Agreement contains the entire understanding and
agreement between the parties hereto with respect to the
subject matter hereof and supersedes all previous
communications, negotiations and agreements, whether oral or
written, between the parties hereto with respect to such
subject matter, and no additions to or modifications of this
agreement or waiver of any provisions of this agreement
shall be binding on either party unless made in writing and
executed by City.
The terms and conditions set forth herein are accepted as—of
this / day of S G Pr 1999 .
CITY OF ELGIN ATC Associates, Inc .
By:
zu�
By:
Joyce A. Parker
City Manager _ Title: �� C�
Attest :
Dolonna Mecum City Clerk
5
r EE-.17=9Z MON 15:59 CITY CF ELGIN/C 11 T Y MGR. FAX i`I0. 16479315610 P. 07
ATTACHMENT I
Consultant Certified that :
1 . The undersigned fire certifies that it is not delinquent
in the payment of any tax administered by the Department
of Revenue except for tax it is contesting in accordance
with the procedures established by the appropriate reve-
nue act .
2 . The undersigned firm certifies that the firm is not
barred from making an offer to contract as a result of a
violation of 720 ILCS 5/33E-3 or E-AT .
3 . The undersigned firm certifies that the firm shall com-
ply, where applicable, With the Prevailing Wage Act ( 820
ILCS 130/0 . 01, et seq. )
4 . The undersigned fi_r(n certifies that the firm shall comply
with the City' s contract compliance ordinance relating to
Affirmative Action .
By-. t
Date. Ql
rc-a�-.17--97, 10H 15:59 CITY Or i LG I1f/C I T Y i iGR, FAX NO. 16479315610
P. 08
ATTACij1,4ENT II
City of Elgin
CON'T'RACT COMPLIANCE
ATTIRMATIVE ACTION INFORMATION
To assure compliance with the City of Elgin ' s contract compli-
ance ordinance, all contractors arid vendors , herein referred
to as "bidders" , are requested to sub,tlit the following Affir-
mative Action information :
1 • Work Force Analysis using T-he enclosed bidder ' s employee
utilization form.
2 . Provide the information required by item n3 on the em-
plovee utilization form if the answer to question 2 on
the form is ' yes ' .
3 • Provide a written commitment outlining the steps that the
bidder plans to take in the area of recruitment and
promotion of minorities arid female to assure equal em -
ployment opportunity. (A copy of the bidder' s
affirmative action plan may be submitted in lieu of this
requ i rement . }
FEB-'l 7-97' MON 18:00 CITY OF ELGIN/CITY MGR. FAX NO, 18479315610 P, 09
/7rrICK,q e-c T 1
CITY OF ELGIN
EQUAL EMPLOYMENT
WRITTEN COMMITMENT GUIDELINE
The written comiliitinent required in item #4 of the "Bidder ' s
Employee Utilization Form" shall :
1 . Set out the name and phone number of the bidder' s Affir-
Mative Action Officer.
2 . Clearly identify the bidder' s recruitment area and the
i percentage of minority and female in the area ' s popula-
tion and labor force .
3 . Set out what the bidder has done and has set as goal to
be done to recruit minority and female employees .
4 . Set out the bidder ' s specific goals to recruit minority
and female for training programs or other similar oppor-
tunities available through the bidder ' s organization.
5 . Indicate bidder ' s consent to submit to the City of Elgin
upon request, statistical data concerning its employee
composition and `recruitment efforts anytime during the
term of the contract .
6 . Show bidder ' s consent to distribute, copies of the written
commitment to all persons who participate in recruitment,
screening, referral , selection and hiring of job appli-
cants for the bidder .
7 . Clearly show that the bidder shall require all subcon-
tractors , if any, to submit a written couunitinent meeting
the above requirements or their affirmative action plan
to the City of Elgin .
8 . Clearly state that the bidder agrees that :
"Bidder shall not discriminate
against any employee, or applicant for employment because
of race, color, religion, sex, ancestry, national origin,
place of birth, age or physical handicap which will not
interfere with the performance of the job in question . "
Joint Rent ing EQUAL EMPLOYMENT OPPORTUNITY 040K3"Fww 100
• Committee
• �Empioymect EMPLOYER INFORMATION REPORT EEO-1 EMRM 110MI
nttsa�Corn- 1998 100'x"
• Office of Federal 11 'OF 11
Contract Compil-
ance Programs(Labor)
CO=851993 I
Section A—TYPE OF REPORT
Refer to instructions for number and types of reports to be filed.
i. Indicate by marking in the appropriate box the type of reporting unit for which this copy of the form is submitted (MARK ONLY
ONE BOX).
Multi-establishment Employer.
(1) ❑ Single-establishment Employer Report (2) ❑ consolidated Report(Required)
(3) ❑ Headquarters Unit Report(Required)
' (4) ❑ Individual Establishment Report(submit one for each es-
tablishment with 50 or more employees)
(5) ❑ Special Report
2. Total number of reports being filed by this Company(Answer on Consolidated Report only)
Section 5-COMPANY IDENTIFICATION(To be answered by al!employers) OFFICE
1. Parent Company 5E-Q.v l ZcS ONLY
a. Name of parent company(owns or controls establishment in item 2)omit if same as label
a.
Address(Number and street)
b.
City or town State �p code
c.
2. Establishment for which this report is filed.(Omit if same as label)
a. Name of establishment
C 1455bC�Ar ES NL d.
Address(Number and street) City or Town County State ZIP code
7 r-t A3 L- AD T 100u)A)EAS &Zoo _�u PA(rE C_ (Q 6SI S e.
b. Employer Identification No.(IRS 9-DIGIT TAX NUMBER) O g g 7 0 Y f.
c. Was an EEO-1 report filed for this establishment last year? ED Yes 0 No
Section C—EMPLOYERS WHO ARE REQUIRED TO FILE(To be answered by all employers)
❑ Yes _❑_No I. Does the entire company have at least 100 employees in the payroll period for which you are reporting?
❑ Yes ❑ No 2. Is your company affiliated through common ownership and/or centralized management with other entities
In an enterprise with a total employment of 100 or more?
❑ Yes ❑ No 3. Does the company or any of Its establishments (a) have 50 or more employees AND (b) is not exempt
as provided by 41 CFR 60-1.5,AND either(1)is a prime government contractor or first-tier subcontractor,
and has a contract, subcontract, or purchase order amounting to $50,000 or more, or(2) serves as a
depository of Government funds in any amount or is a financial institution which is an issuing and paying
agent for U.S.Savings Bonds and Savings Notes?
If the response to question C-3 is yes,please enter your Dun and Bradstreet identification number(if you
have one):
NOTE: If the answer Is yes to questions 1, 2, or 3, complete the entire form,otherwise skip to Section G.
sF&nq 5199 3-1
Section D—EMPLOYMENT DATA
Employment at this establishment—Report all permanent full-time and part-time employees including apprentices and on-the-
job trainees unless specifically excluded as set forth in the instructions. Enter the appropriate figures on all lines and in all
columns.Blank spaces will be considered as zeros.
NUMBER OF EMPLOYEES
OVERALL MALE FEMALE
JOB TOTALS WHITE BLACK HISPANIC ASIAN OR AMERICAN WHITE BLACK HISPANIC AVIAN OR AMERICAN
CATEGORIES (SUM Of (NOT OF (NOT OF PACIFIC INDIAN OR (NOT OF (NOT OF PACIFIC INDIAN
COL B HISPANIC HISPANIC ISLANDER ALASKAN HISPANIC HISPANIC ISLANDER OR ALASKAN
THRU K) ORIGIN) ORIGIN) NATIVE ORIGIN) ORIGIN) NATIVE
A 8 C 0 E F G H I 1 K
Officials and
Managers i J
Professionals 2 0
Technicians 3 lo-
Sales Workers 4 .
Office and i 1
Clerical 5 —1
Craft Workers
(Skilled) 6
Operatives
(Semi-Skilled) 7
Laborers
(Unskilled) 8
Service Workers 9
TOTAL 10 Z 20 ( a Ig
Total employment
reported in previous
EEO-t report li
NOTE: Omit questions 1 and 2 on the Consolidated Report.
i. Date(s)of payroll period used: 2. Does this establishment employ apprentices?
1 ❑ Yes 2 ❑ No
Section E—ESTABLISHMENT INFORMATION (Omit on the Consolidated Report)
1. What is the major activity of this establishment? (Be specific, i.e., manufacturing steel castings, retail grocer, wholesale OFFICE
plumbing supplies, title insurance, etc. Include the specific type of product or type of service provided, as well as the USE
principal business or industrial activity.) ONLY
g•
Section F—REMARKS
Use this item to give any identification data appearing on last report which differs from that given above, explain major
changes in composition of reporting units and other pertinent information.
Section G—CERTIFICATION (See Instructions G)
Check 1 ❑ All reports are accurate and were prepared in accordance with the instructions (check on consolidated only)
one 2 ❑ This report is accurate and was prepared in accordance with the Instructions.
Name of Certifying Official Title Signature Date
Name of person to contact regarding Address(Number and Street)
this report(Type or print)
Title City and State ZIP Code Telephone Number(Including Extension
Area Code)
All reports and Information obtained from individual reports will be kept confidential as required by Section 709(e)of Title VII.
WILLFULLY FALSE STATEMENTS ON THIS REPORT ARE PUNISHABLE BY LAW, U.S. CODE, TITLE 18, SECTION 1001.
FEB-17-97 NH 16:00 CITY OF ELG1N/C(TY MGR. FM NO, 1 047931 6610 F. 10
ATTACHMENT TIZ
CITY Or ELGIN
SEXUAL HARASSMENT POLICY
The Consultant certifies that it has in writing sexual harass-
ment policies that include, at a minimum, the following infor-
mation :
( i ) the illegality of sexual harassment ;
(ii ) the definition of sexual harassment- under state law;
a description of sexual harassment, utilizing , examples ;
( iv) the vendor ' s internal complaint process including
penalties ;
( v) the legal_ recourse, investigative an-� complaint process
available- thr-6ugh the Illinois Department of Human
Rights, and the Illinois Human Rights Commission;
(vi ) directions on how to contact the department and commis-
sion;
(vii ) protection, against retaliation as provided by Section
6-101 of the Human Rights Act .
A copy of the policies shall be provided to the Department of
Human Rights upon request. F .A. 87-1257 .
Sexual harassrnent .is defined as follows :
"Sexual harassment" means any unwelcome sexual
advances or requests for sexual favors or any -
conduct of a sexual nature when ( 1 ) submission
to such conduct is made either explicitly or
implicitly a term or condition of an individu-
al ' s employment, ( 2 ) submission to or rejection
of such conduct by an individual is used as the
basis for employment decisions affecting such
individual , or ( 3 ) such conduct has the purpose
cr effect of substantially interfering with an
individual ' s work performance or creating an
intimidating, hostile or offensive working
environment .
BY :
Date:2 [ /
Chicago Area Offices
2777 Finley Road, Unit 4 9839 Industrial Cour,, Suite 8
Downers Grove, Illinois Highland, Indiana
60515 46322
ATC 630.916.7272 219.922.7235
Fax 630.916.7013 Fax 219.922.7243
A S S O C I A T E S I N C x/ tT /J
v1 711. 1
April 22, 1999
Mr. Raymond Moller
Director of Business Services
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
RE: Reimbursement Request for Payment
206 South Grove Avenue
Elgin, Illinois
ATC Proposal Number 11-990435
Dear Mr. Moller:
ATC Associates, Inc. (ATC) is pleased to submit to the City of Elgin(COE) this proposal for the
above-referenced site.
SCOPE OF WORK
ATC appreciates the opportunity to submit this proposal to COE to respond to the Illinois
Environmental Protection Agency (IEPA) letter dated 3/25/98 requesting additional information
regarding reimbursement of$78,518.07.
ESTL IATED COST
The reimbursement billing package will be completed on a time and materials basis for an
estimated cost of$3,19x.00. This cost estimate will not be exceeded without written authorization
from COE. Attached is a proposal acceptance form necessary to complete the proposed scope of -
work.
AUTHORIZATION
P
� The cost outlined in our proposal will remain active for 60 days. If our proposal is not
activated within 60 days, ATC reserves the right to modify the scope of work and/or costs for such
work to reflect current conditions. 140n ATC will schedule and
complete the project.
P:\1 I\PROPOSAL\990435
ATC appreciates the opportunity to submit this proposal to the City of Elgin and looks forward
to working
m with you on this project. In the meantime, if you have questions regarding the
inforation in this proposal or if we can be of further assistance, please do not hesitate to contact
the ATC Downers Grove, Illinois, office at (630) 916-7272.
Sincerely,
ATC Associates Inc.
rn-
James M. Tate
Senior Project Manager
Cc: Roger M. Masson
P:\1 I\PROPOSAL\990435
�;ity of Elgin i
Summary of Reimbursement Requests by ATC
Incident Date of Date of Total Total Total [Da eue
Site Number Work Submittal Requested Approved Reimbursed te Comment
-12/94 2/8/95 $5,953.75 $53892.55 $5,892.55
?06 S. Grove 913687 -12/94 5/30/95 $113,496.17 $108,466.17 $108,466.17
-12/94 7/27/95 $2,264.51 $2,264.51 $2,264.51
City of Elgin has not authorized ATC to repond
to (EPA's 3/25/98 letter for remaining $78,518.07
95-96 8/5/97 $78,518.07 Proposal#990435
Corrective Action Report needs to be
completed before closure report submittal
96-98 Proposal#990436
210 S. G:--'9j 931019 -12/94 6/29!95 $208,339.89 $191,099.65 $191,099.65
95-96 8/5/97 $21,900.62 $21,900.62 $21,900.62
Correcrtive Action Remediation Report needs
96-98 to be completed for closure Proposal#990437
240 S. Grove 3689 -12/94 7 & 9/95 $338,632.02 $328,216.89 $328,216.89
95-96 8/5/97 $28,092.72 $28,092.72 $28,092.72
II Correcrtive Action Remediation Report needs
96-98 I to be completed for closure Proposal#990438
280 S. Grove 932566 -12/94 6/26/96 $35,546.20 $19,694.27 $19,694.27
-12/94 2/3/97 $21,108.25 $21,108.25 $21,108.25
Per Steve Bone 4/8/99 totals of $84,700.16 and
-3/95 7/1/98 $138,757.91 $138,757.91 $138,757.91 $54,057.75 have been received.
3/95-4/96 7/2/98 $47,141.84 $47,141.84 $47,141.84
Proposal for reimbursement
Proposal#Corrective Action Report needs to be
completed before closure report submittal
96-98 Proposal!/990439
TOTAL $It,039,75.1.95 $912,635.38 $912,635.38
N:\11\50001\0000\Reign-rog:RESTATUS2 Page 1 RESTATUS2 1/27/99
APR 27'99 09:51 FR CHICAGO CHEM CONSULT 312 226 eeeG TO 16309167013 P.02/03
- - -J kJ Jo I P J14 1,-': 14 M C 11Y'OF ELG I VC i Ty rkZ
FAX W. 18419315610
/ P. 02/03
• -TLLrNOIS ENVIRONMENTAL PR40TECYTON• AGENCY
/ 1021 North Gfsnd Aomue Fes, P.O.s=ISZ76, Sp ff Vc,, jd,hair,,s 677.9¢9276 MRry A
T Cadc,Dirt i N
217n82-6762
T-
I�� �
MAR 2 S �
City of Elgin
Attn: Robert O_Malin
150 Dexter Ct `�
Elgin,Illinois 160120-5555
Re: 0834385193 —Kane Cou.,ity
Elgin/Elgia,City of
206 So-Grove
LUST Incident No.913687
LUST/Fi;aaI
lt
Dear Mr, Maim: ;
-Your Application for Rcimburscrnert from the Leaking Undcrg ound Storage Tank(GUST)Fund
for corrective action costs,WhsCh arcs r-,CClved on A UgUS, cannot rzvictiyed for the
l following reasons; 7, 1997,cannot
1. Please provide day specific dsscri Lions of the .s
F type of work pe..,o*zacd by eac,�C AT�C
employee at their given billing rate A co of tize —
PY Agcle¢s weekly personnel work��<d is
r cncIoscd for your convenience.
2: Ia order Lo assess tl:e cffecti ver:ess of the current remedial sy-ern,pI cu:': t
� analytical results from monitcrin weI
is,inIluent epics,etc. As dis:.ussc3•ir:the M=rch
12, 1998 phone conversation bct•A•cea Mr.Blakc H---cis of the Ac acy ar:d M%Jim Tate of
ATEC Associates,Inc,it appcars that the Iast r.�ort is tic Ag�cyS Tccbmjc I FiI�
at
`y docuincating the results of gmundwer analysis at the above roferrttccd site is dated Jul),
... -23, 1996- Additionally,please provide the date that the remedial system-vas placed into
operatioa an9 an'est11natcd time to completion of rzrac-istion
3. The Zccbnic*report titled"Groundwater Corrective Action Update Rcoort Number•4". -
propos-s a"soil sampling plan and soil criteria to achieve closurz basod on Tic.-cd .
Assessment'9f Cleanup Objectives(TACO)once it becomes clear that groundwater has
be rl successfully m-nediated.^ Please provide the status of the aoovc rtfer,=,Icec TACO
evaluation_
Tlie Agency rcquiF=the above Lifotmation to complete the fmancial revie-w of you:aopIicatiorL
To ensure timcZ},�roccssing of youc biia. gs,please provide the missing items�Zthin - datis of
die date or,this letter-
,
i
_ C M.itf es Qgel<t r„�,-
t
APP. 27'99 09:51 FR CHICAGO CHEM CCHSULT 312 226 8886 TO 16309167013 P.03iO3
iL• nJ r�i VIII (X L(-'Ir L;I I I lIUK rtu ftV. lcS4f�slnolU
•- ' r. u.�i cis
f Pagc 2
If you have any questions,plessc contact B121<e Hzrry at 217/782.6762.
S izt�ly,
Doug as E. Oaklcy,Nlana c
g
LUST Billing Audit Sub-Unit
R=edial Frojccts Accounting&Pracum—me-r-t Unit
DtvLSiOn of RernedLIdOrl M—Vtaoemcat
T3 urcau of Land
DEO:13H_bjh`982892.Fi7D
'r.
1
i
t
TOTAL PA.GE.E03
Chicago Area Offices
2777 Finley Road, Unit 4 9839 Industrial Court, Suite 8
Downers Grove, Illinois Highland, Indiana
OATC 60515 46322
630.916.7272 219.922.7235
Fax 630.916.7013 Fax 219.922.7243
A S S O C I A T E S I N C
April 22, 1999
Mr. Raymond Moller
Director of Business Services
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
RE: Reimbursement Request for Payment
280 South Grove Avenue
Elgin, Illinois
ATC Proposal Number 11-990439
Dear Mr. Moller:
ATC Associates, Inc. (ATC) is pleased to submit-to the City of Elgin(COE) this proposal-for the
above-referenced site.
SCOPE OF WORK
ATC appreciates the opportunity to submit this proposal to COE to complete reimbursement
packages for the above-referenced site for the dates of 4/96 through 12/98. The proposed scope
of work consists of:
• Completion of invoice affidavits for proof of payment.
• Providing a Professional Engineer (PE) review and certification of the prepared package.
ESTIMATED COST
The reimbursement-billing package will be completed on a time and materials basis for an
estimated cost of$3,195.00. This cost estimate will not be exceeded without written authorization
from COE. Attached is a proposal acceptance form including a break down of the budget
necessary to complete the proposed scope of work.
AUTHORIZATION
,pfeeeet}. The cost outlined in our proposal will remain active for 60 days. If our proposal is not
activated within 60 days, ATC reserves the right to modify the scope of work and/or costs for such
work to reflect current conditions. , TC will schedule and
complete the project.
PM 1\PROPOSAL\990439
ATC appreciates the opportunity to submit this proposal to the City of Elgin and looks for-W ard
to working with you on this project. In the meantime, if you have questi
ons regarding the
information in this proposal or if we can be of further assistance, please do not hesitate to contact
the ATC Downers Grove, Illinois, office at (630) 916-7272.
Sincerely,
ATC Associates Inc.
James M. Tate
Senior Project Manager
Cc: Roger Masson
PM I\PROPOSAL\990439
:�ity of Elgin
Summary of Reimbursement Requests by ATC
Incident Date of Date of Total Total Total Queue
site Number Work Submittal Requested Approved Reimbursed Date Comment
-12/94 2/8/95 $5,953.75 $5,892.55 $5,892.55
206 S. Grove 913687 712/94 5/30/95 $113,496.17 $108,466.17 $108,466.17
_12/94 7127/95 $2,264.51 $2,264.51 $2,264.51 City of Elgin has not authorized ATC to repond
to IEPA's 3/25/98 letter for remaining $78,518.07
95-96 8/5/97 $78,518.07 Proposal#990435
Corrective Action Report needs to be
completed before closure report submittal
96-98 Proposalk990436
210 S. Grove 931019 -12/94 6/29/95 $208,339.89 $19"1,099.65 $191,099.65
95-96 8/5/97 $21,900.62 $21,900.62 $21,900.62
Correcrtive Action Remediation Report needs
96-98 to be f ompleted for closure Proposal#990437
240 S. Grove 913689 -12/94 7 & 9/95 $338,632.02 $328,216.89 $328,216-89
95-96 8/5/97 $28,092.72 $28,092.72 $28,092.72
Correcrtive Action Remediation Report needs
96-98 to be completed for closure Proposal#jand
280 S. Grove 932566 -12/94 6/26/96 $35,546.20 $19 694.27 $19 694.27
-12/94 2/3/97 $21,108.25 $21,'108.25 $21,108.25
Per Steve Bone 418199 totals of $84,70
-3/95 711/98 $138,757.91 $138,757.91 $138,757.91 $54,057.75 have been received.
3/95-4/96 7/2/98 $47,141.84 $47,141.84 $47,141.84
Proposal for reimbursement
Proposal#Corrective Action Report needs to be
completed before closure report submittal
96-98 Proposal#990439
TOTAL $1,039,751.95 $912,635.38 $912,635.38
ri Ni 1\-,nno1\0000\Reirn-roq RESTATU S2 Page t RESTATUS2 40-7/99
•
City Of E g l rt Agenda Item No.
May 20, 1999
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Professional Services Related to Submittal
of Reimbursement Request to Illinois
Environmental Protection Agency (IEPA)
for South Grove Avenue Environmental Clean-up
PURPOSE
The purpose of this memorandum is to present to the Mayor and
members of the City Council a proposal from ATC Associates,
Inc. for consulting services related to the submittal of
requests for reimbursement of expenses incurred by the City
of Elgin related to the environmental clean-up of the South
Grove riverboat site .
BACKGROUND
Since 1993 , the City of Elgin has received a total of
$1, 172, 410 . 77 in expense reimbursements from the IEPA for
expenses incurred in the environmental clean-up of the South
Grove Avenue riverboat site . ATC Associates has been direct-
ly involved in preparation of reimbursement requests to the
IEPA that resulted in the receipt of $912, 635 . 58 of the total
reimbursement received.
Reimbursement requests have been submitted for expenses
incurred through the month of April 1996 . ATC has submitted
proposals for the submittal of additional reimbursement
packages totalling approximately $158, 500 . The cost of
professional services performed by ATC for these submittals
is the following:
Period Cost
1 . April 1996-December 1998 $3 , 195
(Operation, maintenance and
treatment expenses totalling
approximately $80, 000)
2 . IEPA-required additional information 3 , 195
relating to work performed at 206 S.
Grove Avenue in 1995 and 1996 relat-
ing to the $78, 518 . 07 reimbursement
request
Total $6 , 390
IEPA Reimbursement
May 20, 1999
Page 2
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None. -
FINANCIAL IMPACT
Costs related to this expenditure would be charged to the
South Grove TIF Fund, account number 260-0000-791 .45-99,
project number 179511 . Adequate funds are available to cover
this expense .
LEGAL IMPACT
�v
None .
ALTERNATIVES
1) Authorize expenditure and proceed with reimbursement
request .
2) Choose not to proceed with reimbursement request and
forfeit the opportunity to access the Leaking Under-
ground Storage Tank Fund.
RECOMMENDATION
Authorize staff to prepare a Professional Service Agreement
with ATC Associates, Inc. in the amount of $6, 390 .
gcpectfully su tted,
�2 ,
e tParker
City Manager
RHM:amp
Attachment