99-219 Resolution No. 99-219
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
SEAGREN/SHALES, INC. FOR THE AIRLITE STREET
WATER TREATMENT PLANT IMPROVEMENT PROJECT
WHEREAS, the City of Elgin has heretofore entered into a
contract with Seagren/Shales, Inc . for the Airlite Street
Water Treatment Plant Improvement Project; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager,
be and is hereby authorized and directed to execute Change
Order No. 1, a copy of which is attached hereto and made a
part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: August 11, 1999
Adopted: August 11, 1999
Omnibus Vote : Yeas 7 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN,ILLINOIS
WATER WORKS IMPROVEMENTS
CONTRACT NO. 8
AIRLITE WATER TREATMENT
PLANT IMPROVEMENTS
CITY PROJECT 409531
CHANGE ORDER NO. 1
SCOPE
This Change Order No. 1 adjusts the Contract Price and Contract Times to account for
additions, deletions, and modifications as indicated below:
BASIS FOR CHANGE
CO1-1 Electrical Modifications. Perform seven electrical modifications as described in
Change Order Authorization No. 1. Refer to Black & Veatch letter dated June
30, 1998.
CO1-2 PLC Enclosure and Pole Modifications. Modify the PLC enclosures for PLC-13
and PLC-14, provide an aluminum pole in lieu of a wood pole at Sleepy Hollow
No. 1, and revise the location of a wood antenna pole at Sleepy Hollow No. 2 as
described in Change Order Authorization No. 2. Refer to Black & Veatch letter
dated August 3, 1998.
CO1-3 Chart Recorder Deletion. Delete the circular chart recorders and accessories to
be provided with each chlorine residual analyzer, as described in Black&
Veatch letter dated July 16, 1998.
CO1-4 Wash Water Pipe Replacement. Replace a portion of the existing,corrosion-
damaged 12-inch wash water supply pipe in the basement area.
CO1-5 Electrical Automation Modifications. Perform twelve instrumentation, control
and electrical modifications as described in Seagren/Shales letter dated March
16, 1999 and Union Electric Company, Inc. letter dated March 10, 1999.
CO1-6 Chlorine Analyzer Addition. Furnish and install two new chlorine analyzers in
the boiler room. Refer to Seagren/Shales letter dated March 16, 1999.
CO1-1
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CO1-7 PLC/Radio Control Panel Installation. Install a new PLC/radio control panel for
existing remote Well No. 5A. The equipment shall be furnished by others under
a separate City project. The equipment and material furnished includes a
Programmable Logic Control (PLC), with strip heaters and air conditioning
equipment, a radio, up to 50 feet of 2 inch helliax cable, yagi antenna, and panel
drawings. Furnish and install a wood antenna pole for installation at the yagi
antenna. Refer to Seagren/Shales letter dated March 16, 1999.
CO1-8 Filter Gallery Painting. Provide a credit for omitting the painting of copper
water tubing and electrical conduit in the filter gallery. Refer to Seagren/Shales
letter dated February 22 and May 24, 1999.
CO1-9 Extension of Project Milestones and Contract Times. The Project Milestones
and the Contract Times shall be extended as indicated below due to the
performance of the additional work items indicated in this change order under
Item CO1-1 and CO1-5 through CO1-7.
The Project Milestones for Substantial Completion of all control system and
communication system equipment furnished by Owner and of uninterruptible
power supply system shall be extended 35 calendar days from August 3, 1998 to
September 17, 1998.
The Contract Time for Substantial Completion shall be extended 131 calendar
days from September 30, 1998 to January 29, 1999. The Contract Time for
Final Completion of all work except installation of Well 5A PLC and associated
equipment shall be extended 153 calendar days from October 30, 1998 to
April 1, 1999.
These additional work and weather related time extensions are granted without
assessment of liquidated damages.
Change Order No. 1 is necessary and proper due to the following:
• The above changes were not anticipated, for the reasons listed, at the time the contract
with Seagren/Shales, Inc.was authorized.
• It is in the best interest of the Owner to approve the above changes.
• These changes are germane to the intent and scope of the original contract.
CO1-2
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CHANGES IN CONTRACT AMOUNT
Adjustments to the Contract Price resulting from the aforementioned items shall be the
following negotiated lump sum prices covering all compensation due for the work:
Item Add Deduct
CO1-1 Electrical Modifications $1,784.00 ---
C01-2 PLC Enclosure and Pole Modifications $5,006.00 ---
C01-3 Chart Recorder Deletion --- $2,305.00
CO1-4 Wash Water Pipe Replacement $4,330.00 ---
C01-5 Electrical Automation Modifications $14,117.00 ---
C01-6 Chlorine Analyzer Addition $9,592.00 ---
C01-7 PLC/Radio Control Panel Installation $5,012.00 ---
C01-8 Filter Gallery Painting --- $2,545.00
CO1-9 Extension of Project Milestones and Contract Times --- ---
Subtotal $39,841.00 $4,850.00
Total Net Contract Adjustment -
Change Order No. 1,Add $34,991.00
The net change to the Contract Price is summarized as follows:
Original Contract Price $632,200.00
Change Order No. 1,Add $ 34,991.00
$667,191.00
CO1-3
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ACCEPTANCE
The changes and conditions set forth in this Change Order No. 1 are hereby accepted. All
other provisions of the Contract remain unchanged.
SEAGREN/SHALES, INC. CITY OF ELGIN, ILLINOIS
(Con . tor) (Owner
B - B w '
By: •' • y' / a-1,--
Date: CI"?9 : X714797
CO1-4
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Agenda Item No.
City of Elgin
July 16 , 1999
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Authorization of Change Order No. 1,
Final Payment and Acceptance of Airlite Street
Water Treatment Improvement (Section I) project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider authorizing
execution of change order No. 1, Final Payment and acceptance of
the Airlite Street Water Treatment Plant Improvements, completed by
Seagren/Shales Inc.
BACKGROUND
On May 13, 1998 the City Council awarded a contract for the
construction of Airlite Street Water Treatment Plant Improvements
(Section I) to Seagren/Shales, Inc. , Elgin.
(01.6- Change order No. 1 consists of nine items, including electrical
modifications, programmable logic controller (PLC) enclosure and
pole modification, chart recorder deletion, wash water pipe
replacement, electrical automation modifications, chlorine analyzer
addition, PLC/Radio control panel installation, filter gallery
painting, and extension of contract times. These change order
items were necessary to properly complete the project and to
further improve operations of the Airlite Water Treatment Plant .
Change order No. 1 (attached) adjusts the contract amount for the
following additions and modifications :
Item Description Add Deduct
C01.1 Electrical Modifications $ 1,784.00
CO1.2 PLC Enclosure and Pole Modifications $ 5,006.00
C01.3 Chart Recorder Deletion $2,305.00
CO1.4 Wash Water Pipe Replacement $ 4,330.00
C01.5 Electrical Automation Modifications $14,117.00
C01.6 Chlorine Analyzer Addition $ 9,592.00
C01-7 PLCJRadio Control Panel Installation $ 5,012.00
CO1-8 Filter Gallery Painting ••- $2,545.00
CO1.9 Extension of Project Milestone and Contract Time
Subtotal $39,841.00 $ 4,850.00
Total Net Contract. Change Order No. 1, Addition $34,991.00
•
Airlite Water Treatment Plant Improvements
July 16, 1999
Page 2
All items were reviewed and approved by the Project Leadership
Team. The team felt that these changes were in the City' s best
interests and that the City is getting the best value for
these items .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Project Leadership Team
27,14%--FINANCIAL IMPACT
Funding Sources
395.4000.795 396.4000.795 398.4000.795 420.0000.771
92-36 93-36 93-36 92-36 Totals
Budget $415,000 $ 25,000 $430,000 $425,000 $1,295,000
Payments:
Black&Veatch ( 341,532) ( 25,000) ( 134,999) ( 501,531)*
Copley News ( 246) ( 246)
SeagrenlShales ( 429,754) ( 186,641) ( 616,395)
Balance Available $ 73,468 - $103,360 $ 176,828
* Includes engineering services for both Sections 1 and 2
improvements . Section 2 improvements are budgeted for 2000
($1 . 38 million) .
Change Order No. 1 will increase the contract with Seagren/Shales
by $34, 991, totaling final payment at $50, 796 . Sufficient funding
is available within the project budget and should be charged
accordingly.
WM/LEGAL IMPACT
one.
ALTERNATIVES
None .
r- Airlite Water Treatment Plant Improvements
July 16, 1999
Page 3
RECOMMENDATION
It is recommended that the members of the City Council authorize
the execution of change order No. 1 in the amount of $34, 991 . 00 and
accept the completed Airlite Water Treatment Plant Improvement
(Section I) project, and authorize the final payment of $ 50, 796 . 00
to Seagren/Shales, Inc.
R-spectfully su itted,
•yce A. Parker
City Manager
Attachment
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BLACK & VEATCH
8400 Ward Parkway Black&Veatch Corporation
P.O.Box 8405
Kansas City,Missouri 64114 USA
Tel:(913)458-2000
Elgin,Illinois B&V Project 31264.428
Water Works Improvements B&V File B-1.1
Contract No. 8 -Airlite WTP Improvements June 1, 1999
Mr. Peter Bityou
Water Operations Engineer
City of Elgin
150 Dexter Court
Elgin, Illinois 601220-5555
Subject: Change Order No. 1
Dear Peter:
Enclosed for your consideration is a copy of Change Order No. 1 for the Airlite Water Treatment
Plant Improvements project. This change order includes eight work items and a time extension.
Change Order No. 1 results in a net increase of$34,991.00 in the Contract Price.
The following is a brief description of the change order items which are included in this Change
Order No. 1.
Items CO1-1. Electrical Modifications. This item includes completion of seven electrical
modifications as described in Change Order Authorization No. 1 including modification of
the enclosure for PLC-4, routing of 1-inch PVC conduit from the boiler room to Valve
Vault B, modification of the conductor cable type for the filter gallery, deleting conduit
from the radio building to the Airlite water tower, deleting a new antenna pole at Lyle
Avenue, relocating LPC and LPC transformer from the generator/transformer room to the
electrical room west wall, and consolidating conduit for filter wiring for similar systems.
Item CO1-2. PLC Enclosure and Pole Modifications. This item includes modifying the
PLC enclosures for PLC-13, and PLC-14, providing aluminum pole in lieu of a wood pole
at Sleepy Hollow No. 1, and revising the location of a wood antenna pole at Sleepy Hollow
No. 2 as described in Change Order Authorization No. 2 and requested by City Staff.
the imagine•build company"
•
Mr. Peter Bityou Page 2
jok B&V Project 31264.428
June 1, 1999
Item CO1-3. Chart Recorder Deletion. This item includes the deletion of the circular chart
recorders and accessories to be provided with each chlorine residual analyzer. Those
recorders were determined to be unnecessary as the data can be collected by the
corresponding PLC.
Item CO1-4. Wash Water Pipe Replacement. This item includes replacing a portion of the
existing, corrosion-damaged 12-inch wash water supply pipe in the basement area as
requested by City staff.
Item CO1-5. Electrical Automation Modifications. This item includes performing thirteen
electrical modifications as described in Union Electric Company, Inc. letter dated March
10, 1999 as required by conditions encountered in the field. The items include
troubleshooting the analog loop for the Airlite elevated tank elevation signal, adding
shielded cable for the existing transmitter in the boiler room for filter influent level signal,
wiring D.O. and D.I. points for the main wash pump and surface wash pumps, tracing
cables for chlorine pacing, providing 24 VDC power to fourteen existing A.I. points,
rewiring switches on the front of the existing SCP, troubleshooting wiring and adding D.O.
and D.I. points for the west zone separation valve, adding a D.O. point for blow-down relay
and tracing wires in SCP and routing wire from PLC-4 to spare point, relocating existing
flash mixer start-stop and pilot light at SCP, mounting and winding two new chlorine
analyzers in the boiler room, providing new breaker and starter and wiring for small air
compressor, tracing wiring for Lyle Avenue and providing relays and contact blocks, and
verifying existing points and filter valves.
Item CO1-6. Chlorine Analyzer Addition. This item covers furnishing and installation of
two new chlorine analyzers in the boiler room to measure residual in the clearwell influent
and effluent as requested by City staff.
Item CO1-7. PLC/Radio Control Panel Installation. This item covers installation of a new
PLC/radio control panel for existing remote Well No. 5A and furnishing and installing a
wood antenna pole for installation of the yagi antenna. The equipment will be furnished
under the Riverside WTP Expansion project. The equipment and material furnished
includes a Programmable Logic Control (PLC), with strip heaters and air conditioning
equipment, a radio, up to 50 feet of/z inch helliax cable, yagi antenna, and panel drawings.
Item CO1-8. Filter Gallery Painting. This item was not in the previous draft of Change
Order No. 1, but covers the credit for omitting the requirement for painting of copper
tubing and electrical conduit in the filter gallery. These items will be painted at a later date,
outside of this contract, when the filter gallery walls are painted. The total credit of$2,545
Jd103/ams
Airlite WTP ImprovementsChgordl
rik Mr. Peter Bityou Page 3
B&V Project 31264.428
June 1, 1999
reflects Seagren/Shales credit proposals of$1,750 and $675, respectively, plus an
additional deduction of 5% for the associated overhead and profit markup.
Item CO1-9. Extension of Contract Times. This item covers the extension of Contact
Times due to the performance of additional work items indicated in this change order under
items CO1-1 and CO1-5 through CO1-7.
The substantial Completion and Final Completion Contract Times have been extended to
account for these impacts on the project progress. Our recommendation regarding
extension of Contract Time is discussed under separate correspondence.
By copy of this letter, we will forward five copies of the proposed change order to Seagren/
Shales, Inc. for their execution. They will sign and date each copy and then deliver all five
copies to you for final consideration, processing and distribution.
If you concur, we suggest this change order be placed on the next City Council Meeting agenda
ra, for consideration. If approved, please distribute executed copies of the change order as follows:
City of Elgin (2 copies), Seagren/Shales (1 copy),Pete Boysen (1 copy) and Robert Renfrow (1
copy).
Please contact us if you have any questions regarding this change order.
Very truly yours,
BLACK& VEATCH CORPORATION
Robert D. Renfrow
Project Manager
jdl/as
Enclosure
cc: Mr. Pete Boysen,w/enclosure
Mr. Rick Hyatt w/enclosure
idlO3kd/ams
Airlite WIT ImprovementsChgordl