99-204 Resolution No. 99-204
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
MARTAM CONSTRUCTION, INC. FOR THE SOUTH MCLEAN
LIME RESIDUE DISPOSAL FACILITIES EXPANSION PROJECT
WHEREAS, the City of Elgin has heretofore entered into a
contract with Martam Construction, Inc . for the South McLean
Lime Residue Disposal Facilities Expansion Project; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager,
be and is hereby authorized and directed to execute Change
Order No. 1, a copy of which is attached hereto and made a
part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: July 28, 1999
Adopted: July 28, 1999
Omnibus Vote : Yeas 5 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
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ELGIN,ILLINOIS
WATER WORKS IMPROVEMENTS
SOUTH MC LEAN LIME
RESIDUALS DIPOSAL
FACILITIES EXPANSION
CITY PROJECT 409539
CHANGE ORDER NO. 1
SCOPE
This Change Order No. 1 adjusts the Contract Time to account for inclement weather as
indicated below:
BASIS FOR CHANGE
CO1-1 Extension of Contract Times. The Contract Time for Substantial Completion
of Cell No. 5 shall be extended as indicated below due to impacts of
inclement weather that occurred during late August and early September
1998.
Construction of lagoon Cell No. 5 was not completed by the Substantial
Completion Date of September 15, 1998 due to the impacts of inclement
weather that occurred during the months of August and September. The
Contract Time for Substantial Completion of Cell No. 5 shall be extended 6
calendar days from September 15, 1998 to September 21, 1998.
This weather related time extension is granted without assessment of
liquidated damages.
Change Order No. 1 is necessary and proper due to the following:
• The above changes were not anticipated for the reasons listed, at the time the
contract with Martam Construction, Inc. was authorized.
• It is in the best interest of the Owner to approve the above changes.
• These changes are germane to the intent and scope of the original contract.
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CHANGES IN CONTRACT AMOUNT
No adjustment to the Contract Price shall be made resulting from the aforementioned
item.
ACCEPTANCE
The changes and conditions set forth in this Change Order No. 1 are hereby accepted. All
other provisions of the Contract remain unchanged.
MARTAM CONSTRUCTION, INC. CITY OF ELGIN, ILLINOIS
(Contractor) (Owne
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By: w�, By: 'a..c r _ _ 2 y
Date: 4//)5199 By: cA5t7
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OF` °",aM Agenda Item No
' City of Elgin g
'�RdTED FED'-
July 7, 1999
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Change Order No. 1, Final Payment and Acceptance
South McLean Lime Residue Disposal Facilities
Expansion Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City council with information to consider
authorizing Change Order No. 1, final payment and acceptance
of the South McLean Lime Residuals Disposal Facilities expan-
sion project, completed by Martam Construction, Inc .
BACKGROUND
On July 8 , 1998 , the City Council awarded a contract for the
construction of the South McLean Lime Residuals Disposal
Facilities expansion project to Martam Construction, Inc .
The project was satisfactorily completed by Martam Construc-
tion, Inc . in accordance with the plans and specifications
prepared by Black and Veatch.
Change Order No . 1 (copy attached) consists of one item which
includes an extension of contract times due to inclement
weather and involves no adjustment in the contract price .
Original Contract Amount $989, 000 . 00
Previous Payments $939, 550 . 52
Change Order No. 1 $ 00 . 00
Final Payment $ 49, 449 .48
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Project Leadership Team
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Change Order No. 1/South McLean Lime Residue Disposal
July 7, 1999
Page 2
J 1c_ FINANCIAL IMPACT
/ The project can be accounted for as follows :
Project number 409539
Budget account number 3984000-795 . 92-41
Expenses to Date $1, 025, 000 . 00
Martam Construction, Inc . (862 , 708 . 58)
Black and Veatch (108 , 379 . 30)
Copley Newspaper ( 136 . 83)
Difference $ 53 , 775 . 29
Budget account number 397-4000-795 . 92-41
Expenses to Date $ 76 , 845 . 00
Terracon ( 2 , 821 . 00)
Martam Construction, Inc . (76 , 841 . 94)
Difference $ ( 2 , 817 . 94)
Project Balance $ 50 , 957 . 35
Funds are available for the final payment of $49, 449 . 48 in
account number 398-4000-795 . 92-41 .
LEGAL IMPACT
'
None .
ALTERNATIVES
None .
RECOMMENDATION
It is recommended that the members of the City Council author-
ize the execution of Change Order No . 1, accept the completed
South McLean Lime Residuals Disposal Facilities expansion
project, and authorize the final payment of $49, 449 .48 to
Martam Construction, Inc .
Re •ectfully submit ,
Jayte A. Parker
City Manager
LED: PLB :mg
Attachment
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ELGIN, ILLINOIS
WATER WORKS IMPROVEMENTS
SOUTH MC LEAN LIME
RESIDUALS DIPOSAL
FACILITIES EXPANSION
CITY PROJECT 409539
CHANGE ORDER NO. 1
SCOPE
This Change Order No. 1 adjusts the Contract Time to account for inclement weather as
indicated below:
BASIS FOR CHANGE
CO1-1 Extension of Contract Times. The Contract Time for Substantial Completion
of Cell No. 5 shall be extended as indicated below due to impacts of
inclement weather that occurred during late August and early September
1998.
Construction of lagoon Cell No. 5 was not completed by the Substantial
Completion Date of September 15, 1998 due to the impacts of inclement
weather that occurred during the months of August and September. The
Contract Time for Substantial Completion of Cell No. 5 shall be extended 6
calendar days from September 15, 1998 to September 21, 1998.
This weather related time extension is granted without assessment of
liquidated damages.
Change Order No. 1 is necessary and proper due to the following:
• The above changes were not anticipated for the reasons listed, at the time the
contract with Martam Construction, Inc. was authorized.
• It is in the best interest of the Owner to approve the above changes.
• These changes are germane to the intent and scope of the original contract.
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CHANGES IN CONTRACT AMOUNT
No adjustment to the Contract Price shall be made resulting from the aforementioned
item.
ACCEPTANCE
The changes and conditions set forth in this Change Order No. 1 are hereby accepted. All
other provisions of the Contract remain unchanged.
MARTAM CONSTRUCTION, INC. CITY OF ELGIN, ILLINOIS
(Contractor) (Owner)
By: Zdc✓4r By:
Date: //9 /99 By:
rik
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Acol v CERTIFICATE OF LIABILITY INSURANC R DATE(MM/DD/YY)
SR 04/05/99
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Columbian Agency HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR
1005 Laraway Road ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
New Lenox IL 60451
Phone: 815-485-4100 INSURERS AFFORDING COVERAGE
INSURED INSURER A: AMERISURE COMPANIES
INSURER B: AMERICAN INTERNATIONAL GROUP
Martam Construction, Inc. INSURER C: KEMPER GROUP
& Martam Leasing, Inc.
1200 Gasket Dr. INSURER D:
Elgin IL 60120
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING
ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
ILTR TYPE OF INSURANCE POLICY NUMBER POLICY MM DD/YY)EFFECTIVE PATE(MM/DD/YY) LIMITS
GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
A I X I COMMERCIAL GENERAL LIABILITY EXP-CPP1312 9 90 04/01/99 04/01/00 FIRE DAMAGE(Any one fire) $ 300,000
CLAIMS MADE X OCCUR MED EXP(Any one person) $ 10,000
PERSONAL&ADV INJURY $ 1,000,000
GENERAL AGGREGATE $2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER; PRODUCTS-COMP/OP AGG $2,000,000
POLICY PRO-
JECT JECT
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
A X1ANYAUTO EXP-CA1312989 04/01/99 04/01/00 (Ea accident) —51,000,000
ALL OWNED AUTOS BODILY INJURY
SCHEDULED AUTOS (Per person)
X HIRED AUTOS
BODILY INJURY $
X NON-OWNED AUTOS (Per accident)
PROPERTY DAMAGE
(Per accident)
GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $
ANY AUTO OTHER THAN EA ACC $
AUTO ONLY: AGG $
EXCESS LIABILITY EACH OCCURRENCE $5,000,000
B - 1 OCCUR CLAIMS MADE EXP-BE3577269 04/01/99 04/01/00 AGGREGATE $5,000,000 ^
$
DEDUCTIBLE $
RETENTION $ $
WORKERS COMPENSATION AND X TO RY Y LIMITS OM-E R
TORY
EMPLOYERS'LIABILITY
A EXP-WC1312991 04/01/99 04/01/00 E.L.EACH ACCIDENT $ 500,000
OFFICERS ARE INCLUDED E.L.DISEASE-EA EMPLOYEE $ 500,000
E.L.DISEASE-POLICY LIMIT $ 500,000
OTHER
C EQUIPMENT FLOATER 3AT526690-01 04/01/99 04/01/00 $ 1,000 DEDUCTIBLE
DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
PLEASE SEE THE REVERSE SIDE OF THIS CERTIFICATE TO EXPLAIN THE COVERAGES FOR
THE FOLLOWING PROJECT: SOUTH MCLEAN LIME RESIDUALS DISPOSAL FACILITIES
EXPANSION
CERTIFICATE HOLDER Y ADDITIONAL INSURED;INSURER LETTER: CANCELLATION
ELGINCI SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN
CITY OF ELGIN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL
ATTN: CITY CLERK
150 DEXTER COURT IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR
ELGIN IL 60120 REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
R. LEE MCWETHY
ACORD 25-S(7/97) " ACORD CORPORATION 1991
BUILDERS' P'SK COVERAGE DECLARATIONS
COMMERCIAL h AND MARINE COVERAGE FART
NAMED INSORED EFFECTIVE DATE POLICY NUMBER
MARTAM CORPORATION 07/02/98 IM 1313848
AMOUNT OF INSURANCE RATE PREMIUM
❑ Reporting Form $989000 .18 $ 1780
OUR LIABILITY SHALL NOT EXCEED THE LIMITS SHOWN FOR COVERED PROPERTY, COVERAGES AND LIMITS:We cover that part
Rate: $.18 Premium: $ 1780 Deductible: $2500
Co-Insuran =• 100
overed Locations" 1 Limit Per Location
1 SOUTH MCLEAN LINE RESIDUALS DISPOSAL FACILITY EXPANSION $989000
3
LIMITS ON COVERED PROPERTY LIMITS PREMIUM FOR COVERAGE
1. Structures at the"job site":
Building 1. $989000 $ INCL
Building 2. $ $
Building 3. $ $
Building 4. $ $
Building 5. $ $
2. Materials and supplies while
a. in transit: $ 500,000 $ INCL
b. in temporary storage: $ 500,000 $ INCL
3. Maximum Limit for all locations $ $
4. Loss of Rental Income $ Monthly Limit
$ Total Limit
5. Additional Expense $ Monthly Limit
for"Soft Costs" $ Total Limit
$ Months Time Limit
6. Coverage Options: See below for specific Limits(s)and Deductible(s)for any Coverage Options provided.
Coverage Option Loc. No. Limit Deductible Premium
DEDUCTIBLE:
We will pay the amount of loss"or damage in excess of the Deductible of$ , up to the applicable limit.
Rental Income under Item 4 under Limits on Covered Property:We will pay only the covered"loss"amount of rental income which
occurs after the first days of delay beyond the projected completion date.
CO-INSURANCE
You must maintain a minimum coverage amount for each described building or structure. This minimum coverage amount is the full
replacement value of the described building or structure. If the coverage amount at the time of "loss" is less than the minimum
coverage amount, we will pay only a part of a "loss". Our part of the "loss" will be determined by dividing the coverage amount
stated for each building or structure in this Declarations page by 100% of the replacement value of the described building or
structure. This percentage will be applied to the final adjusted "loss" to determine the amount that we will pay.
TAX OR SURCHARGE: SEE COMMON DECLARATIONS PAGE
TOTAL ANNUAL PREMIUM-THIS COVERAGE $ 1780
M 21 85 06 97
N
ENDT A
ADDITIONAL NAMED INSUREDS
MARTAM CONSTRUCTION, INC.
AND MARTAM LEASING, INC.
AND
CITY OF ELGIN
BLACK AND VEATCH, LLP
PRAIRIE GROUOP
ENGINEER
ENGINEERS CONSULTANT
AND ANY AND ALL SUBCONTRACTORS,AS THEIR INTEREST MAY APPEAR
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