99-179 Resolution No. 99-179
RESOLUTION
AUTHORIZING EXECUTION OF AMENDMENT NO. 2 TO AN
ENGINEERING SERVICES AGREEMENT WITH COLLINS ENGINEERS, INC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed
to execute Amendment No. 2 for an Engineering Services
Agreement on behalf of the City of Elgin with Collins
Engineers, Inc. for the Kimball Street Dam rehabilitation
project, a copy of which is attached hereto and made a part
hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: July 14, 1999
Adopted: July 14, 1999
Omnibus Vote : Yeas 6 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
CITY OF ELGIN, ILLINOIS
KIMBALL STREET DAM
ENGINEERING SERVICES AGREEMENT
AMENDMENT NO. 2
THIS AMENDMENT NO. 2 entered into this L.71A day of fi ul.`y, 1999, by and
between the CITY OF ELGIN, an Illinois Municipal Corporation (hereinaftdr referred to as
"CITY"), and Collins Engineers, Inc., an Illinois Corporation (hereinafter referred to as
"ENGINEER"), shall modify that Agreement dated April 10, 1997 (herein after referred to as
"AGREEMENT",whereby the ENGINEER was engaged by CITY to perform certain professional
services in connection with the preparation of the Kimball Street Dam Condition Study and Repair
Contract Documents (hereinafter referred to as "PROJECT"). That a previous Amendment to this
Agreement (herein after referred to as "AMENDMENT 1") was entered into by the parties on
September 25, 1998.
WHEREAS, the services did not include additional design services to provide professional
services during the construction of Phase II.
AND
WHEREAS, the CITY desires the ENGINEER to provide professional services during the
construction of Phase II.
AND
WHEREAS, the City desires to include the payments to the ENGINEER under the
Agreement in connection with the preparation of condition study and repair contract documents.
In response to these additional services, certain revisions must be made to the Agreement.
In compliance, therefore, the terms and conditions of the Agreement are modified as specifically
set out below. All remaining terms of the AGREEMENT and AMENDMENT 1 remain in full
force and effect.
1
SECTION I of the AGREEMENT entitled "SCOPE OF SERVICES" is hereby amended
by adding the following to Paragraph B thereof:
B. The work to be performed under this AGREEMENT shall also include
providing the professional service of Construction Observation Services
during Phase II of the construction of the PROJECT.
SECTION I of the AGREEMENT entitled "SCOPE OF SERVICES" is hereby further
amended by adding the following to Paragraph C thereof:
The Scope of Services for this agreement shall also include the detailed Scope of
Services attached hereto as "Attachment A-2".
SECTION II of the AGREEMENT entitled "PROGRESS REPORTS" is hereby amended
by adding the following at the end thereof:
"The detailed project schedule for the work provided under Amendment 1 will be
used to record progress. The progress will be recorded on the project schedule and
submitted monthly as a component of the status report to be submitted by the
ENGINEER".
SECTION IV of the AGREEMENT entitled "PAYMENT TO ENGINEER" is hereby
amended by adding the following to Subparagraph A thereof:
In addition thereto, for services provided by the ENGINEER pursuant to
Amendment 2 the ENGINEER shall be reimbursed at the hourly rate of personnel
employed on this project with the total fee not to exceed $10,888 regardless of the
actual costs incurred by the ENGINEER unless substantial modifications to the
scope of work for Amendment No. 2 are authorized in writing by the Director.
SECTION IV of the AGREEMENT entitled "PAYMENTS TO ENGINEER" is hereby
further amended by adding the following to Subparagraph D thereof:
The cost estimate of services for the services to be provided under Amendment No.
2 are attached as Attachment C-1.
All remaining terms of the AGREEMENT and AMENDMENT 1 are hereby incorporated
into this AMENDMENT 2 and remain in full force and effect.
2
IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and
executed this Agreement in triplicate as though each copy hereof was an original and that there
are no other oral agreements that have not been reduced to writing in this statement.
For the CITY:
ATTEST: THE CITY OF ELGIN, ILLINOIS
B -!-
B t -
Y Wddt4../L„
City Clerk City Manager
(SEAL)
For the ENGINEER:
Dated this 28th day of June , A.D., 1999.
ATTEST: COLLINS ENGINEERS, INC.
�
By -' By
Controller Vice President
(SEAL)
3
ATTACHMENT A-2
DETAILED SCOPE OF SERVICES
Phase II Construction Observation Services:
The project scope includes site visits to observe the construction progress during key milestone
events, review of contractor submittals, meeting attendance, project reports, and inspection
services. The anticipated scope of work is as follows:
• Review contractor submittals, as required in the specifications.
• Attendance at weekly progress meetings.
- CEI will coordinate and administer all progress meetings.
• Prepare progress reports and meeting minutes.
• Site visits as necessary to verify compliance with contract documents.
• Preparation of a final summary report.
Collins Engineers will provide meetings minutes, weekly progress reports, and final summary
report in a format acceptable to the City of Elgin. Distribution of reports will be made per City
of Elgin provided distribution list.
ATTACHMENT B-2
Expenses will be billed as follows:
Travel, Lodging, and Subsistence Actual Cost
Printing and Reproduction Actual Cost
Long Distance Telephone and Shipping Actual Cost
Equipment Rental Actual Cost
Expendable Supplies Actual Cost
14 ft. Boat and Motor, and Trailer $ 60.00 per day
18 ft. Boat, Motor, and Trailer $ 75.00 per day
22 ft. Boat, Motor, and Trailer $150.00 per day
Recording Fathometer $ 50.00 per day
Automated Hydrographic Survey System $325.00 per day
Individual Diving Equipment $ 25.00 per day
Surface Supplied Diving Equipment $200.00 per day
Mileage: Automobile $.29 per mile plus tolls
Truck or Van $.30 per mile plus tolls
with Boat Trailer $.35 per mile plus tolls
ATTACHMENT C-2
COST ESTIMATE OF SERVICES
•
COST ESTIMATE OF CONSULTANT SERVICES .
Project: Kimball Street Dam Rehabilitaiton
Phase II Construction Services FIRM: COLLINS ENGINEERS, INC. DATE: 26-May-99
Client: City of Elgin
Overhead: 155.00 % Profit: 13.50 %
Address: 150 Dexter Court
Elgin Estimate Prepared By: MJG/DGC
State: Illinois
Zip Code 60120-5555
Contact: Steve Pertzborn, P.E.
DIRECT FIXED SUB 1 PERCENT OF
ITEM MANHOURS' PAYROLL(1) ' OVHD COSTS FEE CONSULTANTS TOTAL GRAND TOTAL
Phase II -Re view Contractor Submittal 18 $363 $563 $125 $1,052 10%
Phase II -Site Visits 96 $2,266 $3,5121 $780' $6,557. 60%
Phase II -Reports 48 $1,133' $1,756 j $390 $3,279 30%
i
1
1
•
i
,
TOTAL 162 $3,762 $5,831 $1,295 $10,888 100%
'(1) Staff is paid a premium of$40 per day($5 per hour based on eight hour day)when at the site in a diving capacity
Phasel I.fee.WK4 05/26/99
' ,Project.Kimball Street Dam Rehaotlnaiton
Phase II Canstruclon Services
Client:City of Elgin
Address 150 Dexter Court
CO:Elgin
State:Illinois
Zip Code.60120-5555
Contact:Steve Pert bom P.E.
PERSONNEL CLASSIFICATION _
PRINCIPALI PRINCIPAL SENIOR SENIOR SENIOR SENIOR CADD/
TASK ENGINEER I ENGINEER ENGINEER ENGINEER ENGINEER ENGINEER ENGINEER ENGINEER ENG.TECH.'i CAD TECH. TECHNICIAN TECHNICIAN TECHNICIAN CLERICAL CLERICAL
NO. TASK SUN-TASK (E8) ' (E7) IE61 (E5) (E4) (E3) (E21 1E11 (T3) (D31 (D2) (121 (T1) �C2) I (C1) TOTALS
I Mase I(-Review Contractor Submittal 16 16
_-__ _ _ -_ Imo.
SUBTOTAL - _-:_ I — !1 13
2 P ase II-Site Vales 16 -._T 80 - -
{ 96
J SUBTOTAL _ 16 7 80 _ - _ 1- -- --__
_ _ _—_ _ _— _- -_ 1
3 P ase 11-Reports 6 - 40 -
_- SUBTOTAL - - "
4 - - -: _ - - _ 48
B _ _ __ �. --___. _. _ --..T - 1
C _.- -_ - -_ -___ - _
D - -- -- -- _
I -
J SUBTOTAL -__- .._ _ -- - :- - _ _-_._ -- -
C __- .. i __
■
F _.- JJ - _... _._ _.
1 SUBTOTAL _ __ _
B _- _ _.
SUB OVAL ..-- - -
▪ I SUBTOTAL _ _ _-- --_ _.-_- --_-- - -
- C _ _ _____--_.. —.. _.__—_._._ _
o
I SUBTOTAL - - _
B __.. __-- _.— _. __ _ __
D _ l - _ _ __ ._.__
I • SUBTOTAL -.-..- I --_. - _- __
161 . -_ ..
SUBTOTAL
B _ _ _. - __ _ _' _-.__
_
C - _ _. _ _.._
- D _ - _
_. -._ 1 __._ _. _ _.__ _-_ _.-_ - -_ _. -
I SUBTOTAL _. _-.-.. _. -.-- ,-: ---_:. -:_. _ - - --
12' -__ - - _- I
- .- _1III SUBTOTAL _.._ . -._ _ __-__- -__ _'f
_ _...-- _-
I -
162
Phasell.fee.WK4
05/26/99
?OF Etc. (P )
0-,,�...„„ ," Agenda Item No.
fr, j ' City of Elgin
oie.,, )
,
June 11, 1999
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Amendment No. 2 to an Agreement with
Collins Engineers for the Kimball Street
Dam Rehabilitation Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
Amendment No. 2 to an agreement with Collins Engineers for
construction-related engineering and inspection services for
the Kimball Street Dam Rehabilitation Project .
BACKGROUND
At the March 26, 1997 meeting, City Council authorized an
low agreement with Collins Engineers ($59, 462) to perform an
inspection and analysis of the Kimball Street Dam and to
complete plans and specifications for any repairs identified
from the inspection. At its on September 9, 1998 meeting, the
City Council authorized Amendment No. 1 ($56, 402) to the
agreement with Collins Engineers for permit acquisition and
Phase I construction-related engineering and inspection
services.
The subject project was originally budgeted to be completed
in two phases, Phase I in 1998 and Phase II in 1999 . Phase I
repairs included rebuilding the fish ladder at the west end
of the dam, repair to old construction joints, filling voids
at the toe of the dam and constructing a structural cap over
the entire face of the dam. Phase II would consist of grout
injection of the interior of the dam to fill voids identified
by inspection. However, because the required permits were not
all obtained until early 1999, the two construction phases
were combined into one construction project .
The current agreement with Collins Engineers does not include
inspection of the grout injection phase of the project .
Amendment No. 2 to the agreement with Collins Engineers in-
cludes the fee to provide construction-related engineering
and inspection services for the grout injection phase .
tow
Amendment No. 2/Kimball Street Dam
,r- June 11, 1999
Page 2
P A copy of Amendment No. 2 is attached as Exhibit A. The
contract for construction of the subject project was awarded
to Kovilic Construction in the amount of $923 , 412 at the May
26, 1999 City Council meeting.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
1 FINANCIAL IMPACT
P�
I" Amendment No. 2 to the contract with Collins Engineers will
equal $10 , 888 . Funds for this amendment are available in
account number 275-0000-791 . 92-36, project number 338438 . The
total not-to-exceed fee with Collins Engineers will now total
$126, 752 .
LEGAL IMPACT
1'• The proposed contract amendment must be reviewed by the Legal Department.
ALTERNATIVES
None.
RECOMMENDATION
emk It is recommended that City Council approve Amendment No. 2
to the agreement with Collins Engineers in the amount of
$10 , 888, leaving a total not-to-exceed fee with Collins Engi-
neers of $126 , 752 , and authorize staff to execute the amend-
ment .
•ectfully submitte
62 '
J. O ce J. Parker
City Manager
SP/do
Attachments