99-174 Resolution No. 99-174
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
KENNY CONSTRUCTION CO. FOR THE
TYLER CREEK INTERCEPTOR SEWER PHASE V
WHEREAS, the City of Elgin has heretofore entered into a
contract with Kenny Construction Co. for the Tyler Creek
Interceptor Sewer Phase V project; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 1,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager,
be and is hereby authorized and directed to execute Change
Order No. 1, a copy of which is attached hereto and made a
part hereof by reference .
s/ Ed Schock
Ed Schock, Mayor
Presented: June 23 , 1999
Adopted: June 23 , 1999
Omnibus Vote : Yeas 7 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
• CHANGE ORDER NO. 1
PROJECT: Tyler Creek Interceptor Sewer Phase V DATE OF ISSUANCE: May 26, 1999
OWNER: City of Elgin ENGINEER: Baxter&Woodman,Inc.
CONTRACTOR: Kenny Construction Co. ENGINEER's Project No. 980193/970068
You are directed to make the following changes in the Contract Documents:
Description: 1. a)Add a 8-inch drop connection at invert elevation 837.50' to SA-MH 37 for $3,288.00.
b)Add a 8-inch drop connection at invert elevation 841.50' to SA-MH 35 for $4,038.00.
2. Refer to Plan Sheet 8 of 8 dated 10/14/98 previously forwarded. The 36-inch interceptor sewer
will be lowered 4-6 feet between SA-MH 40 to SA-MH 42. This will also change the depths
of the shafts and SA-MH's 40, 41, and 42. The 24-inch drop connection in SA-MH 40 will be
deleted. This change amounts to $ 78,550.74.
3. A 29 day time extension for Substantial Completion for Items 1 and 2 above.
Purpose of Change Order: 1. IDI requested these changes to serve Elgin Corporate Center.
2. At the City's and Developer's request to provide future sanitary service to
property owners in Phase VI.
3. See above.
Attachments: 1.a) Engineer's letters of October 27, 1998 and May 27, 1999.
b) Contractor's letter of December 14, 1998.
2.a) Contractor's letter of December 5, 1998.
b) Engineer's letter of May 27, 1999
3.a) Contractor's letter of December 17, 1998.
b) Engineer's letter of May 27, 1999.
CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME
Original Contract Price $3,395,125.00 Original Contract Time:
Substantial Completion: June 1, 1999
Completion: June 30, 1999
Previous Change Orders Change from previous Change Orders:
No.=to No. - $ 0.00 None
Current Contract Price $3,395,125.00 Current Contract Time:
Substantial Completion: June 1, 1999
Completion: June 30, 1999
Net increase of this Change Order $ 85,876.74 Net increase of this Change Order:
29 days to Substantial Completion
Contract Price with this Change $3,481,001.74 Contract Time with this Change Order:
Order: Substantial Completion: June 30, 1999
Completion: June 30, 1999
BAXTER
4
WOODMAN
Consulting Engineers
CHANGE ORDER NO. 1 2.
Pursuant to 720 ILCS 5/33E-9, (1) the circumstances said to necessitate the change in performance were not
reasonably foreseeable at the time the contract was signed, or(2)the change is germane to the original contract as
signed, or(3) the change order is in the best interest of the City of Elgin, Illinois.
PREPARED BY: APPROVED: ACCEPTED:
BAXTER& WOODMAN, INC CITY e ELGIN KENNY CON . ' ON CO.
By W Oa By Illk..6, .atit--- B .-PITI
William B. Spragu , Jr. .4 ce P.4ker Mike Surman
Construction Project Manager City Manager Project Engineer
RECOMM" 1 DED BY:
By 1 '' 7e
d/z-a- _
Darrel R. Gavle, P.E.
Client Manager
H:WROJ\ELGNC\980193\CHANGEOR\no 1.doc
B,A X T E R FILE COPY
PragA
WOODMAN
Consulting Engineers
October 27, 1998
Mike Surman,Project Engineer
Kenny Construction Co.
250 Northgate Parkway
Wheeling,Illinois 60090
Subject:Elgin—Tyler Creek Interceptor Sewer Phase V
Dear Mr. Surman:
In accordance with our discussions at the pre-construction conference enclosed are
the new drop connections to be added to the project for future use by Elgin
Corporate Center.
SA-MH 35 8-inch @ invert elevation 841.50'
SA-MH 37 8-inch @ invert elevation 837.50'
Please incorporate these changes into the project and these manholes can now be
released for production. If these changes result in a change in the associated unit
prices, then please submit those revised unit prices to us for our review and
approval.
Very truly yours,
BAXTER& WOODMAN,INC.
CONSULTING ENGINEERS
William B. Sprague,Jr.
WBS jg
Enc.
C: Steve Pertzborn,P.E.
Rich Himebaugh
H:\WP60\FILES\ELGNC\980193\ADDROP.DOC
8678 Ridgefield Road
Crystal Lake,IL 60012
815.459.1260
Fax 815.455.0450
info®baxwood.com
A01(/
JACOB &HEFNER ASSOCIATES,'RC, 739 ROOSEVELT RD.,SUITE 100
ENGINEERS • SURVEYORS GLEN EU- ILLINOIS 630/ -1 74
630/942-9000 FAX:- 630/942-1774
October 26, 1998
A040
Mr.Lyle Hammer,P.E.
Baxter&Woodman Consulting Engineers
8678 Ridgefield Road
Crystal Lake,Illinois 60012
Re: Tyler Creek Interceptor—Phase V
Dear Mr.Hammer:
In a letter dated April 28, 1998 from John Hefner,we stated that IDI is requesting your firm to revise the E .1—
bid documents to incorporate two drop connections to serve Elgin Corporate Center. We proposed an 8-
inch diameter connection to SA-MH37 at invert elevation 837.50 and an 8-inch diameter connection to Gs) }.£
SA-MH35 at invert elevation 841.50. However,these were not incorporated in the plans that you sent me
on October 22, 1998. E
In addition,we are anticipating rail service for this site at two locations. The art at Station 18+00 and
Station 23+50 of the sanitary sewer. Please modify the plans to take into account these two proposed rail
crossings.
Please review these requests and let me know if they are acceptable. If you have any questions,please do
not hesitate to contact me at(630)942-9000.
Sincerely,
Jacob&Hefner Associates, P.C.
Jason Snyder,E.I.
Cc: John Benson,IDI
Post-it'Fax Note 7B71 Dat:IA.4j Wasp.p
7o Lysar.. ! Frorrs-
tpw
Co.iDept..8L.-..rsstboil„d.,
Phone PAona is
iris)%Si-1a.4° /ae3&9.4Y2-5oe-v
Fax a 'YS..SJ ivySo 'Fags
1:1p roject\x040\word\letters\t 02698hammer.doc
TRANSPORTATION • WATER RESOURCES - LAND DEVELOPMENT - MUNICIPAL - SURVEYING
•
TOTAL P.01
BAXTER LF
gjpy
Pr%
41111111 1
WOODMAN
Consulting Engineers
Mayor and City Council May 27, 1999
City of Elgin
150 Dexter Court
Elgin,Illinois 60120-5570
Attention: Steve Pertzbom,P.E.
Subject: Elgin—Sanitary Sewer System Improvements
Tyler Creek Interceptor Sewer Phase V
Dear Mr. Pertzbom:
Enclosed for your review and acceptance is Change Order No. 1 that has resulted on
the referenced project and was not foreseeable prior to the project starting. Below we
offer a discussion and our recommendation on the Contractor's requests:
Change Order No.1 Item No.!
In April of 1998,IDI's engineer notified us of their desire for us to include two 8-inch
drop connections into sanitary manhole nos. 35 and 37. We anticipate IDI will propose
to connect to these two stubs in the development of their property. This request was
received at the same time the bids were due so we could not incorporate these changes
into the original contract. We discussed this change with the contractor at the Pre-
construction conference and they have since provided us with a cost proposal for the
additional work. We have reviewed their proposal and documentation for this
additional work and we find their costs to be reasonable. We recommend the City of
Elgin approve $7,326.00 for this additional work.
Change Order No. 1 Item No.2
At the request of the property owners in Phase VI,the City asked us to pursue with the
Contractor the costs to lower the western most sections of the interceptor sewer in
Phase V. This change may appear to be rather expensive at first glance,but the value
of the original work between Manhole 40 —42 is $284,500. The proposed change
amounts to an increase of 27% in total cost ($363,050.74) for this section of the
interceptor sewer. The average depth of the interceptor in this area was to be 16 feet
and we propose to lower it to almost 22 feet. We believe these additional costs are
8678 Ridgefield Road
Crystal Lake,IL 60012
815.459.1260
Fax 815.455.0430
info@baxwood.com
BAXTER
Pr%
46.
WOODMAN May 27, 1999
Consulting Engineers Page 2
reasonable when one considers the complexity, safety concerns, and difficulty in
working at these depths. The Contractor has provided clear and concise documentation
for their costs and we recommend the City approve their proposal. We have included
a table to help explain the changes in the unit prices and bid quantities to reflect the
revised work. We recommend the City of Elgin approve$78,550.74 for this additional
work.
Change Order No. 1 Item No. 3
The Contractor has requested a time extension for Substantial Completion as a result
of Item Nos. 1 and 2 impact on their project. They have worked diligently to meet the
original deadline,but will not quite finish in time. Therefore,we recommend a 29-day
time extension be granted to the Substantial Completion date making the date the
Substantial Completion and Completion date of June 30, 1999.
Summary
We have combined these items into a single change order. We recommend the City
of Elgin approve Change Order No. 1 in the amount of$85,876.84 for this additional
work and grant a 29 day time extension to the Substantial Completion date.
Please call me if you have any questions concerning this matter.
Very truly yours,
BAXTER& WOODMAN,INC.
CONSULTING ENGINEERS
William B. Sprague,Jr.
WBS:j g
H:\PROJ\ELGNC\980193\pertzbr03.doc
Elgin - Tyler Creek Interceptor Sewer - Phase V 980193 •
Revisions to the existing schedule of Unit Prices- Change Order No. 2
Revised Revised Revised
Item No. Pay Item Bid Quantity Bid Unit Price Bid Amount Quantity Unit Price Amount
2 Sanitary Sewer(Open cut):
36-inch PCPP
8- 12 feet deep 55 If $180.00 $9,900.00 0 If $180.00 $0.00
12 - 16 feet deep 135 If $200.00 $27,000.00 60 If $200.00 $12,000.00
16 -20 feet deep 765 If $225.00 $172,125.00 822 If $225.00 $184,950.00
20-24 feet deep 466 If $250.00 $116.500.00 539 If $250.00 $134.750.00
Totals $325,525.00 Totals $331,700.00
CHANGE IN VALUE $6,175.00
3 Tunnel Shaft 170 vf $3,000.00 $510,000.00 183 vf $3,160.78 $578,422.74
CHANGE IN VALUE $68,422.74
6 Sanitary Sewer Manhole:
84-inch:
14- 16 feet deep (SA-MH 40) 1 each $6,000.00 $6,000.00 1 each $6,000.00 $6,000.00
72-inch:
16- 18 feet deep 3 each $15,000.00 $45,000.00 2 each $15,000.00 $30,000.00
SA-MH 42 (22-24 feet deep) 1 each $17,526.00 17,526.00
18 -20 feet deep 2 each $17,000.00 $34.000.00 1 each $17,000.00 $17,000.00
SA-MH 41 (22 -24 feet deep) 1 each $19,527.00 $19.527.00
Totals $85,000.00 Totals $90,053.00
CHANGE IN VALUE $5,053.00
7 24-inch Manhole Drop Conn. 34.6 vf $200.00 $6,920.00 29.1 vf $200.00 $5,820.00
CHANGE IN VALUE ($1,100.00)
TOTAL CHANGE IN VALUE $78,550.74
I:\ELGNC\980193\EXCEL\CO2.xls
KENNY CONSTRUCTION COMPANY I!=;j �_, �, L G
• 250 Northgate Parkway I
• Wheeling, IL 60090 I - U DEC 2 1 1998
Telephone: (847) 541-8200
Fax: (847) 541-8358 1 BAXTER&WOODMAN
Date: 12/14/98
Baxter&Woodman REGARDING
8678 Ridgefield Road City of Elgin
Crystal Lake, Illinois 60012 Tyler Creek-Phase V
Attn. Mr. Bill Sprague Contract No. 970068
Transmittal No. 21
Subject File No.
Gentlemen:
Attached are 1 copy(ies) of the following:
Subcontract X Your Approval
Drawings Your File&Use
Specifications Review and Comment
X Change Order Req. #2 Resubmitted for Approval
Cashflow/Tabular Schedule
Consisting of Change Order Request#2 additional cost for drops at MH-35 and MH-37. The following
additional compensation is requested: 1)MH-35 - $4,038.00 ; 2)MH-37 - $3,288.00.
As you can see by the backup that permanent material cost increase is substantial. If you have any questions
please do not hesitate to contact me at (847)695-5064.
Please return copy(ies)
Cc: P-181- KENNY CO TRUCTION COMPANY
Contract, PBK, DJH,
THB,MAS By: `
Title: Michael Surman, Project Engineer
An Equal Opportunity Employer
ADDITIONAL COST FOR DROPS AT MH-35 & MH-37
MH-35 72" 22-24 FEET DEEP MH-37 72' 16-18 FEET DEEP
I. LABOR I. LABOR
PURE LABOR $500 PURE LABOR $500
PAYROLL TAXES 10.507. $53 PAYROLL TAXES 10.50% $53
NC/GL - 15.017. $75 NC/GL - 15.01% $75
TOTAL LABOR $628 TOTAL LABOR $628
II. EQUIPMENT $387 II. EQUIPMENT $387
III. PERMANENT MAT'L $2,446 III. PERMANENT MAT'L $1,794
IV. SUPPLIES $50 IV. SUPPLIES $50
V. SUBCONTRACTORS $0 V. SUBCONTRACTORS $0
SUB-TOTAL $3,511 SUB-TOTAL $2,859
VI. PROFIT - 157. $527 VI. PROFIT - 15% $429
TOTAL ADD'L COMPENSATION $4,038 TOTAL ADD'L COMPENSATION $3,288
1^/15/1998 13:41 1-847-741-2792 WELCH BROTHERS IHC. PAGE 81
FAX COVER SHEET Welch Bros., Inc.
1050 ST. CHARLES ST.
ELGIN ,IL 60120
847-741-6134
Date -eC -Ye
Number of pages including cover sheet
To: From:
mikt
RE: j ru,z rate(
Phone Phone 847-741-6134
Fax Phone Fax Phone 741-2792 OR 741-6196
CC'
REMARKS.
❑ Urgent ❑ For your review D Reply ASAP ❑ Please comment
IF ALL PAGES IN THIS TRANSMISSION ARE NOT IN GOOD ORDER,PLEASE CONTACT US AT WELCH BROTHERS.,INC.
OR/5;v - pt•cf 4.ZGCyo°
��.v,Sf D r.'( 6-000 "/o't
F17 N ►s iAlacrlfd /„rar.tt
OISTRIBUTORS OF CONCRETE CONSTRUCTION SUPPLIES/MANUFACTURERS OF PRECAST CONCRETE PRODUCTS
1^/14/1998 16:43 1-847-741-22792 WELCH BROTHERS INC. PAGE 01
FAX COVER SHEET :wifelch oroS. Inc!
1050 ST. CHARLES ST.
ELGIN ,IL 60120
847-741-6134
Date /2 -l S/- ?e
Number of pages including cover sheet /
To: From:
Lire %vv./
et Arf/ 3)
Phone Phone 847-741-6134
Fax Phone Fax Phone 741-2792 OR 741-6195
CC:
REMARKS:
❑ Urgent 0 For your review 0 Reply ASAP ❑ Please comment
IF ALL PAGES IN THIS TRANSMISSION ARE NOT IN GOOD ORDER,PLEASE CONTACT US AT WELCH BROTHERS.,INC.
Q1Ir1$L pr,'ct 2306
REvet
�'st n p r.cr "1/4,04y000
IC rriva /hreLcrded pr/GC
DISTRIBUTORS OF CONCRETE CONSTRUCTION SUPPLIES/MANUFACTURERS OF PRECAST CONCRETE PRODUCTS
KENNY CONSTRUCTION COMPANY RECEDVEal
250 Northgate Parkway CO: ;
Wheeling, IL 60090 DEC 1 4 1998
Telephone: (847) 541-8200
Fax: (847) 541-8358 BAXTER&WOODMAN I
Date: 12/05/98
Baxter& Woodman REGARDING
8678 Ridgefield Road City of Elgin
Crystal Lake, Illinois 60012 Tyler Creek—Phase V
Attn. Mr. Bill Sprague Contract No. 970068
Transmittal No. 18
Subject File No. 3.1
Gentlemen:
Attached are 5 copy(ies) of the following:
Subcontract X Your Approval
Drawings Your File&Use
Specifications Review and Comment
X Change Order No. 1 Resubmitted for Approval
Cashflow/Tabular Schedule
Consisting of Change Order No. 1. Scope: 1) Added an additional 12.70 VF to Bid Item No. 3 —Tunnel
Shafts. Shafts went from a single stage shaft to a two stage shaft : 2)Additional manhole riser of 12.70 VF
to be added to Bid Item No. 6— Sanitary Sewer Manholes—72"— 16-18 feet deep and 72"— 18-20 feet
deep : 4)MH-40 deletes 24"drop , no additional cost: 5)Between MH-40 and MH-41 open cut is deeper.
Price to be adjusted in the appropriate open cut bid item.
Additional cost increase breakdown:
1) Bid Item No. 3 —Tunnel Shafts—35.40 VF x $630.40/VF= $22,316.00
2) Bid Item No. 3 —Tunnel Shafts— 12.70 VF x $3630.40/VF= $46,106.00
3) Bid Item No. 6— Sanitary Sewer Manholes—72"—16-18 feet deep— 1 LS x $2,526.00 = $2,526.00
4) Bid Item No. 6— Sanitary Sewer Manholes— 72"—18-20 feet deep— 1 LS x $2,527.00= $2,527.00
Total additional compensation for Change Order No. 1 - $73,475.00
Please return copy(ies)
Cc: P-181-3.1 KENNY CONSTRUC N COMPANY
Contract, PBK, DJH, _4° 1-
THB, MAS By:
Title: Michael Surman, Pr ject Engineer
An Equal Opportunity Employer
BID ITEM 3 TUNNEL SHAFTS
CHANGE ORDER 01 - INCREASING DEPTH OF TUNNEL SHAFTS MH-41 AND MH-42
INCREASED SHAFT DEPTHS FROM 35.40 VF TO 48.10 VF - ADDED 12.70 VF
SHAFTS WENT FROM A 24' WOOD SHEETED SHAFT TO A TWO STAGE SHAFT
I. LABOR
MANHOURS 2110 $36.85 PER MH COST BREAKDOWN
PURE LABOR $52,996
FRINGE BENE. $13,441
PAYROLL TAKES 10.5% $5,565 ORIGINAL QTY. U/M UNIT/COST TOTAL
WC/GL - 15.01% $7,955
1 ITEM D2 300.00 LF BY UNIT PRICE
TOTAL LABOR $74,957 2 ITEM 13 35.40 VF $3,000.00 $106,200
3 ITEM 16 1.00 EA $15,000.00 $15,000
II. EQUIPMENT HRS. $/HR TOTAL ER i/HR TOTAL EOE 4 ITEM 16 1.00 EA $17,000.00 $17,000
AMERICAN 4260 226 $48.30 $10,916 $28.75 $6,498
185 CFO COMPRESSOR 252 $3.66 $922 $4.25 $1,071 $138,200
CAT 950 84 $24.46 $2,055 $13.00 $1,092
INSLEY 1000 16 $39.09 $625 $17.55 $281 CHANGE ORDER 11 QTY. U/M UNIT/COST TOTAL
AIR TOOLS 252 $2.50 $630 $0
SHEETING DRIVER 108 $4.00 $432 80 1 ITEM 12 DEPTH CHANGE IN OPENCUT 300 LF ADJUST TO UNIT PF
VENTILATION FAN 252 $1.00 $252 $0 2 ITEM 13 48.10 VF $630.40 $30,322
PICKUP TRUCK 252 $2.55 $643 $1.30 $328 3 ITEM M6 1.00 EA 42,526.00 $2,526
PUMPS 216 $2.50 $540 $2.00 $432 4 ITEM 16 1.00 EA $2,527.00 $2,527
TOTAL EQUIPMENT $17,015 $9,701 $26,716 TOTAL ADD'L COMPENSATION CHANGE ORDER W1 $35,375
III. PERMANENT MATERIALS QUANT. UNIT UNIT/$ TOTAL
MUDCOAT CONCRETE 12 CY $61.40 $743
72' OH RISER 12.7 OF $132.68 $1,685
ADD'L BF 882 TON $7.80 $6,880
TOTAL PM $9,301
IV. SUPPLIES QUANT. UNIT UNIT/$ TOTAL
WOOD SHEETING 21.6 M8M $750.00 $16,200
SHAFT BRACING 102396 LB $0.15 $15,359
SET BOLTS 192 EA $2.50 $480
LEGS 64 EA $5.00 $320
LEG BOLTS 128 EA $0.75 $96
SOLDIER POSTS 2120 LB $0.10 $212
MISC. 1 LS $500.00 $500
TOTAL SUPPLIES $33,167
V. SUBCONTRACTORS
DISPOSAL TRUCKING 744 CY $8.00 $5,952
P.E. REDESIGN 12 HRS $95.00 $1,140
TOTAL SUBS $7,092
VI. PROFIT 15Z $23,436
TOTAL REDESIGN $179,675
.
♦ '
SHIFTS CREW LABOR FRINGES
DESCRIPTION ; OTY. ; UNIT ;MH/UNIT UNIT/HR ; USED ; HRS. MEN ; MN ' $/HR ; $ TOTAL ; $/HR ; $ TOTAL
MH-41 ;
11MOVE-IN & SET-UP ; 1.00 ;LS 72.00 ; 1.00 ; 8.00 ; 9 ; 72 ; $220.35 ; $1,763 ; $55.44 ; $444
21SET TEMP./STICK SHEETS ST I ; 1.00 ;LS 72.00 ; 1.00 ; 8.00 ; 9 ; 72 ; $220.35 ; $1,763 ; $55.44 ; $444
3)EXC. & BRACE STAGE I 9.17 ;VF 24.00 ; 3.00 ; 24.00 ; 9 ; 216 ; $220.35 ; $5,288 ; $55.44 $1,331
4)SET TEMP./STICK SHEETS ST III 1.00 ;LS ; 72.00 ; 1.00 ; 8.00 ; 9 ; 72 ; $220.35 ; $1,763 ; $55.44 $444
51EXC. 6 BRACE STAGE II ; 17.63 ;VF 24.00 ; 6.00 ; 48.00 ; 9 ; 432 ; $220.35 ; $10,577 ; $55.44 $2,661
6)COMPLETE 8 SECURE ; 1.00 ;LS ; 72.00 ; 1.00 ; 8.00 ; 9 ; 72 ; $220.35 ; $1,763 ; $55.44 ; $444
71LOADOUT SPOIL ; 373.00 ;CY 0.07 ; 3.00 ; 24.00 ; 1 ; 24 ; 128.70 ; $689 ; $8.68 ; $208
$0 ; ; $0
MH-42 ; ; ; ; ; ; ; ; ; $0 ; ; tU
1)MOVE-IN 8 SET-UP ; 1.00 ;LS 72.00 ; ; 1.00 ; 8.00 ; 9 ; 72 ; $220.35 ; $1,763 ; $55.44 ; $444
2}SET TEMP./STICK SHEETS ST I ; 1.00 ;LS 72.00 ; 1.00 ; 8.00 ; 9 ; 72 ; $220.35 ; $1,763 ; $55.44 ; $444
3)EXC. 6 BRACE STAGE I 9.70 ;VF 1 24.00 ; ; 3.25 ; 26.00 ; 9 ; 234 ; $220.35 ; $5,729 ; $55.44 1 $1,441
4}SET TEMP./STICK SHEETS ST II; 1.00 ;LS ; 72.00 ; 1 1.00 1 8.00 ; 9 ; 72 ; $220.35 ; $1,763 ; $55.44 ; $444
5)EXC. & BRACE STAGE II ; 16.63 ;VF 24.00 ; ; 5.50 ; 44.00 ; 9 ; 396 ; $220.35 ; $9,695 ; $55.44 ; $2,439
61COMPLETE & SECURE ; 1.00 :LS ; 72.00 ; 1.00 ; 8.00 ; 9 ; 72 ; $220.35 ; $1,763 ; $55.44 ; $444
71LOADOUT SPOIL 371.00 :CY 0.07 ; ; 3.00 ; 24.00 ; 1 ; 24 ; $28.70 ; $689 ; $8.68 ; $208
f0 ; ; $0
ADD'L BACKFILL & PULL SHAFTS ; 401.00 :CY 0.50 ; ; 3.50 ; 28.00 ; 7 ; 196 ; $172.95 ; $4,843 ; $44.56 ; $1,248
ADD'L MH RISER 12.70 ;OF ; 6.00 ; 1.00 ; 8.00 ; 7 ; 72 ; $172.95 ; $1,384 ; $44.56 ; $356
$0 , $0
$0 ; $0
$0 ; $0
i0 , ; $0
$0 ; ; $0
$0 ; ; $0
$0 ; ; $0
$0 ; ; $0
$0 ; ; $0
$0 ; $0 ;
$0 ; ; $0 ;
$0 ; ; $0
$0 ; $0 ;
$0 ; ; $0
$0 ; ; $0
$0 ; ; $0
$0 ; $0 ;
$0 ; ; $0 ;
$o ; to
TOTALS ; ; ; ; 2170 ; ; $52,996 ; : $13,441 ;
LABOR
MANHOURS 2170
PURE LABOR $52,996
FRINGE BENEFITS $13,441
PAYROLL TAXES 10.50. $5,565
WC/GL 15.01>. 57,955
TOTAL LABOR $79,957
4,".
•
•
December 17, 1998 •
KENNY
Baxter&Woodman C NSTRUCTION
8678 Ridgefield Road COMPANY
Crystal Lake,Illinois 60012
Re:Delays in Construction Schedule
Dear Bill:
Our original construction schedule was based on having electrical power by October 13, 1998.To follow is
a description of the process that I went through to get our temporary 400 AMP service; 1)On August 1,
1998,I had a meeting with our electrician and John Ardente of ComEd about our power requirements.
Application for temporary electrical service handed out by CorEd.;2)August 15, 1998,Baxter&
Woodman contacts Kenny Construction Company with the award of Tyler Creek Phase V;3)August 17,
1998,application for temporary power mailed into ComEd for review;4) September 7, 1998,I contacted
John Ardente about the status of temporary power and it was still being engineered,but should be ready in
a week;5)September 14, 1998,Kenny Construction company receives Notice to Proceed;6) September
15,1998,approved application and invoice received by Kenny;7)September 16, 1998,Kenny Construction
hand delivers check to ComEd with request for power in two weeks;8) September 30, 1998,no action from
ComEd,but we should see action within the next two weeks.Kenny Construction sets temporary power
pole and 400 AMP mini-sub;9)October 15& 16, 1998,ComEd out to install transformers and stretch
cables; 10)October 19, 1998 meter is installed; 11)October 23, 1998,fuses are finally turned on.During
all this waiting for ComEd we continued to mobilize and set up yards and roads.Throw in numerous phone
calls during this period and I believe it shows that we were on the ball as far as staying in touch with
ComEd.
Delay number two is the excavation of MH-26. The shaft was layed out at its present location due to the
close proximity of an 16"watermain and a 12-bank ComEd duct that were not indicated on any drawings
(I found out after a joint meet with J-U-L-I-E to mark the entire project). The locationof the shaft was such
that the east walers were resting on the existing manhole so we had to bust out as we advanced down. After
the base of the manhole was busted out it was discovered that there was a 30"high base under the manhole
base(pictures were taken of the obstruction).Total lost production three days.
Delay number three was again caused by the 16"watermain and ComEd duct crossing over the top of our
60"jacked pipe tail tunnel.We jacked the first sixteen feet in two days. The second sixteen feet took three
and one half days(encountered a lot of ground water in the pipe backfill that kept washing out and caving
in).Due to the excessive ground water encountered pouring bulkheads and grouting took longer than
anticipated.Total lost production two days.
We are a little behind schedule,with better ground to sink shafts,production mining and open cut to start
after the first of the year,I believe the delays in the schedule will be bridged. If you have any questions or
would like additional information please do not hesitate to contact me at 847-695-5064.Your cooperation
is much appreciated.
Sincerely,
'chae
Project Engineer
250 Northgate Parkway • Wheeling, Illinois 60090-2684 • 847 541-8200
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� Agenda Item No.
'v
, ` ° City of Elgin 9
June 2, 1999
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Tyler Creek Interceptor Sewer - Phase V
(TCIS-V) Change Order No. 1
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
Change Order No. 1 for Tyler Creek Interceptor Sewer-Phase V.
BACKGROUND
At its August 12, 1998 meeting, the City Council approved the
contract with Kenny Construction Company for the construction
of the TCIS-V project . The TCIS will provide sewer to serve
the Industrial Developments International (IDI) property as
well as the City' s northwest planning area.
Change Order No. 1 will add two additional contract items and
extend the substantial contract completion date from June 1,
1999 to June 30, 1999 . Item No. 1 will provide two .8-inch
lateral sewer connections to the 36-inch interceptor sewer.
As part of the annexation agreement with IDI, the City agreed
to provide these connections . However, because IDI did not
provide any information regarding the proposed location of
the connections until after construction began, they could
not be included in the original contract documents. Item No.
1 is in the amount of $7, 326 . 00 .
Item No. 2 will provide additional compensation to Kenny
Construction to lower a 400-foot section of sewer from a
proposed depth of 16 feet to 22 feet . Subsequent to the
completion of the sewer design and start of construction,
Chicago White Metal approached the City regarding development
of property north of Big Timber Road and the IDI Development .
In order to provide sewer service through the TCIS to the
property Chicago White Metal proposes to develop, it is
necessary to lower this section of the interceptor sewer.
Item No. 2 is in the amount of $78, 550 . 74 .
Due to the addition of the above two items, Kenny Construc-
tion will not be able to meet the substantial completion date
of June 1, 1999 . This change order will revise the substan-
tial completion date to June 30, 1999 .
Tyier Creek Interceptor Sewer-Phase V
June 2, 1999
Page 2
A letter of recommendation for approval of Change Order No. 1
from Baxter & Woodman, the engineering firm hired by the City
to provide engineering services, is attached as Exhibit A. A
copy of Change Order No. 1 is attached as Exhibit B.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
04k—,
FINANCIAL IMPACT
Change Order No. 1 will add $85, 876 . 74 to the contract with
Kenny Construction. In 1999, bonds were sold totalling $2 . 2
million for Phase VI of the Tyler Creek Interceptor Sewer
project . These dollars could be used to fund this change
order. The revised contract amount with Kenny Construction
will be $3 , 481, 001 . 74 . Account number 399-4200-795 . 92-41,
project number 399558, would be charged. .
LEGAL IMPACT
11411/ None .
ALTERNATIVES
None.
RECOMMENDATION
It is recommended that City Council authorize execution of
Change Order No. 1 in the amount of $85, 876 . 74 to the con-
tract with Kenny Construction Co. and direct staff to prepare
the necessary resolution.
Resp=ctfully submitted,
.e_ 40/2, X9i-4-4,---
Joyce '. Parker
City Manager
SP/do
Attachments
r
,BAXTER
t
WOODMAN
Consulting Engineers
Mayor and City Council May 27, 1999
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5570 •
Attention: Steve Pertzborn, P.E.
Subject: Elgin—Sanitary Sewer System Improvements
Tyler Creek Interceptor Sewer Phase V
Dear Mr. Pertzborn:
Enclosed for your review and acceptance is Change Order No. 1 that has resulted on
the referenced project and was not foreseeable prior to the project starting. Below we
offer a discussion and our recommendation on the Contractor's requests:
Change Order No.! Item No.!
rik
In April of 1998,IDI's engineer notified us of their desire for us to include two 8-inch
drop connections into sanitary manhole nos. 35 and 37. We anticipate IDI will propose
to connect to these two stubs in the development of their property. This request was
received at the same time the bids were due so we could not incorporate these changes
into the original contract. We discussed this change with the contractor at the Pre-
construction conference and they have since provided us with a cost proposal for the
additional work. We have reviewed their proposal and documentation for this
additional work and we find their costs to be reasonable. We recommend the City of
Elgin approve $7,326.00 for this additional work.
Change Order No. 1 Item No. 2
At the request of the property owners in Phase VI,the City asked us to pursue with the
Contractor the costs to lower the western most sections of the interceptor sewer in
Phase V. This change may appear to be rather expensive at first glance,but the value
of the original work between Manhole 40 — 42 is $284,500. The proposed change
amounts to an increase of 27% in total cost ($363,050.74) for this section of the
interceptor sewer. The average depth of the interceptor in this area was to be 16 feet
and we propose to lower it to almost 22 feet. We believe these additional costs are
8678 Ridgefield R).1(1
Crystal Lake,IL 60012
815.459 1_'fill
Fax 815.455.045(1
info@baxm)od.coni
,
BAXTER
41111116..WOODMAN May 27, 1999
Consulting Engineers Page 2
reasonable when one considers the complexity, safety concerns, and difficulty in
working at these depths. The Contractor has provided clear and concise documentation
for their costs and we recommend the City approve their proposal. We have included
a table to help explain the changes in the unit prices and bid quantities to reflect the
revised work. We recommend the City of Elgin approve$78,550.74 for this additional
work.
Change Order No. 1 Item No. 3
The Contractor has requested a time extension for Substantial Completion as a result
of Item Nos. 1 and 2 impact on their project. They have worked diligently to meet the
original deadline,but will not quite finish in time. Therefore,we recommend a 29-day
time extension be granted to the Substantial Completion date making the date the
Substantial Completion and Completion date of June 30, 1999.
Summary
We have combined these items into a single change order. We recommend the City
of Elgin approve Change Order No. 1 in the amount of$85,8767)(4 for this additional
work and grant a 29 day time extension to the Substantial Completion date.
Please call me if you have any questions concerning this matter.
Very truly yours,
BAXTER& WOODMAN, INC.
CONSULTING ENGINEERS
!\.1).A.a___Z_Ayv_Ar
William B. Sprague, Jr.
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