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99-172 Resolution No. 99-172 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH HISTORIC CERTIFICATION CONSULTANTS FOR A SURVEY OF THE LORD ' S PARK NEIGHBORHOOD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Historic Certification Consultants for a historical/architec- tural survey of the Lord' s Park neighborhood, a copy of which is attached hereto and made a part hereof by reference . s/ Ed Schock Ed Schock, Mayor Presented: June 23 , 1999 Adopted: June 23 , 1999 Omnibus Vote : Yeas 7 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk AGREEMENT THIS AGREEMENT is made and entered into this G day of , 1999, by and between the CITY of Elgin, Illinois, a municipal corporation, (hereinafter re ed to as "CITY") and Historic Certification Consultants, an Illinois partnership, (hereinafter referred to as "CONSULTANT"). WHEREAS, the CITY desires to engage the CONSULTANT to furnish certain professional services in connection with a PROJECT to complete a survey of Elgin's Lord's Park Neighborhood, (hereinafter referred to as the "PROJECT"); and WHEREAS,the CONSULTANT warrants and represents that it is in compliance with any and all Illinois statutes and local ordinances relating to professional registration and regulation and has the necessary expertise and experience to furnish such services upon the terms and conditions set forth herein below. NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein,the sufficiency of which is hereby acknowledged, it is hereby agreed by and between the parties hereto that CITY does hereby retain the CONSULTANT to act for and represent it in all professional matters involved in the PROJECT, subject to the following terms and conditions and stipulations,to-wit: I. SCOPE OF SERVICES All work hereunder shall be performed under the direction of the Community Development Manager of the CITY, hereinafter referred to as the "DIRECTOR", or the CITY staff designated by the DIRECTOR to act on his behalf. In general, CONSULTANT'S work shall include, but may not be limited to, the following major categories of professional activities: A. SCOPE OF SERVICES. Completion of an Architectural/Historical Survey of Elgin's Lord's Park Neighborhood, an area containing approximately 340 structures bounded by Eastview Street, Chicago Street and Bode Road on the South, Summit Street on the North,North Liberty Street on the West and Lord's Park on the East. Components of the project shall be completed as follows. 1. Provide comprehensive information on every structure included within the subject area to identify the whole, parts there of, or individual structures for listing in the National Register of Historic Places, and as locally designated landmarks or historic districts. 2. Provide information on whether an area identified by residents of the Lord's Park Neighborhood has the potential to be designated as a local historic district and be listed in the National Register of Historic Places. The information compiled in the survey shall be used by the CITY in the preparation of neighborhood preservation plans, rehabilitation guidelines for individual buildings, and community development projects. PROJECT shall be completed in coordination with the CITY, the Elgin Heritage Commission and in accordance with the various rules and regulations stipulated by the Illinois Historic Preservation Agency's Certified Local_ Government Grant program. B. SCOPE OF WORK. The following activities will be carried out by the CONSULTANT: 1. Project Coordination: CONSULTANT shall meet with CITY to discuss the PROJECT schedule and survey objectives. Items reviewed will be the proposed survey form, and organization of data for the final report which will include printed inventory forms, photographs, and computerized data. Approval will also be sought for the schedule and proposed activities prior to commencing work. 2. First Public Meeting: An initial meeting will be held with the Elgin Heritage Commission and CITY to introduce the PROJECT and PROJECT staff to the Commission and the public. The CONSULTANT will use visual displays to illustrate the goals and approach to the PROJECT for citizens of Elgin. Public questions and comments will be addressed if necessary. 3. Background Research: CONSULTANT will review the historical and architectural contexts of the neighborhood by looking into the history of Elgin and of the specific area. A link will be established between the various sub-areas and how they influenced the adjacent areas. CONSULTANT will look for important local or regional architects and builders and their work with which to compare the significant architectural buildings found. For this research the sources including, but not limited to the Elgin Historical Museum, the Elgin Public Museum, Gail Borden Public Library, local Elgin historians and CITY of Elgin's municipal records will be consulted. 4. Field Survey: CONSULTANT will inventory and photograph all principal and accessory structures in the approximately 19 block area and enter the data onto the survey form. Each form will include three black and white photographs of the principal structure. Where there is an accessory structure, it will be included in one of the side photographs of the principal structure, and one color slide of the principal facade of each property. For any unusually large property, additional photographs will be taken as necessary to adequately document the exterior appearance. 5. Site Specific Research: Necessary research will be conducted to assist in evaluating individual historic properties and in defining historic district boundaries. This research will focus on sub areas within the larger area that retain a distinctive character, particularly residential districts. CONSULTANT will investigate the history of a -2- selection of individual properties that may be eligible for the National Register of Historic Places. This will include significant persons, designers/architects and important events that are associated with the historic property. 6. Data Entry: All field data will be entered into CONSULTANT'S database program and copies printed of all information. Photographs will be attached to each form and all forms assembled into binders as required. A computer disk(s) will be provided to the CITY of Elgin which will include all computerized information. A map will indicate all significant structures and potential district boundaries. 7. Survey Report: The survey report will be prepared which will include summary text describing the significance of identified structures in the PROJECT area,together with a complete list of all structures by address indicating their status as significant, contributing, or non-contributing. Recommendations will be made for any individual or district nominations. The report will be in conformance to the Illinois historic Preservation Agency's Certified Local Government Grant program guidelines. Draft copies of the report will be submitted to the CITY and the Illinois Historic Preservation Agency for review prior to the completion of the PROJECT. 8. Final Public Meeting: The final public meeting before the CITY and the Elgin Heritage Commission will include a presentation of the draft survey findings by Partner Victoria Granacki or designee. The presentation will focus on newly identified historic properties and any potential historic districts. The Commission will then have time to review the report and submit any comments to CONSULTANT before the final report and survey are completed. An outline of the script and slides from this presentation will be provided to the CITY for future use. 9. Final Packaging: All required work products, as specified in the proposals, will be submitted to the CITY of Elgin in final form. The final products will include: survey inventory forms with photographs attached of surveyed properties, computer discs (with data recommended to be in Paradox, or compatible software), original field survey forms, survey maps, all negatives, and the final, updated survey report. All project materials, including contact sheets, negatives, and film catalog sheets, will be properly packaged for storage. CONSULTANT will also provide a copy of the inventory forms with photographs attached and the final survey report to the Illinois Historic Preservation Agency. E. ORGANIZATION AND MANAGEMENT 1. Staff Organization. PROJECT coordinators shall be Victoria Granacki, preservation planner and Susan Benjamin, architectural historian,partners in the firm of Historic Certification Consultants. Ms. Granacki will act as the primary CONSULTANT spokesperson at public meetings and presentations and will regularly report on the progress of the PROJECT to -3- the CITY. Jennifer R. Kenney, architectural historian will assist in surveying as required, and will have primary responsibility for all research required to substantiate construction dates and other relevant information. She will enter all data in a computerized survey database and organize the final product. 2. PROJECT Schedule. Initiation of the PROJECT shall begin within 28 days of a notice to proceed. A draft of the summary report representing 80%PROJECT completion shall be prepared for review no later than February 14, 2000. Following receipt of all comments,the report and inventory forms shall be placed in final form and submitted to CITY no later than April 28, 2000. 3. PROJECT Budget. CONSULTANT shall complete the above-described scope of work for a fee of$13,940.00 (Thirteen Thousand Nine Hundred and Forty Dollars). This fee includes all labor and expenses for the PROJECT as outlined in the accompanying Price Proposal, attached hereto and made a part hereof as Attachment "A"; II. PROGRESS REPORTS Any and all progress reports shall be submitted by CONSULTANT to CITY as and when required. Monthly progress reports of work completed shall be submitted to the CITY in order to facilitate preparation of status reports required by the Illinois Historic Preservation Agency. Information in monthly reports shall include the various costs and expenses incurred, including but not limited to expenses for materials and staff time. The final report of the CONSULTANT shall be submitted by CONSULTANT to CITY no later than April 28, 2000. III. WORK PRODUCTS All work products prepared by the CONSULTANT pursuant hereto including, but not limited to, reports, studies,photographs, negatives, models and recommendations pertaining to the PROJECT shall become the property of CITY and shall be delivered to CITY upon request of the DIRECTOR provided, however, that CONSULTANT may retain copies of such work products for its records. Such work products are not intended or represented to be suitable for reuse by CITY on any other PROJECT, and such reuse shall be at the sole risk of CITY without liability or legal exposure to the CONSULTANT. IV. PAYMENTS TO THE CONSULTANT The total payments by CITY to CONSULTANT under this Agreement shall not exceed $13,940.00, unless this agreement is modified by a change order or amendment approved by the CITY. V. INVOICES The CONSULTANT shall submit invoices in a format approved by CITY. CONSULTANT shall make any records of work completed under this Agreement available at reasonable times during the Agreement period, and for a year after -4- termination of this Agreement. VI. TERMINATION OF AGREEMENT Notwithstanding any other provision hereof, CITY may terminate this Agreement at any time upon fifteen(15) days prior written notice to CONSULTANT. In the event that this Agreement is so terminated, CONSULTANT shall be paid for services actually performed and reimbursable expenses actually incurred prior to termination, except that reimbursement shall not exceed the task amounts set forth under Paragraph IV above. VII. TERM This Agreement shall become effective as of the date CONSULTANT is given a written Notice to Proceed following approval of CITY's corporate authorities and, unless terminated for cause or pursuant to Article VI foregoing, shall expire on the date the DIRECTOR determines in writing that all of the CONSULTANT'S work under this Agreement is completed. A determination of completion shall not constitute a waiver of any rights or claims which CITY may have or thereafter acquire with respect to any breach hereof by CONSULTANT. VIII. NOTICE OF CLAIM If CONSULTANT wishes to make a claim for additional compensation as a result of action taken by CITY, CONSULTANT shall give written notice of its claim within 15 days after occurrence of such action. No claim for additional compensation shall be valid unless so made. Any changes in CONSULTANT'S fee shall be valid only to the extent that such changes are included in writing, and signed by CITY and CONSULTANT. Regardless of the decision of the DIRECTOR relative to a claim submitted by CONSULTANT, all work required under this Agreement as determined by the DIRECTOR shall proceed without interruption. IX. BREACH OF CONTRACT If either party violates or breaches any term of this Agreement, such violation or breach shall be deemed to constitute a default, and the other party has the right to seek such administrative, contractual or legal remedies as may be suitable to the violation or breach; and, in addition, if either party, by reason of any default, fails within fifteen(15) days after notice thereof by the other party to comply with the conditions of the Agreement, the other party may terminate this Agreement. X. INDEMNIFICATION CONSULTANT shall indemnify and save harmless CITY, its officers and employees from and against any and all loss, liability and damages of whatever nature, including but not limited to Workmen's Compensation claims, in any way resulting from or arising out of negligent actions or omissions of CONSULTANT in connection herewith, including but not limited to negligent actions or omissions of employees or agents of the CONSULTANT arising out of the performance of professional services or arising out of -5- , this agreement with CONSULTANT or any third party against CITY. XI. NO PERSONAL LIABILITY No official, DIRECTOR, officer, agent or employee of the CITY shall be charged personally or held contractually liable under any term or provision of this Agreement or because of their execution, approval or attempted execution of this Agreement. XII. NONDISCRIMINATION In all hiring or employment made possible or resulting from this Agreement, there shall be no discrimination against any employee or applicant for employment because of sex, age, race, color, creed, national origin, marital status, of the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification, and this requirement shall apply to, but not be limited to, the following: employment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. No person shall be denied or subjected to discrimination in receipt of the benefit of any services or activities made possible by or resulting from this Agreement on the grounds of sex, race,color,creed, national origin, age except minimum age and retirement provisions, marital status or the presence of any sensory, mental or physical handicap. Any violation of this provision shall be considered a violation of a material provision of this Agreement and shall be grounds for cancellation,termination or suspension, in whole or in part,of the Agreement by CITY. XIII. ASSIGNMENT AND SUCCESSORS This Agreement and each and every portion thereof shall be binding upon the successors and the assigns of the parties hereto;provided, however, that no assignment shall be made without the prior written consent of CITY. XIV. DELEGATIONS AND SUBCONTRACTORS Any assignment, delegation or subcontracting shall be subject to all the terms, conditions and other provisions of this Agreement and CONSULTANT shall remain liable to CITY with respect to each and every item condition and other provision hereof to the same extent that CONSULTANT would have been obligated if it had done the work itself and no assignment, delegation or subcontract had been made. XV. NO CO-PARTNERSHIP OR AGENCY It is understood and agreed that nothing herein contained is intended or shall be construed to, in any respect, create or establish the relationship of co-partners between CITY and CONSULTANT, or as constitute CONSULTANT as the general representative or general agent of CITY for any purpose whatsoever or to constitute an employment relationship between the parties hereto. -6- XVI. SEVERABILITY The terms of this agreement shall be severable. The parties intend and agree that,if any paragraph, sub-paragraph,phrase, clause or other provision of this Agreement, or any portion thereof, shall be held to be void or otherwise unenforceable, all other portions of this Agreement shall remain in full force and effect. XVII. HEADINGS The headings of the several paragraphs of this Agreement are inserted only as a matter of convenience and for reference and in no way are they intended to define, limit or describe the scope of intent of any provision of this Agreement, nor shall they be construed to affect in any manner the terms and provisions hereof or the interpretation or construction thereof. XVIII. MODIFICATION OR AMENDMENT This Agreement and its attachments constitutes the entire Agreement of the parties on the subject matter hereof and may not be changed, modified, discharged or extended except by written amendment duly executed by the parties. Each party agrees that no representations or warranties shall be binding upon the other party unless expressed in writing herein or in a duly executed amendment hereof, or change order as herein provided. XIX. APPLICABLE LAW This Agreement shall be deemed to have been made in, and shall be construed in accordance with the laws of the State of Illinois. Any and all actions brought pursuant to this Agreement shall be brought in this Circuit Court of Kane County, Illinois. XX. NEWS RELEASES CONSULTANT shall not issue any news releases without prior approval from the DIRECTOR,nor shall CONSULTANT make public proposals developed under this Agreement without prior written approval from the DIRECTOR prior to said documentation becoming matters of public record. XXI. COOPERATION WITH OTHER CONSULTANTS The CONSULTANT shall cooperate with any other CONSULTANTS in CITY's employ or any work associated with the PROJECT. XXII. INTERFERENCE WITH PUBLIC CONTRACTING CONSULTANT certifies hereby that it is not barred from bidding on this contract as a result of a violation of 720 ILCS 5/33E et seq. or any similar state of federal statute regarding bid rigging. XXIII. SEXUAL HARASSMENT -7- As a condition of this contract, the CONSULTANT shall have written sexual harassment policies that include, at a minimum, the following information: A. the illegality of sexual harassment; B. the definition of sexual harassment under state law; C. a description of sexual harassment, utilizing examples; D. the vendor's internal complaint process including penalties; E. the legal recourse, investigative and complaint process available through the Illinois Department of Human Rights, and the Illinois Human Rights Commission; F. directions on how to contact the department and commission; G. protection against retaliation as provided by Section 6-101 of the Human Rights Act. A copy of the policies must be provided to the Department of Human Rights upon request. 775 ILCS 5/2-105. XXIV. COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS CONSULTANT shall comply with all applicable federal, state and local laws. Failure to comply with this Section shall constitute a material breach of this agreement, and shall entitle CITY to terminate this agreement upon ten(10) days written notice without penalty to the CITY. XXV. WRITTEN COMMUNICATIONS All recommendations and other communications by CONSULTANT to the DIRECTOR and to other participants which may affect cost or time of completion, shall be made or confirmed in writing. DIRECTOR may also require other recommendations and communications by CONSULTANT be made or confirmed in writing. XXVI. NOTICES All notices, reports and documents required under this Agreement shall be in writing and shall be mailed by First Class Mail,postage prepaid, addressed as follows: A. As to CITY: SAROSH B. SAHER Historic Preservation Specialist CITY of Elgin 150 Dexter Court Elgin, Illinois 60120-5555 B. As to CONSULTANT: VICTORIA GRANACKI, Partner Historic Certification Consultants -8- 1105 West Chicago Avenue Suite 201 Chicago, Illinois 60622 IN WITNESS WHEREOF,the undersigned have placed their hands and seals upon and executed this Agreement in triplicate as though each copy hereof was an original and that there are no other oral agreements that have not been reduced to writing in this statement. CITY OF ELGIN CONSULTANT B BY A o 44 %,L∎ Joy, A. P •ker Victoria Granacki City Manager Partner, Historic Certification Consultants Attest: Dolonna Mecum, City Clerk -9- (C) City of Elgin Agenda Item No. o IMP /fox May 14, 1999 TO: Mayor and Members of City Council FROM: Joyce A. Parker, City Manager SUBJECT: Award of Professional Services Contract for Historical Architectural Survey of the Lords Park Neighborhood PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider awarding a professional services contract for conducting an Historical/Architectural Survey of the Lords Park neighborhood. A map of the neighborhood proposed to be surveyed is attached (Attachment A) . BACKGROUND The City has regularly conducted building inventories and surveys of older established neighborhoods . Since 1972, ten surveys have been completed in various neighborhoods under the guidance of the Elgin Heritage Commission. The Commission has undertaken a plan to continue these architectural inventories over the next four years, with the most recently completed being that of the Southeast neighborhood. A survey of the quadrant just east of the Elgin Historic District has been proposed to assess approximately 340 structures (19 blocks) in the area, prepare an inventory of architectural features, document current conditions and denote any changes to the structures over time. The required fieldwork involves three black and white photographs of each principal structure taken from the public right-of-way. This information will be provided to the City in the form of a computerized database as well as hard copy. A summary report on the findings of the survey will include the architectural and historic context of the neighborhood. The information obtained from the survey will be used for neighborhood development plans, rehabilitation guidelines for individual buildings, and broader community based projects. This conforms with the standard format established by the Heritage Commission to facilitate the review of rehabilitation grant projects . • Lords Park Neighborhood Survey May 14, 1999 Page 2 C A portion of the area proposed to be surveyed may be considered by residents of the neighborhood to be designated as a potential historic district in the near future. No formal nomination for designation has been submitted to the City at this time . Should the neighborhood eventually wish to pursue historic district designation, this data will be one of the factors to help make the determination. The City of Elgin has been offered a grant from the Illinois Historic Preservation Agency (IHPA) in Springfield to contract for a historic-architectural survey of the Lords Park neighborhood. The grant was approved as part of the Certified Local Government grant program for which Elgin is eligible. The total cost of the project is estimated at $16 , 000, of which the State preservation office will provide $9, 600 (60%) and the City will need to provide the remaining $6,400 (40%) . The City will need to make initial payments and be reimbursed by the IHPA after completion of the project . The IHPA has reimbursed the City in a timely manner on several previous projects of this nature. Contractor Selection Requests for Proposals were sent out to around 25 firms in the Northeast Illinois region specializing in preservation planning and survey projects. The Requests for Proposals included information on the total scope of the project , including the maximum funding available for the project . Six proposals (Appendix 1) were received for the completion of the project . The process of review required proposals to be submitted in two parts - the narrative (part A) and the fee (part B) . The narrative (part A) included information on the scope of services, the professional firm' s qualifications, examples of previous work related to the project and bidder utilization forms required by the City. The fee (part B) was required to be submitted in a separate sealed packet and would not be opened until the narratives (part A) of the project were reviewed and the firms ranked in order of preference. This process is in keeping with the City of Elgin procurement ordinance. The Survey Review Subcommittee of the Elgin Heritage Commission and the City' s Historic Preservation Specialist reviewed and ranked the top five proposals based on the criteria for selection of firms as outlined in the Request for Proposals (Attachment E) . One proposal was eliminated as it did not meet the project requirements . The fee packets (part B) of the five top-ranking proposals were then opened. C Lords Park Neighborhood Survey May 14 , 1999 Page 3 The five top-ranked proposals with their fee bids are as follows : (iii‘ Firm Fee 1 . Historic Certification Consultants $13 , 940 2 . Gilmore Architects $13 , 600 3 . The Durrant Group, Inc . $12 ,407 4 . Wiss, Janney, Elstner Associates, Inc . $13 , 900 5 . University of Illinois - Urbana-Champaign $11, 802 Bidders were aware of the total amount available for the project and, thus, likely proposed to do the project to keep within the available funds . COMMUNITY GROUPS/INTERESTED PARTIES CONTACTED The Elgin Heritage Commission' s Survey Review Subcommittee reviewed the submitted proposals and made a recommendation to select the firm of Historic Certification Consultants . The recommendation is based on their scope of services, the format of the finished document in a computerized database, experience of the firm' s designated project team in similar projects, and examples of their previous projects . The firm was recently contacted by the City to complete architectural surveys of both the northeast and southeast neighborhoods in Elgin. rilk The references provided by the top selected firms were also contacted by the City' s Historic Preservation Specialist and found to be adequate . (01/(" F INANCIAL IMPACT The cost of the project totals $16, 000 , of which $13 , 940 will be paid to the recommended consultant, Historic Certification Consultants . Administrative expenses equalling $2 , 060, which the City will incur in overseeing the project, are also grant eligible. The project is being funded partially by the Certified Local Grant Program administered by the Illinois Historical Preservation Agency, with a reimbursement in the amount of $9 , 600 . The local share of $6 , 400 will be provided by the Elgin Heritage Commission from their annual FY1999 budget, account number 010-0902-709 . 80-04 . The project is expected to be completed in the Spring 2000 . 11 - ^'y LEGAL IMPACT � None . ALTERNATIVES The alternatives for this memorandum include : rik 1 . Award the contract . 2 . Decline to award the contract . • Lords Park Neighborhood Survey May 14 , 1999 Page 4 RECOMMENDATION It is recommended that the City Council accept the contract submitted by Historic Certification Consultants for $13 , 940 for completing the Historical/Architectural Survey of the Lords Park neighborhood. R- - •=ctfully submitt , J4 Fe Piker City Manager C C • Lords Park Neighborhood Survey May 14 , 1999 Page 5 Appendix 1 LORD'S PARK NEIGHBORHOOD SURVEY Proposals received: January 18, 1999 (listed in no particular order) 1 . Michael A. Dixon, FAIA, Project Director The Durrant Group, Inc. 214 West River Drive St . Charles, IL 60174 (630) 377-9399 (phone) 2 . Frederick (Rick) E. Gilmore Gilmore Architects 319 Meier Street Dundee, IL 60118 (847) 428-2455 3 . Victoria Granacki Historic Certification Consultants 1105 West Chicago Avenue Suite 201 Chicago, IL 60622 (312) 421-1131 4 . Jeffrey P. Koerber, Senior Architect/Engineer Wiss, Janney, Elstner Associates, Inc 120 North LaSalle Street, 20th Floor Chicago, IL 60602 (312) 372-0555 5 . Kevin P. McGowan University of Illinois at Urbana-Champaign Department of Anthropology 109 Davenport Hall 607 South Matthews Avenue Urbana, IL 61801 (217) 333-1636 6 . J. Kirk Irwin, AIA Ralph Allen & Partners 53 W. Jackson Blvd Chicago IL 60604 (312) 939-5665 C • Lord's Park Neighborhood �TrMr A Neighborhood rk • Intensive Survey ( II_ o 00, ummir. S:c Q.Ft t.58 -- III _ II ' z1II1IIt aaxtanc A„e — j ��1 /�� I I I I , - ( 1 I I I I I a:...cacErcld y 1�71s`-��.r 5t IlIIlil III IlIIl = 1517 P ,Y � I I I I I ,�, � .u�R� .R 4 E 1 A �0 p , .� • st. _ Channin¢School Lord's Park _ _I • I .f• Franklin 81'.d. I - "lain Public Museum I 1 r 11 I I uc.\ �- nccczon Jt. I r 1 i I I mi. Lord's Par'.: ' 1 I 1 CIF=— ► : I: 11 I 1 111 11 1 I C.iIIi1 i l 1 I � , . • 1 - f fi _ ILIIIIII I • Elgin Hiswxic District _ (; : ._. Gam” (--- 1— -1l1II11 . .I 1I ; St. � I = 1 ' T I I l I ____I F 4 i LinGen \Lurd ? �ltia L.I _ z I . 1Li--Lill I ' � `1 ' q Is t I a� Sd I I I ! —- F----- :I 3�� e� `� %lo E.Chicago S. t I -- III III I I sr. r ,- r----i I 1 --............... • • ATm / 1r Elgin Heritage Commission g g Long term plan for survey (Current as of:January 29, 1999) The Elgin Heritage Commission has planned the survey and inventory of structures in following neighborhoods for their potential to be designated as historic districts. List of completed and future surveys of older neighborhoods within the City of Elgin 1. Illinois Historic Structures Survey complete 1972 (Interim Report 1972) 2. Illinois Historic Landmarks Survey complete 1974 (Interim Report 1974) 3. Elgin Historic District(photographic) complete 1981 4. Center City Survey complete 1991 5. Near West Side complete 1995 6. Laurel Area complete 1995 7. Michigan Triangle complete 1995 8. Spring-Douglas Corridor complete 1995 9. Northeast Neighborhood complete 1997 10. Southeast Neighborhood complete 1998 (Elgin National Watch HD) r11. Lord's Park Neighborhood proposed 1998 12. Southwest Neighborhood proposed 1999 13.Northwest Neighborhood proposed 1999 14. Midwest Neighborhood proposed 2000 (Dutch Flats) 15. Shoe factory District proposed 2001 16. Sunset Park proposed 2002 17.Elgin Historic District proposed 2003 • C • ' NOV-13-1998 15:07 IL HIST PRES ROY 217 524 7525 P.02 r . rr-w{ fi- inoi Historic •-----� •Preservation Agency • • i Old State Capitol Plaza • Springfield, lilinolr, 62701 • (217) 782-4836 • TTY (.217) 524-7128 /3 Novemberfi!I 998 • • Mr..Sarosh B. Saber • Historic Preservation Specialist City of Elgin . 150 Dexter Court • Elgin,IL 60120-5555 Dear Mr. Saber: .Congratulations,your application,Lord's Park Area Intensive Survey, for a Certified Local Government Grants has been approved by the Illinois Historic Preservation Agency,as follows: Federal Amount: S 9,600.00 Local Share: • $ 6.400.00 Total Project Cost: ,54000.00 i 61 00'0 • There will be a MANDATORY grants meeting to be held in Springfield on December 3, 1998 at the Best Western Lincoln Plaza Hotel and Suites located at 101 East Adams Street. The meeting will start at 1:00 p.m. and last until 4:00 p.m. The person or persons who will be managing your grant are those who should attend. Travel expenses for those attending the meeting are eligible for reimbursement under the grant. Please notify this office by November 20, 1998, to let us know how many will be attending. Again we encourage you to send all members of your staff that will be involved in the grant management process. If you have any questions, please do not hesitate to contact me at 217-785-2881 at your convenience. Note: If your project will include payments to commission members, we will require a letter from the city verifying that there is no conflict of interest. Inc.erely, Patricia M. Senor r • Grants Administrator - - ATT *JIW D HISTORIC CERTIFICATION CONSULTANTS Suite 201, 1105 West Chicago Avenue, Chicago, Illinois 60622 Susan Benjamin (847) 432-1865.Victoria Granacki (312) 421-1131 Proposal for Architectural/Historical Survey for a Potential Historic District City of Elgin, Illinois January 18, 1999 B. Fee Total labor $11,725 Total materials $2,215 Total fee $13,940 LABOR: tork Principal Associate Task 5 Meetings (2) 3 Develop form 15 30 Research 28 Photograph buildings (4 days) • 84 Survey (12 days) . 65 Organizing, sorting, attaching photos and assembling binders 40 25 Writing report and revisions 5 Preparing slide show and presentation 15 Packaging final materials 65 250 rilb‘ HISTORIC CERTIFICATION CONSULTANTS Suite 201, 1105 West Chicago Avenue, Chicago, Illinois 60622 Susan Benjamin (847) 432-1865.Victoria Granacki (312) 421-1131 Total principals 65 hours @ $65 = $4,225 Total assistants 250 hours @ $30 = $7,500 Total labor $11,725 MATERIALS: $1344 1360 black and white photos: 40 rolls @ $5.94 film cost per roll @ $27.66 processing 2 sets of prints per roll $170 340 color slides: 10 rolls @ $9.34 film cost per roll @ $7.76 processing per roll $46 12 2", 3-ring binders @ $3.80 each rib' $115 700 sheet protectors 2 boxes transparent sleeves (for negatives and slides) $40 2 reams heavy weight paper; glue $500 $25 per day x 20 days $2215 Total materials • r 4 *i4i- . page 8 V.PROCUREMENT OF PROFESSIONAL SERVICES The City of Elgin's Department of Code Administration and Neighborhood Affairs general method for the procurement of professional services is representative of the competitive proposal process whereby several proposals are reviewed for quality,but the fee is negotiated after the firm has been selected. The following process will be followed in the review and selection of a professional architectural or historic preservation consultant on this project. All proposals will be submitted in two (2)parts -Narrative and Fee- and evaluated by the selection committee. PART A will be evaluated based on the following criteria: 1. The level of knowledge and experience of the staff that the professional firm or consultant assigns and commits to the project. This should include the educational background and experience of the assigned team. Points: 0 - 20 2. The record of specialized experience of the professional firm and project team as demonstrated (Pk by performance on similar projects. Submission of examples of these projects is recommended, and will be reviewed during the process of evaluation. Points: 0 -20 3. The degree to which the professional consultant's scope of services addresses the project's objective. Points: 0 -40 4. The professional consultant's demonstrated familiarity with the local architecture and history. Points: 0 - 20 With due consideration of the evaluations of the proposals, a tentative selection will be made by ranking the proposals. The sealed PART B of the professional consultants will then be opened for inspection. The City of Elgin will then schedule negotiations with the top ranked consultant leading to the preparation of the Agreement. If the estimate in PART B of the proposal is shown by a review or other analyses to be improper, or subsequent negotiations are unsuccessful in bringing the fee proposal to an acceptable range, the City will cease discussions with the top rated consultant and initiate negotiations with the next ranked consultant. page 9 Negotiation The successful consultant will be advised of the fee negotiating meeting if necessary. The negotiation and discussion will cover the consultant's costs, including direct costs, indirect costs, and any other costs that are considered reasonable by the City of Elgin. It is strongly recommended that the consultant provide the City with a firm fixed fee for the complete project. The City's Department of Code Administration and Neighborhood Affairs and the professional consultant will also agree on the project schedule and any final adjustments in the project requirements at this time. Standard Agreement When the fee and other parameters have been agreed upon, the Director of Code Administration and Neighborhood Affairs will prepare a City Council Memorandum requesting permission to enter into an agreement for the professional consultant's services. The Director of Purchasing will inform the remaining consultants that the award has been made to another firm. Compensation and Payment The Department of Code Administration and Neighborhood Affairs will reimburse the professional consultant as may be necessary to complete the requirements of this project assignment as set forth in the agreements between the parties. The method of payment will be negotiable. The professional consultant will be responsible for submitting to the Department, reports describing in detail the services rendered together with certified invoices as required by the agreement.