99-150 Resolution No. 99-150
RESOLUTION
APPROVING CHANGE ORDER NO. 5 IN THE CONTRACT WITH
R.W. DUNTEMAN CO. FOR THE KIMBALL STREET IMPROVEMENTS PROJECT
WHEREAS, the City of Elgin has heretofore entered into a
contract with R.W. Dunteman Co. for the Kimball Street
improvements project; and
WHEREAS, it is necessary and desirable to modify the
terms of the contract as is described in Change Order No. 5,
attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager,
be and is hereby authorized and directed to execute Change
Order No. 5, a copy of which is attached hereto and made a
part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: May 26, 1999
Adopted: May 26, 1999
Vote: Yeas 5 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN,ILLINOIS
PROJECT No, 339553
CHANGE ORDER No. 5
SCOPE: This Change Order No. 5 will provide additional items necessary to complete the
Kimball Street Improvements Project in an acceptable manner.
The general contractor for this project is R.W. Dunteman Co. of Addison, IL.
A LSONS FOR CHANGE: The circumstances necessitating the change in performance were
not reasonably foreseeable at the time the contract was signed.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount the contract will be
revised is as follows:
SEE ATTACHMENT A
The original contract with R.W. Dunteman Co. is $5,422,038.75. By reason of Change Order
No. 1, the contract for the Kimball Street Improvements Project increased in the amount of two
hundred fifty-four thousand five and 07/100 dollars ($254,005.07). By reason of Change Order
No. 2, the contract for the Kimball Street Improvements increased in the amount of twenty-one
thousand ninety-nine and 90/100 dollars ($21,099.90). By reason of Change order No. 3, the
contract for the Kimball Street Improvements increased in the amount of thirty-seven thousand
one hundred fifty-two and 96/100 dollars($37,152.96). By reason of Change Order No. 4, the
contract for the Kimball Street Improvements increased in the amount of four hundred thirty and
89/100 dollars ($430.89). By reason of Change Order No. 5, the contract for the Kimball Street
Improvements will be increased in the amount of one hundred five-thousand six-hundred six and
82/100 dollars($105,606.82). The new contract amount, inclusive of Change Orders No. 1,No.
2,No. 3,No. 4 and No. 5 is five million eight hundred forty thousand three hundred thirty-four
and 42/100 dollars ($5,840,334.42).
CHANGE ORDER No.5
May 6, 1999
Page 2
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same.
Agreed to this day of , 1999.
Recommended:
ENGINEERING DIVISION
By: iA --e--
Title:
Date: S=6- 'P
Accepted:
R.W. Dunteman CO.
Party of th Second Part "o t : or)
By: di .LI
Title:
Date: ■ /9/
Approved:
CITY OF ELGIN
Party o he First Part (Own
By: _ �ti�G .
Title: C 1 / 1.4i442/o i..
Date: � ll��
ATTACHMENT A
Change Order No. 5
12/31/98
KIMBALL STREET/STATE STREET IMPROVEMENTS
CHANGE ORDER#5
ITEM# DESCRIPTION QUANTITY UNIT $\UNIT TOTALS
317 RWD O.T. CLAIM FOR UTILITY CONFLICTS 1 LS $18,772.53 $18,772.53
318 VIRGIL COOK-MAINTENANCE OF TEMPS. 1 LS $5,411.23 $5,411.23
319 CAMPOBASSO-CONC. @ MH FRAMES 1 LS $450.93 $450.93
320 CAMPOBASSO-WINTER PROTECTION 1 LS $4,840.93 $4,840.93
321 CAMPOBASSO-EXTRA CONC. IN MEDIANS 1 LS $5,044.56 $5,044.56
322 CAMPOBASSO-EXTRA CONC. FOR CURB 1 LS $5,814.31 $5,814.31
323 CAMPOBASSO-LABOR/MATRL. INCREASE 1 LS $2,315.49 $2,315.49 -
324 V. &R. -4"TOPSOIL INCREASE 5530 SY $0.10 $553.00
325 V. &R. - 12"TOPSOIL INCREASE 4000 SY $0.30 $1,200.00
326 V. &R. -SOIL FOR TREE PITS INCREASE 587 CY $2.00 $1,174.00
327 V. &R.-SODDING INCREASE 5530 SY $0.12 $663.60
328 V. &R.-HONEY LOCUST INCREASE 96 EA $12.00 $1,152.00
329 V. &R.-METAL EDGING INCREASE 2500 LF $0.25 $625.00
330 V. &R.-LABOR INCREASE 1 LS $2,974.00 $2,974.00 .
331 W.L.I. -TRAFFIC CONTROL CLAIM 1 LS $13,114.91 $13,114.91
332 R.W.D. -DELAY COSTS FOR 1998 1 LS $9,971.48 $9,971.48
333 R.W.D. -BIT. COLD PATCH 152.5 TON $140.00 $21,350.00
334 R.W.D. -CONCRETE STEPS 1 LS $12,625.00 $12,625.00
335 R.W.D. -IRRIGATION REPAIR 1 LS $14,455.00 $14,455.00
336 R.W.D. -RAILROAD TRACK SALVAGE 1 LS $1,800.00 $1,800.00
337 R.W.D. -TEMP. RAMPS ON ROUTE 31 1 LS $1,961.94 $1,961.94
338 R.W.D. -REMOVE TEMP. RAMPS KIMBALL 1 LS $4,689.10 $4,689.10
339 R.W.D.-SWEEPING OF LAWRENCE AVE. 1 LS $617.02 $617.02
340 R.W.D. -R&R GRAVEL MULCH w/WOOD 1 LS $1,466.00 $1,466.00
341 R.W.D. -BIT. DRIVE @ 217 LAWRENCE 1 LS $2,742.64 $2,742.64
342 R.W.D. - REMOVE TEMP. RAMPS KIMBALL 1 LS $1,822.15 $1,822.15
343 R.W.D. -LIQUIDATED DAMAGES 1 LS ($32,000.00) ($32,000.00)
$105,606.82
TOTAL
C C O#5
•
12/31/98
KIMBALL STREET/STATE STREET IMPROVEMENTS-ELGIN,ILLINOIS
CHANGE ORDER #5 SUMMARY
ITEM# DESCRIPTION EXPLANATION
317 RWD OT CLAIM FOR UTILITY CONFLICTS -CHARGES FOR RE-MOBILIZATIONS DUE TO COMED UTILITY
CONFLICTS AND FUEL TANK CONFLICTS @ DUNDEE AVE.
318 VIRGIL COOK(ELECTRICAL SUB.) -MAINTENANCE OF TEMPORARY SIGNALS
319 CAMPOBASSO(CONCRETE SUB.) -ADDITIONAL CONCRETE AROUND MANHOLE FRAMES
320 CAMPOBASSO -WINTER PROTECTION FOR CURB ON KIMBALL ST.
321 CAMPOBASSO -ADDITIONAL CONCRETE USED IN STATE ST.MEDIANS
322 CAMPOBASSO -ADDITIONAL CONCRETE USED TO BUILD UP CURB ON LAWRENCE AVE.
323 CAMPOBASSO -LABOR AND MATERIAL INCREASES(FOR JUNE 98-AUG.98)
324 V&R(LANDSCAPING SUB.) -4"TOPSOIL MATERIAL INCREASE
325 V&R -12"TOPSOIL MATERIAL INCREASE
326 V&R -TOPSOIL FOR TREE PITS MATERIAL INCREASE
327 V&R -SODDING MATERIAL INCREASE
328 V&R -HONEY LOCUST MATERIAL INCREASE
329 V&R -METAL EDGING MATERIAL INCREASE
330 V&R -LABOR AND MATERIAL INCREASES(JUNE 98-AUG.98)
331 WLI(TRAFFIC CONTROL SUB.) -ADDITIONAL TRAFFIC CONTROL USED DURING WINTER
SUSPENSION AND DELAY OF BRIDGE OPENING BY METRA
332 R.W.DUNTEMAN -INCREASED LABOR AND MATERIAL COSTS FOR 1998
333 R.W.DUNTEMAN(COLD PATCH) -USED AT TEMPORARY X-INGS ON KIMBALL AND ON STATE ST.
334 R.W.DUNTEMAN(CONCRETE STEPS) -DESIGN CHANGE IN PROFILE OF LAWRENCE AVE. REQUIRED
STEPS.
335 R.W.DUNTEMAN(IRRIGATION REPAIRS) -REPAIR OF IRRIGATION SYSTEMS AT FOUNDRY AND NEWSOME
PARKS DO TO PROPOSED ROADWAY WIDENING OF ROUTE 31 AND
KIMBALL ST.AND DUNDEE AVE.AND KIMBALL ST.
336 R.W.DUNTEMAN -REIMBURSEMENT OF RAILROAD TRACK SALVAGE VALUE TO R.W.D.
337 R.W.DUNTEMAN - PLACEMENT OF TEMPORARY ASPHALT RAMPS ON ROUTE 31
FOR NORTHBOUND TRAFFIC.
338 R.W. DUNTEMAN - REMOVAL OF TEMPORARY ASPHALT RAMPS ON WESTBOUND
KIMBALL ST.
339 R.W.DUNTEMAN - SWEEPING TEMPORARY RAMP AREAS FOR DRIVEWAYS ON
LAWRENCE AVE.
340 V&R - REMOVAL OF GRAVEL MULCH FROM TREE PITS AND REPLACE
WITH WOOD MULCH.
341 R.W.DUNTEMAN - PLACEMENT OF BITUMINOUS DRIVEWAY @ 217 LAWRENCE AVE.
(DENNIS CURTIS BOILER CO.)
342 R.W.DUNTEMAN - REMOVAL OF ASPHALT RAMPS AROUND MANHOLES ON KIMBALL ST.
343 R.W.DUNTEMAN -DAMAGES ASSESSED BEYOND FINAL COMPLETION DATE
• r (A)
nw�'
`6" City of Elgin I g i n Agenda Item No.
May 14 , 1999
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Authorization of Change Order No. 5, Final Payment
and Acceptance of the Kimball Street and State
Street Improvements Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
acceptance of the subject improvements and the authorization
of Change Order No. 5 and final payment .
BACKGROUND
The City Council awarded the contract for the Kimball Street
Improvements construction project to R.W. Dunteman Co. on
February 26, 1997 . Change Order No. ' s 1, 2 , 3 and 4 adding
additional contract items were approved at previous Council
meetings in 1997 . These Change Orders can be summarized as
follows :
Change Order Item Cost
1 Bridge Handrail and
Parapet Wall Enhancements " $ 254 , 005 . 06
2 24" Storm/Sanitary Sewer
Repair on Brook Street 21, 099 . 90
3 42" Storm Sewer Repair on
State Street 37, 152 . 96
4 Temporary Traffic Controller
Modifications at State Street 430 . 89
Construction began on April 4 , 1997 and was completed on
September 4 , 1998 . The project reconstructed Kimball Street
from State Street (IL Route 31) to Dundee Avenue. The project
included widening Kimball Street to four lanes with dedicated
turn lanes, new signals at six intersections, major intersec-
tion widening at State Street and Dundee Avenue, the widening
of the Kimball Street bridge and new decorative parapet
walls, the addition of a landscaped median, decorative street
lighting and new storm sewer.
' Accpt/Fnl Pymnt Kimball/State St .
May 14 , 1999
Page 2
R.W. Dunteman Co. has completed the project in compliance
rift. with the plans and specifications, as verified by Earth Tech,
Inc. (formerly RUST E&I) , the engineering firm hired to
oversee the project .
Change Order No. 5 ($105, 606 . 82) is for additional costs
incurred during construction. Of this amount, $53 , 085 . 62 is
for labor and material cost increases for work not completed
at the end of 1997 as originally scheduled. Because the
permit to widen the street at the METRA crossing was not
received as originally anticipated, much of the work was
delayed for several months. This delay did not allow the
contractor to complete concrete, landscaping and paving
operations as originally scheduled. Because these operations
carried over into 1998, there were labor and material cost
increases . The remaining items in the change order
($52, 521 . 20) are for irrigation system repairs at Foundry
Park, contractor over time to resolve utility conflicts,
additional concrete items and temporary pavement cold patch-
ing to maintain intersection crossings and utility trenches .
A letter of recommendation for approval of final payment and
authorization of Change Order No. 5 from Earth Tech, Inc. is
attached as Exhibit A.
A copy of Change Order No. 5 is attached as Exhibit B.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
7 /LF.INANCIAL IMPACT
The final construction contract amount with R.W. Dunteman Co.
is as follows :
.Original Contract Amount $5, 422, 038 . 75
.Quantity Adjustments 61, 206 . 16
.Change Order No. 1, 2, 3 , 4 312, 688 . 81
.Change Order No. 5 105, 606 . 82
.Final Contract $5, 901, 540 . 54
Payments made to date total $5, 676, 292 . 66
Leaving a final payment of $ 225, 247 . 88
Funds for Change Order No. 5 and final payment ($225, 247 . 88)
are available in the balance of account numbers
275-0000-791 . 93-80, 276-0000-791 . 93-80, 376-1000-795 . 93-80
and 396-1000-795 . 93-80, project number 339553 in the amount
of $219, 938 . 83 . The remainder of the final payment
($5, 309 . 05) can be made from account number
eft 275-0000-791 . 93-80, 1997 Neighborhood Street Rehabilitation
projects savings . The amount available in this account is
' Accpt/Fnl Pymnt Kimball/State St .
May 14 , 1999
Page 3
t $300, 000, which had been designated as a project contingency
for the Kimball corridor project .
A copy of the final payment estimate is attached as Exhibit C.
The project was accounted for as follows:
Account No.
275-0000-791 . 93-80 Budget : $ 530, 000
. R.W. Dunteman $ 257, 583 . 85
. METRA 188, 598 . 86
Total $ 446, 182 . 71
276-0000-791 . 93-80 Budget : $ 53 , 447
. R.W. Dunteman $ 34, 005 . 07
. Testing Service Corp: 15,402 . 70
. Miscellaneous 3 , 083 . 66
Total $ 52,491 .43
376-1000-795 . 93-80 Budget : $5, 080, 000
.R.W. Dunteman $5, 066, 895 . 23
.Testing Service Corp : 7, 369 . 54
(Material Testing)
.Miscellaneous 1, 091 . 11
Total $5, 075, 355 . 88
396-1000-795 . 93-80 Budget : $1, 050, 000
.R.W. Dunteman $ 355, 143 . 52
.Earth Tech 564, 334 . 63*
Total $ 919,478 . 15
Total Budget $6,713,447 .00
Expenditures 6,493,508.17
Balance $ 219,938 .83
* An amendment to the contract with Earth Tech will be pre-
sented to City Council at a future date . This amendment
will be for additional costs incurred due to design
changes required by the Illinois Commerce Commission at
the METRA tracks and the additional construction inspec-
tion required due to contract delays as a result of the
METRA crossing. Staff is in the process of negotiating
the additional engineering costs, which are estimated to
be $140, 000 .
Accpt/Fnl Pymnt Kimball/State St .
May 14 , 1999
Page 4
r‘ oilVf LEGAL IMPACT
A lien has been filed against R.W. Dunteman by subcontractor
Virgil Cook & Sons on this project . Final payment will not be
made until the lien is removed.
ALTERNATIVES
None .
RECOMMENDATION
It is recommended that City Council authorize execution of
Change Order No. 5, accept the completed project and author-
ize final payment in the amount of $ 225, 247 . 88 to R. W.
Dunteman Co.
R= •ectfully sub ' tted,
„ir ai GZA.4..._,./
J.yce C . Parker
City Manager
SP/do
Attachment
eft
yizn U,IIie.rIVIll $.U111, ()Pk 13f1111k, fII137A1+ 6n521
May 5, 1999
City of Elgin
150 Dexter Court
Elgin, IL 60120
Re: Kimball/State Street Improvements Change Order#5&Final Pay Estimate
Dear Steve,
•1'c lCCbonc
Earth Tech, formally Rust Envituturient l &Infrastructure,recommends approval
of change order number five and final payment for the above referenced project. 5 •s?a
All terms and conditions have been met to allow for thc closing of thc project.
Tf you have any questions or fiirther explanation is required,please do not hesitate 6.1.0.574.2007
to call.
Sincerely,
Brian Parks - Earth Tech(formally Rust E. &I.)
cc: Dave Talbott Earth Tech •
E A R •
T H *1•+� T E C H