99-15 Resolution No. 99-15
RESOLUTION
AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH
THE CHANNING YMCA
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed to
execute a Service Agreement on behalf of the City of Elgin with
the Channing YMCA for youth programs, a copy of which is
attached hereto and made a part hereof by reference.
s/ Robert Gilliam
Robert Gilliam, Mayor Pro Tem
Presented: January 27 , 1999
Adopted: January 27, 1999
Omnibus Vote: Yeas 5 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
SERVICE AGREEMENT
ce_THIS AGREEMENT is made and entered into this 991'4, day of
, 1999, by and between CHANNING YMCA, a
not'-for-p ofit organization, (hereinafter referred to as the
"YMCA" ) and the CITY OF ELGIN, Illinois, a municipal
corporation, (hereinafter referred to as the "City") .
WHEREAS, the City of Elgin, Illinois has determined it to
serve a beneficial public purpose to discourage criminal
activity through the promotion of alternative activities for
minors and to be in its best interests to aid the promotion of
such activities; and
WHEREAS, the YMCA provides activities to minors.
NOW, THEREFORE, in consideration of the mutual promises
and covenants contained herein, the sufficiency of which is
hereby acknowledged, the parties hereto hereby agree as
follows :
1 . The City shall pay to the YMCA the sum of $30,000 on
or before February 28, 1999 .
2 . The YMCA shall address all initial inquiries and
requests made pursuant to this agreement to City's Recreation
and Facilities Superintendent.
3 . The YMCA shall apply the aforementioned $30,000 to
youth programming efforts .
4 . The YMCA shall provide a written report detailing
the disbursement of $30,000. This report shall be received
twice yearly on May 30, 1999 and December 31, 1999 to the
Director of Parks and Recreation and shall include but not
limited to name of recipient of service, type of program
provided, attendance of recipient and other pertinent
information as provided in the Parks and Recreation Department
program evaluation form.
5 . The City shall have the right to review all
accounting records related to the use of the $30,000.
6 . The YMCA shall indemnify and hold City harmless from
and against any and all claims for damages, suits, causes of
action or any and all other liability which may arise out of
or in connection with the performance of this agreement or
other operations as a result of any negligent actions by the
YMCA.
7 . This Agreement shall be in full force and effect
from January 28, 1999 through December 31, 1999 .
•
IN WITNESS WHEREOF, the parties hereto have executed this
agreement on the date and year first written above.
CITY OF ELGIN, a municipal
corpora ion
By / ) a
J. •e A Parker
Cl y Manager
Attest:
/1(--C_
City Clerk
CHANNING YMCA
a not-for-profit corporation
Bye== i
Pat Nels
Executive Director
-2-
``mayoFFi„c„
k City of Elgin Agenda Item No.
„„... ,
January 7, 1999
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Channing YMCA 1999 Purchase of Service Agreement
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider the
1999 Purchase of Service Agreement with the Channing YMCA.
BACKGROUND
The Channing YMCA offers recreational and learning opportuni-
ties for Elgin ' s youth. A continued cooperative relationship
with the YMCA provides opportunities and activities to help
young people enjoy their youth and grow into productive and
responsible adults . The cooperative effort matches the goals
outlined in the Guiding Principles of Youth Initiatives in the
City' s Five-year Financial Plan. As part of the Purchase of
Service Agreement, the Channing YMCA is required to report on
the use of City funds and to perform a program evaluation
semi-annually.
Attached you will find a breakdown of how the City' s contribu-
tion of $30, 000 was utilized for various youth programs for
the YMCA. One half of the City' s contribution is used to
support children in the summer day camp program. The remain-
ing funds are used for after school programs and aquatic and
sport programs . In addition, the City utilizes the Channing
YMCA for various recreation programs .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
FINANCIAL IMPACT
The 1999 Recreation Division budget, account number
010-5012-762 . 45-99 (miscellaneous services) , includes $30, 000
for this contract agreement .
LEGAL IMPACT
•
None .
. Channing YMCA 1999 Purchase of Service Agreement
January 7, 1999
Page 2
elm- ALTERNATIVES
The City Council could approve the agreement as drafted, edit
the agreement, or decline to provide support to the Channing
YMCA.
RECOMMENDATION
It is recommended that the proposed 1999 Channing YMCA Pur-
chase of Service Agreement be approved to provide $30 , 000 of
funding toward youth programs .
R pectfully subm� ted,
(....._/).64, e.,... / j...
Joyce ' . Parker
City Manager
kb
r
em
The
Greater
® Elgin Area YMCA
Channing YMCA • Taylor YMCA • Edwards Camp &Conference Center
June 18, 1998
Ms . Maria Cumpata
150 Dexter Ct .
Elgin, IL 60120-5555
Dear Maria:
Enclosed is a case statement that shows how we used the
donated funds from the City of Elgin. Our YMCA fiscal year ends
June 30th so each year we use and designate one half of the funds
for each half of our fiscal year. So we used $15, 000 for youth
programs from January through June and will use $15, 000 for
programs from July through December.
The enclosed form shows the 12 months as it would normally
occur. We also use this information in our "Invest In Youth"
fundraising event each year.
Again, thank you and the city of Elgin for this
contribution. It is very much appreciated and acknowledged
throughout the year.
Sincerely,
Patrick Nelson
Chief Executive Office
Enclosure
cc : Tom Sutter
You can't spell FAMILY without the V.
•Churning YMCA 111 N.Channing Street Elgin, Illinois 60120 Telephone: (847) 888-7400 Fax: (847) 888-7433
•Taylor YMCA 50 N. Mc Lean Boulevard Elgin. Illinois 60123 Telephone: (847)888-7410 Fax: (847)888-8152
•Camp Edwards P.O. Box 16 East Troy.Wisconsin 53120 Telephone: (414)642-7466 Fax: (414) 642-5108
United vwy
AclencY
1997 INVESN YOUTH .
"Case Statement"
The mission of the Elgin Area YMCA is to serve youth and adults in helping them learn skills, develop health and fitness, and
gain positive self-esteem.
The YMCA's focus is on youth teens, seniors, young families, and those with disabilities. In support of this mission, through the
YMCA organization, more than $370,000 is invested in sponsorship to youth and adults. Of this total, $237,628 comes from the
Invest In Youth campaign and YMCA membership fees. United Way contributes $110,302 to the Elgin YMCA for support to
JORP and PASS.
Bethlehem No. of Youth United Way YMCA IY City of
Programs $ Value Lutheran Support Support Support Elgin
Church
JORP (Juvenile 90 $99,500
Offenders Restitution Prog.) $ 76,526 .... $22,974 .... ••••
Day Camp Sponsorships 252 35,380 --- .... 19,380 15,000 $1,000
PASS (Elementary After-School 175 48,170 27,600 12,010 8,560
Program) Gym & Swim
Senior Support 172 18,427 --- 18,427 --- .... ••••
Aquatic/Sport Programs 127 24,506 6,176 --- 11,890 6,440
(sponsored) •••
Sponsored Memberships 145 59,305 --- 38,559 20,746 .... ....
Youth/Student 1
459 93,642
--- 93,642 --' ••
Fee Reductions
TOTALS: 1,420 $378,930 $110,302 $150,628 $87,000 $30,000 $1,000.
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