99-138 Resolution No. 99-138
RESOLUTION
AUTHORIZING EXECUTION OF AMENDMENT NO. 1 TO AN AGREEMENT WITH
CLARK DIETZ, INC. FOR THE SPARTAN DRIVE EXTENSION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed
to execute Amendment No. 1 to an Engineering Service Agreement
on behalf of the City of Elgin with Clark Dietz, Inc. for
Phase II Final Engineering for the Spartan Drive extension, a
copy of which is attached hereto and made a part hereof by
reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: May 12, 1999
Adopted: May 12, 1999
Omnibus Vote: Yeas 6 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
CITY OF ELGIN,ILLINOIS
SPARTAN DRIVE EXTENSION-PHASE II FINAL ENGINEERING
ENGINEERING SERVICES AGREEMENT
ENGINEERING SERVICES AGREEMENT
AMENDMENT NO. 1
THIS AMENDMENT NO. 1 entered into this ;ollfday of 1999, by and
between the City of Elgin, an Illinois municipal corporation (herein er referred to as
"City"), and Clark Dietz, Inc., an Illinois Business Corporation (hereinafter referred to as
"ENGINEER"), shall modify that Agreement dated 21 January 1998 (hereinafter referred
to as "Original Agreement") whereby the ENGINEER was engaged by CITY to perform
certain professional services in connection with the completion of Phase I - Preliminary
Engineering for the extension of Spartan Drive (hereinafter referred to as "PROJECT".
This change is germane to the original contract as signed.
WHEREAS, THE ENGINEERS completed the Phase I - Preliminary Engineering
for the PROJECT which presented the preferred alignment for the extension of College
Green Drive and the proposed intersection improvements with Randall Road and College
Green Drive.
AND
WHEREAS, the CITY desires the ENGINEER to prepare Phase II - Final
Engineering Design Services for the preferred alignment for the extension of Spartan
Drive.
In response to these changes, certain revisions must be made to the Original
Agreement. In compliance, therefore, the terms and conditions of the Original
Agreement are modified as specifically set out below. All other parts of the Original
Agreement remain unchanged.
SECTION I of the ORIGINAL AGREEMENT is hereby amended to replace
Paragraph C with the following:
A detailed Scope of Services is attached hereto as Attachment B - Revised for
Phase II.
SECTION II of the ORIGINAL AGREEMENT is hereby amended to replace
Paragraphs A and B for the Phase II Final Engineering portion of the PROJECT.
A. A revised detailed project schedule for the Phase II Final Engineering portion of the
PROJECT is included as Attachment C, attached hereto. The ENGINEER will
submit to the CITY a monthly Progress Report outlining the status of the project,
including a brief narrative of progress, findings, and outstanding issues.
SECTION IV of the ORIGINAL AGREEMENT is hereby amended to replace paragraph
A.
A. For services provided the ENGINEER shall be reimbursed at the billing rates attached
hereto in Attachment A times the hours provided by the personnel employed on this
PROJECT, with the total fee not to exceed $129,050, including outside services and
job related expenses, regardless of the actual costs incurred by the ENGINEER unless
substantial modifications to the scope of the work are authorized in writing by the
DIRECTOR.
All other provisions of the ORIGINAL AGREEMENT shall remain in full force and
effect.
IN WITNESS whereof, the undersigned have placed their hands and seals upon and
executed AMENDMENT NO. 1 in triplicate as though each copy hereof was an original
and that there are no other oral agreements that have not been reduced to writing in this
statement.
For the CITY:
ATTEST: THE C OF ELGIN
By Azc-t.n+-- By
City Clerk Ci Manager
(SEAL)
For the ENGINEER:
Dated this 20th day of April , A.D., _1999
ATTEST:
B - B 1
• dminis i ative Assistant Senior Vice President
(SEAL)
LAgRkaas/Spanaokery agree 1 3.5.99.doc
ATTACHMENT B-REVISED
CITY OF ELGIN
SPARTAN DRIVE EXTENSION
SCOPE OF SERVICES-PHASE H ENGINEERING
The following is the Scope of Services for the Spartan Drive Extension for which
the Phase I Preliminary Engineering has been completed and approved by the City of
Elgin and the Kane County Highway Department. This Scope of Services is for those
services that will be completed by Clark Dietz, Inc. (CDI) to provide Phase II - Final
Engineering for this project.
Phase II -Engineering
The tasks undertaken during this phase are based on the approved Phase I Preliminary
Engineering. The following is an outline of those tasks that will be included to complete
the Phase II Final Engineering documents.
I. General Design Elements
A. Title Sheet
B. General Notes & Legend
C. Summary of Quantities
D. Construction Cost Estimates
E. Meetings
F. Project Management
II. Roadway Design
A. Existing Conditions/Demolition Plans
B. Typical Sections
C. Proposed Roadway Plan& Profile
1. Stage 1 (West portion)
2. Stage 2 (East Portion)
D. Construction Details
1. Pavement/Curb and Gutter
2. Erosion Control
3. Sidewalks
E. Landscape Plans
III. Drainage/Detention Design and Utility Plans
A. Drainage System Design Plans
1. Storm Sewer Sizing
2. Inlet Spacing
3. Outfall Types and Locations
B. Detention Pond Design
1. Relocate Existing Detention Pond
2. Additional Detention Capacity
3. Energy Attenuators
4. Required Release Rates
C. Utility Relocation/Coordination
1. Water Mains/Hydrant Locations
2. Commonwealth Edison
3. Communication
4. Natural Gas
5. Westfield Townhomes
a. Sanitary
b. Storm Sewer
IV. Structural Design Plan
A. Bridge Design
B. Geotechnical Testing (Testing Service Corporation)
1. Two borings required - one at each proposed abutment
C. Miscellaneous Structural Details
V. Traffic Signal and Lighting Plans
A. Signal Plans
B. Cable Plans
C. Lighting Plans
D. Miscellaneous Details
VI. Cross Sections
VII. Specifications
A. Incorporate City of Elgin Contract Specifications
B. Technical Specifications
C. Special Provisions
VIII. Revisions to Intersection Design Study
A. Based on Kane County Comments
1. Incorporation of Meijer's Development
B. Directed by City of Elgin
IX. Bidding and Preconstruction Award Services
A. Bid Document Printing
B. Bid Document Distribution
C. Pre-Bid Meetings
D. Bid Evaluations
E. Recommendations for Award
X. Plat of Survey - Parcel A-1
The following is a scope of the survey which shall be completed for the property
designated as Parcel A-1,which is being conveyed from the Elgin Community
College to the City of Elgin.
A plat of survey of the Real Estate dated subsequent to the date hereof, made, and
so certified by the surveyor to the City of Elgin and Chicago Title Insurance
Company as having been made in accordance with the Minimum Standard Detail
requirements for LTA/ASCM Land Title Surveys and Mapping, 1992, including,
without limitation, all items (except for items 5, 7, 9, 10 and 12 in Table A thereof
with accuracy standards appropriate to suburban settings and for the City of Elgin's
intended use of the Real Estate). The survey shall also include a certification by the
surveyor(i) as the square footage of the Real Estate (excluding any portion thereof
lying in a public right-of-way) and (ii) that the Real Estate is not located in a flood
plain,wetland or special flood hazard zone. Such survey shall indicate all building
or improvements and further indicate all applicable easements and rights-of-way.
I:ProJR'rans/Spanan/Attach B.doc
City of Elgin COST ESTIMATE OF CONSULTANT SERVICES Date: April 5, 1999
Spartan Drive Extension CLARK DIETZ, INC.
Phase II ,
Final Design Engineering
Estimate Prepared By: Clark Dietz, Inc.
Project Project QA/QC Staff Engineer II Designer Design Support
Director Manager Advisor Engineer Technician Staff Total Total
Project Element ($150/hr.) ($105/hr) ($125/hr) ($75/hr) ($55/hr) ($85/hr) ($55/hr) ($50/hr) Hours Salary
Title Sheet 1 4 8 13 $765
General Note, Legend 2 4 8 8 22 $1,390
Summary of Quantities 1 8 16 16 41 $2,465
Existing Conditions/Demolition 2 8 16 16 42 $2,570
Typical Sections 2 6 8 16 32 $1,980
Proposed Roadway 2 8 2 16 32 16 40 116 $7,910
Existing/Proposed Profiles 2 1 4 12 16 35 $2,175
Drainage/Utility Plans 4 2 24 32 80 142 $8,630
Relocate Detention Pond 4 2 16 16 40 78 $4,950
Construction Details 8 16 16 40 $2,360
Bridge Plans 24 12 12 16 16 80 $6,320
Signal Plans 4 2 8 16 24 54 $3,950
Cable Plans 4 2 8 16 16 46 $3,510
Bridge Details 32 28 28 32 40 160 $11,920
Miscellaneous Details 2 8 16 16 42 $2,570
Cross Sections 4 4 24 32 24 32 120 $8,280
Specifications 16 20 8 48 92 $6,020
Cost Estimates 10 16 24 12 62 $4,'.70
Meetings (3 meetings) 24 24 48 $6,120
Lighting Plans 4 8 24 16 24 76 $5,140
Geotechnical 2 4 6 $490
Revisons to IDS 8 8 8 16 40 $2,760
Bidding/Reconstruction Services 14 24 4 18 60 $4,390
Project Management 20 40 60 $7,200
Sub-Total (hours) 46 212 15 260 288 148 436 102 1,507
Sub-Total (dollars) $6,900 $22,260 $1,875 $19,500 $15,840 $12,580 $23,980 $5,100 $108,035
Direct Expenses * $21,015
Total
$129,050
* Includes plat of survey (Parcel A-1) to be completed by sub-consultant for not to exceed cost of$3,000.
I.Proj/lrans/Spartan PH2.xis
City of Elgin
Spartan Drive Extension
Schedule - Phase II I'lk l
1999
Work Task
May 1 June July August September October November
Notice to Proceed - Phase II
General Design Elements
Roadway Design
Drainage /Detention Design and Utility Plans
Structural Design Plan
Traffic Signal and Lighting Plans
Cross Sections
Specifications
Revisions to Intersection Design Study
Bidding and Preconstruction Award Services
Plat of Survey, Parcel A-1
Construction (West Stage)
`0 OF Etc> ( 8)
1,3- y,
3 Q City of Elgin Agenda Item No.
April 16, 1999
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Amendment No. 1 to an Agreement with Clark Dietz
Inc. for the Spartan Drive Extension-Phase II
Design Engineering
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
Amendment No. 1 to an agreement with Clark Dietz Inc . (CDI)
for the completion of Phase II - Design Engineering for the
completion of plans, specifications and bid documents for the
Spartan Drive extension project .
BACKGROUND
rft- The original agreement with CDI ($118, 000) for the Phase I
Preliminary Engineering to determine the location of the
Spartan Drive extension was authorized by the City Council at
its December 17, 1997 meeting. CDI was selected from several
firms to perform preliminary engineering (Phase I) and plan
and bid document preparation (Phase II) . This amendment
incorporates Phase II work into the contract . The Phase II
amendment is consistent with the original proposal .
Amendment No. 1 ($129, 050) will add the Phase II Design Engi-
neering to the agreement with CDI for the subject project .
Design Engineering services include the completion of plans,
specifications, bid documents and bidding assistance .
A copy of Amendment No. 1 is attached as Exhibit A.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
rtk/
Funds for Phase I and Phase II engineering are budgeted in
account number 270-0000-791 . 93-80 ($220, 000) and account
number 276-0000-791 . 93-80 ($50, 000) , project number 339514 .
The original agreement with CDI is in the amount of $118, 000 .
Amendment No. 1 will add $129, 050 to the agreement with CDI
for a total not-to-exceed fee of $247, 050 .
Amendment #1-Spartan Drive Extension
April 16 , 1999
Page 2
1 LEGAL IMPACT
None .
ALTERNATIVES
None .
RECOMMENDATION
It is recommended that City Council approve Amendment No. 1
with Clark Dietz Inc . in the amount of $129, 050, leaving a
total not-to-exceed fee with CDI of $247, 050, and authorize
staff to execute the amendment .
R- •ectfully submit ed,
J/ce I . Parker
City Manager
SP/do
Attachment