99-135 Resolution No. 99-135
RESOLUTION
AUTHORIZING THE DISTRIBUTION OF GRANTS TO
YOUTH SPORTS ORGANIZATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that City Manager Joyce A. Parker, is hereby
authorized and directed to distribute grants to the following
youth sports organizations for the purposes specified herein
and pursuant to the terms and conditions in the agreements
between the City of Elgin and the respective youth sports
organizations :
Organization and Purpose Amount
Babe Ruth Teener League
Fence Expansion/Light Renovation $27, 883
Continental Little League
Septic and Water Repairs $11,501
1
s/ Ed Schock
Ed Schock, Mayor
Presented: April 28, 1999
Adopted: April 28, 1999
Omnibus Vote: Yeas 6 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
()FEL. )
City of Elgin Agenda Item No.
April 7, 1999
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Funding Requests for Youth Sports Organizations
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider the
following general fund grants as recommended by the Parks and
Recreation Board at its March 30, 1999 meeting.
BACKGROUND
The City Council programmed $80, 000 in the 1999 budget to
distribute among the nine youth sports organizations for
facility capital improvements . Additionally, $17, 159 of
unspent dollars were rebudgeted in 1999 from the 1998 capital
fund, providing a total of $97, 159 available for youth organ-
izations .
The following projects were approved by the City Council in
March, as proposed by the Parks and Recreation Board at their
February 23 meeting:
Little League Amount
American Legion Post $ 5, 875
Field lighting repair
American Little League $ 4 , 400
Dugout repair: $1, 200
Bathroom repair: $3 , 200*
Babe Ruth Teener League $ -0-
Funding request held pending further
information
Classic Little League $35, 000
Construction of new concession/restroom facility*
Continental Little League $ 8 , 500
Musco lighting final payment : $5, 500
Field lighting repair: $3 , 000
{ Elgin Heat $ 4, 000
Backstop safety upgrade
Funding Requests for Youth Sports Organizations
April 7, 1999
Page 2
er-
Elgin Kickers $ -0-
Not funded at this time
National Little League $ -0-
Funding request held pending additional
information
Youth Football League $ -0-
Not funded at this time
Total : $ 57, 775
* Denotes youth organization funding a portion of project .
The distribution of the remaining 1999 funds totaling $39, 384
was discussed at the Parks and Recreation Board meeting on
March 30 and is proposed as follows :
Little League Amount
National Little League $27, 883
Fence Expansion/Light Renovation
Continental Little League* $11, 501
towSeptic and water repairs
TOTAL: $39 , 384
*Continental Little League informed the Parks and Recreation
Board on March 30 that major repairs are needed to the septic
and water systems at the facility. Currently, the extent or
cost of the repairs is not known. The Board is proposing to
set aside the remaining $11, 501 of 1999 funding to be used for
these repairs, with any remaining funding after repairs
carried into the 2000 budget .
Attached is a copy of the youth sports organizations '
five-year funding plan as developed by the Parks and
Recreation Board. This plan will be used as a guide annually
to determine grant funding as budgeted by the City.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Input received from youth sports organizations and approved by
the Parks and Recreation Board on March 30, 1999 .
FINANCIAL IMPACT
,ibj,
Sufficient funds are budgeted and available in the Parks and
Recreation Department Administration Division budget, account
number 010-5001-761 . 92-46, with separate project numbers
assigned to each league.
Funding Requests for Youth Sports Organizations
April 7, 1999
Page 3
IMPACT
ç?l,LEGAL
None .
ALTERNATIVES
Option 1 . To fund the grant requests as recommended by the
Parks and Recreation Board and staff .
Option 2 . To not fund the grant requests as proposed.
RECOMMENDATION
It is recommended that the Mayor and members of the City
Council approve the youth sports grant requests as recommended
by the Parks and Recreation Board.
R- .ectfully subm' ed,
�• ce 4 . Parker
City Manager
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YOUTH SPORTS ORGANIZATIL_IS PROPOSED 5-YEAR PLAN
(Revised March, 1999)
1999 2000 2001 2002 2003 Future
American dugout repair $1,200 jr/snr ann.booth$840 mjr ann.booth$2,800 lights $12,000 scoreboard $4,500 field expan. $??
bathroom repair$3,200 dugout repairs$4,200 tractor $5,000 7 pads $4,900 4 blchrs/pads $6,800
American Legion light expan. $5,875 fence repair $265 5 pads $3,500
Classic conc. bldg. $35,000 fence repairs $1,000 light expan. $12,000 fence rail $4,000 mower $8,000 bull pen fnce $3,000
(w/sec. lights&water) scoreboard $ 4,500 batting cage $7,500
10 pads $7,000
2 blchrs/pads $3,400
Continental light payment $5,500 bathroom rep $ 3,500 dugout rep. $2,500 fence rail $1,500 announ.booths$??
light repair $3,000 septic repairs $ 3,000 14 pads $9,800 picnic tables $??
sewer/water repair$ ? gravel $34,300 football fields $7?
sewer/water repair$? shelter $7?
6 blchrs/pds$10,200
National $0 new lights $29,072 asphalt $7?
bldg.expan. $7?
announ.booth $7?
10 bleachers$10,000
Teener field/light exp.$27,883 7 pads $4,900
Pee Wee $0 astroturf $12,000 asphalt $25,200 pcnc tables $3,500 3 pads $2,100
4 blchrs/pad $4,700
Kickers $0 drainage $45,000 light expan. $60,000
Heat backstop $4,000 field cony. $8,600 port.fence $4,000 asphalt $??
4 blchrs/pds $6,800
Total subtotal $85,658 subtotal $96,777 subtotal $65,800 subtotal $75,800 subtotal $72,500
contingency* $11.501 shortage $16.777 contingency $14.200 contingency$4.200 contingency $7.500
Total $97,159 Total $80,000 Total $80,000 Total $80,000 Total $80,000
* 1999 contingency will be utilized for Continental Little League sewer and water repairs.
Committee of the Whole Meeting
April 8, 1998
Page 2
Change Order No. 1 to Contract With Illinois Hydraulic
Construction Group for Walton Island Pathway System
Councilman Schock made a motion, seconded by Councilman Walters,
to approve the proposed change order. Yeas : Councilmembers
Gavin, Gilliam, McKevitt, Schock, Walters, Yearman and Mayor
Kelly. Nays : None.
Approval of Construction Contract with IDOT/CMAQ Grant for
U.S. 20 Bike Path Project
Councilman Walters made a motion, seconded by Councilman Gavin,
to approve the joint agreement with IDOT for the construction
phase of the Sports Complex/Elgin Community College Bike Path.
Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock, Walters,
Yearman and Mayor Kelly. Nays : None.
Amendment No. 3 to Agreement with Crawford, Murphy & Tilly,
Inc. for Engineering Services for the Central Business District
Highland Avenue Street Lighting and Sidewalk Replacement Project
Councilwoman Yearman made a motion, seconded by Councilman Gavin,
to approve the proposed amendment in the not-to-exceed amount of
$42 , 182 . Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock,
Walters, Yearman and Mayor Kelly. Nays : None.
ngnegefra0.pVYOSh, lisporto frganiz rtions;
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to approve the youth sports grant requests for facility
capital improvements as recommended by the Parks and Recreation
Board. Yeas : Councilmembers Gavin, Gilliam, McKevitt, Schock,
Walters, Yearman and Mayor Kelly. Nays : None.
Discussion Regarding Strategic Planning
Because all Councilmembers are not available for the dates
previously scheduled for the planning session, alternate dates
were considered. Staff was directed to contact the facilitator
to obtain other possible dates .
Adjournment
Councilman McKevitt made a motion, seconded by Councilman
Gilliam, to adjourn the meeting and go into Executive Session for
the purpose of discussing the following matters :
Pending, or Probable or Imminent Litigation Against,
Affecting, or on Behalf of the Public Body Before a Court or
Administrative Tribunal - Exempt Under Section 120/2 (c) ( 11)
of Open Meetings Act
'Cy oM1E(Ci
City of Elgin Agenda Item No.
April 1, 1998
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Funding Requests for Youth Sports Organizations
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider the
following general fund grants as recommended by the Parks and
Recreation Board at its March 31, 1998 meeting.
BACKGROUND
The City Council programmed $80, 000 in the 1998 budget to
distribute among the eight youth sports organizations for
facility capital improvements .
Staff met with each of the eight youth sports groups to review
the specific needs of each facility and develop a joint
proposal for the Boards ' review. The Board distributed funds
based on the current condition of each facility and the
priority needs for the proposed improvements . At their
February 24 , March 18 (special meeting) and March 31 meetings,
the Parks and Recreation Board approved the following
projects :
Little League Amount
American Legion Post $ 9, 950
Lighting upgrades : $2, 950
Build pitching mounds : 2, 000
Scorer booth installation: 5, 000
American Little League $12 , 081
Fencing project : $7, 081
Chain link gate : 600
Fence and stair repair: 500
Aluminum bleachers : 3 , 900
Babe Ruth Teener League $ 8, 972
Fence project : $8, 972
r
•
Funding Requests for Youth Sports Organizations
April 1, 1998
Page 2
Classic Little League $23 , 262
Softball scoreboard: $3 , 000
Scoreboard repair: 900
Repairs to concession
stand and bleachers : 5, 700
Warning track repair: 400
Concession stand
development : 13 , 262*
Continental Little League $10, 000
Musco lighting payment : $10, 000
Elgin Kickers $ 8, 208
Goal mouth signage : $ 420
Direction signage : 400
Folding tables : 400
Player benches : 900
Netting: 350
Fencing: 5, 738
National Little League $ 7, 527
Fencing repair: $ 5, 727
Picnic area concrete : 500
Light repairs : 1, 000
Picnic table umbrellas : 300
Youth Football League -0-
Artificial turf in cheerleader section denied
Total : $80, 000**
* The $13 , 262 for the development of the Classic Little
League concession stand will be defined further upon the
completion of architectural drawings this summer.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Parks and Recreation Board
Youth Sports Organizations
,^d FINANCIAL IMPACT
Sufficient funds are budgeted and available in the Parks and
Recreation Department Administration Division budget, account
number 010-5001-761 . 92-46, with separate project numbers
assigned each league for tracking.
LEGAL IMPACT
! 1 None .
r
Funding Requests for Youth Sports Organizations
April 1, 1998
Page 3
ALTERNATIVES
Option 1 . To fund the grant requests as recommended by the
Parks and Recreation Board and staff .
Option 2 . Not fund the grant requests as proposed.
RECOMMENDATION
It is recommended that the Mayor and members of the City
Council approve the youth sports grant requests as recommended
by the Parks and Recreation Board.
Re •ectfully subm' ted,
� Q G
Jo ce A. Parker
City Manager
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