99-112 Resolution No. 99-112
RESOLUTION
AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT
WITH QST ENVIRONMENTAL, INC. FOR TESTING SERVICES
OF UNDERGROUND TANK SITES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed
to execute a Professional Services Agreement on behalf of the
City of Elgin with QST Environmental, Inc . for testing of
underground tank sites at the Wing Park Maintenance Facility,
Spartan Meadows Maintenance Facility, Bluff City Cemetery and
Crystal Street Maintenance Facility, a copy of which is
attached hereto and made a part hereof by reference.
sl Kevin Kelly
Kevin Kelly, Mayor
Presented: April 14 , 1999
Adopted: April 14, 1999
Omnibus Vote: Yeas 6 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this 15T4 day of
April, 1999 by and between the City of Elgin, Illinois, a
municipal corporation (hereinafter referred to as "City") , and
QST Environmental, Inc. , a Delaware corporation (hereinafter
referred to as "Consultant") .
Whereas, the City has determined it to be in its best
interests to obtain the assistance of an expert environmental
consultant concerning the environmental conditions located at The
Spartan Meadows Maintenance Facility, The Wing Park Maintenance
Facility, The Bluff City Cemetery, and The Crystal Street
Maintenance Facility.
Whereas, Consultant is an expert in the relevant
environmental sciences, and desires to render Consultant services
to the City.
NOW, THEREFORE, in consideration of the mutual promises and
covenants contained herein, the receipt and sufficiency of which
is hereby acknowledged, the parties hereto hereby agree as
follows :
1 . Scope of Work
Consultant shall perform and direct the necessary qualified
personnel to perform the services set forth under the QST
Environmental, Inc. proposal dated January 27, 1999, a copy
of which is attached hereto and made a part hereof as
Exhibit A.
2 . Fee
So long as Consultant is discharging its obligations
hereunder to the reasonable satisfaction of City, Consultant
shall be paid a fee for such services at the rate set forth
in Exhibit A which is attached hereto and incorporated by
reference herein. Said fee shall not exceed $18, 600 . 00 in
total for all tasks combined. Said fee shall be payable
within 60 days of receipt by City of an itemized invoice for
services rendered by Consultant .
3 . Rights in Results of Services
The results of Consultant' s services under this agreement
shall be the exclusive property of City, and all documents
(including without limitation, all writings, drawings,
blueprints, pictures, recordings, computer or machine-
readable data, and all copies or reproductions thereof)
which describe or relate to the services performed or to be
performed pursuant to this agreement or the results thereof,
including without limitation all notes, data, reports or
other information received or generated in the performance
of this agreement shall be the exclusive property of City
and shall be delivered to City upon request (except for one
copy, which may be retained by Consultant for its
confidential files) . No articles, papers, treatises, or
presentations related to or in any way based upon or
associated with the services performed pursuant to this
agreement shall be presented or submitted for publication
without the prior written consent of City.
4 . Other Agreements
Consultant warrants that it is not a party to any other
existing or previous agreement which would prevent
Consultant from entering into this agreement or which would
adversely affect Consultant' s ability to perform services
under this agreement . During the term of this agreement,
Consultant shall not, without the prior written consent of
City, perform services for any persons, firm or corporation
other than City if such services could foreseeably lead to a
conflict with Consultant' s obligations under this agreement .
5 . Subcontracting
If Consultant intends to hire or retain any person, firm or
corporation to perform services under this agreement,
Consultant shall first secure the written agreement of such
party that such party (1) shall assume and agree to be bound
by the same obligations as Consultant has assumed under the
provisions of this agreement, and (2) that such party shall
not be or act as an agent or employee of City, not assume or
create an commitment or obligation on behalf of nor bind
City in any respect whatsoever. Consultant shall provide
City with a copy of each such written agreement .
6 . Assignment
Neither this agreement nor any of the rights or obligations
hereunder may be assigned or otherwise transferred by
Consultant, nor shall the benefits of this agreement inure
to the benefit of any trustee in bankruptcy, receiver or
creditor of Consultant, except as may be required by law,
whether by operation of law or otherwise, without the prior
written consent of City. Any attempt to assign or transfer
this agreement or any rights hereunder without such consent
shall be null and void and of no force or effect .
7 . Independent Contractor
Consultant is and shall perform its services under this
agreement as an independent contractor, and shall not be
deemed an agent, employee or legal representative of City.
Consultant has no authority to assume or create any
commitment or obligation on behalf of or to bind City in any
respect whatsoever.
B . Licenses and Permits
Consultant shall obtain any and all licenses and permits
required by federal, state, or local statutes, regulations
or ordinances necessary for the performance of its services
pursuant to this agreement .
9 . Compliance with Laws
Consultant shall at all times impose work orders on its
employees and subcontractors which are designed to assure
that they comply with all applicable federal, state and
local laws and regulations (including, but not limited to,
occupational safety and environmental protection statutes
and regulations) in performing services hereunder, and shall
comply with any directions of governmental agencies and City
relating to site safety, security, traffic or other matters .
10 . Indemnification of Client
Consultant shall defend and indemnify City from and against
any and all claims for damages, causes of action, suits or
other liability arising out of the performance of this
agreement for City where such liability is caused by the
negligent act, error or omissions of Consultant, its agents,
employees or assigns, or any person or organization for whom
Consultant is legally liable.
11 . Consultant' s Insurance
Consultant shall obtain and maintain the following policies
of insurance :
( 1) Worker' s compensation and occupational disease
insurance in amounts required under the laws of the
State of Illinois;
(2) Comprehensive general liability and automobile
liability insurance for bodily injury, death or loss of
or damage to property of third persons in the minimum
amount of $1 million per occurrence which policy shall
name City as additional insureds . Consultant shall
furnish to City of Elgin certified copy of such
policies on or before April 13, 1999 .
(3) Professional liability insurance for errors and
omissions in the minimum amount of $1 million per
occurrence . Consultant shall furnish to the City a
Certificate of Insurance as evidence of such policy on
or before April, 13, 1999 .
12 . Right of Entry
City shall provide for Consultant' s right to enter from time
to time property owned by City or other (s) in order for
Consultant to fulfill the scope of services, pursuant to the
attached authorization form.
13 . Severability
If any portion of this agreement, or application thereof to
any person or circumstance, shall to any extent be deemed to
be invalid, void, or otherwise unenforceable for any reason,
the remainder of this agreement, and the application of such
provision to persons or circumstances other than those as to
which it is held invalid, shall not be affected thereby, and
each provision of this agreement shall be valid and shall
remain in full force and effect .
14 . Governing Law
This agreement shall be subject to and governed by the laws
of the State of Illinois .
15 . Additional Provisions
This agreement includes those additional provisions
contained in Attachments I, II, III, and IV.
16 . Entire Agreement
This Agreement contains the entire understanding and
agreement between the parties hereto with respect to the
subject matter hereof and supersedes all previous
communications, negotiations and agreements, whether oral or
written, between the parties hereto with respect to such
subject matter, and no additions to or modifications of this
agreement or waiver of any provisions of this agreement
shall be binding on either party unless made in writing and
executed by City.
The terms and conditions set forth herein are accepted as of
this day of April, 1999 .
CITY OF ELGIN QST ENVIRONMENTAL, INC .
By By: � vl�
3 3a 1 UU
Joyce A. Parker ,/' p
City Manager Tit e :�ou� y'� l li 1
Attest :
Dolonna Mecum, City Clerk
ATTACHMENT I
Consultant certified that :
1 . The undersigned firm certifies that it is not delinquent in
the payment of any tax administered by the Department of
Revenue except for tax it is contesting in accordance with the
procedures established by the appropriate revenue act .
2 . The undersigned firm certifies that the firm is not barred
from making an offer to contract as a result of a violation of
720 ILCS 5/33E-3 or E-4 .
3 . The undersigned firm certifies that the firm shall comply,
where applicable, with the Prevailing Wage Act (830 ILCS
130/0 . 01, et seq. ) .
4 . The undersigned firm certifies that the firm shall comply with
the City' s contract compliance ordinance relating to
Affirmative Action.
By: fe
Date 3 30 99
MAR-22-99 MON 12:45 PM CITY OF ELGIN/CITY MGR, FAX NO. 18479315610 P. 08/19
City of Elgin, Illinois
Certification Requirements
Please submit all required forms and documentation, fully completed and signed, with your
proposal. No Vronosal_yA1J be accepted wlthgut this informati`oar.
A. To assure compliance with the City of Elgin's Af nnative Action Ordinance, all
contractors and vendors, herein referred to as "bidders", are requested to submit
the following information:
I. Workforce analysis using the enclosed Bidder's Employee Utilization form.
2. Provide the information required by Item #3 on the employee
utilization form if the answer to Question #2 on the form is "Yes".
3. Provide a written commitment outliiung the steps that the bidder plans to take in
the area of recruitment and promotion of minorities and females to assure
equal employment opportunity. (A copy of the bidder's affirmative action plan may
be submitted in lieu of this requirement.)
B. To assure compliance with the City of Elgin's Sexual Harassment Ordinance, all bidders
must submit a signed sexual harassment form enclosed with the Invitation to Bid.
C. The undersigned certifies that the offerer is not delinquent in the payment of any tax
administered by the Illinois Department of Revenue unless there is a pending proceeding
contesting the tax.
D. The undersigned certifies that the offerer is not barred from offering on this solicitation as
a result of a conviction for the violation of State law prohibiting bid-rigging or bid-rotating.
E. The successful bidder agrees that upon acceptance by the City of Elgin, the executed
Invitation to Bid along with all instructions, conditions, and specifications attached thereto
constitute a binding contract which may be enforced by the city,
Assoc.ignature/Title SSOC. V;cp Pivs��"'
QST En
Company Name vironmental, Inc.
Address 5440 N. Cumberland Ave . , Ste. 111
Chicago, IL 60656
Phone Number (773) 693-6030
FEIN No. 06- 1278275
hiAR-22-99 MON 12:45 PM CITY OF ELGIN/CITY MGR, FAX NO, 18479315610 P. 09/19
City of Elgin, Illinois
Equal Employment
Written Commitment Guideline
The written commitment required in Item #4 of the Bidder's Employee Utilization Form shall:
1. Set out the name and phone number of the bidder's Equal Employment Officer.
2. Clearly identify the bidder's recruitment area and the percentage of minorities and
females in the area's population and labor force.
3. Set out what the bidder has done and has set as a goal to ensure the recruitment of
minority and female employees,
4- Set out the bidder's specific goals to recruit minorities and females for training programs
or other similar opportunities available through the bidder's organization.
S• Indicate bidder's consent to submit to the City of Elgin, upon request, statistical data
concerning its employee composition and recruitment efforts anytime during the term of
the contract.
6. Show bidder's consent to distribute copies of the written commitment to all persons who
participate in recruitment, screening, referral, and selection and hiring of job applicants
for the bidder.
7. Clearly show that the bidder shall require all subcontractors, if any, to submit a written
commitment complying with the above requirements of their affirmative action plan to
the City of Elgin.
8. Clearly state the bidder agrees that:
"Bidder (company name) shall not discriminate against any employee or applicant
on the basis of race, color, religion, sex, national origin, age, place of birth, ancestry,
marital status, or disability (physical or mental) wluch will not interfere with the
performance of the job in question."
MAR-22-99 MON 12:46 PM CITY OF ELGIN/CITY MGR. FAX NO. 18479315610 P. 10/19
BIDDER'S EMPLO'Y'EE UTILIZATION FORM
This report is mqui d by the City of Elgin and TT1ISt be submitted before the contract can be
awarded.
Chapter 3.12.1000 Affirmative Action - City Contracts
1. Name axed Address of Bidder Description of Project
QST Environmental, Inc. UST hivesl7 'giw'S Q
5440 N. Cumberland Ave Ste. Ill e �W S
-Chicago, IL 60656
1013 CKIMCORIES Totod Whites Blacks Hispanics Asians or A.ineric:in Minority 1'elnale
Employees Pacific Indians W Fop) (All
Islanders C�lc$oric:)
M r M / F M / r M n M F % '
Example Managrrs 18 3 5 3 2 4 1 55.6% 44.476
(10/18) (R/ltt)
t r a 1S j rc 30, ti pie
7
` 6 3 ie
r CtA Illy I i oc�c/c 100C/C
c
TOT 1_3 l 1 -7 7 3
Signature or Company Official 'iltic Telephone Number Date Signed l'age
7/lu•t *ssae vu of-/-
773 693 lO3o 313, 9
2. HRve r been awarded a bid by the City of Elgin?
you
Yes No
3. if the answer to question#2 is Yes, please submit a copy of the Employee Utili7Atiort Form that
was submitmd with your last sucecssful bid along wltli a filly complctcd copy of this form,
4, if the Statistical data provided above shows under-utfib-Ation of minorities and/or fentalcs, please
slibmit, according to the guideline provided In the attached document, a written commitment to
provi(le equal employment opportunity.
NOTE: In the event that a contractor or veci(lor, etc., fails to comply with the fair
cmpl0ymC41t Arhd Af mnittive action provisions of the City of Elgin, the City amongst
other actions may cancel, terminate, or suspend the contrAct in whole or in part_
MAR-22-99 MON 12:46 PM CITY OF ELGIN/CITY MGR, FAX NO. 18479315610 P. 11/19
City of Elgin, Illinois
nescription of Groups for Classification :Purposes
White: all persons hawing origins in Europe, North America, or the Middle East
Black: all persons having origins in any of the Black racial groups of Africa
Hispanic: all persons of Mexican, Puerto Rican, Cuban, Central South American, or
other Spanish culture or origin, regardless of race
Asian American: all persons hawing origins in the par East, Southeast Asia, the Indian
subcontinent, or the Pacific Islands
American Indian: all persons having origins in any of the original peoples of North
America and who maintain cultural identification through tribal
affiliation or community recognition
03/29/99 16:33 $309 693 5594 ESE CORPORATE 0001
03/29 11/99 08:25 773 693 8426 QST 444 CORP HR 1Q006 _
MAR-22-99 MON 12:47 PM CITY OF ELGIN/CITY MGR, FAX NO. 18479315610 P. 12/19
n
i City of Elgin, Illinois
Sexual Harassment -- Policies and Progralus
Effective filly I, 1993, every party to arty contract with the City of Elght aild every cligillle bidder is
rcqulmd to ltAve wrilttc1%semral harassment policies that include, at a inhitmum, the following
it►fannai tat:
(I) the illegality of sexual harassment
(ii) the defhtitiatt of sexual haransrncnt utt(icr state Iaw
(iii) a tleauiption of sexual 111MtNMIC11t, 11611711%t:1lAlttplcs
(lv) tile veluloes intantxl cv,11 tlaint process ittc:la(llctg lie
aaltics
(v) the legal mcourse, investigative.Raul coruplRint process available Wroilgli the
1111tnals Department of Haman Rights, antl the Illinois 1•Iunt11n lugltts
Coltuni niort
(vi) threc:tlans oat how to carttnet the depttrtancatt Rrtd c:omtnission
(oil) protectiost agRictat rclailatiott As provt ed by Section 0.10J of she I Itnnan Rights
Act
I hereby afiirm that the organization which 1 mprment has in place sexual harmsa,nent policies
which include the required infonnattion set forth above, and i hereby agree to furnish the City of
L'Igin- Human Resources Department with st copy of a policies if they so request.
- Sigttatumr!'itic �����
Company
Date z 9
Sexual lutrassument is defined as follows:
"Scxuai itatassrncnt" means ally uttwelconte sexual advances or requests for sexual
favors or any taortduet of a sexual nature when(1) sttbluissitm to such couduct is made either
explicitly or implicitly a tent,or cot1dition of an individual's employment, (2) submission to
or ral"tivtt Of such ootxhcct by all Individual is used as a basis for crnployment dctislorts
a0ectittg such Indivkhtul,or(3) sueit curtduct hits the purpose or cffcct of substantially
tutelfering with art indlvlthtal's work performance yr crcating an intimidati tig. hostile, or
offeltsive workbig envitoltlttant.
Any tittestions by contracting lutrties or eligible bidders aostcerning compliance with these Imquiumutcnts
should lac directed to the City of Elght-Human Resources Department at
(947) U;31.SGit3.
henAmy agr4to fully lndmei oily and hold the City of Wgin harmless from any and all liability,
loss or damaga including costs of defense or claim, demands, cost of judgment against it arising
from any sexual harm arnent complaint resulting from the act of any memiier of my organization
in the performance of this contract.
Signaturcl Title ��•'-" -
Cotnpany Ui/ rt
Date.
01/27/99 14:35 $773 693 6426 QST Q002
ENVIRONMENTAL
January 27, 1997
Mr. Raymond I.1 Moller
Director of City Properties and Services
City of Elgin
150 Dexter Court
Elgin,II.. 60120
RE: Proposal for Consulting and Engineering Services
for UST Site Closure Activities at Four Sites in Elgin,Hinois
Proposal W 559-9999.999-0017
Dear Mr.Moller:
QST Environmental Inc. (QST)is pleased to submit the enclosed our proposal to perform consulting and
engiriemng services related to underground storage tank(UST)site closures on behalf of the City of Elgin
(City). Our proposal provides a scope of work that covers the tasks outlined in your Bid solicitation on
January 14, 1999.
It is QST's understanding that the City of Elgin is seelang closure of four(4)former underground storage
tank(UST)sites. The USTs were removed in November 1998 by Metro Environmental Contractors,Inc.
(Metro)under the oversight of Earth Tech Inc. (Earth Tech). All four sites have reported releases and are
in the Leaking Underground Storagjgank(LUST)Program
The bid request separates the work scope int t ree categories:
1. Review of the UST removal oversight reports.
2. Proposed investigatimItesting plan to determine extent of containment at each site.
3. Oversight of retrediation activities for each site.
5440 N.Cumberland Ave.,Ste. 111,Chicago,IL 60656,Phone 773.693.6030,FAX 773.693.6039
Formerly Environmental Science&Engineering,Inc.
01/27/99 14:36 $773 693 6426 QST Q003
Mr. Raymond FL Moller
City of Elgin
January 27, 1999
Page 2
We appreciate this opportunity to submit our proposal and are confident we can provide the required
services to you satisfaction and look forward to worldng with the City of Elgin on this project. Please
contact the undersigned if you have any questions or need additional information.
Sincerely,
QST ENVIRONMENTAL INC.
Eric R. Powley rJohn .Nard=a P.E.
Senior Environmental Scientist Associate Vice President
Mrs„
s9 12WS.pm
01/27/99 14:36 $773 693 6426 QST Q004
City of Elgin
Proposal for Consulting and Engineering Services
1.0 Project Understanding
A brief description of the site conditions as described in the UST removal reports provided by the City
are as follows:
Wing Park Maintenance Facility
• 1-650 gallon gasoline UST(removed 11/16/1998).
• Sand backfill, clay surrounding soils.
• Strong Petroleum odors present,no free product,no groundwater.
• Reported release-Incident Ns 982831
Spartan_Meadows Golf Course Maintenance Facility
• 1-650 gallon gasoline UST(removed 11/17/1998).
• Excavated soils consist of mostly sand.
• Petroleum odors and staining present,no free product,groundwater present at 4ft. below grade.
• Reported release-Incident N4 982838
Bluff Cily Cemet=
• 1-650 gallon gasoline UST(removed 11/17/1998).
• Saved"backfill,clay surrounding soils.
• Strong petroleum odors are staining present, no free product,no groundwater.
• Reported release-Incident N4 982840
Clystal Street Maintenance Facility
• 1-6000 gallon of gasoline(removed 11/16/1998).
• 1-6000 gallon of diesel(removed 11/16/1998).
• Sand backfill, clay surrounding soils.
• Strong petroleum odors and staining present,no free product,no groundwater.
• Reported release-Incident N"982827
MI2605.pro 1 QST Environmenla(In6.
01/27/99 14:37 $773 693 6426 QST fM005
City of Elgin
Proposal for Consulting and Engineering Services
2.0 Scope of Work
2.1 Report Review
QST will review each of the four UST removal reports as well as any other pertinent information
available to become familiar with site conditions. QST assumes that all reports and documentation
necessary to perform this review will be made available by the City.
2.2 Initial Site Investigation
Following the initial site inspection and data review,QST will to perform a subsurface sampling
program at each of the sites to obtain samples which would represent excavation confirmation sampling
locations.
QST recommends that field sampling be conducted at each of the four sites at locations that are
representative of the former excavation walls and base. This sampling can be effectively accomplished
with the use of a direct push(Geoprobe)sampling technique which will be able to obtain the soil
samples in the vicinity of the former UST excavations.
QST will obtain a minimum of six(6)samples(one from each former side wall location and two from
the bottom of the former excavation- representative of each tank end). Soil samples will be field
screened with a photoionization detector(PID)for the presence of organic vapor.
Prior to commencing field work at any site, a Health and Safety Plan will be developed for QST
personnel to address personal protection, decontamination, and other health and safety issues. The plan
will consider conditions relevant to the site and will be reviewed by QST's Health and Safety Officer.
QST employees working on the sites will have completed the OSHA 40-hour hazardous materials
operations and safety training required by 29 CFR 1910.120.
QST will collect confirmation and/or closure samples at each site to document the site status. Soil
samples will be collected in laboratory supplied jars and will be kept on ice for delivery to the
laboratory.
Mf2W5.pm 2 QST EnWronmmtollnc.
01/27/99 14:38 $773 693 6426 QST Cij006
City of Elgin
Proposal for Consulting and Engineering Services
Laboratory services will be performed by an accredited laboratory with substantial experience with
environmental analysis in accordance with SW-846 methods. It is estimated that six(6)samples will be
collected from each tank installation(12 from Crystal Street facility)for a total of thirty(30)samples
for benzene,ethylbenzene,toluene and xylenes(BETX) analysis and six(6)samples for polynuclear
aromatic hydrocarbons(PNA)analysis.
Indicator parameters and method numbers for anticipated sampling activities are provided in the table
below:
p'u2...
gv
a
N
' 1
Gasoline,unleaded BTEX Compounds' SW 8020 24
Diesel Fuel BTEX Compounds' . SW 8020 6
PNA Compounds' SW 8310 6
'For a complete list of chemical analytes we 35 IAC Part 732.
'All methods to be in accordance with SW 846.
Recommendations for site closure will be made based on the extent of contamination,site location and
geology,and related factors. Potential options for work scopes to achieve closure include:
• Excavate and remove contaminated soils.
• Conduct additional soil borings/groundwater sampling.
• Initiate Site Classification in accordance with 35 Ill. Adm. Code Part 732.
2.3 Remediation Oversight and Closure Reports
For the purpose of this proposal, QST assumes that remediation of the sites can be accomplished by
excavation of contaminated soil. QST will prepare a specification for such excavation work and
provide field oversight For estimating purposes,QST's bid includes coordination and preparation of
remediation activities,and one day of oversight at each of the four locations. Additional oversight
would be charged on a unit rate basis(Section 4.1). QST understands that previous investigation
activities at the City Maintenance Garage on Crystal St indicated that a considerable volume of soil
was estimated to be removed in order to remediate the site. Due to the elapsed time since the
investigation work was performed and the significant changes in the regulatory requirements under
99012605.pro 3 QST Envirmmenlallno.
'01/27/99 14:39 $773 693 6426 QST Q007
City of Elgin
Proposal for Consulting and Engineering Services
TACO,which may permit higher cleanup objectives,the site necessitates a current evaluation of soil
impacts in order to estimate a soil remediation volume.
Depending on the extent of contamination,the Site Classification process can be performed in lieu of
soil excavation and disposal. The costs associated with Site Classification, soil excavation and disposal
or other additionally required scopes of work are not included in this proposal. Due to the uncertainty
of the extent and quantity of contamination,QST has provided a base cost and unit rates for
remediation oversight, as requested by the City. Additional options such as Site Classification and/or a
Tier 2 evaluation may provide cost effective closure alternatives to excavation and disposal of
contaminated soil,depending on the sample results obtained.
QST will prepare a separate report for each site to document the UST closure activities. Each report
will be prepared with the Illinois EPA 45-Day Report Forms. The contents of the report will provide
background information regarding the site,description of field activity,sample analytical results,data
interpretation,conclusions,and recommendations. Data assessment will follow the Tiered Approach to
Corrective Action Objectives(TACO)found at 35111. Adm. Code Part 742 as a basis for determining
applicable cleanup objectives. Each report will describe the extent of contamination,actual and/or
potential contaminant migration routes, and justification for closure. The previously performed tank
removal activities will be documented to include narrative description and techniques employed. UST
removal permits,UST certification of destruction laboratory analytical reports,and chain-of-custody
documents will be included as required. QST assumes that necessary items and information(ie.,UST
certificate of destruction)will be provided in order to complete the required 45-Day Reports.
3.0 Schedule
QST has adequate staff resources to perform the required scope of work in a timely fashion to achieve
the City's goal of obtaining closure for all sites. QST estimates that multiple sites can be scheduled on
the same day for sample collection due to the relatively close proximity of the sites. The sampling
effort is estimated to take two days. Analytical testing will require two weeks. The 45-Day Reports are
anticipated to be completed approximately two weeks from receipt of analytical results. Schedules can
be adjusted as necessary to meet the requirements of the city.
99 I M05.pm 4 QST Enwronmentallnc.
01/27/99 14:40 $773 693 6426 QST Q008
t
City of Elgin
Proposal for Consulting and Engineering Services
4.0 Compensation
QST will perform field sampling and environmental consulting services as described herein on a time
and expense basis in accordance with the QST's standard Terms and Conditions. Subcontracted
services(sample analyses)will be performed on a unit cost basis for additional materials and/or
services in excess of the base bid amounts.
A breakdown of the base scope of services is as follows:
2.1 Report Review $975.00
2.2 Initial Site Investigation(includes all 4 sites) $4,825.00
• Geoprobe Field Sampling,Health and Safety Plan
and Project Coordination
• Analytical Services
-30 samples for BETX
-6 samples for PNAs
2.3 Remediation Oversight/Closure Reports $ 12,800.00
• Field Oversight(includes 4 days)
• Project Management and Report Preparation(includes all 4 sites)
Total Estimated Cost 6 00
4.1 Unit Rates
The following unit costs will cover QST's work to oversee the excavation and removal of contaminated
soil to remediate the site(s), and subsequent soil samples that may be required in addition to the base
bid as outlined above:
• QST Oversight and Equipment $ 995.00/day
• BETX analysis S 65.00/sample
• PNA analysis $ 150.00/sample
• Geoprobe Sampling Equipment $ 1,600.00/day
99012605.pro 5
QST Envrronmentallnc.
City of Elgin Agenda Item No.
March 1, 1999
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Environmental Testing Services at
Four Underground Tank Sites
PURPOSE
The purpose of this memorandum is to present to the Mayor and
members of the City Council a proposal for environmental
testing services at four city-owned sites where underground
fuel tanks were recently removed.
BACKGROUND
In November 1998, underground storage tanks were removed at
the Wing Park Maintenance Facility, the Spartan Meadows
Maintenance Facility, the Bluff City Cemetery and the Crystal
Street Maintenance Facility. During the tank removals, the
office of the Illinois State Fire Marshall determined that the
four sites were contaminated. A report summarizing the
results of the tank removal was prepared and a 20-day report
was submitted to the Illinois Environmental Protection Agency
(IEPA) . Additional testing is required in order to define the
extent of the contamination, develop a remediation program and
address the additional reporting requirements of the IEPA.
Requests for proposals were submitted to the City' s five
pre-qualified environmental firms which requested that each
firm prepare a scope of services in order to address the
testing and remediation needs at the four sites . Each firm
responded in the following fashion:
Firm Scope of Services Cost
I . QST 1 . Historic data review. $ 18, 600
2 . Sampling and testing
- 6 soil samples each site
- Lab tests
3 . Preparation of specs for exca-
vation of contaminated soil, if
necessary, or the recommendation
of a tiered approach to site
closure .
4 . Oversight for soil excavation
and report writing.
Environmental Testing Services
March 1, 1999
Page 2
II . ATC 1 . Historic data review. $ 22, 200
2 . 6 borings and 3 groundwater
samples and lab tests at
each site.
3 . Remediation specifications and
report preparation. Remediation
may involve soil removal or the
recommendation of a tiered approach
to site closure .
III . Arcadis, 1 . Historical data review. $ 34 , 360
Geraghty 2 . 45-day report .
& Miller 3 . Free product report - if required.
4 . Site classification work plans
and budget .
5 . Implementation of site classifi-
cation work plan and budget .
G . Tier 2 evaluation and corrective
action plan.
IV. Clayton 1 . 45-day report . $ 76, 800
2 . Eligibility and deductibility to
application. $116, 800
3 . Early action reimbursement
package.
4 . Site classification work plan
and budget .
5 . Site classification investigation.
G . Site classification report .
7 . Site classification reimbursement
package.
V. Enviro- 1 . Historic data review. Time and
Kinetics 2 . Define extent of contamination. Materials
3 . Anticipated oversight require-
ments, summary report and 45-
day report .
The remediation efforts at one or more of the four sites may
require going beyond the excavation and removal of contaminat-
ed soils. If so, additional consulting costs would be re-
quired for the development of a site closure proposal for the
IEPA.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
FINANCIAL IMPACT
`J QST Environmental has submitted the lowest proposal fee at
$18, 600 . Expenses related to the proposed environmental
services shall be charged to Risk Management Fund, account
number 630-0000-796 . 30-71 . Recently, additional funds have
Environmental Testing Services
March 1, 1999
Page 3
been credited to this Fund due to reimbursements from the IEPA
Leaking Underground Storage Tank Fund. A budget amendment may
be required in order to accurately reflect this proposed
expenditure . Expenses related to the review and remediation
of the above-mentioned sites are eligible for reimbursement
under the Leaking Underground Storage Tank Fund.
LEGAL IMPACT
None .
ALTERNATIVES
None .
RECOMMENDATION
Staff recommends that the City Council authorize the execution
of a Professional Services Agreement with QST Environmental
for environmental services related to the contamination-
associated work on the above-mentioned city-owned property at
a price not to exceed $18, 600 .
Re ectfully submitted,
�. L.
Jo a Parker
City Manager
amp