99-109 i
Resolution No. 99-109
RESOLUTION
AUTHORIZING EXECUTION OF AN ELECTRIC SERVICE CONTRACT WITH
COMMONWEALTH EDISON COMPANY FOR THE ELGIN PUBLIC MUSEUM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, be and is hereby
authorized and directed to execute an Electric Service
Contract on behalf of the City of Elgin with Commonwealth
Edison Company for an upgrade to the power feed to the Elgin
Public Museum, a copy of which is attached hereto and made a
part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: April 14 , 1999
Adopted: April 14 , 1999
Omnibus Vote: Ye.as 6 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
ELECTRIC SERVICE CONTRACT
PL/: 433181 ESS: YES CWA: YES Serf: WF990029 R: 0
This Contract, dated 01/26/1999, between COMMONWEALTH EDI�ON COMPANY, herein called the "Company",
and CITY OF ELGIN , herein called the "Customer', Witnesseth Tt.at, the parties hereto do agree as
follows:
The Company will supply all electricity required by the Customer for power, lighting, and
miscellaneous purposes on the premises occupied by the Customer :t 225 GRAND BLVD, ELGIN, -ILLINOIS, up to
but not exceeding:
FOR GENERAL SERVICE - (NON-TIME OF DAY) CUSTOMERS, A 30-vINUTE DEMAND OF 12 KILOWATTS
The Customer will make written application for any service in excess of the number of kilowatts
specified above. Electricity will be supplied as follows:
Loc. 01. max. 30-a.inute peak demand 12 , metering voltage aPlrox. 120/208Y volts, 3 phase, 4 wire
The Customer will receive and pay for electric service under Rate 06 Ill. C.C. No. 4 as on file with the
Illinois Commerce Commission. The customer will initially be billed in accordance with provision for:
GENERAL SERVICE (NON-TIME OF DAY).
(ONLY AVAILABLE IF MAXIMUM DEMAND IS EXPECTED TO NOT EXCEED 500 KW, OR
FOR CERTAIN HEATING WITH LIGHT CUSTOMERS) AS STATED IN THE RATE.
In addition, Rider(s) No. 06 ,16,20,23,28,31 and Terms and Conditions attached to the' Customer's copy
hereof are part of this Contract. Any changes in the rates) and other applicable portions of the
Company's Rate Schedule shall be applicable to service rendered tereunder.
Service shall commence on or about 02/ 1999.
4-
This Electric Service Contract, dated UI/26/1999 with Rider(s) No. 06 ,16,20,23,28,31 supersedes and
cancels all Electric Service Contracts and Electric Service Station Agreements^prior to 01/26/1999,
subject to the applicable provisions with substitution of rate. FOR TAP?, PAtMiSIF S
J Q-,
The Company and the Customer agree that the Company will furnish at the Customer's expense the labor
and materials necessary to do the work for the Customer on or adjacent to the Customer's premises
described below.
TAXABLE CHARGES
Rider 2 Charge $ 0.00 Base Tax $ 0.00
Service Connection $ 0.00 Regulatory Tax ; 0.00
Terminal Facilities $ 0.00 Municipal Tax $ 0.00
Electric Service Station ; 0.00
Community Bank $ 555.00
$ 0.00 NON-TAXABLE CHARGES
LIN BEXT ; 14524.00 $
$ 0.00 $
Line Extension $
Credit $ 0.00 Total Customer Charge $ 15079.00
The Customer agrees to pay to the Company the sum of $15;079.00 , according to the payment option
selected below:
XPayment in full prior to beginning of Company work.
Payment in full due as specified on a separate bill to t.e submitted
to the Customer following completion of Company work.
Work will be done during the Company's regular working hours, unless otherwise specified.
This Agreement shall be void if not accepted by the Customer wlttin ninety days from date submitted.
:Transformers and metering equipment installed in conjunction will this work shall, in all cases, remain
the property of the Company.
In the event the work covered by this Agreement cannot be completed within one year from the above
date as a result of delays on the part of the Customer or because the Company has been denied access to
the premises, the charge to the Customer shall be recomputed lased on the level of costs prevailing at
the time of completion of the work as stipulated in the Company'_ General Company Order No.25.
The Customer, having entered int.: a contract with the Compary for the supplying of electric service
by the Company to the Customer hereby, in furtherance of said co:tract, grants unto the Company the right
to install, construct, and maintain on the Customer's said premises, an Electric Service Station
including transformers, protective apparatus, supply line, and other electrical equipment, in connection
with supplying electric service to the Customer by the "ompany at said premises, in the location
designated on the sketch attached hereto, marked 'Exhibit A' and hereby made a part hereof. (Sketch
WF990029, dated 01!25!1999). The Customer grants the Company tte right to cross the Customer's property
to serve other users of electric service from the above mentione: installation.
The electric equipment above referred to, owned, furnished :r installed by the Company shall be
maintained by and remain the property of the Company, and tre Company shall have free access to said
premises at all reasc:nable times for the purpose of installing, operating, maintaining, repairing,
altering, or removing any of such property. In the event such equipment includes primary cable not in
duct, the Customer agrees that the strip in which the cable is installed will be kept free from any over
building or other obstruction that might interfere with the Company's ability to maintain such cable.
In the event the Customer ceases to use the Company's electric service, the Company: (a) shall
within 60 days after receipt of a written request from the Customer, or (b) may, at the Company's option,
remove, at the Company's expense, all of the Company's electrical equipment located on said premises.
The Customer agrees, at the Customer's expense, to provide and maintain in a good, safe and proper
state of repair all . facilities furnished by the Customer in connection with this installation. In the
case of a vault or ground-type Electric Service Station, the enclosure, foundation, fill and similar
facilities shall be furnished by the Customer in accordance with the filed rules of the Company.
In the event relocation is requested by the Customer or there is a change in the Customer's
Operation or construction, which in the judgment of the Company, makes such relocation necessary, the
Company will move such facilities at the Customer's expense to an acceptable location on the Customer's
premises. If the Customer is not the owner of the premises—the Owner's consent to any relocation will
be required when appropriate.
In case the Customer is not the owner of said premises, the undersigned owner hereby consents to
this agreement and agrees to be bound by its terms.
FOR THE COMPANY: FOR-T Cl•STOHF.R:
Submitted By: Q
JOHN ARDENTE Acce ed E Signature
J 6 uc i A , PA 2 Ar6te
/opted By Signature' ! Print Name
�okK &Je_Pt4v_ C_ r TY M4W14 C cI-e-
Print Name Official Capacity
C. F F
Print Title
Mail Bills To: RICH HOYKE Property Owner's Signature
150 DEXTER
ELGIN, IL. 60120
Acc3unt Number: Payment Stamp Serf: WF990029 R: 0
r
. FACILITIES RENTAL SERVICE
S.E.R. /: WF990029
The Company hereby agrees to furnish and maintain hereunder facilities which
the Company provides on a rental basis, for which the Customer agrees to pay a
monthly rental of $6.75, as described below:
1. Required Transformer Facilities:
Transformer Number: 433181D1 @ 120/20BY
1-15 KVA-CONV OVHD TRANS,7200-120/240V,PH-NEU @ :;6.95 $ 6.95
(COK210015)
1-15 KVA-CONV OVHD TRANS,7200-120/240V,PH-NEU @ :;6.95 $ 6.95
(COK210015)
1-15 KVA-CONY OVHD TRANS,7200-120/240V,PH-NEU @ :6.95 $ 6.95
(COK210015)
3- 15KV - 100 AMPERES,CUTOUT,OPEN TYPE @ $0.60 $ 1.80
(IA3 )
3- 10 KV - DISTRIBUTION CLASS ARRESTER @ $0.30 $ 0.90
(2A4 )
Total $ 23.55
2. Standard Transformer Facilities:
1-15 KVA-CONV OVHD TRANS,7200-120/240V,PH-NEU @ :c6.95 $ 6.95
(COK210015)
1-25 KVA-CONV OVHD TRANS,7200-120/240V,PH-NEU @ -;8.80 $ 8.80
(COK210025)
1- 15KV - 100 AMPERES,CUTOUT,OPEN TYPE @ $0.60 $ 0.60
(lA3 )
1- 9 KV - DISTRIBUTION CLASS ARRESTER @ $0.45 $ 0.45
(2A3 )
Total $ 16.80
2a. Frozen Transformer Rental:
S 0.00
3. Monthly Transformer Rental:
(item 1 minus item 2, minus 2a) Total $ 6.75
4. Additional Required Facilities:
Total $ 0.00
5. Additional Standard Facilities:
Total $ 0.00
6. Monthly Switchgear Rental:
(item 4 minus item 5) $ 0.00
7. Capacitor Facilities:
0-KVAR @ $0.14 $ 0.00
8. Total Monthly Rental:
(item 3 plus item 6 plus item 7) $ 6.75
All such facilities shall remain property of the Oompany.
S
The monthly rent a•1 specified is based on the '-ompany's standard rental charges
applicable on the date hereof and is subject to change. The actual rental charges
shall be those in effect at the time of the installation of the facilities; and
whenever there is a change in facilities which require a different rental payment,
the rental charge for all facilities of the same class will be based on charges in
effect at that lime. The monthly rental is in addition to all other charges under
the contract to which this rider applies.
Customer's Name: CITY OF ELGIN
Address: 225 GRAND BLVD
Dated: 01/26/1999
Service Estimate Request No. : WF990029
EXHIBT "A"
ELECTRIC SERVICE STATION AGREEMENT
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SKETCH NO. PREPARED BY: DATE:
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r ( ) t. Provide and record necessary easements for Cdfch,tect
( ) 2. Be responsible for property line stakes. !�
I ( j 3. Note that prior to trenching operations,the cusloal and estimated total maximum demand of k.w.
j shall move all obstructions from such strip,inclu(! t 2 D/2 a S, C/
will no be above,nor more than four inches belo�ge
conditions exist. Ithe appropriate Municipal Authority and is responsible for varifying that
( ) 4. Install transformer foundation,asslocialed conduifmonweallh Edison Company's(ComEd's)Book of Information and
cable installation secondary conduit as indicated)"th.This location is contingent upon there being no objection to crossing
wired permits being issued and esaements being recorded.The location
—(Community Bank)(Copies Attache
!change in location and/or may result in additional charges to the
( ) 5. Install,own,and maintain transformer foundation5hould not be installed in advance of ComEd's Conduit.Approval of this
for ComEd primary cable installation,secondary ition as shown below.
specifications C5285 and (E.S.S.j
mppropriate Municipal Authority or other outside agent,or necessitated
( ) 6. When the outer edge of the transformer pad is clgarges to Customer.Charges that have been calculated assuming that
placed On the wall within the area between transfraany may be subject to increase it the work is not actually done on this
( ) 7. Install,own,and maintain vehicular barriers per C,
( ) 8. Call ComEd prior to forming and pouring transforlT CURRENT
( ) 9. Trench and install conduit that is rodded and Cappern,calculated at the first point(s)of connection between Edison-owned
( ) 10. ComEd not responsible for restoration of landscap shown on the attached sketch,is amperes symmetrical
in case of future repair work due to cable failure. .m calculations involving a ComEd transformer as sized on the attached
A at a later date.
( ) 11. Customer may,at his option and expense,furnish
aforementioned point(s)and those of your rotating equipment will affect
( ) 13. Install service attachment at building at a height oft
( j 14. Install,own and maintain secondary cable or wire lir electrical system to enable himto to specify an adiquate and
( ) 15. Leave sufficient additional cable coiled at the base;
( ) 16. Customer to furnish lugs and conned at swkk Location Plan For
( ) 17. Note that the largest ComEd 1201240 volt three phi Electrical Facilities
current rating of 800 amperes.Due to physical fimi Reviewed and Approved By:
conned certain cable configurations and a r.1331
C5290)may be required.Contact Marketeer to del' Customer's Name(please print)
( ) 18. Withstand self-induced tricker and where any of the
Companys judges.may cause interference wittl
factor,the customer shad at the request of the Com$ Tide
improve such power factor,or both,as the case ma
expense of the customer,the facilities necessary to
( ) 19 These costs are contingent upon customer installing! Customer Signature Date
additionalcharges for normal and or abnormal trend
( 20. This cost estimate is for relocation of ComEd Witio Skecth
(i.e. IBT and CATV) for their charges.
( 21. This plan and/or cha I Proposed Replace
p rges are contingent upon ConE�
costs to obtain the permits and/or easements writ be' [�
any work wig begun.
ComEd to: (As Marked) F4— �—+-
b4 1. Install,own,and maintain transformer.
i -
b°4 2. Install,own,and maintain primary wires or cables.
( ) 3. Trench and backfig,primary secondary
(� 4. Install,own,and maintain set(s)of
( ) 5. ComEd to feed secondary service cable into bugdng,,
( 6. Fumish lugs and conned secondary at transformer. i
( ) 7. Install,own,and maintain transformer foundation.
( I 8. Inspect and approve transformer foundation.(E.S.S.I X
( ) 9. Inspect,approve,own and maintain transformer fou �-1
I
J A
Service Entrance Location Sketch
S.E.R. # 4j fi G 9 0 0 g
Page 9- of 2
Date /l
Customer shall be responsible for informing ComEd of the location of any underground facilities, other than
utility owned, gas, telephone, and electric facilities, which would hamper or be exposed to damage by trenching
operations; any damage resulting from customer's failure to do so shall be the responsibility of the customer.
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Agenda Item No.
A
b City of Elgin g
March 15, 1999
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Electric Service Agreement .with
ComEd for Elgin Public Museum
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider an
Electric Service Agreement with Commonwealth Edison to provide
an upgrade to the power feed to the Elgin Public Museum.
BACKGROUND
On June 10, 1998, the City Council awarded a bid to Northwest
Contractors, Inc . of Elgin for the expansion and modernization
• of the Elgin Public Museum, a facility owned by the City of
Elgin. The total amount - of the bid award was $809, 709,
including the alternate for replacement of front doors and
hardware . This original bid award was slightly above the
total budgeted amount, with the additional funding coming from
excess Riverboat proceeds . As a result, the project does not
have a contingency in place . In December of 1998, the City
Council approved Change Order No. 1 in the amount of $55, 573 .
The existing power feed to the Elgin Public Museum in Lords
Park is a. single-phase service . The expanded museum will
require three-phase electrical service to power the new
elevator and new heating and cooling systems . Attachment A is
a letter from project architect John Roberson describing the
need for the upgraded power source . Based on his evaluation,
discussions with Commonwealth Edison, and the recommendation
of an electrical engineer, Mr. Roberson is recommending that
the three-phase power be extended to the Elgin Public Museum.
The cost for the power source upgrade, as calculated by
Commonwealth Edison, is $15, 079 .
The .cost of the power upgrade was not included in the original
project budget . Therefore, funds must be identified to pay
for the $15, 079 upgrade. Power supply upgrade could be funded
through the General Fund special projects account . It should
• be noted that the extension of three-phase power is necessary
to serve nearby Lords Park Pool when it is planned for renova-
tion in 2001 . The City' s architect for the pool has been
consulted to ensure that the proposed power upgrade will meet
Electric Service Agreement
March 15, 1999
Page 2
• the needs of the new pool . There will be only a minor cost
associated with the extension of power lines when the pool is
renovated and the three phase extended for the Elgin Public
Museum will meet the needs of the new aquatic center.
COMMUNITY GROUPS/INT,ERESTED PERSONS CONTACTED
Elgin Public Museum representatives and Commonwealth Edison.
/ FINANCIAL IMPACT
Total cost of the power upgrade is $15, 079 and can be funded
through the General Fund Special Projects account
(010-6902-719 . 89-02) , where sufficient funds are available .
LEGAL IMPACT
None .
ALTERNATIVES
The City Council may choose to accept or deny the proposed
electric service upgrade .
• RECOMMENDATION
It is recommended that the City Council approve the Electric
Service Contract with Commonwealth :Edison to extend three-
phase power to the Elgin Public Museum in Lords Park.
.R pectfully submitted,
�J ce .f Parker
City Manager
ES :amp
•
DAHLQUIST and LUTZOW
• March 9, 1999
Mr. Eric Stuckey,
Assistant City Manager
City of Elgin. `
150 Dexter Court
Elgin, 11 60120
Dear Eric;
This letter is a follow up to our previous conversations regarding bringing 3-Phase electrical power to
the Elgin Public Museum. The existing service is inadequate to be extended into the new addition.
Knowing that there will ultimately be a north addition required to complete the Museum's needs, the
electrical service was designed with the final build out in mind. The necessary motors for the elevator
and any heating/cooling units would consume too much electricity if the single phase service was
extended. To that extent, we thought it prudent to install 3 Phase wiring for an economy of electrical
consumption now and, even more so, in the future when the north wing is complete.
However, due to the small electrical demand required for this addition, Com Ed is exercising it's
contractual option to charge.a.service fee for bring the service to the building'-` This option is allowed
• when the demand for this enhanced service is not profitable for Com Ed. 'The fee for this service is
$15,079.00 . This fee had inadvertently been left out of our estimates on this project.
I have had several discussions with Mr. John Ardante of Com Ed about this matter. He has suggested
that a possible alternative was to use 120/240 v - 3 Phase in lieu of the 120/208 v -3 Phase specified.
The cost would be only slightly less. We investigated this system (see the attached electrical
consultant's.letter) and find the following:
1. Com Ed is eliminating this system. It is not offered in new electrical grids, but is
extended in existing grids. Elgin does have this grid curre,raly.
2. This system has some pronounced inherent inflexibility within it which limits its usage.
Therefore, all current new 3- Phase systems avoid this archaic system.
3. The.elevator, used for building accessibility, needs the 3-phase wiring to economically
run its motors.
. .4. . Although not a.part of the.current Museum project, the new 3- Phase wiring will be
required for the pumps and equipments at Lord's Park Pool when it is'renovated in a
couple of years. The service needs only to be extended from the Museum to the Pool
• at that time.
462 N. McLean Boulevard, Elgin, Illinois 60123 - 847-742-4063 M FAX 847-742-9734
10 Calendar Court, La Grange, Illinois 60525 708-354-3488 FAX 708-354-0024
March 9, 1999
Mr. Eric Stuckey
Page 2
Therefore, we request that the Council approve the more versatile 120/208 v 3- Phase system in the
amount of$15,079.00 for the Elgin Public Museum Project.
Please feel free to call if you should have any questions regarding this matter. I will also be in
attendance at the necessary Council meeting for approval.
Sincerely,
US2kat*��
John W. Roberson, AIA
cc: Peggy Stromberg, Elgin Public Museum
Rich Hoke, City of Elgin- Bldg Maintenance
Stuart Beam, Northwest Contractors, Inc.
John Hedges, W-T Engineering
• Dave Nerovich, W-T Engineering
File
•
W-T ENGINEERING, INC.
CONSULTING ENGINEERS
39 E. SCULLY DRIVE SCHAUMBURG, ILLINOIS 60193
• (847) 895-3640
FAX(847) 895-9985
;.. rr
February 1.9, 1999 IJJ.J
DAHLQUIST & LUTZO,'I
ARCHITECTS
Dahlquist and Lutzow
462 N. McLean Blvd.
Elgin, Illinois 60123
Attn: Mr. John Roberson
Re: . Elgin Museum — Electrical Service
Dear John:
This letter is per your request today, regarding the above-mentioned subject.
• We itemize the electrical options as follows:
1. 120/208V, 3-phase, four wire WYE.
2. 120/240V, 3-phase, four wire Delta.
Currently, Ceco is phasing the 120/240V, Delta Systems out. This is due to the
unuseability of the 13-phase high leg (197 volts) from the Delta transformer. . No
new Delta systems are being authorized, unless this service exists in an area.
Ceco is recommending, strongly, that the most versatile system, 120/208V,
WYE, be utilized due to the lack of a high phase.
The equipment utilized for these voltages is all rated at 250 volts. Panelboards,
switchboards, disconnect devices, metering equipment and related are not
affected at all. However, certain specialty motors such as elevators, must me
wound within certain tolerances.
Example: 200-208V or 230-240 V.
If you operate out of these ranges, you will shorten the life of the motor. (How
much cannot be accurately determined.)
Mechanical equipment is generally operated efficiently on either 120/208 or
120/240V systems.
• Dahlquist and Lutzow
Mr. John Roberson
Elgin Museum — Electrical Service
February 19, 1999
Page — 2-
The 120/208V WYE system may be a higher initial cost, as a Utility Company
optional facilities charge, but the versatility is much greater as previously stated.
Additionally, if you contemplate any other facilities in the area (now or later) it
would be much less expensive to install this type of service now.
We trust this shall prove satisfactory.
Very truly yours,
W-T EkiMNEERING, INC.
�- , 2-13,Jo n R. Hedges
• Senior Electrical Engineer
JRH/Id
s-
W-T ENGINEERING, INC.
CONSULTING ENGINEERS
Elgin Public Museum
in Lords Park
225 Grand Blvd. • Elgin, IL 60120-4278 • (847) 741-6655
March 5, 1999
Eric Stuckey
Assistant City Manager
City of Elgin
150 Dexter Court
Elgin, IL 60120
Dear Mr. Stuckey, -
We at the Museum are aware that Commonwealth Edison is going to charge the city
$15,000.00 to run 3-phase electric to the Museum addition, a cost not included in the
original estimate.
• As you know, we have been fundraising and writing grants since this process began in
1995. We have all worked very hard to raise money, and we have a commitment of
$330,000.00 to build exhibits in the new space. Our operating revenues have been
curtailed for some time because we are closed to the public during construction. Between
these two priority commitments, we do not have'an excess of cash at this time..
We also recognize.that this 3-phase electricity is necessary both for the Museum
addition and the renovation of the Lords Park pool. The 3-phase at the Museum is to run
the elevator, making the Museum fully accessible. At this time the Museum is prepared
to offer$1,500.00 towards the cost of this Commonwealth Edison charge if it would be
helpful to the project.
Please let us know if this proposal is agreeable to the city. Thank you for the help you
have extended to Peggie Stromberg during the course of this project.
Sincerely,
ancy E pin
xecutive Director