99-103 Resolution No. 99-103
RESOLUTION
AUTHORIZING THE DISTRIBUTION OF GRANTS TO
YOUTH SPORTS ORGANIZATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that City Manager Joyce A.Parker, is hereby
authorized and directed to distribute grants to the following
youth sports organizations for the purposes specified herein
and pursuant to the terms and conditions in the agreements
between the City of Elgin and the respective youth sports
organizations:
Organization and Purpose Amount
American Legion Post
Field Lighting Repair $ 5,875
American Little League
Dugout Repair: $1, 200
Bathroom Repair: $3,200 $ 4 ,400
Classic Little League
Construction of New
Concession/Restroom Facility $35,000
Continental Little League
Musco Lighting
Final Payment: $5,500
Field Lighting Repair: $3, 000 $ 8,500
Elgin Heat
Backstop Safety Upgrade $ 4,000
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: March 24 , 1999
Adopted: March 24, 1999
Omnibus Vote: Yeas 5 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
N
OFE (K /
. � Agenda Item No.
City of Elgin
March 4, 1999
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Funding Requests for Youth Sports Organizations
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider the
following general fund grants as recommended by the Parks and
Recreation Board at its February 23 , 1999 meeting.
BACKGROUND
The City Council programmed $80, 000 in the 1999 budget to
distribute among the nine youth sports organizations for
facility capital improvements . Additionally, $17, 159 of
em. unspent dollars were rebudgeted in 1999 from the 1998 capital
fund, providing a total of $97, 159 available for youth
organizations.
In 1987 , the City provided $68, 000 of capital improvement
funding for the Parks and Recreation Board to distribute to
the five little leagues . In 1991, the leagues requested
additional funding for capital improvements. The Parks and
Recreation Board requested $50, 000 from the City' s Park Impact
Fund to be distributed to the five leagues via a grant appli-
cation process, at a maximum request of $10, 000 from each
league . In 1992, Pee Wee Football was added to the list of
youth organizations considered for funding and the total
contribution from the City' s Park Impact Fund was increased to
$60, 000 . In 1993, the Kickers Soccer Club was added, bringing
the maximum expenditures from the City Park Impact Fund to
$80, 000 . In 1995, staff requested the grant funding be
incorporated into the Parks and Recreation Administrative
budget as the grant program was considerably reducing avail-
able moneys in the Park Impact Fund for other park projects .
Additionally in 1995, the Parks and Recreation Board began
prioritizing the youth sports organizations needs as a group
versus individually. Grants were being funded to make an
impact on improving failing infrastructure, code violations
and aesthetics . In 1998, the Board discussed the elimination
of the $10, 000 grant cap and requested each of the youth
elibk sports organizations submit a five-year improvement plan.
Instead of each league possibly receiving up to $10, 000, they
could receive much larger sums in one year and less or nothing
Funding Requests for Youth Sports Organizations
March 4 , 1999
2
ra- in other years . The intent is to enable the organizations to
complete larger capital improvements that the organization may
not be able to fund on their own, such as a new concession/
bathroom building, field lighting, etc .
This year, staff met with each of the nine youth sports groups
(the Elgin Heat softball group was added this year) to view
the specific needs of each facility and develop a proposed
five-year plan for the Boards ' review. The Board distributed
funds based on the current condition of each facility and the
priority needs for the proposed improvements. At their
February 23 meeting, the Parks and Recreation Board approved
the following projects :
Little League Amount
American Legion Post $ 5, 875
Field lighting repair
American Little League $ 4 , 400
Dugout repair: $1, 200
Bathroom repair: $3, 200*
Babe Ruth Teener League $ -0-
Funding request held pending further
information
Classic Little League $35, 000
Construction of new concession/restroom facility*
Continental Little League $ 8, 500
Musco lighting final payment : $5, 500
Field lighting repair: $3 , 000
Elgin Heat $ 4 , 000
Backstop safety upgrade
Elgin Kickers $ -0-
Not funded at this time
National Little League $ -0-
Funding request held pending additional
information
Youth Football League $ -0-
Not funded at this time
Total : $ 57, 775
* Denotes youth organization funding a portion of project .
Note : The remaining $39, 384 will be distributed by the Parks
and Recreation Board and will propose a five-year funding
distribution plan for approval by City Council when additional
Funding Requests for Youth Sports Organizations
March 4, 1999
3
rinformation on specific projects is received from youth sports
organizations .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Input received from youth sports organizations and approved by
the Parks and Recreation Board on February 23 , 1999 .
yA_FINANCIAL IMPACT
Sufficient funds are budgeted and available in the Parks and
Recreation Department Administration Division budget, account
number 010-5001-761. 92-46, with separate project numbers
assigned to each league .
Y- LEGAL IMPACT
None.
ALTERNATIVES
Option 1 . To fund the grant requests as recommended by the
Parks and Recreation Board and staff .
Option 2 . To not fund the grant requests as proposed.
eim. RECOMMENDATION
It is recommended that the Mayor and members of the City
Council approve the youth sports grant requests as recommended
by the Parks and Recreation Board.
Res.ectfully submit d,
-v
Jot.e Ad Parker
City Manager
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