98-76 Resolution No. 98-76
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
WALKER PARKING CONSULTANTS/ENGINEERS, INC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Kevin Kelly, Mayor, and Dolonna Mecum, City
Clerk, be and are hereby authorized and directed to execute an
agreement on behalf of the City of Elgin with Walker Parking
Consultants/Engineers, Inc . for a condition assessment of the
Spring Street parking facility, a copy of which is attached
hereto and made a part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: March 25, 1998
Adopted: March 25, 1998
Omnibus Vote: Yeas 5 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
APPENDIX C
AGREEMENT
THIS AGREEMENT, made and entered into this 2 Afioday of
/402i4(- , 1998, by and between the CITY OF ELGIN, an
Illinois municipal corporation (hereinafter referred to as
"CITY" ) and Walker Parking Consultants/Engineers, Inc .
(hereinafter referred to as "ENGINEER" ) .
WHEREAS, the CITY desires to engage the ENGINEER to furnish
certain professional services and equipment in connection with
Condition Assessment and Rehabilitation/Safety Recommendations
Spring Street Parking Facility (hereinafter referred to as the
"PROJECT" ) .
AND
WHEREAS, the ENGINEER represents that he is in compliance
with Illinois Statutes relating to professional registration of
individuals and has the necessary expertise and experience to
furnish such services upon the terms and conditions set forth
herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY
and the ENGINEER that the CITY does hereby retain the ENGINEER
to act for and represent it in all engineering matters involved
in the PROJECT, subject to the following terms and conditions
and stipulations, to-wit:
I . SCOPE OF SERVICES
A. All work hereunder shall be performed under the
direction of the Director of Public Works of the
CITY, herein after referred to as the "DIRECTOR" .
B. A detailed Scope of Services is attached hereto as
Attachment A.
II . PROGRESS REPORTS
A. A detailed project schedule for the Project is
included as Attachment B, attached hereto.
Progress will be recorded on the project schedule
and submitted bi-weekly as a component of the
Status Report described in B. below.
B. The Engineer will submit to the Director bi-weekly a
Progress Report keyed to the Project Schedule. ' A
brief narrative will be provided identifying
progress, findings and outstanding issues .
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III . WORK PRODUCTS
All work products prepared by the ENGINEER pursuant
hereto including, but not limited to, reports, designs,
calculations, work drawings, studies, photographs,
models and recommendations shall be the property of the
CITY and shall be delivered to the CITY upon request of
the DIRECTOR provided, however, that the ENGINEER may
retain copies of such work products for its records .
Such work products are not intended or represented to
be suitable for reuse by the CITY on any extension to
the PROJECT or on any other project, and such reuse
shall be at the sole risk of the CITY without liability
or legal exposure to the ENGINEER.
IV. PAYMENTS TO THE ENGINEER (Lump Sum Method)
A. The CITY shall reimburse the ENGINEER for services
under this Agreement a lump sum of $33,450 . 00,
regardless of actual Costs incurred by the ENGINEER
unless SUBSTANTIAL modifications to the project are
authorized in writing by the DIRECTOR.
B. The CITY shall make periodic payments to the
ENGINEER based upon actual progress within 30 days
after receipt and approval of invoice. Full
payments for each task shall not be made until the
task is completed and accepted by the DIRECTOR.
V. INVOICES
A. The ENGINEER shall submit invoices in a format
approved by the CITY. Progress reports ( IIB above)
will be included with all payment requests .
B. The ENGINEER shall maintain records showing actual
time devoted and cost incurred. The ENGINEER shall
permit the authorized representative of the CITY to
inspect and audit all data and records of the
ENGINEER for work done under this Agreement. The
ENGINEER shall make these records available at
reasonable times during the Agreement period, and
for a year after termination of this Agreement.
VI . TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY
may terminate this Agreement at any time upon fifteen
( 15) days prior written notice to the ENGINEER. In the
event that this Agreement is so terminated, the
ENGINEER shall be paid for services actually performed
and reimbursable expenses actually incurred prior to
termination, except that reimbursement shall not exceed
the task amounts set forth under Paragraph IV above.
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VII . TERM
This Agreement shall become effective as of the date
the ENGINEER is given a written Notice to Proceed and,
unless terminated for cause or pursuant to Article VI
foregoing, shall expire on the date the DIRECTOR
determines that all of the ENGINEER' S work under this
Agreement is completed. A determination of completion
shall not constitute a waiver of any rights or claims
which the CITY may have or thereafter acquire with
respect to any breach hereof by the ENGINEER.
VIII . NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional
compensation as a result of action taken by the CITY,
the ENGINEER shall give written notice of his claim
within 15 days after occurrence of such action. No
claim for additional compensation shall be valid unless
so made. Any changes in the ENGINEER' s fee shall be
valid only to the extent that such changes are included
in writing signed by the CITY and the ENGINEER.
Regardless of the decision of the DIRECTOR relative to
a claim submitted by the ENGINEER, all work required
under this Agreement as determined by the DIRECTOR
shall proceed without interruption.
IX. BREACH OF CONTRACT
If either party violates or breaches any term of this
Agreement, such violation or breach shall be deemed to
constitute a default, and the other party has the right
to seek such administrative, contractual or legal
remedies as may be suitable to the violation or breach;
and, in addition, if either party, by reason of any
default, fails within fifteen ( 15) days after notice
thereof by the other party to comply with the
conditions of the Agreement, the other party may
terminate this Agreement.
X. INDEMNIFICATION
The ENGINEER shall indemnify and save harmless the
CITY, its officers and employees from and against any
and all loss, liability and damages of whatever nature,
including Workmen' s Compensation claims, in any way
resulting from or arising out of negligent actions or
omissions of the ENGINEER in connection herewith,
including negligent actions or omissions of employees
or agents of the ENGINEER arising out of the
performance of professional services .
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XI . NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the
City shall be charged personally or held contractually
liable under any term or provision of this Agreement or
because of their execution, approval or attempted
execution of this Agreement.
XII . INSURANCE
A. Comprehensive Liability. The ENGINEER shall
provide, pay for and maintain in effect, during the
term of this Agreement, a policy of comprehensive
general liability insurance with limits of at least
$1, 000,000 aggregate for bodily injury and
$1, 000, 000 aggregate for property damage.
The ENGINEER shall deliver to the DIRECTOR a
Certificate of Insurance naming the CITY as
additional insured. The policy shall not be
modified or terminated without thirty ( 30) days
prior written notice to the DIRECTOR.
The Certificate of Insurance which shall include
Contractual obligation assumed by the ENGINEER
under Article IX entitled "Indemnification" shall
be provided.
B. Comprehensive Automobile Liability. Comprehensive
Automobile Liability Insurance covering all owned,
non-owned and hired motor vehicles with limits of
not less than $500, 000 per occurrence for damage to
property.
C. Combined Single Limit Policy. The requirements
for insurance coverage for the general liability
and auto exposures may be met with a combined
single limit of $1, 000, 000 per occurrence subject
to a $1, 000, 000 aggregate.
D. Professional Liability. The ENGINEER shall carry
Engineer' s Professional Liability Insurance
Covering claims resulting from error, omissions or
negligent acts with a combined single limit of not
less than $ 1,000, 000 per occurrence. A Certificate
of Insurance shall be submitted to the DIRECTOR as
evidence of insurance protection. The policy shall
not be modified or terminated without thirty ( 30)
days prior written notice to the DIRECTOR.
XIII . CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES,
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of
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and shall not be responsible for construction means,
methods, techniques, sequences or procedures, or for
safety precautions and programs in connection with the
construction, unless specifically identified in the
Scope of Services .
XIV. NONDISCRIMINATION
In all hiring or employment made possible or resulting
from this Agreement, there shall be no discrimination
against any employee or applicant for employment
because of sex, age, race, color, creed, national
origin, marital status, of the presence of any sensory,
mental or physical handicap, unless based upon a bona
fide occupational qualification, and this requirement
shall apply to, but not be limited to, the following:
employment advertising, layoff or termination, rates of
pay or other forms of compensation and selection for
training, including apprenticeship.
No person shall be denied or subjected to
discrimination in receipt of the benefit of any
services or activities made possible by or resulting
from this Agreement on the grounds of sex, race, color,
creed, national origin, age except minimum age and
retirement provisions, marital status or the presence
of any sensory, mental or physical handicap. Any
violation of this provision shall be considered a
violation of a material provision of this Agreement and
shall be grounds for cancellation, termination or
suspension, in whole or in part, of the Agreement by
the CITY.
XV. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof
shall be binding upon the successors and the assigns of
the parties' hereto; provided, however, that no
assignment shall be made without the prior written
consent of the CITY.
XVI . DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be
subject to all the terms, conditions and other
provisions of this Agreement and the ENGINEER shall
remain liable to the CITY with respect to each and
every item condition and other provision hereof to the
same extent that the ENGINEER would have been obligated
if it had done the work itself and no assignment,
delegation or subcontract had been made.
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XVII. NO CO-PARTNERSHIP OR AGENCY
It is understood and agreed that nothing herein
contained is intended or shall be construed to, in any
respect, create or establish the relationship of co-
partners between the CITY and the ENGINEER, or as
constituting the ENGINEER as the general representative
or general agent of the CITY for any purpose whatsoever.
XVIII . SEVERABILITY
The parties intend and agreed that, if any paragraph,
sub-paragraph, phrase, clause or other provision of
this Agreement, or any portion thereof, shall be held
to be void or otherwise unenforceable, all other
portions of this Agreement shall remain in full force
and effect.
XIX. HEADINGS
The headings of the several paragraphs of this
Agreement are inserted only as a matter of convenience
and for reference and in no way are they intended to
define, limit or describe the scope of intent of any
provision of this Agreement, nor shall they be
construed to affect in any manner the terms and
provisions hereof or the interpretation or construction
thereof .
XX. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the
entire Agreement of the parties on the subject matter
hereof and may not be changed, modified, discharged or
extended except by written amendment duly executed by
the parties . Each party agrees that no representations
or warranties shall be binding upon the other party
unless expressed in writing herein or in a duly
executed amendment hereof, or change order as herein
provided.
XXI. APPLICABLE LAW
This Agreement shall be deemed to have been made in,
and shall be construed in accordance with the laws of
the State of Illinois .
XXII . NEWS RELEASES
The ENGINEER may not issue any news releases without
prior approval from the DIRECTOR, nor will the ENGINEER
make public proposals developed under this Agreement
without prior written approval from the DIRECTOR prior
to said documentation becoming matters of public record.
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XXIII. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants
in the CITY' s employ or any work associated with the
PROJECT.
XXIV. INTERFERENCE WITH PUBLIC CONTRACTING: P.A. 85-1295
The ENGINEER certifies hereby that it is not barred
from bidding on this contract as a result of violations
of either Section 33E-3 or Section 33E-4 of the
Illinois Criminal Code.
XXV. SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall
have written sexual harassment policies that include,
at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment, utilizing
examples;
D. the vendor' s internal complaint process including
penalties;
E . the legal recourse, investigative and complaint
process available through the Illinois Department
of Human Rights, and the Illinois Human Rights
Commission;
F. directions on how to contact the department and
commission;
G. protection against retaliation as provided by
Section 6-101 of the Human Rights Act (copy
attached) .
A copy of the policies must be provided to the
Department of Human Rights upon request. P.A. 87-1257 .
XXVI . WRITTEN COMMUNICATIONS
All recommendations and other communications by the
ENGINEER to the DIRECTOR and to other participants
which may affect cost or time of completion, shall be
made or confirmed in writing. The DIRECTOR may also
require other recommendations and communications by the
ENGINEER be made or confirmed in writing.
-8-
XXVII . NOTICES
All notices, reports and documents required under this
Agreement shall be in writing and shall be mailed by
First Class Mail, postage prepaid, addressed as follows :
A. As to CITY:
DAVID L. LAWRY, P.E.
Director of Public Works
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ENGINEER:
Walker Parking Consultants/Engineers, Inc.
505 Davis Road
Elgin, Illinois 60123
Attn: Thomas L. Hannula, P. E.
Vice President
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IN WITNESS WHEREOF, the undersigned have placed their hands
and seals upon and executed this Agreement in triplicate as
though each copy hereof was an original and that there are no
other oral agreements that have not been reduced to writing in
this statement.
For the CITY:
ATTEST: THE CITY OF ELGIN
X11.---1__ ;zze/ByC6-8-( By _/eK
City Clerk Mayor
(SEAL)
For the ENGINEER:
Dated this 2"' day of oe1PQ/4---
1998 .
ATTEST:
By _ Vet j 0..1' 0- �!r.,,cr�, By
Sec - .,�.,�
SS.0 ` \��
(SEAL) Gp,\ \ SSP PSS �624� ort
• ATTACHMENT A
Spring Street Parking Facility Condition Assessment Page
PART B: FEE
Phase I— Condition Assessment
Based on our understanding of the project scope and services, a breakdown of the cost for the
condition assessment is as follows:
Professional Engineering Fee $13,900
(Lump sum)
Testing and Examination (estimated)
- Petrographic (2 @ $550) $1,100
- Chloride ion content (18 @ $25) 450
- Compressive strength (3 @ $50) 150
- Concrete Coring (6 @ $100) 600
- Slab Excavations (4@ $250) 1,000
- Reimbursable Expenses 250
Total for Phase I $17,450
The attached table provides a summary of the manpower required by tasks to complete the
proposed services. We propose to provide this professional engineering service for a lump sum
fee plus reimbursble expenses.
The terms and condition of the work shall be in accordance with attached Document A97.2.
Reimbursable expenses shall mean 1.0 times the cost of the following: toll telephone calls and
facsimiles; postage and courier fees; reproduction of reports, drawings and specifications, and
similar Project-related items. Expenses are over and above the stated engineering fees. The
proposed fee does not include performing any detailed review to determine the adequacy of the
original design. Any such engineering reviews, if required, will be performed on an hourly rate
basis in accordance with the attached rate schedule.
The unit cost for the exploratory examination of post-tensioning tendons is estimated to be
S250.00 per location. This unit cost includes the material and labor cost for the contractor to
excavate and patch the test well and also includes observation by Walker field personnel.
The proposed material testing, examination, and concrete coring of field samples will be
performed by Universal Construction Testing (UTC) located in Highland Park, Illinois. The
exploratory excavations and patching for the post-tensioning tendons will be performed by J. Gill
& Company located in Mokena, Illinois.
Walker Parking Consultants
•
Spring Street Parking Facility Condition Assessment Page 2
Phase H— Rehabilitation Program
Construction Document Preparation
Upon establishing the scope of work based upon the Condition Assessment and the repair
alternative selected for implementation by the City, our professional fees and expenses are as
follow:
Professional Engineering Fees 515,750 *
Reimbursable Expenses (estimated) 250
Total for Phase II $16,000
* If unforseen or structural problems are encountered, Phase I fees may be re-negotiated with
the City.
The attached table provides a summary of the manpower required by tasks to complete the
proposed services.
Construction Administration/Observation
We are basing our estimated fees on similar types of projects. We have estimated an eight to ten
week construction schedule with periodic weekly site visits as follows:
Estimated Fees: $10,000 to $18,000
Estimated Expenses: $100 to $300
Walker Parking Consultants
Estimate of Manpower and Cost for Spring Street Condition Assessment
Item Principal Project Engineer Technician Clerical Total Total
Manager Hours Cost
Restoration
Preparation 2 8 10 $714
Field
Survey 8 16 16 40 $3,332
Data
Evaluation 1 4 2 4 11 $978
Report 2 16 24 4 10 56 $4,684
Review 1 2 3 2 8 $672
Subtotal 4 32 45 32 12 125 $10,379
ADA& Signage
Review 2 2 8 2 1 15 $1,364
Electrical
Upgrades 2 12 2 16 $1,454
Mechanical
Upgrades 2 4 2 8 $706
Subtotal 2 6 24 6 1 39 $3,523
TOTALS 6 38 69 38 13 164 $13,902
Estimated Testing & Reimbursable
Expenses for Spring Street
Parking Facility
Item Number Unit Total
of Test Price Cost
Core
Extraction 6 5100 $600
Chloride Ion
Testing 18 $25 $450
Compressive
Strength 3 $50 $150
Petrographic
Analysis 2 $550 $1,100
Slab
Excavations 4 $250 $1,000
Reimbursable
Expenses(Est.) 1 $250 $250
TOTAL
EXPENSES $3,550
Estimate of Manpower and Cost for Spring Street Construction Documents
Item Principal Project Engineer Technician Clerical Total Total
Manager Hours Cost
Establish Repair
Program 2 2 4 $391
Prepare Plans&
Specifications 6 40 40 42 14 142 $11,679
Update Cost
Estimate 4 4 2 10 $842
Pre-bid
Conference 8 8 4 20 $1,683
Bid Evaluation
& Negotiations 1 6 4 2 13 $1,173
TOTALS 7 60 58 42 22 189 $15,768
Estimated Reimbursable Expenses for
Spring Street Parking Facility
Item Unit Unit Total
Price Cost
Reproduction '
& Printing 1 $200 $200
Telephone&
Faxes 1 $35 $35
Miscellaneous
Travel 1 $15 $15
TOTAL
EXPENSES $250
PROPOSED REHABILITATION SCHEDULE FOR SPRING STREET PARKING FACILITY
y June IJuy August Se lember October
ID Task Name Duration 5/17 1 5/24[5/31 6/7 1 6/14 1 6/21 6/28 17/5 1 7/12 7/19 7/265 8/2 8/9 8/16 823 8/30 9/6 9/13 92727_57
120 9127 1014 10/11 10/18
~1 PROJECT ADMINSTRATION 2d trvi
2 Sled Repair Program Od • 5/22
3 Sign Agreement Id
4 Protect Kick-Off Meeting 1d i •
5 CONSTRUCTION DOCUMENTS 30d
6 Prepare Construction Documents 20d ,yy;IMOf 3:
7 Owner Review 6d Mil
8 Update Cost Estimate 2d
9 Print Documents 2d Ei
10 BIDDING PHASE 20d
b
11 Issue Documents Od ♦ 7/7 -I
c)
12 Bidding 10d '< M _
Pi
13 Evaluate Bids 5d h
---I
14 Award Contract 5d 'SU
ca
15 CONSTRUCTION PHASE 50d ,
16 Preconstructlon Meeting Od ♦ 8/4
17 Mobilization 3d
18 Construction 42d gRO , +. .
19 Punch List 5d
20 Protect Completed Od • 10/12
Task ' OS;,:,;;,. M;^.•;•. Summary IIIIMIIMMII.1111 Rolled Up Progress IIIIIMMIMI
SPRING STREET PARKING FACILIT ;;.;;:.;•;f,;c:•; ;tys;,.k:
FEBUARY 2,1998 Progress Rolled Up Task ,;;n ;>>?s,;<s „ss s., i
Milestone ♦ Rolled Up Milestone 0
Citof E I I n Agenda Item No. 1
Y 9
Cl'va T l D 10'.
March 4 , 1998
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Engineering Services Agreement for Spring
Street Parking Facility Condition Assessment
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
entering into an agreement with Walker Parking Consul-
tants/Engineers, Inc . , for a condition assessment of the
Spring Street Parking Facility.
BACKGROUND
The City of Elgin is seeking to investigate the physical and
operating conditions of the Spring Street Parking Facility.
Commercial property adjacent to the Parking Facility is being
renovated and is now about to produce a significant increase
in parking generation. To serve these users and to preserve
the asset value and usefulness of the Facility, it is prudent
to investigate and evaluate the condition of the garage to
develop a repair and restoration program. Experience has
shown that proper inspection/repair/maintenance programs
greatly reduce the long-term costs involved in operating a
parking structure in this climate for a 40-50 year useful
life .
The City has, therefore, chosen to move ahead with this
project to ensure the future value of its investment . At this
time, there are no known structural deficiencies, however, it
is time to undertake a comprehensive inspection and evaluation
process to implement those repair strategies deemed essential
to maintain a quality environment for the use of the patrons
and for the protection of the City' s investment . Refer to
Appendix A for the Scope of Work and Services .
Proposals were received on February 2 , 1998 from two firms .
Two of the four firms originally contacted elected not to
submit proposals . Copies of the letters from Desman and Teng
are attached for your information. The four firms contacted
1/t► were :
Spring Street Parking Facility Condition Assessment
March 4 , 1998
Page 2
1 . The Consulting Engineers Group Inc .
2 . Walker Parking Consultants/Engineers, Inc .
3 . Desman Associates - No Submittal
4 . Teng & Associates, Inc . - No Submittal
A staff selection committee evaluation of the two proposals
was conducted, which resulted in Walker being the top rated
firm. A copy of the results of the selection process are
shown as Appendix B.
Following the evaluation and ranking process, the fee propos-
als were opened and recorded as follows :
Rank Firm Hours Fee
1 Walker Parking 207 $37, 000
2 Consulting Engineers 314 $32, 500*
* Does not include 4 slab excavations
Representatives from Walker met with staff to formalize the
project scope and final fee. The final negotiated fee was
reduced to $33 , 450 . A copy of the proposed agreement with
Walker is shown as Appendix C.
The engineer will develop plans, specifications and construc-
etion estimates to provide the rehabilitation and/or repairs as
identified. The City will expect the engineer to provide
construction phase services to complete the rehabilitation and
repairs . Those services, in general, will provide construc-
tion administration services, including scheduling and on-site
quality assurance . However, the fee for construction-related
services will be included in the engineer ' s agreement by
amendment prior to authorizing construction. Construction
costs are estimated at $18, 300 at this time but are highly
dependent upon the level of improvements recognized by the
condition assessment . Construction administration and scope
will be submitted to the City Council for approval at a later
date .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
New Century Partnership Y(FINANCIAL IMPACT
Funds totalling $280, 000 were budgeted in the Fox Bluff
Corporate Center (FBCC) Fund for improvements at the Spring
Street Parking Facility. Account Number 270-0000-791-93-00 ,
Major Repairs, Project Number 079502, will be charged.
Sufficient funds exist to make this expenditure . We note
$182 , 111 will also be charged to this account for the Spring
Street Parking Facility Security Camera/Intercom installation,
which is under separate contract .
Spring Street Parking Facility Condition Assessment
March 4, 1998
Page 3
LEGAL IMPACT
None .
ALTERNATIVES
Do nothing at this time .
RECOMMENDATION
It is recommended that the City Council approve the subject
agreement with Walker in the not-to-exceed amount of $33 , 450
and authorize staff to execute the necessary documents .
Respectfully submitted,
(2 . f9A-L-----s
Qyce . Parker
City Manager
GWM:mg
Attachments
APPENDIX A
2 .0
SCOPE OF WORK AND SERVICES
2 . 1 General Purpose
The intent of this section is to identify the services the City
anticipates the Consultant will need to perform in order to
accomplish the goals and objectives of the project . The
Engineer, in preparation of his Proposal, should not be limited
by the anticipated services identified herein, but should
describe any additional services he believes beneficial in
meeting the project objective .
2 .2 Scope of Services
The condition assessment and rehabilitation/safety program for
the Spring Street Parking Facility is to include the following
elements :
a . All parking areas located within the structure.
b. The stair/elevator towers .
c . Office and storage spaces .
2 .3 Condition Assessment:
The Condition Assessment is to consist of a detailed analysis
of the facility and preparing a report with findings,
conceptual recommendations for repairs and estimate of probable
construction costs . The scope should be as follows :
a . Review original design documents and other available
documents .
b. Perform a detailed visual observation of the facility
to note, record and quantify existing condition of:
- Structural members such as floor slabs, beam columns
and walls .
- Exterior facade elements , such as precast panels,
masonry, etc.
- Mechanical systems including the drainage and
ventilation systems .
c . Perform field testing consisting of :
- Chain drag survey of all ( 100% ) supported floor
surface area to locate concrete delaminations .
r• Survey to include all expansion joint and
construction joint locations, previous repairs and
all areas of visible distress .
- Hammer tap survey of ceiling, walls and columns to
locate concrete delaminations .
- Pachometer (R-meter) survey to determine depth and
spacing of embedded reinforcing steel at selected
locations .
d. Remove concrete samples at selected locations to per-
form materials testing and examination. Tests and
examinations that are to be considered are:
- Petrographic (microscopic) examination of concrete
core samples to determine general concrete core
samples (2 minimum) .
- Compressive strength of concrete core samples (3
locations, minimum) .
- Chloride-ion content of concrete dust samples (6
locations, 3 samples from each location, 1"
increments, minimum) .
• A detailed testing program indicating specific number
and location of tests shall be prepared and submitted
with the proposal . A schedule should be submitted to
minimize disruptions to the use of the deck (i .e.
/" utilize weekends or evenings if necessary) . Care must
be taken during coring given the post-tensioning system.
e. Perform exploratory excavations to expose and observe
condition of the post-tensioning system at selected
locations such as tendon end anchors, high and low
points and intermediate anchors . Costs to be furnished
on a per excavation, unit price basis .
f . Provide a written report that will include the follow-
ing:
- Alternative remedial repair solutions for identified
problems .
- Estimate of probable construction cost for repairs,
including inspection and project management.
- Findings, conclusions and repair options for the
structures .
- Life-cycle analysis of each repair option with
capitalized cost comparisons .
- Construction sequence to minimize disruption of
parking during repairs .
- Recommendations relative to:
• Mechanical systems for drainage and ventilation
of the facility.
�• • Electrical system for lighting levels (stairwells
and upper level only) .
• Restriping.
• ADA requirements .
• Waterproofing.
• Staining.
• Signage (interior & exterior) .
• Security (visual & audio) .
g. Provide a set of plans showing the types of problems
and their typical locations .
h. Meet with the City of Elgin to present the report on
the findings and recommendations .
i . Formulate a restoration/safety improvement plan with
cost estimates for each element.
2.4 Rehabilitation Program:
a. The objective of the professional engineering services
to be provided is to:
- Define the scope for the rehabilitation program with
the owner.
ld" - Develop a cost-effective repair approach
incorporating a phased implementation program over a
1, 2 or 3 year period.
- Prepare estimates of probable construction cost.
- Preparation of Rehabilitation/Safety Construction
Documents, Bid Documents and Construction
Administration Services .
The Department expects the engineer to develop plans,
specifications and construction estimates to provide
the rehabilitation and/or repairs as identified. The
Department will expect the engineer to provide
construction phase services to complete the
rehabilitation and repair as identified above. These
services in general will provide construction
administration services including scheduling and
on-site quality assurance. As noted in Section 3 . 3,
the engineer will provide a fee estimate for
construction services . However, the fee for
construction related services will be included in the
engineer' s agreement by amendment prior to authorizing
construction.
b. The rehabilitation program is to address the following
items :
1 . Restoring the integrity of structural elements in:
• The elevated parking structure .
• Stairtowers and stair/elevator cores .
• Office and storage rooms .
2 . Protection of all floor surfaces and joints ,
including all expansion joints in the structures .
3 . Upgrading, restoring or replacement of the following
operational and/or aesthetic elements related to:
• Mechanical systems related to floor drainage and
air quality control .
• Electrical systems for lighting levels in
stairwells and on upper level only.
• Restriping.
• ADA requirements .
• Deck waterproofing.
• Staining/painting for better visibility.
• Signage ( interior and exterior) .
• Security (visual and audio) .
The items in No. 3 above should be evaluated
( including probable costs) and prioritized as
part of an overall master plan. The intent is to
proceed with as much work as the budget will
allow in 1998, along with the condition
41) assessment repair work.
4 . It is probable the City will proceed with a separate
RFP for a Security System (visual and/or audio) in
conjunction with a downtown development. This
contract may deal with the security issue, but the
City will clarify prior to fee negotiations .
pESMAN
ARCHITECTS•ENGINEERS•PLANNERS•PARKING CONSULTANTS•RESTORATION ENGINEERS
SOCIA TES
January 30, 1998
Mr. Gary W. Miller
Assistant Public Works Director
City of Elgin
150 Dexter Court
Elgin, IL 60120-5555
•
Re: Request for Proposal (RFP)
Engineering Condition Assessment of the Spring Street Parking Facility
Dear Gary:
Desman Associates has reviewed the above referenced RFP for engineering services related to the review,
recommendations and anticipated repair/preventive maintenance work for the Spring Street Parking
Facility.
At this time, our current workload and prior commitments will prevent us from being able to respond to
this RFP by the stipulated date of Monday, February 2nd.
Should a one to two week time extension occur, this may allow us enough additional time to submit our
proposal.
We appreciate being considered for this work assignment.
Very Truly Yours,
DESMAN ASSOCIATES
A Division of Desman, Inc.
' eutdr—roife) ErsaTE1
Robert Tober, P.E. FEB0 2 1998
Associate
CITY OF ELGIN
c: Suresh Gami
PUBLIC WORKS
300 WEST WASHINGTON STREET, SUITE 1010, CHICAGO, ILLINOIS 60606 312/263-3139 FAX 312/263-8406
A DIVISION OF DESMAN, INC. •NEW YORK •CHICAGO•WASHINGTON,D . • BOSTON • CLEVELAND • HARTFORD
. Teng&Associates,Inc. 205 North Michigan Avenue 312.616.0000
Engineers/Architects/Planners Chicago,Illinois 60601-5924 312.616.6069 fax
•
January 30, 1998 TENG
Mr. David L. Lawry, P.E.
Director of Public Works
City of Elgin
150 Dextor Court
Elgin, Illinois 60120-5555
Re: Condition Assessment and Rehabilitation/Safety Recommendations
for the Spring Street Parking Facility
Dear Mr. Lawry:
Teng & Associates would like to take this opportunity to thank you for including our firm in
your Request for Proposal for the above-referenced assignment.
At this time, we are unable to submit a response. Due to the projected workload of our key
9 personnel for the type of services specified in your RFP, we feel that we can not, at this time,
commit them to your assignment. We strive to provide the highest quality service to our clients,
and therefore feel that you may be best served by a consultant than can fully commit the
appropriate team to this project.
Again,thank you for considering Teng &Associates. We look forward to being included in
future solicitations and continuing our relationship with the City of Elgin. If you have any
questions, please contact me at your convenience.
Sincerely,
TENG & ASSOCIATES, INC.
W. Robert Ivarson, P.E.
Director of Water Resources
g;glaawlEij
cc: Gary W. Miller
Assistant Public Works Director FEB 0 2 1998
eg*. CITY OF ELGIN
PUBLIC WORKS
09-Feb-98)X B
QUALIFICATIONS RATING SHEET
Spring Street Deck Condition Assessment
CONSULTANTS
CONSULTING ENGINEERS DESMAN ASSOCIATES WALKER TENG
EVALUATION FACTORS WEIGHT DL I WS DN GM DL I WS DN I GM DL I WS DN I GM DL WS I DN I GM
Knowledge and Experience 0-10 10 9 10 \ \
\
10 10 10 /
Project Manager 0-10 10 8 9 8 9 9 '\
Specialized Experience 0-10 8 10 10 \ / 10 10 10
/
Scope Of Services 0-20 18 18 18 ELECTED 20 18 20 ELECTED
• NOT TO NOT TO
Innovation 0-10 10 1C RESPOND 10 9 RESPOND
Level of Effort 0-10 10 10 9 \ \ 10 10 10 /
Familiarity with Conditions 0-20 18 15 18 \ \ 20 20 20 /
\ I
Public Presentations 0-10 10 9 5 \N 10 7 5 / \
TOTALS 0-100 94 79 89 98 84 93
C:MyFilesIQPWIFORMSIRATNGSHT.W82
09-Feb-98
AVERAGE SCORE CALCULATION
CONSULTING ENGINEERS DESMAN ASSOCIATES WALKER TENG
Rating Assigned Rating Assigned Rating Assigned Rating Assigned
SELECTION TEAM Total Score Total Score Total Score Total Score
David Lawry
Wayne Schultz 94 5 98 7
Elected Elected
Deborah Nier . 79 5 Not To 84 7 Not To
Respond Respond
Gary Miller 89 5 93 7
AVERAGE SCORES 87.3 1 5 91.7 7
Notes : Assign Scores based on the following formula :
(7-Highest, 5 -Second, 3 -Third, 1 -Fourth, 0 -Fifth)
C:IMyFi/es\QPWIFORMSIRATNGSHT.W82