98-75 4
Resolution No. 98-75
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH SDI
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed to
execute an agreement on behalf of the City of Elgin with SDI
for hydrogeologic engineering services for the Elgin Sports
Complex, a copy of which is attached hereto and made a part
hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: March 25, 1998
Adopted: March 25, 1998
Omnibus Vote: Yeas 5 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
AGREEMENT
THIS AGREEMENT, made and entered into this z/ day of At k , 1998, by
and between the CITY OF ELGIN, an Illinois municipal corporation (hlinafter referred to as
"CITY") and SDI (hereinafter referred to as "ENGINEER").
WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional services
in connection with the evaluation of groundwater conditions and anticipated hydrology of a future
lake made from a quarry (hereinafter referred to as the"PROJECT").
AND
WHEREAS, the ENGINEER represents that he is in compliance with Illinois Statutes relating to
professional registration of individuals and has the necessary expertise and experience to furnish
such services upon the terms and conditions set forth herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY and the ENGINEER that the
CITY does hereby retain the ENGINEER to act for and represent it in all engineering matters
involved in the PROJECT, subject to the following terms and conditions and stipulations, to-wit:
I. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Director of
Public Works of the CITY, herein after referred to as the "DIRECTOR".
B. The work under this project includes Phase I - hydrogeologic evaluation and
reservoir modeling of a 46-acre proposed lake to be constructed from the
quarry operations at the Elgin Sports Complex.
C. A detailed Scope of Services is attached hereto as Attachment A.
II. PROGRESS REPORTS
A. An outline project milestone schedule is provided herein under:
Notice to Proceed March 25, 1998
Submit All Documents June 30, 1998
B. A detailed project schedule for the Project is included as Attachment B,
attached hereto. Progress will be recorded on the project schedule and
submitted monthly as a component of the Status Report described in C. below.
C. The Engineer will submit to the Director monthly a Status Report keyed to the
Project schedule. A brief narrative will be provided identifying progress,
findings and outstanding issues.
1
III. WORK PRODUCTS
All work products prepared by the ENGINEER pursuant hereto including, but not
limited to, reports, designs, calculations, work drawings, studies, photographs,
models and recommendations shall be the property of the CITY and shall be delivered
to the CITY upon request of the DIRECTOR provided, however, that the
ENGINEER may retain copies of such work products for its records. Such work
products are not intended or represented to be suitable for reuse by the CITY on any
extension to the PROJECT or on any other project, and such reuse shall be at the sole
risk of the CITY without liability or legal exposure to the ENGINEER.
IV. PAYMENTS TO THE ENGINEER(Lump Sum Method)
A. The CITY shall reimburse the ENGINEER for services under this Agreement a lump
sum of $24.591 Dollars, regardless
of actual Costs incurred by the ENGINEER unless SUBSTANTIAL modifications to
the project are authorized in writing by the DIRECTOR.
B. The CITY shall make periodic payments to the ENGINEER based upon actual
progress within 30 days after receipt and approval of invoice. Said periodic payments
to the ENGINEER shall not exceed the amounts shown in the following schedule, and
full payments for each task shall not be made until the task is completed and accepted
by the DIRECTOR.
C. If additional services are determined to be necessary and are beyond the agreed upon
scope as described in Attachment A- Scope of Services, the actual hours expended
multiplied by the appropriate employee billing rate as set forth on SDI's Billing
Rate Schedule attached hereto as Exhibit C, shall be used.
V. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress
reports (IIC above) will be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and cost
incurred. The ENGINEER shall permit the authorized representative of the CITY to
inspect and audit all data and records of the ENGINEER for work done under this
Agreement. The ENGINEER shall make these records available at reasonable times
during the Agreement period, and for a year after termination of this Agreement.
2
VI. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY may terminate this Agreement at
any time upon fifteen(15) days prior written notice to the ENGINEER. In the event that
this Agreement is so terminated, the ENGINEER shall be paid for services actually
performed and reimbursable expenses actually incurred prior to termination, except that
reimbursement shall not exceed the task amounts set forth under Paragraph IV above.
VII. TERM
This Agreement shall become effective as of the date the ENGINEER is given a written
Notice to Proceed and, unless terminated for cause or pursuant to Article VI foregoing,
shall expire on the date the DIRECTOR determines that all of the ENGINEER's work
under this Agreement is completed. A determination of completion shall not constitute a
waiver of any rights or claims which the CITY may have or thereafter acquire with respect
to any breach hereof by the ENGINEER.
VIII. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a result of
action taken by the CITY, the ENGINEER shall give written notice of his claim within 15
days after occurrence of such action. No claim for additional compensation shall be valid
unless so made. Any changes in the ENGINEER's fee shall be valid only to the extent that
such changes are included in writing signed by the CITY and the ENGINEER. Regardless
of the decision of the DIRECTOR relative to a claim submitted by the ENGINEER, all
work required under this Agreement as determined by the DIRECTOR shall proceed
without interruption.
IX. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or breach
shall be deemed to constitute a default, and the other party has the right to seek such
administrative, contractual or legal remedies as may be suitable to the violation or breach;
and, in addition, if either party, by reason of any default, fails within fifteen(15) days after
notice thereof by the other party to comply with the conditions of the Agreement, the
other party may terminate this Agreement.
X. INDEMNIFICATION
The ENGINEER shall indemnify and save harmless the CITY, its officers and employees
from and against any and all loss, liability and damages of whatever nature, including
Workmen's Compensation claims, in any way resulting from or arising out of negligent
actions or omissions of the ENGINEER in connection herewith, including negligent
actions or omissions of employees or agents of the ENGINEER arising out of the
performance of professional services.
3
XI. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the City shall be charged personally or
held contractually liable under any term or provision of this Agreement or because of their
execution, approval or attempted execution of this Agreement.
XII. INSURANCE.
A. Comprehensive Liability. The ENGINEER shall provide, pay for and maintain in
effect, during the term of this Agreement, a policy of comprehensive general liability
$1,000,000.
The ENGINEER shall deliver to the DIRECTOR a Certificate of Insurance naming
the CITY as additional insured. The policy shall not be modified or terminated
without thirty(30) days prior written notice to the DIRECTOR.
The Certificate of Insurance which shall include Contractual obligation assumed by the
ENGINEER under Article IX entitled "Indemnification" shall be provided.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability
Insurance covering all owned, non-owned and hired motor vehicles with limits of not
less than $500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage for the
general liability and auto exposures may be met with a combined single limit of
$1,000,000 per occurrence subject to a $1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineer's Professional Liability
Insurance Covering claims resulting from error, omissions or negligent acts with a
combined single limit of not less than $ 1,000,000 per occurrence. A Certificate of
Insurance shall be submitted to the DIRECTOR as evidence of insurance protection.
The policy shall not be modified or terminated without thirty (30) days prior written
notice to the DIRECTOR.
XIII. CONSTRUCTION MEANS. METHODS. TECHNIQUES. SEQUENCES
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be
responsible for construction means, methods, techniques, sequences or procedures,
or for safety precautions and programs in connection with the construction, unless
specifically identified in the Scope of Services.
4
XIV. NONDISCRIMINATION
In all hiring or employment made possible or resulting from this Agreement, there
shall be no discrimination against any employee or applicant for employment
because of sex, age, race, color, creed, national origin, marital status, of the
presence of any sensory, mental or physical handicap, unless based upon a bona fide
occupational qualification, and this requirement shall apply to, but not be limited to,
the following: employment advertising, layoff or termination, rates of pay or other
forms of compensation and selection for training, including apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this Agreement on the
grounds of sex, race, color, creed, national origin, age except minimum age and
retirement provisions, marital status or the presence of any sensory, mental or
physical handicap. Any violation of this provision shall be considered a violation of
a material provision of this Agreement and shall be grounds for cancellation,
termination or suspension, in whole or in part, of the Agreement by the CITY.
XV. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the
successors and the assigns of the parties hereto; provided, however, that no
assignment shall be made without the prior written consent of the CITY.
XVI. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject to all the terms,
conditions and other provisions of this Agreement and the ENGINEER shall
remain liable to the CITY with respect to each and every item condition and other
provision hereof to the same extent that the ENGINEER would have been obligated
if it had done the work itself and no assignment, delegation or subcontract had been
made.
XVII. NO CO-PARTNERSHIP OR AGENCY
It is understood and agreed that nothing herein contained is intended or shall be
construed to, in any respect, create or establish the relationship of co-partners
between the CITY and the ENGINEER, or as constituting the ENGINEER as the
general representative or general agent of the CITY for any purpose whatsoever.
XVIII. SEVERABILITY
The parties intend and agreed that, if any paragraph, sub-paragraph, phrase, clause
or other provision of this Agreement, or any portion thereof, shall be held to be
void or otherwise unenforceable, all other portions of this Agreement shall remain
in full force and effect.
5
XIX. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as a
matter of convenience and for reference and in no way are they intended to define,
limit or describe the scope of intent of any provision of this Agreement, nor shall
they be construed to affect in any manner the terms and provisions hereof or the
interpretation or construction thereof.
XX. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties
on the subject matter hereof and may not be changed, modified, discharged or
extended except by written amendment duly executed by the parties. Each party
agrees that no representations or warranties shall be binding upon the other party
unless expressed in writing herein or in a duly executed amendment hereof, or
change order as herein provided.
XXI. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and shall be construed in
accordance with the laws of the State of Illinois.
XXII. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from the
DIRECTOR, nor will the ENGINEER make public proposals developed under this
Agreement without prior written approval from the DIRECTOR prior to said
documentation becoming matters of public record.
XXIII. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's employ
or any work associated with the PROJECT.
XXIV. INTERFERENCE WITH PUBLIC CONTRACTING: P.A. 85-1295
The ENGINEER certifies hereby that it is not barred from bidding on this contract
as a result of violations of either Section 33E-3 or Section 33E-4 of the Illinois
Criminal Code.
6
XXV. SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall have written sexual harassment
policies that include, at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment, utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse, investigative and complaint process available
through the Illinois Department of Human Rights, and the Illinois
Human Rights Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the
Human Rights Act (copy attached). A copy of the policies must be
provided to the Department of Human Rights upon request.
P.A. 87-1257.
XXVI. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the
DIRECTOR and to other participants which may affect cost or time of completion,
shall be made or confirmed in writing. The DIRECTOR may also require other
recommendations and communications by the ENGINEER be made or confirmed
in writing.
XXVII. NOTICES
All notices, reports and documents required under this Agreement shall be in
writing and shall be mailed by First Class Mail, postage prepaid, addressed as
follows:
A. As to CITY:
James R. Nowicki, CPA
Finance Director
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ENGINEER:
Stuart Dykstra
SDI
2000 York Road, Suite 130
Oakbrook, IL 60523
7
IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and executed
this Agreement in triplicate as though each copy hereof was an original and that there are no other
oral agreements that have not been reduced to writing in this statement.
For the CITY:
ATTEST: THE CITY OF ELGIN AO
•By /II -I)4.14..-CC By
City Clerk I City Manager
(SEAL)
For the ENGINEER:
Dated this Z I day of 141 y , A.D.,1998.
ATTEST: By ot (1 111°111
r /
By t ecretary " President I
(SEAL)
8
Attachment A
PROJECT UNDERSTANDING
Background
It is understood that the City of Elgin is requesting a proposal for hydrogeologic evaluation
services in connection with an approximate 40-acre lake proposed to be constructed as part of a
18-hole championship golf course at the Elgin Sports Complex. The lake will be created within
the remains of a limestone quarry that is currently undergoing active mining. The extraction of
economic materials from the quarry is projected to be complete by the year 2005 and the
reclamation is understood to be complete by the year 2008.
A site visit was conducted on February 5, 1998 by SDI personnel. Mr. Jerry Pask, of the City of
Elgin Parks& Recreation Department was at the site on other business and he shared his
understanding of the proposed reclamation plans. Observations revealed that the mining
operations penetrate a gravel deposit with an approximate thickness of 40 to 70 feet. Below the
gravel, limestone is quarried to an additional depth of 40 to 60 feet. Therefore, the quarry
operations penetrate the subsurface to an approximate total depth of 100 to 130 feet. It is
understood from Mr. Pask that the proposed lake will be in an area south of the State Hospital
cemetery. The pre-mine ground elevation at this location is approximately 770 feet above mean
sea level (ft-ms1). It is deduced therefore, that the site is mined to an approximate elevation of
670 ft-msl, which is 30 feet lower than the banks of the Fox River 1.5 miles east of the site.
Observations indicated small, frozen seeps emanating from both the gravel and limestone units.
Some standing water was evident on the quarry floor, however, no flowing water was apparent.
It is understood that the dewatering system was out of site from where the quarry was observed.
In general, the units appeared to only provide a low to moderate yield of groundwater to the
quarry floor.
Two to three swales that conduct storm water runoff from an approximate 150-acre drainage area
to the north and west of the active areas appeared to have been diverted into a ditch constructed
at the northern perimeter of the quarry. It is understood that these drainage ways will be restored
to flow into the reclaimed quarry area following cessation of mining.
Objective
The objective of the scope of work described below is to investigate the hydrogeologic conditions
in the area of Elgin Sports Complex in order to determine the site's suitability of and the design
parameters necessary for the construction of a successful reclamation lake. The study will focus
on projecting of the ultimate water levels of the proposed lake, as well as an estimating of the rate
at which the lake will fill with water. It is understood that there is concern that the shallow
aquifers of the gravel and limestone may be inadequate to maintain necessary water levels in the
lake without special design provisions. An assessment will be made of the potential need and
costs of pumping from deep aquifer zones to replenish the proposed lake. SDI will also provide
the City of Elgin with an assessment of the potential impact of the proposed lake on groundwater
and surface water supplies in the region and any permitting requirements for the proposed
improvements.
It is also the objective of this scope of work to assist the golf architect in the preparation of the
proposed grading concepts and provide recommendations to the quarry operator for maximizing
the use of the property as a golf course.
9
SCOPE OF SERVICES
Phase 1
The scope of services described in this section is designed to accomplish the objectives outlined
above as requested in the January 26, 1998 request for proposals. In addition, SDI has identified
wetlands and pre-construction monitoring as additional issues important in a successful lake
project.
At the initiation of the project, a literature search will be conducted to assemble existing
hydrogeologic data concerning the region. The data collection will focus on well information,
geology, groundwater levels, aquifer yields, historical water level trends, groundwater dewatering
due to mining and well annulus leakage, water elevations of surface water bodies, aquifer
recharge rates, runoff values and groundwater quality. A number of sources will be used.
Publications produced for other public and private entities will be acquired. SDI has in its
possession a number of publications acquired through other investigations in the area. These
include studies for the particle accelerator that was previously proposed to be constructed several
miles to the south of the site.
Inquiries will be made to Illinois State Water Survey and IEPA personnel and to other regulatory,
academic, and municipal entities in the area to collect information on the regional aquifer
characteristics. Drilling firms in the area will also be interviewed as to their knowledge of the
water levels, aquifer properties and yields of the various geologic units underlying the site.
The existing information will be assembled to provide necessary data in the evaluation described
in the Objectives section of this proposal. In addition, the data will be used to design the work
program for the field collection of data specific to this project. The installation of monitoring and
test wells under Phase 2 services will be guided by the existing site data. Additional investigations
will be conducted into topics where limited data exists.
An analysis of projected groundwater-driven lake levels in the reclamation area will be performed
using data collected in the background research (as described above), from mine dewatering
records indicating aquifer yields at the current depth of mining, and using survey and site
observations.
Surveys of shallow wells and surface water bodies in the region will be conducted to provide
elevation and location information. Spot elevations will also be collected in the floor of the
quarry to determine present pumping levels as correlated to the pumping rates.
A piezometric map will be developed from this survey information and from the measured water
levels in the wells. The quarry dewatering presently occurring at the site has depressed the local
water levels. The radius of influence from this dewatering depends on the rate of pumping, the
time since pumping started, the aquifer transmissivity and the characteristics of aquifer recharge in
the area. These various factors will be taken into account to estimate a pre-mine piezometric
surface of the area which will be useful in assessing groundwater recovery elevations. In addition
to groundwater, the configuration of surface drainage ways following mine reclamation will be
projected and used with typical runoff rates to determine possible inflow volumes to the
reclamation lake.
10
The site literature and field information will be incorporated into an analysis of inflow rates and
recovery groundwater levels. A preliminary two-dimensional analytic groundwater computer
model will be developed to determine the reaction of the aquifer to the anticipated stresses. The
information will be combined with a water budget computer model to account for the effects of
surface water inflow, rainfall and evaporation.
SDI has experience in the design and construction management of reclamation lakes with and
without liners. If a liner is required to artificially maintain water levels in the lake, existing deep
well information will be combined with a water budget analysis to estimate required pumping
rates and costs.
The results of the Phase 1 investigation will be assembled in a report that outlines the data
collected and provides recommendations for additional site investigation under Phase 2. Design
parameters will be recommended and a feasibility analysis will conducted including the feasibility
of providing a higher water surface elevation than would occur under natural conditions through
groundwater and surface water flows. If required, a preliminary grading concept will be
developed to estimate costs of construction of a clay lined lake. Permit requirements will also be
outlined in the report. The report and the site information will be discussed with the City at the
completion of the investigation, as well as during critical points during the investigation.
Additional Considerations - Phase 1
A monitoring program will be proposed to collect critical data over the next several years that will
be used to refine the conclusions provided during Phase 1 and 2 reports. It will be important to
the successful completion of this project that water level information in wells and surface water
bodies be collected between the time of the completion of Phase 1 and the final design and
construction of the lake.
Wetlands and waterways are logical, valuable, and easily incorporated amenities to build into the
reclamation of the quarry. They are a critical ecological link in many fisheries and provide
essential breeding and hiding cover for a wide variety of avian and mammalian wildlife species. In
addition, wetlands and waterways can be used to filter surface waters entering a reclaimed quarry,
thereby improving water quality. Properly designed, wetlands and waterways can also be used to
manage bank erosion and degradation due to wave action and stream flow. The strategic
placement of wetlands around a deep water body can also improve public safety by discouraging
entry into the water. Finally, wetlands and waterways offer a pleasant aesthetic aspect in
conjunction with any body of open water, and they can be incorporated into plans as golf course
hazards.
Wetland creation can also provide valuable economic income if plans are made to incorporate
them into a bank from which credits can be purchased for impacts to wetlands elsewhere. Credits
from mitigation banks in the Chicago area are currently selling for between $45,000 and
$106,000. It may appear early to be thinking about bank creation, but, if wetlands are a desirable
amenity to incorporate into quarry reclamation, this option should not be ignored. A market will
surely exist for the credits, and a bank cannot be incorporated retroactively. SDI is skilled in the
creation and enhancement of wetlands in conjunction with a wide variety of water-based
activities. We have designed high value functional wetlands in conjunction with storm water
management plans, existing streams and rivers, ecological restoration projects, golf courses,
borrow pits, and approved mitigation banks. The Phase 1 report will provide recommendations
for wetlands.
11
Phase 2
The existing site information will be used to design the work program for the field collection of
data specific to this project. It is anticipated that wells will be recommended in the Phase 1
investigation. It is anticipated that approximately four to five wells will be installed in the area of
the quarry. An evaluation will be made about the possible use of the existing wells on the site in
the investigation. Three of the new wells would be completed in the gravel deposit overlying the
limestone unit if there is an indication during site research of the potential for a viable aquifer in
that unit. An additional one to two wells will be completed separately in the underlying limestone
unit. No deep well is likely to be proposed as part of this investigation. If the need is identified
for a deep well to provide replenishment water to the lake, existing well information from the
region will be used in the analysis.
Water level information will be collected and aquifer tests will be conducted on the wells in the
overburden and limestone units to determine estimated aquifer transmissivity and yield adjacent to
the proposed lake location. This information will be put into the preliminary computer models
developed under Phase 1.
The wells installed as part of this investigation will be surveyed to provide information on
elevations and location of these data points. Additional spot elevations would also be conducted
around the quarry in the dewatering areas to determine present pumping levels correlated to the
pumping rates.
A Phase 2 report will be generated describing revised modeling results, and presenting
conclusions and recommendations. SDI will also assist the golf course architect during this phase
to assure appropriate incorporation of the hydrologic parameters in the final design.
Phase 3
It is understood that the City of Elgin wishes for a continuing relationship with the consultant
selected for this investigation to assist the golf course architect in incorporating the lake into the
overall design. SDI is experienced in working with architects and other land development
designers. SDI will be ready to participate in such an arrangement. In addition, the V3
Companies, of which SDI Consultants is a subsidiary, has an associated subsidiary, SDI
Construction Group that is practiced in providing the construction observation, testing, surveying
and evaluation services desired by the City of Elgin. SDI Consultants can, through the project
manager, coordinate these services for a successful project completion.
12
Attachment B
SCHEDULE
Attached is the projected schedule for the completion of the Phase 1 services. It is understood
that the notice to proceed on the project is anticipated to occur on or about March 26, 1998.
SDI will commence with collection of regional data within one week of the notice to proceed.
The estimated man hours to complete each task are not shown on this exhibit but are included as
Part B separately provided with this proposal and consistent with the requirements of the January
26, 1998 request for proposals.
Phase 2 services would commence following the review by the City of the Phase 1 report and
approval of the second phase of services. The exact scope of work is dependent on the results
obtained in Phase 1 and therefore projection of the time of the second phase of the investigation
and the number of hours required by the consultant is unknown at this time. However, following
the authorization to proceed by the City, arrangements for drilling in Phase 2 would commence
immediately. It is anticipated that a five to eight week period would be required to install the
wells and perform the necessary aquifer tests. Analysis of the data and development of a report
would require an additional two weeks making the total time of completion of Phase 2 to be
approximately seven to ten weeks from the time the phase is authorized.
Coordination and assistance with the architect during all phases would be performed on an as
needed basis. Construction observation and assistance would also be performed on an as needed
basis consistent to reasonable project schedule goals.
SDI has consistently demonstrated that its personnel meet project schedules in areas of the project
under its control. SDI would consider this project to be a priority for steady completion of the
scope of work and timely closure of the investigation phases. SDI focuses the research and
analysis phases of a project with an objective based approach, constantly monitoring the project
requirements with an assessment value of the activity performed.
13
la4 1 4111 I 1
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1 ELGIN SPORTS COMPLEX HYDRO_ STUDY
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2 1.0 Meet with City of Elgin
312 .—
3 2.0 Background Research and Data Collection
: .
_ .
4 Collect Regional Studies and Information I F-
5 Well Logs,Water Levels and Extraction
6 3.0 Survey Existing Wells and Water Bodies grommor.
. . _ .
7 Field Survey
8 Office Survey Tech.
1 . 1
9 4.0 Wetland Investigation 1.111M11111111111•1M1111.190 :
10 Meet with Landscape Architect
4/6
11 Wetland Creation and Banking Concept
12 5.0 Assist Golf Course Architect
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13 Ongoing Assistance
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14 6.0 Data Analysis
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15 Data Compilation
16 Exhibit Preparation
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17 7.0 Hydrologic Modeling
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18 Aquifer/Surface Water Inflow Computer Modeling
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19 Water Budget Analysis
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20 Water Level Analysis
21 8.0 Meet with City of Elgin-Report Format
5/12
. . .
22 9.0 Report
:
23 Report Formulation
24 10.0 Meet with City of Elgin-Report
5/28 •
25 11.0 Phase 2 and 3 Services " ""
SDI Consultants,Ltd. Elgin.MPP Mon 2/9/98 1:46 PM
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ATTACHMENT C
SDI CONSULTANTS, LTD.
BILLING RATE SCHEDULE
(Rates effective 1/1/98 through 12/31/98)
Description Hourly Rate
Principal $125.00
Principal Scientist 110.00
Senior Project Manager 95.00
Professional Land Surveyor 85.00
Project Manager 85.00
Senior Engineer 85.00
Senior Environmental Scientist 85.00
Senior Soil Scientist 85.00
Project Engineer 80.00
Design Engineer Ill 70.00
Environmental Scientist 70.00
Soil Scientist 70.00
Environmental Engineer 65.00
Survey Technician 60.00
Design Engineer I/II 60.00
Technician III 60.00
Technician I/II 55.00
Environmental Technician 40.00
Clerical 38.00
3 Man Survey Crew* 125.00
2 Man Survey Crew*w/robotic total station 105.00
2 Man Survey Crew* 95.00
*Time is charged portal to portal
ATTACHMENT C
\\Server\IdgWdmrn\SDI Stdfrms\STD\Std001.1998.doc 12/4/97
.4 OF F4C
',J City of Elgin Agenda Item No.
riftiTf11ko'
February 18, 1998
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Hydrogeologic Engineering Services
Elgin Sports Complex
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
approval of an agreement with SDI Consultants for hygrogeolog-
ic engineering services associated with the Elgin Sports
Complex.
BACKGROUND
As part of the Sports Complex Master Plan, and in conjunction
with the development of the 18-hole championship golf course,
a 46-acre lake was planned. Before any preliminary golf
course design can be reviewed, it is imperative to determine
whether the planned lake can hold water and at what level .
Additionally, with the expansion of the sludge lagoons,
maximizing acreage for the golf course becomes an important
issue. The hydrogeology study and related engineering will be
broken down into three phases and address grading concepts to
determine the feasibility of golf holes near the perimeter of
the quarry. Furthermore, potential impacts of the lake on
nearby surface and ground water resources will be evaluated,
a determination will be made of probable costs for providing a
higher water surface elevation than would occur naturally and
regulatory requirements and permitting will be evaluated. In
addition to the above requirements, Phase I will also provide
a preliminary evaluation of the sites ' suitability for recla-
mation to a surface water body and the development of a
conceptual groundwater hydrogeological model that will deter-
mine the expected water elevation of the quarry and the
expected time frame for filling the quarry once dewatering and
mining operations have ceased.
All recommendations will be made based on information avail-
able . Should site specific testing be necessary to further
evaluate the suitability of the site, Phase II of the project
would be negotiated. Phase III of the project would deal with
construction oversight as it relates to lake and lake edge
issues in conjunction with the golf course design.
Hydrogeologic Engineering Services
February 19, 1998
�r�► Page 2
f Proposals to complete the hydrogeology and engineering were
received on February 9, 1998 from five firms . A staff selec-
tion team of five individuals (2 from the Engineering Depart-
ment, 2 from the Parks Department and 1 from the Finance
Department) evaluated the proposals which resulted in SDI
Consultants being the top rated firm. The results of the
selection process, the consultant ' s proposal scope of work and
agreement, as well as the range of proposed fees is shown as
Attachment A.
Upon selection, SDI Consultants met with staff to finalize the
scope and negotiate their fee . The final negotiated fee
remains the same as their submitted fee of $24 , 591 . The scope
however, was increased to include up to five hours of addi-
tional meetings with the golf course architect and mining
contractor. This additional service will assist in better
defining grading recommendations for the mining contractor and
help to minimize future golf course related earthwork.
GROUPS/INTERESTED PERSONS CONTACTED
The Golf Course Leadership Team and Keith Foster Golf Design.
FINANCIAL IMPACT
SDI Consultants fee for Phase I hydrogeologic engineering
services is $ 24, 591 . Funds for this project are budgeted in
Account Number 375-0000-795 . 30-99, Miscellaneous Professional
Service, Project Number 509537, Sports Complex Golf Course .
Sufficient monies are available to pay for this agreement .
LEGAL IMPACT
None.
ALTERNATIVES
1 . Decline to proceed with the project .
2 . Choose another engineering firm.
emik
Hydrogeologic Engineering Services
February 19, 1998
Page 3
RECOMMENDATION
It is recommended that the City Council approve Phase I of the
engineering agreement with SDI Consultants in the not-to-ex-
ceed amount of $24, 591 and authorize staff to execute the
necessary documents .
Re tfully s bmitted,
/'fit e,1
es R. Nowicki
Director of Finance
• e 1. Parker
ty Manager
JRN/pj m
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