98-64 Resolution No. 98-64
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
KANE COUNTY AND R & S USED OIL
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed to
execute an agreement on behalf of the City of Elgin with Kane
County and R & S Used Oil for used motor oil collection, a copy
of which is attached hereto and made a part hereof by
reference.
Kevin Kelly
Kevin Kelly, Mayor
Presented: March 11, 1998
Adopted: March 11, 1998
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
.4
AGREEMENT f
THIS AGREEMENT entered into this 34-4 day of
fe , 1998, by and between the CITY OF ELGIN, a municipal
corporation (hereinafter referred to as the "City" ) , KANE
COUNTY (hereinafter referred to as the "County" ) and R & S USED
OIL, an Illinois corporation (hereinafter referred to as "R &
S" ) .
WITNESSETH
WHEREAS, the City and the County are public agencies
within the meaning of the Intergovernmental Cooperation Act; and
WHEREAS, the City and the County are also units of
local government within the meaning of Section 10 of Article 7
of the Constitution of the State of Illinois; and
WHEREAS, the City and the County are authorized to
contract among themselves to obtain or share services, or
exercise, combine or transfer any power or function in any
manner not prohibited by law; and
WHEREAS, the County has requested the City host a
one-day used motor oil collection event; and
WHEREAS, the collection of used motor oil so as to
protect the environment is a matter within the government and
affairs of the parties; and
WHEREAS, the County has contracted with R & S to
service used motor oil collection events throughout the county.
NOW, THEREFORE, in consideration of the mutual
promises and covenants contained herein, the City, County and
R & S agree as follows :
1 . That the foregoing recitals are hereby
incorporated into this agreement in their entirety.
2 . That the City agrees to host a one-day used motor
oil collection event on Saturday, September 19, 1998, from 9 : 00
a.m. to 1 : 00 p.m. The event will be conducted adjacent to the
City Salt Storage Facility (north of the public works complex)
located at Grove and McBride Street, Elgin, Illinois .
3 . R & S will provide a tanker truck at the
collection site and will accept oil at no charge. Participants
will bring used oil to the collection point where it will be
emptied into 55 gallon drums by County staff . Empty containers
will then be immediately discarded in a County dumpster or
returned to the participants, if requested. The City will
provide a staff member to supervise the activities .
4 . R & S personnel will pump the oil from the drums
into the R & S tanker. R & S will clean up any and all spills .
5 . R & S and the County represent and warrant to the
City that they each have general liability insurance to cover
any and all claims and damages which may result from the used
motor oil collection event as described herein. R & S and the
County agree to indemnify and hold the City harmless from any
and all claims, damages or causes of action which may result
from said event.
2
IN WITNESS WHEREOF, the parties have executed this
agreement on the date and year first written above .
KANE COUNTY R & S USED OIL, an Illinois
corporation
By -K/ % By
Its Its
Attest: Attest:
CITY OF ELGIN, a municipal
corpo ation
Bye is /
C fY F pager
Attest:
City Clerk
3
\�4OFF(C'
(1 0° ' � ti 610
' ,3 § — City of Elgin Agenda Item No.
February 17, 1998
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Fourth Used Motor Oil Collection Event
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council information whereby the City
Council may authorize participation for a fourth time in the
county-wide used motor oil collection program as proposed by
Kane County.
BACKGROUND
The Kane County Department of Environmental Management has
proposed a county-wide used motor oil collection event similar
tow to previous years. Kane County and the Kane-DuPage Soil and
Water Conservation District will coordinate the event . They
have again requested that the City of Elgin host the event in
September to help meet public demand.
Attached is a letter dated January 23 , 1998 from Kane County
which outlines the oil collection event . Elgin was one of
eight sites, which altogether collected 22 , 000 gallons of oil
in 1997 .
Staff has suggested that the event be held on Saturday,
September 19th, in Elgin adjacent to the salt dome site at the
Public Works Complex. Our Legal Department originally drafted
an agreement (copy attached) which was approved and signed by
Kane County the past three years .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Kane County will contact Elgin and Larkin High Schools '
environmental clubs to solicit volunteers to help.
eL/
FINANCIAL IMPACT
One staff person from the City should be involved from 9 A.M.
to 1 P.M. Also, a notice in the Spirit and press releases are
requested to help publicize the event . These minor expenses
tow are funded within the Public Works Department 1998 budget .
Used Motor Oil Event
February 17, 1998
Page 2
or. LEGAL IMPACT
None .
ALTERNATIVES
None .
RECOMMENDATION
It is recommended that the City Council authorize the City
Manager and City Clerk to execute the Agreement with Kane
County for a used motor oil collection event on September 19,
1998 .
Respectfully submitted,
David L. Lawry, P. E
D. -ctor of Public ks
41- 4424A-/'
J•S'ce Ai Parker
tek City Manager
GWM:mg
Attachments
emb.
COUNTY OF KANE
.�aL COUyry:.
J �MMI770
DEPARTMENT OF • —•-- >_. County Government Center
ENVIRONMENTAL MANAGEMENT '_ ,/s 719 Batavia Avenue
.
%%44..ILO* Geneva, Illinois 60134
Timothy Harbaugh,Director ....
Gary Mielke,Recycling Coordinator Phone: (630)208-5118
Steve Garrison,Manager Landfill Operations FAX:(630)208-5137
January 23, 1991
Gary Miller, Asst. Public Works Director
City of Elgin
150 Dexter Court
Elgin, IL 60120
Dear Gary:
Kane County would like to request that the City of Elgin again co-sponsor a used motor
oil collection day this spring at your facility. We have tentatively selected Saturday, September
19th as the date of the Elgin collection this year. This would coordinate well with the proposed
HHW collection date at ECC on September 26th.
Elgin is an important member of our eight site county-wide oil collection network. At
f'e` all eight collections last year we collected more than 22,000 gallons from 1,900 vehicles. We
also collected some 2,600 used oil filters for recycling.
To repeat last year's arrangement, the County will provide for the collection service,
publicity, and is listed as an "additionally named insured" on the contractor's liability policy.
The City's role is to provide the location and several staff to assist with handling the used oil.
This year, the County will have a dumpster provided to accept empty containers. This step
should greatly reduce wait times and increase convenience to the public.
I look forward to again working with the City on this worthwhile project. Please contact
me at (630) 208-3841 if you have any questions, and to confirm the September 19th date.
Sincerely,
Gary Mielke
Recycling Coordinator
encl.
t=s
printed on recycled paper
PROPOSED 1998 MOTOR OIL AND HHW COLLECTION DATES
January 8, 1998
Date Type, Location Co-Sponsors
April 25 Oil Aurora Street Dept.
May 2 Oil Carpentersville Village Hall Dundee-Crown H.S.
May 16 HHW* County Fairgrounds City of Geneva
City of St. Charles
May 16 Oil+ Montgomery/Dial Corp.
June 20 Oil Kane County Highway Garage Farm Bureau
St. Charles H.S.
July 25 Oil Hampshire/Northern FS Farm Bureau
r' .ugust 22 Oil Village of Elburn Farm Bureau
September 19 Oil Elgin Public Works High School?
September 26 HHW Elgin Community College City of Elgin
High School?
September 26 Oil+ Montgomery/Dial Corp.
October 17 Oil Geneva High School?
November? Tires Geneva - Cougars Stadium
* Household Hazardous Waste
Note: All oil collections are co-sponsored by theKane-DuPage Soil & Water Conservation District