98-56 Resolution No. 98-56
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE
ELGIN JUNIOR WOMAN' S CLUB
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed to
execute an agreement on behalf of the City of Elgin with the
Elgin Junior Woman' s Club for the adopt-a-highway program, a
copy of which is attached hereto and made a part hereof by
reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: March 11, 1998
Adopted: March 11, 1998
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
AGREEMENT
This agreement is made and entered into this 1ST day
of 3 ) Jc , 1998, by and between the City of Elgin, Illinois,
a municipal corporation (hereinafter referred to as "City" ) , and
the Elgin Junior Woman' s Club, a Not-For-Profit Organization,
(hereinafter referred to as "The Club" ) .
WHEREAS, the City has determined it to be in its best
interests to enter into an agreement with The Club pursuant to
Illinois Compiled Statutes, 605 ILCS 120/1, et seq. , commonly
known as the Illinois Adopt-a-Highway Act; and
WHEREAS, the City has determined it to be in the best
interest of its citizens to maintain clean and attractive high-
ways .
NOW, THEREFORE, for and in consideration of the mutual
promises and covenants contained herein, the sufficiency of
which is hereby acknowledged, the parties hereto agree as fol-
lows :
1 . Definitions as used herein shall be those used at
Illinois Compiled Statutes, 605 ILCS 120/10, (hereinafter re-
ferred to as "Act" ) .
2 . This agreement is made and entered into pursuant
to the terms of the Act. In the event of any omissions or
ambiguity of any of the provisions of this agreement, the terms
of the Act shall apply.
3 . This agreement shall terminate four years after
the execution date entered above.
4 . The Club shall collect litter along an adopted
section as defined in the Act no less than four times in each
twelve month period, or as directed by the director, as defined
by the Act.
5 . The Club shall provide ten days written notice, or
notice as directed in writing by the director, to the director
prior to any litter collection.
6 . The Club shall require, and hereby agree, that
each of their members shall wear, in its intended manner, any
safety apparel provided by City while collecting litter.
7 . The Club shall prohibit, and shall be responsible
for failure to prohibit, its members from possessing, consuming
or being under the influence of alcohol or any drugs while on an
adopted section.
8 . The Club shall maintain and made available a
first-aid kit and adequate supply of drinking water for its
members during each litter collection.
9 . The Club shall not subcontract or otherwise assign
or delegate its responsibilities or duties pursuant hereto, to
any other group or person or permit any other group or person to
perform such responsibilities or duties .
10 . The Club shall place all collected litter in bags
provided by City, and shall place filled bags at a location on
the adopted section as designated by the director.
11 . The Club shall conduct, through a group coordina-
tor or designee, group safety meetings and shall require its
members to receive safety training as directed by City.
2
12 . The Club shall obey and abide by all laws,
regulations and ordinances, including, but not limited to, those
relating to safety, and shall adhere to all other safety direc-
tives as may be provided by City.
13 . The Club shall provide at least one supervisor no
less than twenty-one (21) years of age for each five (5) persons
under the age of eighteen ( 18) who are present on an adopted
section at any time.
14 . The Club shall not allow any person under the age
of thirteen ( 13) to participate in any litter collection.
15 . The Club shall require each of its members to
attend a safety meeting conducted by group coordinator prior to
any member participating in any litter collection.
16 . The Club shall hold harmless and indemnify the
City, its agents, employees and assigns from and against any and
all claims for damages, causes of action, suits, or any other
liability resulting from or arising out of the performance of
this agreement, specifically including, but not limited to, any
such claims for damages, causes of action, suits or any other
liability resulting from any negligent acts or omissions by
City, its agents, employees or assigns .
17 . City shall determine the specific section of
right-of-way which shall be adopted by The Club.
18 . City shall erect a sign which shall conform to the
requirements of Section 35 of the Act at each end of the adopted
section, which signs shall display the name or acronym of The
Club.
19 . City shall provide bags to The Club.
3
20 . City shall provide any safety apparel or signs to
The Club which City may deem necessary or desirable within its
sole discretion.
21 . City shall remove filled bags from the adopted
section as soon as practical after litter collection has oc-
curred, and shall otherwise remove litter from any adopted
section only under circumstances involving unusually large,
heavy or hazardous items .
22 . City may terminate this agreement in the event of
a breach of any of the terms contained herein, or if City deter-
mines that The Club involvement in this agreement is inconsis-
tent with any restrictions or limitations established by City,
upon written notice.
23 . This agreement represents the entire agreement
between the parties hereto. No oral representations, promises,
terms or agreements have been made, and any such representa-
tions, promises, terms or agreements shall be of no force and
effect.
24 . If any of the terms of this agreement conflict
with any of the terms of any other written agreement between the
parties hereto, the terms of this agreement shall apply.
25. The terms of this agreement shall be considered
severable. If any of the terms or provisions contained herein
are found to be void, illegal or otherwise unenforceable, the
remainder of this agreement shall remain in full force and
effect.
4
26 . This agreement shall not be deemed to constitute
an employment relationship, joint venture or partnership between
the parties hereto.
27 . The agreement shall be subject to and governed by
the laws of the State of Illinois.
28. Section Involved: Route 31, from Kimball Street
to Chicago Street.
CITY OF ELGIN
ty anager
Attest:
,4-G11,-"69.vt."^-42
City Clerk (Seal)
BY c1J:§63.0.- :' EJk)
Elgin a for Woman' s Club
Its
�---ViLLAktdLOfficer
5
�Cy pF EEC
Agenda Item No. 15:
— City of Elgin
ti
February 3 , 1998
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Adopt-A-Highway Agreements with IDOT, City of Elgin
and Elgin Junior Woman' s Club
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
authorizing the Elgin Junior Woman' s Club to adopt a section
of state highway in Elgin, under the sponsoring jurisdiction
of the City of Elgin.
BACKGROUND
The State of Illinois passed legislation dated September16,
1992 commonly known as the Illinois Adopt-A-Highway Act. This
program allows private citizens to support local anti-litter
efforts by allowing groups to adopt a section of highway for
the purpose of litter collection.
The City was contacted by the Elgin Junior Woman' s Club. They
proposed adopting Route 31, from Kimball Street to Chicago
Street per the attached sketch.
The Adopt-A-Highway program has been successful in Illinois,
as well as throughout many states in the nation. We believe
this program greatly improves the quality of life in our
community. This is the tenth agreement to be processed per
the attached summary sheet which provides a status report on
the overall program in Elgin.
The City will be obligated to install signs at each end of the
adopted section with the name of the group displayed. The
City will provide trash bags, safety vests and safety train-
ing. The City will collect the bags of trash a minimum of
four times each year.
Adopt-A-Highway
February 3 , 1998
Page 2
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Elgin Junior Woman' s Club
Orie.,F INANCIAL IMPACT
The estimated cost is $500 per year. Sufficient funds are
available and would be charged to account numbers
010-3321-753 . 19-08 (Traffic Control Materials) for two signs
and 010-3331-754 . 33-02 (Refuse Services) for disposal .
(P
5 LEGAL IMPACT
one.
ALTERNATIVES
None.
RECOMMENDATION
It is recommended that the City Council authorize the Mayor to
execute the Adopt-A-Highway agreement between the City and
IDOT, as well as for the City Manager to execute the agreement
between the City and the Elgin Junior Woman' s Club.
rik Respectfully submitted,cr-.2..„) -
David L. Lawry, P.
MO
D' ector of Public Works
— aiL
A'ce ". Parker
City Manager
JAP:GWM:mg
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