98-45 Resolution No. 98-45
RESOLUTION
AUTHORIZING TERMINATION OF A SUBRECIPIENT AGREEMENT WITH
THE YWCA OF ELGIN
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed to
execute a notice of termination to the YWCA which states that
the City of Elgin terminates its subrecipient agreement with
the YWCA of Elgin entered into on August 19, 1997, thirty days
from the notice pursuant to Section VII(H) of said agreement.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: February 25, 1998
Adopted: February 25, 1998
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
C OF ftC co-.6)
City of Elgin Agenda Item No.
February 12, 1998
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Termination of the Subrecipient Agreement
with the YWCA of Elgin.
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to terminate the
existing subrecipient agreement between the City of Elgin and
the YWCA of Elgin.
BACKGROUND
The 1997 Community Development Block Grant (CDBG) program
provided funds to the YWCA of Elgin for facility improvements
rm. in the amount of $200, 000 . The City of Elgin entered into a
subrecipient agreement with the YWCA on August 19, 1997 . On
January 28, 1998, the City Council amended the 1997 CDBG
program, which included funding reductions in the amount of
$175, 000 to the 1997 YWCA Facility Improvement project (the
1998-1999 CDBG program is to include the $175, 000) . The
remaining funds of $25, 000 for the YWCA will be used for
Architectural/Engineering professional services to prepare
plans and specifications for the YWCA project . A subrecipient
agreement would not be required for the professional services .
City Staff has contacted representatives at the YWCA to give
termination notice of the subrecipient agreement (reference
attached correspondence from Carol Elias, Executive Director
of the YWCA) .
A subrecipient agreement for $175, 000 would be prepared, upon
the release of 1998-1999 CDBG funds, for the YWCA Facility
Improvements project .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
YWCA of Elgin.
YWCA Subrecipient Agreement
February 12 , 1998
Page 2
FINANCIAL IMPACT
The amount of dollars set aside in CDBG funds totals $25, 000
for Miscellaneous and Professional Services for the 1997 YWCA
Facility Improvement project . Account 230-0000-791 . 30-99 and
Project 154306 will be charged.
LEGAL IMPACT
None .
ALTERNATIVES
None .
RECOgMENDATI ON
It is recommended that the Mayor and City Council terminate
the existing subrecipient agreement . A resolution authorizing
termination of the agreement has been prepared for the Febru-
ary 25, 1998 regular meeting of the City Council .
Respectfully submitted,
nteed
potru 7<. J0(,�'��d.�/.�l rl
Roger K. Dahlstrom
anning Director
t-aretJt_—
yce A. Parker
City Manager
VRB/vb
\11111%
eglik YWCA
of the Elgin Area
220 East Chicago Street
Elgin, Illinois 60120
(847) 742-7930
FAX (847) 742-8217
Veronica Bell
Planning Department
City of Elgin
Dear Veronica:
The YWCA of Elgin understands that the subrecipient agreement between the City of
Elgin and the YWCA for$200,000 from the 1997 CDBG funds must be canceled,but
that those funds will be allocated from the 1998-99 CDBG funds and a new subrecipient
agreement will be signed with the release of the 1998-99 CDBG funds.
We want to thank you for your assistance,and the Mayor and the City Council members
for their supportand look forward to the continuation of our facility improvement project
which is extremely important to the operation of our facility and our ability to provide
services to the community.
Sincerely,
Carol Elias
Executive Director
A United Way Agency
tOF£to
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Agenda Item No. 0- `/
� City of Elgin
Q0'QAT[DE1
elk
January 19, 1998
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Public Hearing for the First Amendment to the
1997 Community Development Block Grant Program
PURPOSE
The purpose of this memorandum is to provide information to
the Mayor and Members of the City Council to conduct a public
hearing for citizens to comment on the proposed change to the
use of 1997 Community Development Block Grant (CDBG) funds in
connection with the Elgin YWCA Facility Improvements, the
Geneva Street Public Improvement and the Elgin Residential
Rehabilitation Grant Program.
BACKGROUND
tow On December 19, 1997 the Mayor and City Council considered
options to provide additional funding to the 1997 Elgin
Residential Rehabilitation Grant Program. The option selected
by the City Council included funding reductions to two 1997
projects (the YWCA Facility Improvement project and the Geneva
Street Public Improvement project) and an increase in funding
to the Residential Rehabilitation Grant Program that were
substantial and required an amendment to the 1997 CDBG Pro-
gram.
The January 28, 1998 public hearing provides the public with
an opportunity to comment on the proposed changes to the 1997
Community Development Block Grant Program. A notice of the
proposed changes was published in the Courier News on December
26, 1997 (see attached) . As of January 19, 1998 the Planning
Department has not received any comments from citizens.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
ew
r .
eibk
FINANCIAL IMPACT
This amendment will deduct $175,000 from the Elgin YWCA
project and $46,000 from the Geneva Street Public Improvement
project thereby adding $221,000 to the Elgin Residential
Rehabilitation Grant Program. An additional $20,000 will be
added to the Rehabilitation Grant Program from project under-
runs in various completed CDBG projects .
LEGAL IMPACT
None.
ALTEINATIVES
Alternative options for funding were reviewed by the Mayor and
City Council at the 12/19/97 Committee of the Whole meeting.
RECOMMENDATION
it is recommended that the City Council open the public
hearing, announce the proposed funding changes, hear any
comments, close the public hearing and approve the resolution
rm. authorizing the amendment to the 1997 Community Development
Block Grant Program.
R- - •= tfu ly fitted,
1 '
Road " . Dahlstrom
P an • g Director
62 ,ies5g.44.,._,..-
yce . Parker
City Manager
PA/pa
rft.
_________.
NOTICE
AMENDMENT TO THE 1997 COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM AND THE 1997 ACTION PLAN
(A COMPONENT OF THE 5 YEAR CONSOLIDATED PLAN)
In 1997 the Elgin City Council approved Community Development
Block Grant (CDBG) funding in the amount of $375,83 for the Elgin
Residential Rehabilitation Grant Program. The funding for this
project will be increased with a funding amendment to the two
following 1997 projects :
1. YWCA Facility Improvements : The funding for this project was
for architectural services and building improvements to
deteriorated building systems . The funding to be retained
will be for architectural services.
Initial Funding Level: $200 .000
Amended Funding Level: $ 25,000
2 . Geneva Street Public Improvement: The funding for this
project was allocated for the reconstruction of a
deteriorated retaining wall and associated sidewalk repair.
r Initial Funding Level: $218,366
Amended Funding Level: $172,366
As a result of the above funding changes the Residential
Rehabilitation Grant Program will have an additional $221,000
added to previously allocated $375,083 for a total of $596,083 in
CDBG funding. In addition to the preceding, $20,000 will be
added to the Rehabilitation Grant Program from cost under runs in
completed CDBG projects. Therefore the total CDBG funding for
the 1997 Residential Rehabilitation Grant Program will equal
$616,083 .
A public hearing on this proposed amendment will be held by the
Elgin City Council at 8:00 P.M. on January 28, 1998 in the Elgin
City Council Chambers, Elgin Municipal Building, 150 Dexter
Court, Elgin, Illinois .
Comments from citizens and organizations regarding this proposed
amendment to the 1997 Community Development Block Grant Program
may be submitted in writing or by telephone for a 30 day period
from the date of this notice. If any citizen should have
questions regarding the proposed amendment to the 1997 Action
Plan or desires to comment on the proposed amendment please
contact or write to the Elgin Planning Department, Attn: Patricia
Andrews, Senior Planner at 150 Dexter Court, Elgin, Illinois
60120 or call (708) 931-5910.
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