98-37 Resolution No. 98-37
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
JOSEPH J. HENDERSON & SON, INC. FOR THE
LIME RESIDUE STORAGE LAGOON PROJECT
WHEREAS, the City of Elgin has heretofore entered into a
contract with Joseph J. Henderson & Son, Inc. for the lime
residue storage lagoon project at the Airlite Street water
treatment plant; and
WHEREAS, it is necessary and desirable to modify the terms
of the contract as is described in Change Order No. 1, attached
hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, be
and is hereby authorized and directed to execute Change Order
No. 1, a copy of which is attached hereto and made a part
hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: February 11, 1998
Adopted: February 11, 1998
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN, ILLINOIS
WATER WORKS IMPROVEMENTS
CONTRACT NO. 10
AIRLITE WATER TREATMENT
PLANT IMPROVEMENTS
LIME RESIDUALS STORAGE LAGOON
CITY PROJECT 409601
CHANGE ORDER NO. 1
SCOPE
This Change Order No. 1 adjusts the Contract Price and Contract Times to account for
deletions and modifications as indicated below
BASIS FOR CHANGE
CO1-1 Lime-Impregnated Soils. Delete the removal and off-site disposal of 1,400
cubic yards of lime-impregnated soils. Incorporate lime-impregnated soil
material into the soil embankment and fill material at each lagoon cell as
approved by the Illinois Environmental Protection Agency in their August
18, 1997 letter and October 14, 1997 letter. The adjustment unit price of
$60.00/cubic yard indicated in the Bid Form shall be the basis for
adjustment in Contract Price in accordance with the Measurement and
Payment Section of the Contract Documents. The Contractor shall be
compensated for its efforts related to this work item in the amount of
$2,328. This compensation is based on 80 cubic yards of material at a
unit price of$29.10/cubic yard as described in Black & Veatch's
December 15, 1997 letter.
CO1-2 Excavated Foundation Soils. Increase the quantity of excavated
foundation soils from 1,300 cubic yards to 1,851 cubic yards based on the
actual amount of material handled in accordance with the Measurement
and Payment Section of the Contract Documents. The adjustment unit
price of$12.00/cubic yard indicated in the Bid Form shall be the basis for
adjustment in Contract Price.
CO1-3 Borrow Foundation Soils. Decrease the quantity of borrow foundation
soils from 2,800 cubic yards to 1,608 cubic yards based on the actual
amount of material furnished and installed in accordance with the
Measurement and Payment Section of the Contract Documents. The
adjustment unit price of$10.00/cubic yard indicated in the Bid Form shall
be the basis for adjustment in Contract Price.
CO1-1
MN010798
CO1-4 Leachate Collection System Modification. Revise the thickness of 12 inch
galvanized steel enclosure around riser pipe at concrete slab-on-grade from
Schedule 80 to Schedule 40 pipe.
CO1-5 Ouality Control Testing Services. Testing services furnished by Owner
between July 21, 1997 and July 29, 1997 that are indicated on the two
attached invoices from PSI Environmental Geotechnical Construction
Company were to have been furnished by the Contractor as specified in
the Quality Control Section of the Contract Documents. Contractor shall
reimburse the Owner as agreed upon at the Monthly Project Progress
Meeting held on August 27, 1997.
CO1-6 Extension of Contract Times. The Contract Times for Substantial
Completion and Final Completion Of All Work Except Seeding shall be
extended as indicated below due to impacts of inclement weather that
occurred between August 3, 1997 and August 25, 1997.
Construction of the new, two cell lagoon was not completed by the
Substantial Completion Date of October 29, 1997 due to the impacts of
inclement weather that occurred during the previous month of August.
The subgrade soils of the south lagoon cell were not suitable for
installation of the geosynthetic line system on October 29, 1997 due to
saturated soil conditions caused by seasonally wet weather conditions.
Work to complete the south lagoon cell shall be postponed until the spring
of 1998 when weather conditions result in the natural drying of subgrade
soils. The Owner shall notify the Contractor when the Engineer has
determined the subgrade soils have dried sufficiently for the Contractor to
proceed with final subgrade preparation and installation of the
geosynthetic line system at the south lagoon cell. The Contractor shall
begin work within seven calendar days of the Owner's notification to
begin work at the south lagoon cell. The Contract Time for Substantial
Completion shall be extended from October 29, 1997 to a date that is 21
calendar days after the date that the Contractor begins work in the south
lagoon cell, or to a date that is 28 calendar days after the Owner's
notification to begin work, which ever results in the earlier date. The
Contract Time for Final Completion Of All Work Except Seeding shall be
extended from November 24, 1997 to a date that is 26 calendar days after
the established date of Substantial Completion.
The Contractor shall have the north lagoon cell substantially complete by
January 9, 1998. The north lagoon cell shall be partially utilized when
substantially completed in accordance with the Contract Documents.
These weather related time extensions are granted without assessment of
liquidated damages.
CO1-2
MNO10798
•
CHANGES IN CONTRACT AMOUNT
Adjustments to the Contract Price resulting from the aforementioned items shall be the
following negotiated lump sum prices covering all compensation due for the work:
em Add Deduct
CO1-1 Lime-Impregnated Soils --- $81,672
CO1-2 Excavated Foundation Soils $6,612
C01-3 Borrow Borrow Foundation Soils --- $11,920
CO1-4 Leachate Collection System Modification --- $ 536
CO1-5 Quality Control Testing Services --- $ 1,348
CO1-6 Extension of Contract Times --- ---
Subtotal $6,612 $95,476
Total Net Contract Adjustment -
Change Order No. 1, Deduct $ 88,864.00
The net change to the Contract Price is summarized as follows:
Original Contract Price $795,500.00
Change Order No. 1, Deduct ($88.864.00)
$706,636.00
ACCEPTANCE
The changes and conditions set forth in this Change Order No. 1 are hereby accepted.
All other provisions of the Contract remain unchanged.
JOSEPH J. HENDERSON & SON. INC. CITY OF ELGIN. ILLINOIS
(Contractor) (Owner
B / B a a._
y'
Date: / 1 y/96 'Br //Gi/y6
CO1-3
MN010798
OFFICE PERFORMING SERVICES
tall
ELGIN. ILLINOIS
• e GEenovitroecnhmneinc (8 4 7 ) 931 -71 1 0
Construction FED . I D 37-0962090
:or. i/ting•Engineering• Testing
PLEASE MAIL REMITTANCE TO
BSI • 510 E. 22nd Street • Lombard, IL 60148
PO BOX : 71168
CHICAGO. IL 60694-1168
M B
i
CITY OF ELGIN CITY OF ELGIN
150 DEXTER COURT L150 DEXTER COURT
IT, ELGIN fL 60120 a ELGIN IL 60120
ATTN : PETER L . BITYOU •
NUMBER MER PURCHASE INVOICE INVOICE PAGE FILE NO. PROJECT NAME
ORDER DATE NUMBER NO.
1
14235 439/24[97 I7ggARq 431 4342-741413 1997-1999 WATER WORKS IMP .
AIR! ITF I Af;CICthi p41 !
)ASSURE PROPER CREDIT TO YOUR ACCOUNT.PLEASE RETURN REMITTANCE COPY WITH CHECK MADE PAYABLE TO PROFESSIONAL SERVICE INDUSTRIES.INC.
DATE NUMBER
REPORT DESCRIPTION QUANTITY UNIT COST AMOUNT
0721 0001 CONCRETE INSPECTION MINIMUM CHARGE 1 .0 101 .30 101 .30
?722 0002 CYLINDER PICKUP 1 .0 35 .00 35 .00
7:15 0003 CONCRETE INSPECTION MINIMUM CHARGE 1 .0 101 .30 101 .30
072 0004 CYLINDER PICKUP 1 .0 35 .00 35 .00
3721 0005 CONCRETE COMPRESSION TEST 4 .0 8 .75 35 .00
7721 0005 ENGINEER REVIEW & ANALYSIS OF REPTS PER HR .2 59 .00 11 .80
0721 0006 ENGINEER REVIEW & ANALYSIS OF REPTS PER HR .2 59 .00 11 .80
0730 0006 MOISTURE DENSITY RELATIONSHIP - MODIFIED 1 .0 135 .00 135 .00
0730 0007 MOISTURE DENSITY RELATIONSHIP - MODIFIED 1 .0 135 .00 135 .00
0730 0007 ENGINEER REVIEW & ANALYSIS OF REPTS PER HR .2 59 .00 11 .80
0731 0008 DENSITY TESTING. MINIMUM CHARGE 1 .0 101 .30 101 .30
TOTAL BILLING THIS INVOICE - 714 .30
Accil. No. : 396- 4000 _ 7ys. `42- 41
pev", iJo . 4O 9 6 O )
MATERIAL/SERVICES
RECEIVED IN GOOD CONDITION
APPROVE FOR PAYMENT
SIG:AT URE -04... Cu
DATE '7/2c?/97
TERMS: NET 30 DAYS. A CURRENT MONTH 30-60 DAYS 600AYS/OYE' PAY THIS AMOUNT .
SERVICE CHARGE OF 1.5%PER
,AONTH, WHICH IS AN ANNUAL
PERCENTAGE RATE OF 18% ANALYSIS OF
WILL BE ADDED TO ALL PAST YOUR ACCOUNT my 714 .30 714 .30
DUE ACCOUNTS.
ORIGINAL
• OFFICE PERFORMING SERVICES
Environmental ELGIN. ILLINOIS
fl Geotechnical ( 7) 931 711
Construction F_ Iv 37-U962 :91:
Co,. JIting•Engineering•Testing
PLEASE MAIL REMITTANCE TO
PSI • 510 E. 22nd Street • Lombard, IL 60148 PO O., : 71163
CHICAGO, IL 606994-116.;
m CITY CF :L.S s\ a CITY OF ELGIN
A
L 15t; L ,E XTc " CcU,:T L 15.: DEXTER COUNT
=Ltii.LN IL 5.:12 :LGIN IL 60120
0 ATTN: P=T �R L. SSTYCU T
0
CUSTOMER PURCHASE INVOICE INVOICE PAGE FILE NM PROJECT NAME
NUMBER ORDER DATE NUMBER NO.
;1142:35 ;1 :3/97 7920E3 01 G42-7CC 1997-1 ;99 'WATER WORKS IMP.
AIRLITE LAGOONS #13
-0 ASSURE PROPER CREDIT TO YOUR ACCOUNT,PLEASE RETURN REMITTANCE COPY WITH CHECK MADE PAYABLE TO PROFESSIONAL SERVICE INDUSTRIES,INC.
DIRE NUMBER.'
REPORT DESCRIPTION QUANTITY UNIT COST AMOUNT
:729 CUC9 TECHNICIAN & .T=S.T =QUIFM.E T PER HOUR 5.0 30.50 152.50
,729 .:C9 ENGINcER ii IiIE�r .1 ANALYSIS CF . .EPTS PER HR .3 59.30 17.70
7t:5 C :1C CONCRETE CC"PRSS ; ICN TEST 4,C 3.75 35-130
74.5 \+01C _NGINL:R RVIE6 3 .ANALYSIS OF REPTS PEP HZ . 2 59,00 11 -30
;72 .U11 TECHNICIAN 3 TEST EQUIPMENT NR HOUR 6.0 30.50 133-00
3723 C011 ENGIN__R REVIEW 8 ANALYSIS CF RIFTS PER HR 59.00 17-70
;E•11 0012 TECHNICIAN o TEST EGUIFMENT PER HOUR 6, 5 37.50 193-25
:) 1 :. :12 ENGINEER R,;VIEk' 3 ,ANALYSIS CF ? EFTS PER HR 59.00 17-70
TOTAL 3ILLINE THIS INVOICE 633.65
Acc4'. : -39b - 40 00 - 796". 93- 41
k
' .4 : 409 Go ■
MATERIAL/SERVICES
RECEIVED IN GOOD CCND'T,01::
APPROVED FOR P.', ' :
^71ATURE Aire , attctd-•
---9-, -z-Z-------z—t-3-- -77 _ --
1
-=RMS: NET 30 DAYS. A CURRENT MONTH 30-60 DAYS 60DAYS/OVER PAY THIS AMOUNT
ERVICE CHARGE OF 1.556 PER
iONTH, WHICH IS AN ANNUAL
ERCENTAGE RATE OF 18% ANALYSIS OF iwk 63J . ::5 633. 65
/ILL BE ADDED TO ALL PAST YOUR ACCOUNT
UEACCOUNTS.
OF Ft C,
° —City of Elgin
Agenda Item No.
January 16, 1998
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Authorization of Change Order No. 1 with Joseph
J. Henderson & Son, Inc. , for the Lime Residue
Storage Lagoon Project at the Airlite Street Water
Treatment Plant
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
authorizing the execution of Change Order No. 1 with Joseph J.
Henderson & Son, Inc. for the lime residue storage lagoon
project at the Airlite Street Water Treatment Plant .
BACKGROUND
On May 28, 1997, the City Council awarded the construction of
two cells for the lime residue storage lagoon project at
Airlite to Joseph J. Henderson & Son, Inc.
Change Order No. 1 includes adjustments in the contract price
based on actual quantities of material multiplied by the unit
prices . Also included in this change order are adjustments in
the contract price based on modification of the leachate
collection system and reimbursement of costs incurred by the
City for quality control testing services .
Change Order No. 1 also includes an extension of the contract
times due to the impact of inclement weather during August
1997 . A copy of this change order is attached.
Items included in Change Order No. 1 are:
Item Description Add Deduct
CO1-1 Limelmpregnated Soils --- $81, 672
CO1-2 Excavated Foundation Soils $6, 612
C01-3 Borrow Borrow Foundation Soils (Sand) --- 11, 920
CO1-4 Leachate Collection System Modification --- 536
CO1-5 Quality Control Testing Services --- 1, 348
C01-6 Extension of Contract Times
Subtotal $6, 612 $95, 476
Total Net Contract Adjustment
Change Order No. 1, Deduct $88, 864
Airlite Lagoons Change Order No. 1
January 16, 1998
Page 2
rk Contract time will be extended 21 calendar days after the
contractor begins work in the south lagoon cell, or to a date
that is 28 calendar days after the owner' s notification to
begin work in spring 1998 .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
0/14INANCIAL IMPACT
.-F
The change order will reduce the contract with Joseph J.
Henderson & Son, Inc. , by $88, 864 .
OriginalContract Price $795, 500
ChangeOrderNo. 1 < 88, 864>
Revised Contract Price $706, 636
The contract was originally budgeted and funded through the
water portion of the 1996 General Obligation Bond sale.
LEGAL IMPACT
/ one.
rik ALTERNATIVES
None.
RECOMMENDATION
It is recommended that the members of the City Council author-
ize the execution of deductive Change Order No. 1 in the
amount of $88, 864 .
Respectfully submitted,
x/ / - , k--_, ,,,k)-....
Y
Larry . Deibert
Director of Water
--6-14-4— a • 1Q-14-- -----
(::;)
J yce A. Parker
City Manager
LED:jm
Attachment
r
•
CITY OF ELGIN
AIRLITE LAGOON REPLACEMENT-CONTRACT NO 10
1997 MISCELLANEOUS EXPENDITURE
CONTINGENCIES AMOUNT:$25,520.00
PROJECT NO.: 409601
ACCOUNT NO. :396-4000-795.93-41
REQ NO INVOICE NO DATE AMOUNT BALANCE
1 792287 09-08-97 S 1,002.05 S 24,497.95
2 792288 09-08-97 S 633.65 S 23,864.30
3 799889 09-24-97 S 714.30 S 23,150.00
4 799894 09-25-97 S 1,516.60 $ 21,633.40
5 800711 10-07-97 S 802.80 $ 20,830.60
6
7
8
9
10 '
11
12
Total S 4,669.40
r
CITY OF ELGIN
AIRLITE SLUDGE LAGOON REPLACEMENT
JOSEPH J HENDERSON PAYMENTS
J J HENDERSON CONTRACT AMOUNT:$ 795,500.00
ACCOUNT NO.: 396-4000-795.92-36
PROJECT NO.: 409601
PAY REQ. DATE AMOUNT BALANCE
NO.
1 8-21-97 $228,681.00 $ 566,819.00
2 9-29-97 $ 50,634.90 $ 516,184.10
•
• 3 11-05-97 $ 59,547.60 $ 456,636.50
4 11-30-97 $177,211.80 $ 279,424.70
5 12/26/97 $ 28,555.20 $ 250,869.50
6
7
r 8
9
10
11
TOTAL $544,630.50
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