98-36 Resolution No. 98-36
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
CERTIFIED MIDWEST CONSTRUCTION INC. FOR THE
HEMMENS ROOF/PAVING PROJECT
WHEREAS, the City of Elgin has heretofore entered into a
contract with Certified Midwest Construction Inc . for the
Hemmens roof/paving project; and
WHEREAS, it is necessary and desirable to modify the terms
of the contract as is described in Change Order No. 1, attached
hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, be
and is hereby authorized and directed to execute Change Order
No. 1, a copy of which is attached hereto and made a part
hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: February 11, 1998
Adopted: February 11, 1998
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
CERTIFIED MIDWEST CONSTRUCTION INCORPORATED
CHANGE ORDER NO. 1
JANUARY 29, 1998
TRADE CONTRACTOR: Certified Midwest Construction Inc. ,
Purchase Order No . 063632
SCOPE: This Change Order No . 1 will provide additional
services necessary to complete the Hemmens
Roof/Paving Project. It will amend the scope of
work and add the following items :
1 . Installation of water proofing material over
new mechanical room area located in the
southwest section of the building.
2 . Removal and replacement of insulating fill
located over the mechanical room situated in
the southwest section of the building.
6.1(1 c ? f an expansion joint.
,,
ncrete lamp post bases .
CIP714::::;; W=
ne bollards .
yJ e,...L proofing material . This change
oject adjustment because this is
ion completed as part of the
Cc years ago . During this project,
ed with a waterproofing material
would be covered within a short
D the length of time between the
aicaL project and the start-up of
_ its material has been exposed to
the sunlight. The useful life and reliability of the
product was greatly diminished. This area should be
re-roofed before the pavers are installed. If this is
not done there will be no guarantee covering this area.
The expense to repair this section at a later date would
be greatly elevated due to the pavers and insulation
that would have to be removed to access this material .
Cost $22, 000 . 00
2 . Removal and replacement of insulating fill above
mechanical room.
Insulation fill material that had been installed in
conjunction with water proof deck referenced in section
1 above had become wet and deteriorated. The material
should be removed and replaced.
Cost $ 2 , 984 . 00
3 . Expansion Joint
Elevation changes on the roof deck that could not be
determined prior to topping removal were discovered.
Two special expansion joints should be added at these
locations to ensure that any minor shifting of the
paving slabs which would normally occur will not damage
the waterproofing material . The cost for the two joints
would be:
Cost $ 2 , 669 . 00
4 . Concrete lamp post bases
Three new concrete bases were specified for the lamp
posts . After reviewing conditions and drawings, it was
felt these bases would be difficult to waterproof . The
design of the base was changed to ensure proper flashing
of the base. This change requires a taller base and a
coloring to be added to the concrete to better blend
With the paving materials .
Cost $ 1, 105 . 50
5 . Deletion of Bollards
The project called for a total of nine bollards to be
installed where the new paved area meets the existing
plaza on the north and east sides . It has been
determined that a more attractive alternative may be
available, possibly small planters .
Credit $ 2, 979 . 00
SUMMARY OF CHANGES:
/ 1 . Additional roof waterproofing $22 , 000 . 00
2 . Removal/Replacement of Insulation 2 , 984 . 00
3 . Expansion Joints 2, 669 . 00
4 . Lamp post base redesign 1, 105 . 50
5 . Bollard deletion ( 2 , 979 . 00)
Change Order Total $25 , 779 . 50
Change Order No . 1 is necessary and proper due to the
following:
- The above changes were unforeseen, for the reasons
listed, at the time the contract with Certified
Midwest Construction Inc. was authorized.
- It is in the best interest of the City to approve
the above changes .
- These changes are germane to the intent and scope
of the original contract.
PARR ELECTRIC CONTRACT STATUS :
Original Contract Amount $416, 000 . 00
Change Order No . 1 Amount 25, 779 . 50
Final Contract Amount $441, 779 . 50
Agreed to this day of , 1998
Accepted: Recommended:
Certified Midwest Raymond H. Moller
Construction Inc. Project Manager
By: Z . By. r/ ./
f'
Title: 1 Title:
Date: -.2 - _23 - 7)� Date:
Approved:
CITY OF ELGIN
OWNER
B Y /
Date: -2,/7/7"
Attest:
--g9 1 _
City Clerk
COMMITTEE OF THE WHOLE MEETING
NOVEMBER 19, 1997
The rescheduled regular Committee of the Whole meeting was called
to order by Mayor Kelly at 5 : 07 p.m. in the Council Chambers .
Present : Councilmembers Gavin, Gilliam (arrived at 5 : 15) ,
McKevitt, Schock, Walters , Yearman and Mayor Kelly. Absent:
None.
Approval of Minutes
Councilwoman Yearman made a motion, seconded by Councilman
Walters, to approve the minutes of the November 5, 1997 , meeting.
Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman
and Mayor Kelly. Nays : None.
Hemmens Roof/Paving Project
Councilman McKevitt made a motion, seconded by Councilman
Walters, to authorize the additional work related to the Hemmens
roof/paving project in the amount of $26, 637 . 50 as outlined in
Business Services and Properties Director Moller' s memorandum
dated November 14 , 1997 . Yeas : Councilmembers Gavin, McKevitt,
Schock, Walters , Yearman, and Mayor Kelly. Nays : None.
Discussion of 1998 Budget and Five-Year Financial Plan
( 1998-2002)
The Council continued their review of the 1998 budget and
1998-2002 financial plan. Discussion included but was not
limited to the following items .
Elgin Public Museum
The Council discussed the plans submitted by Dahlquist and Lutzow
regarding the Elgin Public Museum. Councilman Walters made a
motion, seconded by Councilwoman Yearman, to approve Plan C,
which is the full expansion of the east wing, at a estimated
project cost of $878, 800 . Yeas : Councilmembers Gavin, Schock,
Walters, Yearman, and Mayor Kelly. Nays : None. Councilman
McKevitt abstained due to a conflict of interest.
Councilman Gilliam arrived at 5 : 15 p.m.
Mayor Kelly stated that Abbott Park has unofficially been called
Abbott Park, and he asked that the Council consider renaming it.
Discussion was held regarding reviewing the City' s Comprehensive
Plan for possible updating, consideration to be given to adopting
a program which would allow the City to retain all revenue
collected for fines, the impact Governor Edgar' s pending
legislation would have on riverboat lease revenue, the police
automobile replacement policy and consideration for refurbishing.
V�0 IliV OF fz C,
i City of Elgin Memorandum
pit llt tiklr (�
...t,er .,,-0-,,.. . es- -, - j_&_
Liersh4v-A-s November 14, 1997 V .� ‘1-4.-1211114.440 .
ill '? iell
&lib
TO: Robert O. Malm, In ter m City Manager
FROM: Raymond H. Moller, Director of Business Services
and Properties
SUBJECT: Hemmens Roof/Paving Contract
The attached memo from Rich Hoke, Building Maintenance
Superintendent, indicates the need for additional work related to
the Hemmens roof/paving project .
Waterproofing of additional area on south side $22, 000 . 00
Removal of wet fill material 2, 984 . 00
Expansion joints (2 total) 3, 527 . 00
Changes to concrete light bases 1, 105 . 50
Delete nine concrete bollards ( 2, 979 . 00)
Total $26, 637 . 50
There is some urgency regarding the need to initiate the additional
work. Weather conditions and the scheduling of work require that
a decision to proceed with the additional work must be made next
week.
Please share this information with the Mayor and City Council
members and determine if there is any objection to moving forward
with the change to the Hemmens project .
The expenses related to the additional work ($26, 637 . 50) would be
charged to the General Fund Contingency Fund (010-6902-719 . 84-01) .
.
Ra l o 4
f H. Moller
Director of Business Services
and Properties
amp
Attachment
•
1 OF E4c,
\�
¢`' `' Vtig — City of Elgin Memorandum
,
�,r I T F D A'
November 13, 1997 •
TO: Raymond H. Moller, Director of Business Services
and Properties
FROM: Rich Hoke, Building Maintenance Superintendent
SUBJECT: Hemmens Roof/Paving Project
As you know, the Hemmens roof/plaza repair project is well
underway. After removal of the topping slab, we are able to get a
better look at the actual conditions which exist on the structural
deck. We feel now that we can see the existing conditions, some k
changes need to be made.
First is an area to the west side of the south end. This is the
area of new construction completed as part of the mechanical
project 2 years ago. During this project, the deck area was
covered with a waterproofing material with the intent that it would
be covered within a short period of time. Due to the length of
time between then and now, this material has been exposed to the
sunlight. We feel that the useful life and reliability of this
product have been greatly diminished. We are already seeing
delamination of the seams . We feel that this area should be re-
roofed before the pavers are installed. If this is not done at
this time, there will be no guarantee covering this area. The
expense to repair this section at a later date would be greatly
elevated due to the pavers and insulation that would have to be
removed to access this material . Certified Midwest Construction,
the contractor for this project, has provided a price for this work
of $22, 000 . 00 .
It was also determined that insulating fill which was called to
remain was too wet and deteriorated. This had to be removed. The
cost for this work is $2, 984 . 00 .
Elevation changes that could not be determined prior to topping
removal were also discovered. A special expansion joint needs to
be added at these locations to ensure that any minor shifting of
the slabs which would normally occur will not damage the
waterproofing material . The cost for these two joints would be
$3, 527 . 00 .
Raymond H. Moller
November 13, 1997
Page 2
New concrete bases were specified for the lamp posts . After
reviewing conditions and drawings, we felt these bases would be
difficult to waterproof. The design of the base was changed to
ensure proper flashing of the base . This change requires a taller
base and a coloring will be added to the concrete to better blend
with the paving materials . The cost for this work is $1, 105. 50 for
the three bases which sit on the plaza area.
The project calls for a total of nine bollards to be installed
where the new paved area meets the existing plaza on the north and
east sides . After a discussion with Bob Malm, it was felt there
may be a more attractive alternative, possibly some small planters .
The removal of these bollards would provide a credit of $2, 979 . 00 .
Due to the quickly-changing weather, any delays on this project
will push its completion to spring. We are recommending a change
order be authorized to Certified Midwest Construction in the amount
of $26, 637 . 50, as detailed below:
Waterproofing of additional area on south side $22, 000 . 00
Removal of wet fill material 2, 984 . 00
Expansion joints (2 total) 3, 527 . 00
Changes to concrete light bases 1, 105 . 50
Delete nine concrete bollards (2, 979 . 00)
Total $26, 637 . 50
amp
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