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98-311 61 � Resolution No. 98-311 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH NORTHWEST CONTRACTORS, INC. FOR THE ELGIN PUBLIC MUSEUM WHEREAS, the City of Elgin has heretofore entered into a contract with Northwest Contractors, Inc . for the Elgin Public Museum; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute Change Order No. 1, a copy -of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: December 16 , "1998 Adopted: December 16 , 1998 Omnibus Vote: Yeas 6 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk Change Order. OWNER ECT [` AIA Document G701 - CONTRACTOR [ ) Electronic Format FIELD [ ) OTHER [) THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. AUTHENTICATION OF THIS ELECTRONICALLY DRAFTED AIA DOCUMENT MAY BE MADE BY USING AIA DOCUMENT D401. PROJECT: (name,address) CHANGE ORDER NUMBER: 01 Addition and Remodeling Elgin Public Musewn DATE: December 24, 1998 ARCHITECTS PROJECT NO: 9732 TO CONTRACTOR: (name,address) CONTRACT DATE: June 2; 1998 Northwest Contractors 609 E.Chicago St. CONTRACT FOR: General Work Elgin,IL 60120 The Contract is changed as follows: See Attached ADD $55,573.87 Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sum)(Guffanteed N4aximufn Pr-i was $ 809,709 Net change by previously authorized Change Orders $ 0.00 The(Contract Sum)(Guaffmteed NUximttfn Pr-iee)prior to this Change Order was $ 809,709 The(Contract Sum)(Guamnteed N4ayinium Pfi*will be(increased)(dec-reased) (changed)by this Change Order in the amount of $ 55,573.87 The new(Contract Sum including this Change Order will be $ 865,282.87 The Contract Time will be(increased)(deC-Feased)(tiiiehanged)by ( )days. The date of Substantial Completion as of the date of this Change Order therefore is February 15, 1999 for all interior work, June 1, 1999 for all exterior work NOTE: This summary does not reflect changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive. ARCHITECT CONTRACTOR OWNER Address Address Address Dahlouist and Lutzow Ar0itects, Ltd. ___ Northwest Co actors _ City of Elgin 462 A My0ean Blvd. 1 'n U,60123 609 E. Chic St.,Fj,-in&60120 15 e-er Court EI i IL 601�2.� w BY V-�/L/L3 t; DATE 2-1—�t9 AIA DOCUto1ENT G701 -CHANGE ORDER- 1987 EDITION-AIA-COPYRIGHT 1987-THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C., 20006-5292.. WARNING; Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format G701-1987 User Document: NO-1.DOC-- 12/23/1998. AIA License Number 100941, which expires on 10/1/1999-- Page#1 NORTHWEST CONTRACTORS, INC. CHANGE ORDER NO. 1 DECEMBER 2, 1998 SCOPE* This Change Order No. 1 will provide additional services necessary to complete the project. It will account for additions, deletions, and modifications as indicated below: REASONS FOR CHANGE: 1. Extension of water service to the provide for aquariums on the second floor. 2. Deletion of carpeting and painting in the existing offices. 3. Revision to the accessible parking area were made based on the City's plan review. The proposed changes will result in a modified configuration and a larger lot area providing better handicapped accessibility. 4. Cleaning and tuckpointing of the brick exterior of the existing building. Replacement of deteriorated lime stone on the exterior of the existing building. 5. Addition of fire dampers to duct work as it penetrates the elevator equipment room. 6. Upgrade of toilet valves to automatic flush fixtures. 7. Relocation of the electrical panel. SUMMARY OF CHANGES: 98-002 Additional Plumbing Work $ 4,025.00 98-003 Deletion of Interior Finishing Elements (2,645.00) 98-004 Additional Asphalt 2,617.52 98-005 Tuckpointing, Cleaning, and Limestone replacement 49,708.75 98-006 Additional Fire Dampers to Elevator Machine Room 1,407.60 98-007 Flush Valve Upgrade 460.00 98-008 Electrical Service Change 0.00 Total Net Contract Adjustment, Change Order No. 1 $55,573.87 Elgin Public Museum Expansion Northwest Contractor, Inc - Change No. 1 December 2, 1998 Page 2 Change Order No. 1 is necessary and proper due to he following: • The above changes were not anticipated, for the reasons listed, at the time the contract with Northwest Contractors was authorized. • It is in the best interest of the City to approve the above changes. • These changes are germane to the intent and scope of the original contract. The Net Change to the Contract Price is summarized as follows: Original Contract Amount $ 809,709.00 Change Order No. 1 Amount 55,573.87 -Firrat Contract Amount $ 865,282.87 Agreed to this IgTday of , 199f. NORTHWEST CONTRACTORS, INC. DAHLQUIST & LUIILOW Co / Architect: By:ntractor: By LV Title: �/�.Cl 'f 7�S Title: Date: C) _�� Date: 2 z 3 Z f Elgin Public Museum Expansion Northwest Contractor, Inc - Change No. 1 December 2, 1998 Page 3 Approved: CITY OF ELGIN Owner: B : 6(t ��a OVY Y Manager Date: .0z � Attest: City Clerk Northwest Contractors Proposal 609 E. Chicago Street Elgin, Illinois 60120 Phone: 847-695-5100 Elgin Public Museum Fax: 847-695-2056 225 Grand Boulevard Elgin, IL 60120 RFP Item No. 98-002-Additional Plumbing Work TO: Mr. John Roberson Proposal date 9/02/98 Dahlquist And Lutzow Contract No. 462 N. Mclean Blvd. RFP N 98-002 Elgin, IL 60123 QTY UNIT DESCRIPTION UNIT PRICE AMOUNT Northwest Contractors, Inc. proposes to provide the labor, material and equipment required to install the additional plumbing fixtures and related piping. As per the following breakdown: Subcontractor: Abitua Mechanical, Inc. 1 Proposal dated August 25, 1998. 3,500.00 $3,500.00 Qualifications: 1, Installation of a mop sink with faucet,waste vent, and water piping included for first floor. 2, Installation of chyloraloy pan with faucet, drain waste, vent, and water piping included for 2nd flr. Subtotal 3,500.00 If this proposal is acceptable, Please issue a Change Order so this work 15% 525.00 can be scheduled. $4,025.00 Send Correspondence To: TOTAL Stuart C. Beam Sinc ly, Northwest Contractors, Inc 609 E. Chicago Street Elgin, Illinois 60120 tuart C. Bea 847-695-5100 Fax: 847-695-2056 Project manager _ Nov- 17-98 09 : 19A ABITUA MECHANICAL INC _ 847 669-5010 P _ 01 Abi#ua Mechanical, Inc. P.O. Box 833 Huntley, IL. 60142-0833 (847) 669-5001 Fax: (847) 669-5010 November 17, 1998 Nortt..vest Contractors 609 1 . Chicago Street Elgin 1L. 60120 PROPOSAL Re: Llgin Public Museum THE FOLLOWING IS A PLUMBING BID FOR THE ABOVE MENTIONED STRUCTURE: Labor and material to do the following: First Floor— Install mop sink and faucet, includes all waste, vent ar; water piping. Second Floor— Install chyloraloy pan with drain and faucet, include. all waste, vent and water piping. TOTAL $3500,00 Our terms of payment are: Monthly invoices will be submitted for progress payments and are due by the 10th of the following month. All balances due will be paid on completion of the above work. All outstanding balances will be subjeJoted to 1 1/2% per month service charge, This contract price is good for 30 days. Northwest Contractors Proposal 609 E. Chicago Street Elgin, Illinois 60120 Phone: 847-695-5100 Elgin Public Museum Fax: 847-695-2056 225 Grand Boulevard Elgin, IL 60120 RFP Item No. 98-003-Deduct of finishes in 001, 002, 003. TO: Mr. John Roberson Proposal date 9/02/98 Dahlquist And Lutzow Contract No. 462 N. Mclean Blvd. RFP N 98-003 Elgin, IL 60123 QTY UNIT DESCRIPTION UNIT PRICE AMOUNT Northwest Contractors, Inc. proposes to deduct the labor, material and equipment required to install the finishes in the basement offices 001, 002, &003 As per the following breakdown: Subcontractor: Excel Commercial Flooring Specialist, Inc. 1 Proposal dated September 1, 1998. (2,100.00) ($2,100.00 Nikolas Painting 1 Proposal dated September 1, 1998 (200.00) ($200.00 Subtotal (2,300.00 If this proposal is acceptable, Please issue a Change Order so this work 15% (345.00 can be scheduled. ($2,645.00) Send Correspondence To: TOTAL Stuart C. Beam S' ly, Northwest Contractors, Inc 609 E. Chicago Street Elgin, Illinois 60120 tuart C. Beam 847-695-5100 Fax: 847-695-2056 Project manager Northwest Contractors Proposal 609 E. Chicago Street Elgin, Illinois 60120 Phone: 847-695-5100 Elgin Public Museum Fax: 847-695-2056 225 Grand Boulevard Elgin, IL 60120 RFP Item No. 98-004-Additional Asphalt TO: Mr. John Roberson Proposal date 9111/98 Dahlquist And Lutzow Contract No. 462 N. Mclean Blvd. RFP N 98-004 Elgin, IL 60123 QTY UNIT DESCRIPTION UNIT PRICE AMOUNT Northwest Contractors, Inc. proposes to provide the labor, material and equipment required to increase the size of the asphalt drive by 2.74%. As per the following breakdown: Subcontractor: 1 Chicagoland Paving 700.00 $700.00 Nortwest Contractors: Additional excavation, hauling, &Stone; 1 8 Operator hrs @ $55.00 440.00 $440.00 1 Machine, rubber tire back hoe, 1 day 270.00 $270.00 1 Stone 38 tons @ $10.95 per ton 416.10 $416.10 1 Hauling (2) loads @ $225.00 per 450.00 $450.00 Subtotal 2,276.10 If this proposal is acceptable, Please issue a Change Order so this work 15% 341.42 can be scheduled. $2,617.52 Send Correspondence To: TOTAL Stuart C. Beam Sincerely, Northwest Contractors, Inc 609 E. Chicago Street Elgin, Illinois 60120 tuart C. Be 847-695-5100 Fax: 847-695-2056 Project manager Northwest Contractors Proposal 609 E. Chicago Street Elgin, Illinois 60120 Phone: 847-695-5100 Elgin Public Museum Fax: 847-695-2056 225 Grand Boulevard Elgin, IL 60120 RFP Item No. 98-005-Tuck Pointing TO: Mr. John Roberson Proposal date 9/16/98 Dahlquist And Lutzow Contract No. 462 N. Mclean Blvd. RFP N 98-005 Elgin, IL 60123 QTY UNIT DESCRIPTION UNIT PRICE AMOUNT Northwest Contractors, Inc. proposes to provide the labor, material and equipment required to restore th exterior masonry as per the following breakdown. Subcontractor: Zielke Masonry, Inc. 1 Tuck pointing, Cleaning (2 applications) 19,375.00 $19,375.00 1 Lime Stone Replacement 23,850.00 $23,850.00 Subtotal 43,225.00 If this proposal is acceptable, Please issue a Change Order so this work 15% 6,483.75 can be scheduled. $49,708.75 Send Correspondence To: TOTAL Stuart C. Beam Sinc y, Northwest Contractors, Inc 609 E. Chicago Street Elgin, Illinois 60120 uart C. Beam 847-695-5100 Fax: 847-695-2056 Project manager Nov- 18-98 09 : 13A ZIELKE MASONRY ZIET .KE AMSONRY, INC. 1937 W. Walnut St. - G.,hicago, IL 60612 312.226.6599 -.312.337.3046 Fax 312.226.0010 September 17, 1998 Northwest Contractors, Inc. 609 E. C',iicago Elgin, 11, 60120 Attn: ;-ivart Beam FAX: 847.695.2056 RE: YLGIN MUSEUM ADDITIONAL EXTERIOR RENOVATION PROPOSAL We prod .se to furnish Libor and material to perform the folk)wing scope of work 1. Glrirc ' and tuckpoint all defective mortar joints in face brick and stone facade. We ,ill take the utmost precautions as to not damage any adjacent surfaces while grinding mortar joints. 2. Cau { all voids as necessary. Clef final tuckpointing. (4,; Clec : all limestone areas as needed usin: restoration chemicals as suggeste by che:iical suppliers. We have included cleaning all areas two times. if areas ►lee( additional cleaning it will be based on a time and material extra. TOTAL COST $19,375.00 We em; loy skilled union tradesmen and are fully licensed, bonded and insured. Sincerc.. j, ZIELKE MASONRY, INC. Yaul Yrikl�r, Jr. PP/pk cc: t•:W proposal file 69/17/98 Nov- 18-98 09 : 12A ZIELKE h1ASONR r r . ..� ZI EI X E MASONRY INC. 1937 W. Walnut St. - .Chicago, IL 60612 312.226.6599 - 312.337.3046 Fax 312.226.0010 Septen, ;�r 17, 1998 Northw :.3t Contractors, Inc. 609 E. Chicago Elgin, I . 60120 Attn: Stuart lieam FAX: 847.695.2050 RE: ELGIN PUBLIC MUSEUM s,IMESTONE REPLACEMENT PROPOSAL We hrc,. ose to furnish labor and material to perform the following scope of work 1. 11'a&.il limestone areas as needed using limestone patch to fill cracks and vo:ds wheie possible. 2. Replace approx. 12 pieces of limestone that can not be repaired and are in need of n-placing. We will match color, sizing and detail as best as possible. We will also «se stainless steel anchors to secure new stoney. 3. Final cleaning and caulking as needed all repaired or replaced areas. TOTAL COST $23,850.00 We employ skilled union tradesmen and are fully licensed, bonded and insurod. Sincerely, ZIELKE MASONRY, INC. �auPr4-ke PP/pk cc: NW proposal rile 09/17/98 Northwest Contractors Proposal 609 E. Chicago Street Elgin, Illinois 60120 Phone: 847-695-5100 Elgin Public Museum Far. 847-695-2056 225 Grand Boulevard Elgin, IL 60120 RFP Item No. 98-006-Addition of Fire Dampers to Elevator Machine Room To: Mr. John Roberson Proposal date 10/13/98 Dahlqulst And Lutzow Contract No. 462 N. Mclean Blvd. RFP N 98-006 Elgin, IL 60123 ' :UNIT.P"E : AMOUNT`.:. Northwest Contractors, Inc. proposes to provide the labor, material and equipment required to install fire dampers in the duct work penetrating thru the elevator machine room. As per the following breakdown: Subcontractor. New Century Comfort Systems 1 Proposal dated October 13, 1998. 1,224.00 $1,224.00 Qualifications: 1, Installation of: (2)32"x r fire dampers for return ductwork. (1) 11'x 8"fire damper for supply duct entering. (1) 12"x 7"fire damper for supply duct leaving. (1)4"round fire damper for exhaust duct. Subtotal 1,224.00 If this proposal is acceptable, Please issue a Change Order so this work 15% 183.60 can be scheduled. $1,407.60 Send Correspondence To: TOTAL Stuart C. Beam - Si ely, ` Northwest Contractors, Inc C 609 E. Chicago Street Elgin, Illinois 60120 uart C. Beam 847-695-5100 Fax 847-695-2056 Project manager New Century Con ort Sys 8476832909 P. 02 I I New Century (847) 683-0400 Comfort Fa (830) 213-0400 (847) 683-2909 Systems October ;21 19 8 j Northwest Co ctors,Inc. (847)695-5100 CtlxtCe Attenti..!n: S Beam (847)695=2056 Fat 609 Chi o Street Elgin,Hinois 0120 Stuart; i Thari you for this oppornuuty to quote the following changes at the Elgin Museum. The fa.1 jwinf is our intended scope of work with associated cost. I Chan Or #1: Add 5 Fire D l rs to ductwork entering and leaving Elevator to ent Room. S=' ( ) ¢tips � � B9 .1� • 2)32x7 F re Dampers for Return Ductwork • 1) !1x8 F re Damper for Supply Duct entering equipment room. 1) 12x7 Fre Damper for Supply Duct leaving equipment room. • 1) I"Rou ad Fire Damper for Exhaust Duct leaving equipment room. Total Investment: S 't 124.00 Chanj Order 92: Turn Furnace to face east to aoct::w.!-date future service. • ii _-,lace xisting supply Plenum'as required to tw. ,:urnace. • P :neasu re and fabricate new reiurn airdrop fitunt s and ductwork to connect to side of fiuna, Total Investment: 166. 0 We Propose I icrcby to furnish material mud labor—cowylctc in accordance with above specification.%forthe sum of; i TO BE DETERMINED Payment to b•m ide as follows; • I TO FOLLOW BASE CONTRACT AR Mato is guirant xd to be U spedHed AR<ork to be cemplraed in a ptoAwlor d tna ter Aaavdi t •�standmd mites Awry altemion or deviation Etton above spedficaeam irwoh ng ace¢ Authorized Si Viaturti _ Cow vfl k exoa only igon"tteat order%and wiII t�"Me an acts chug¢ova mi.cove the Michael R.Ackwann Fatimatn;11 iktr=tm m ooak'agmi upon strtls,acrid"of delays btyratd our omm vt.Om= To airy: e tomsdo rd other naaessary vwkana,our v,4=at&Uy mvesad by W,&nat s Void if IId accepted within 45 days. Contpem i.n tau t ACee-.iAnce i if Proposal^ The above prices,sperm tcations and conditions are satiafaaory and hereby accepted. You are authorized to der the work as specifiai Payment will be made as outlined abov,; Date of acceptan sipature _ For:NORTHWEST CONTRACTORS, INC. Heating and Ali Conditioning P.O. Box 245 • 125 West Centel St.-eet •Burlington, Illinois 60109 "Ouality;that stands the test of time." Northwest Contractors Proposal 609 E. Chicago Street Elgin, Illinois 60120 Phone: 847-695-5100 Elgin Public Museum Fax: 847-695-2056 225 Grand Boulevard Elgin, IL 60120 RFP Item No. 98-007-Flush Valve Upgrade. TO: Mr. John Roberson Proposal date 10/20/98 Dahlquist And Lutzow Contract No. 462 N. Mclean Blvd. RFP No 98-007 Elgin, IL 60123 1 QTY UNIT DESCRIPTION UNIT PRICE AMOUNT Northwest Contractors, Inc. proposes to provide the labor, material and equipment required to upgrade the to automatic flush valves in the new washrooms. As per the following breakdown: Subcontractor: Abitua Mechanical, Inc. 1 Proposal dated October 20, 1998. 400.00 $400.00 Subtotal 400.00 If this proposal is acceptable, Please issue a Change Order so this work 15% 60.00 can be scheduled. $460.00 Send Correspondence To: TOTAL Stuart C. Beam Sincerely, Northwest Contractors, Inc 609 E. Chicago Street Elgin, Illinois 60120 Stuart C. Beam 847-695-5100 Fax: 847-695-2056 Project manager Nov- 17-98 09 : 19A ABITUA MECHANICAL TMC _ 847 669-5010 P _ 02 Abitua Mechanical, Inc. P.O. Box 833 Huntley, IL. 60142-0833 (847) 669-5001 Fax: (847) 669-5010 November 17, 1998 Nortt west Contractors 609 E. Chicago Street Elgin, IL. 60120 PROPOSAL Re: Elgin Public Museum THE FOLLOWING IS A PLUMBING BID FOR THE ABOVE MENTIONED STRUCTURE: Labor and material to do the following: Flush valve upgrade for all 4 toilets, TOTAL $400.00 Our terms of payment are: Monthly invoices will be submitted for progress payments and are due by the 10th of the following month. All balances due will be paid on completion of the above work. All outstanding balances will be subjected to 1 1/2°x6 per month service charge, This contract price is good for 30 days Northwest Contractors Proposal 609 E. Chicago Street Elgin, Illinois 6D120 Phone: 847-695-5100 Elgin Public Museum Fax: 847-695-2056 225 Grand Boulevard Elgin, IL 60120 RFP Item No. 98-008-Electrical Service Change TO: Mr. John Roberson Proposal date 10/20/98 Dahlquist And Lutzow Contract No. 462 N. Mclean Blvd. RFP N 98-008 Elgin, IL 60123 QTY UNIT DESCRIPTION UNIT PRICE AMOUNT Northwest Contractors, Inc. proposes to provide the labor, material and equipment required to change th location of the electrical panels and where the service enters the building. Northwest Contractors: 1 Labor to investigate change 0.00 $0.00 Subcontractor: 1 Elite Service Electric 0.00 $0.00 Subtotal 0.00 If this proposal is acceptable, Please issue a Change Order so this work 15% 0.00 can be scheduled. $0.00 Send Correspondence To: TOTAL Stuart C. Beam Sincerely, Northwest Contractors, Inc 609 E. Chicago Street Elgin, Illinois 60120 Stuart C. Beam 847-695-5100 Fax: 847-695-2056 Project manager 1 C it of Elgin Agenda Item No. _ Y November 18 , 1998 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Change Order No. 1 - Elgin Public Museum PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider Change Order No. 1 for the Elgin Public Museum expansion project . BACKGROUND On June 10, 1998, the City Council awarded a bid to Northwest Contractors, Inc . of Elgin for the expansion and modernization of the Elgin Public Museum. The total amount of the bid award • was $809, 709 . 00 , including the alternate for replacement of front doors and hardware . This original bid award was slight- ly above the total budgeted amount, with the additional funding coming from Riverboat interest earnings . As a result , the project does not have a contingency in place . Attachment A is a letter from project architect John Roberson requesting and describing a series of eight change items totaling $55, 573 . 87 . The vast . majority of this amount (.$49, 708 . 75) is for maintenance of the exterior of the exist- ing building, including tuckpointing and cleaning of brick as well as the replacement of badly deteriorated limestone (see attached photos) . The tuckpointing will stop the infiltration of water, preventing further deterioration of the building ' s brick exterior. Not only will these improvements protect the building, they will also improve the appearance of the build- ing, better "matching" the existing building to the new wing. The tuckpointing and limestone replacement will take place in the early spring. At this point, there are no other change orders anticipated for the Museum expansion project . A brief description of each change item is provided below: - The extension of water service to provide for aquariums on the second floor. Total cost is $4 , 025 . 00 . • - This change provides a credit for deleting carpeting and painting in the existing offices . Total credit is $2 , 645 . 00 . Change Order No. 1 - Elgin Public Museum November 18, 1998 Page 2 - The revisions to the accessible parking area were made based on the City' s plan review. The proposed changes will result in a modified configuration and a larger lot area, providing better handicapped accessibility. Total cost is $2 , 617 . 52 . - As described above, this change proposal provides for cleaning and tuckpointing as well as replacement of deteriorated limestone on the exterior of the existing building. This maintenance work was beyond the original bid which focused on the expansion work. Total cost is $49, 708 . 75 . - This change item- reflects the addition of fire dampers to duct work as it penetrates the elevator equipment room. Total cost is $1, 407 . 60 . - The upgrade of toilet valves to automatic flush fixtures . Total cost is $460 . 00 . - The electrical panel needed to be relocated. No addi- tional cost is associated with this change . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED • Elgin Public Museum Executive Director Nancy Epping and Board of Directors . FINANCIAL IMPACT Total amount of additional funding required for the change items proposed above is $55, 573 . 87 . Funding for Change Order No. 1 can be provided through the project savings identified during the budget process . During the budget process, staff identified a minimum of $300, 000 of Riverboat funds that will be available for reprogramming through savings from 'completed projects . The City Council identified approximately $155 , 000 of these funds for specific funding requests from community organizations . A portion of the remaining funds could be identified to fund Change Order No._ _1, . leaving approximately $88 , 426 of the identified funds available . Change Order No. 1 (Attachment B) will increase the contract amount to $865, 282 . 87 to be paid from account number 275-0000-791 . 92-36 , project number 50330 . LEGAL IMPACT None . ALTERNATIVES The City Council may choose to accept, deny or amend the proposed Change Order. Change Order No. 1 - Elgin Public Museum November 18 , 1998 Page 3 RECOMMENDATION It is recommended that the City Council approve Change Order No. 1 for the Elgin Public Museum project . Respectfully submitted, ;�- A. P ies Joyce A. Parker City Manager amp Attachments • • Attachment A - • Change Order No. 1 Request and Descriptions • DAHLQUIST and LUTZOW • October 28, 1998 Mr. Eric Stuckey Assistant City Manager City of Elgin 150 Dexter Court Elgin, IL 60120 Re: Elgin Public Museum Additions Project No. 9732 Dear Eric: This letter is in regards to a request for additional funding for proposed changes on the addition. A few minor proposals are included as well as major maintenance items regarding masonry and limestone repair. • Request for Proposal (RFP)No. 002 is based upon a request by the Museum for water on the second floor to install aquariums as part of the Nature of Elgin exhibit. This is a change in scope. In addition a utility slop sink will be added to the vestibule level for cleaning convenience. RFP No. 003 is a credit for omitting interior finishes of carpeting and paint in the existing offices. This credit is volunteered by the Museum to help offset the cost of previous RFP for water on the second floor. RFP No. 004 is a revision to the accessible parking lot. The original location of the stalls were located so that any subsequent additions would not displace the accessible parking during construction. However, during plan review by the City, it was recommended to relocate the parking spaces closer to the building. This RFP reflects the additional costs for the enlarged area now required. The RFP No. 005 is for continued maintenance on the existing Museum. Cracked-mortar joints and missing down spouts have allowed excess water to damage the masonry exterior of the building. There are areas that need tuckpointing to stop water infiltration and stop further damage. Thereafter the masonry and especially the limestone should be cleaned. Finally any deteriorated limestone will be repaired or replaced as required. Please see the attached photos for further observations. RFP No. 006 is for adding fire dampers required where the ductwork as it penetrates the elevator equipment room. RFP No. 007 is to adjust the type of toilet valves from manual to automatic type. WAELGDAMzwwner c«�aa�«vLUm\vsi mo.wpa 462 N. McLean Boulevard,. Elgin, Illinois 60123 - 847-742-4063 - FAX 847-742-9734 10 Calendar Court, La Grange, Illinois 60525 - 708-354-3488 - FAX 708-354-0024 Mr. Eric Stuckey October 28, 1998 Page 2 This is requested to minimize vandalism. RFP No. 008 is a zero cost change order to relocate electrical panels. The total of the requests is $55,573.87 representing about 7% of the total construction costs. Thank you for your consideration of these proposals. Sincerely, W John W. Roberson, AIA wcc enclosure • cc: Nancy Epping, EPM Stuart Beam, Northwest Contractors • WAELGDA9nz0wna carcTwdw=Mett=\981020.wpd Northwest Contractors Proposal is 609 E. Chicago Street Elgin, Illinois 60120 Phone: 847-695-5100 Elgin Public Museum Fax: 847-695-2056 225 Grand Boulevard Elgin, IL 60120 RFP Item No. 98-002-Additional Plumbing Work TO: Mr. John Roberson Proposal date 9/02/98 Dahlquist And Lutzow Contract No. 462 N. Mclean Blvd. RFP N 98-002 Elgin, IL 60123 QTY UNIT DESCRIPTION UNIT PRICE AMOUNT Northwest Contractors, Inc. proposes to provide the labor, material and equipment required to install the additional plumbing fixtures and related piping. Asper the following breakdown: Subcontractor: • Abitua Mechanical, Inc. 1 Proposal dated August 25, 1998. 3,500.00 $3,500.00 Qualifications: 1, Installation of a mop sink with faucet, waste vent, and water piping included for first floor. 2, Installation of chyloraloy pan with faucet, drain waste, vent, and water piping included for 2nd flr. Subtotal 3,500.00 If this proposal is acceptable, Please issue a Change Order-so this work 15% 525.00 can be scheduled. $4,025.00 Send Correspondence To: TOTAL Stuart C. Beam Sinc ly, Northwest Contractors, Inc 609 E. Chicago Street Elgin, Illinois 60120 tuart C. Bea 847-695-5100 Fax: 847-695-2056 • Project manager Nov-17-98 09 : 19A ABITUA MECHANICAL INC. 847 669-5010 P _ 01 Abitua Mechanical, Inc. P.O. Box 833 Huntley, IL. 60142-0833 (847) 669-5001 Fax: (847) 669-5010 November 17, 1998 Nortf.west Contractors 609 1 . Chicago Street Elgin 1L. 60120 PROPOSAL Re: Llgin Public Museum THE FOLLOWING IS A PLUMBING BID FOR THE ABOVE MENTIONED STRUCTURE; • Labor and material to do the follow-11g: First Floor-- install mop sink and faucet, includes all waste, vent ar; I water piping. Second Floor— Install chyloraloy pan with drain and faucet, includo. all waste, vent and water piping. TOTAL $3600.00 Our terms of payment are: Monthly invoices will be submitted for progress payments and are due by the 10th of the following month. All balances due will be paid on completion of the above work. All outstanding balances will be subje�.ed to 1 1/2% per month service charge, This contract price is good for 30 days. i Northwest Contractors Proposal 609 E. Chicago Street Elgin, Illinois 60120 Phone: 847-695-5100 Elgin Public Museum Fax: 847-695-2056 225 Grand Boulevard Elgin, IL 60120 RFP Item No. 98-003-Deduct of finishes in 001, 002, 003. To: Mr. John Roberson Proposal date 9/02/98 Dahlquist And Lutzow Contract No. 462 N. Mclean Blvd. RFP N 98-003 Elgin, IL 60123 QTY UNIT DESCRIPTION UNIT PRICE AMOUNT Northwest Contractors, Inc. proposes to deduct the labor, material and equipment required to install the finishes in the basement offices 001, 002, &003 As per the following breakdown: Subcontractor: Excel Commercial Flooring Specialist, Inc. • 1 Proposal dated September 1, 1998. (2,100.00) ($2,100.00 Nikolas Painting 1 Proposal dated September 1, 1998 (200.00 ($200.00 Subtotal (2,300.00 If this proposal is acceptable, Please issue a Change Order so this work 15% (345.00 can be scheduled. ($2,645.00) Send Correspondence To: TOTAL Stuart C. Beam S' ly, Northwest Contractors, Inc 609 E. Chicago Street Elgin, Illinois 60120 tuart C. Beam 847-695-5100 Fax: 847-695-2056 Project manager i Northwest Contractors Proposal i609 E. Chicago Street Elgin, Illinois 60120 Phone: 847-695-5100 Elgin Public Museum Fax: 847-695-2056 225 Grand Boulevard Elgin, IL 60120 RFP Item No. 98-004-Additional Asphalt TO: Mr. John Roberson Proposal date 9111198 Dahlquist And Lutzow Contract No. 462 N. Mclean Blvd. RFP N 98-004 Elgin, IL 60123 QTY UNIT DESCRIPTION UNIT PRICE AMOUNT Northwest Contractors, Inc. proposes to provide the labor, material and equipment required to increase the size of the asphalt drive by 2.74%. As per the following breakdown: Subcontractor: • 1 Chicagoland Paving 700.00 $700.00 Nortwest Contractors: Additional excavation, hauling, &Stone; 1 8 Operator hrs @$55.00 440.00 $440.00 1 Machine, rubber tire back hoe, 1 day 270.00 $270.00 1 Stone 38 tons @ $10.95 per ton 416.10 $416.10 1 Hauling (2) loads @$225.00 per 450.00 $450.00 Subtotal 2,276.10 If this proposal is acceptable, Please- issue a Change Order.so this work 15% 341.42 can be scheduled. $2,617.52 Send Correspondence To: TOTAL Stuart C. Beam Sincerely, Northwest Contractors, Inc 609 E. Chicago Street Elgin, Illinois 60120 tuart C. Be 847-695-5100 Fax: 847-695-2056 • Project manager Northwest Contractors Proposal • 609 E. Chicago Street Elgin, Illinois 60120 Phone: 847-695-5100 Elgin Public Museum Fax: 847-695-2056 225 Grand Boulevard Elgin, IL 60120 RFP Item No. 98-005-Tuck Pointing To: Mr. John Roberson Proposal date 9/16/98 Dahlquist And Lutzow Contract No. 462 N. Mclean Blvd. RFP Nc 98-005 Elgin, IL 60123 QTY UNIT DESCRIPTION UNIT PRICE AMOUNT Northwest Contractors, Inc. proposes to provide the labor, material and equipment required to restore th exterior masonry as per the following breakdown. Subcontractor: Zielke Masonry, Inc. 1 Tuck pointing, Cleaning (2 applications) 19,375.00 $19,375.00 1 Lime Stone Replacement 23,850.00 $23,850.00 • Subtotal 43,225.00 If this proposal is acceptable, Please issue a Change Order-so this work 150/c,_ _ 6,483.75 can be scheduled. $49,708.75 Send Correspondence To: TOTAL Stuart C. Beam Sinc y, Northwest Contractors, Inc 609 E. Chicago Street Elgin, Illinois 60120 uart C. Beam 847-695-5100 Fax: 847-695-2056 • Project manager Nov- 18-98 09 : 13A ZIELKE MASONRY � • � � ZIELKE MASONRY, INC. • 1937 W. Walnut St. - C.hicago, IL 6U612 312.226.6599 - 312.337.3046 Fax 312.226.0010 September 17, 1998 Northwest Contractors, Inc. 609 E. C',iicago Elgin, 11, 60120 Attn: t•i uart Beam FAX: 847.695.20 56 RE: l'LGIN MUSEUM ADDITIONAL EXTERIOR RENOVAuON PROPOSAL We proi .se to furnish labor and material to perform the following s(:opm of work 1. Grin and tuckpoint all defective mortar joints in face brick and stone facade. We rill take the utmost precautioi:s as to not damage any adjacent surfaces • while grinding mortar joints. 2. Cau k all voids as necessary. Clei ., final tuckpointing. (4,,. Clot- , all limestone areas as needed using -estoration chemicals as suggest(• by the :ical suppliers. We have included cleaning all areas two times. if areas nee( additional cleaning it will be based on a time and material extra. TOTAL COST $19,376.00 We em; loy skilled union tradesmen and are fully licensed, bonded and insured. SincerE. ), ZIELKE MASONRY, INC. ctrl kl�r, Jr. PP/pk cc: 11"W proposal file 09/17/98 • Nov-18-98 09 : 12A ZIELKE MASONRY ZIELKE E MASONRY, INC • 1937 W. Walnut St. - -Chicago, IL 60612 312.226.6599 - 312.337.3046 Fax 312.226.0010 Septeni �)r 17, 1998 North% !.3t Contractors, Inc. 609 E. Chicago Elgin, i . G0120 Attn: Stuart lieam FAX: 847.695.2050 RE: ELGIN PUBLIC MUSEUM i.IMESTONE REPLACEMENT PROPOSAL We 1)r(,_.,)s(, furnish labor and material to perform the following scope of work 1. 11'at,.ii limestone areas as needed using limestone patch to fill cracks and vo;ds where possible. • 2. Replace approx. 12 pieces of limestone: that can not be repaired and are in need of mplacing. We will match color, sizing and detail as best as possible. We will also use stainless steel anchors to secure new stones. 3. Final cleaning and caulking as needed all repaired or replaced areas. TOTAL COST $23,850.00 We employ skilled union tradesmen and are fully licensed, bonded and insured. Sincerely, ZIELKE MASONRY, INC. �� t . 'Pau Prk e PJr.�-& PP/pk cc: NW proposal file 09/17/98 Northwest Colntmctors Proposal 609 E. Chicago Street Elgin, Illinois 60120 Phone: 847-695-5100 Elgin Public Museum Fax: 847-695-2056 225 Grand Boulevard Elgin, IL 60120 RFP Item No. 98-006-Addition of Fire Dampers to Elevator Machine Room TO: Mr. John Roberson Proposal date 10/13/98 Dahkquist And Lutzow Contract No. 462 N. Mclean Blvd. RFP N 98-006 Elgin, IL 60123 QTX,`:. . . D.ESCftiPTICN : . . . UN1T.PftE' .: •AMOUW-: Northwest Contractors, Inc. proposes to provide the labor, material and equipment required to install fire dampers in the duct work penetrating thru the elevator machine room. As per the following breakdown: Subcontractor, • New Century Comfort Systems 1 Proposal dated October 13, 1998. 1,224.00 $1,224.00 Qualifications: 1, Installation of: (2)32"x 7"fire dampers for return ductwork. (1) 11'x 8"Tire damper for supply duct entering. (1) 12"x 7"fire damper for supply duct leaving. (1)4" round fire damper for exhaust duct. Subtotal 1,224.00 If this proposal Is acceptable, Please Issue a Change Order so this work 15% 183.60 can be scheduled. $1,407.60 Send Correspondence To: TOTAL Stuart C. Beam Si ety, Northwest Contractors, Inc 609 E. Chicago Street Elgin, Illinois 60120 • �uart C. Beam 847-6955100 Fax: 847-695-2056 Project manager New Century Con t,rL Sys 8476832909 P. 01 I New nfu (847) 683-0400 (630) 213-0400 Oi7lfOlt Fa K (847) 683-2909 Systems October ;2, 19 8 i Northwest Co ctors,Inc. (847)695-5100 Ct,7:iC ; Attenti•::a: S Beam (847)695-2056 FaA 609 E:t,�Chi o Street Elgin,):11nois 0120 Stuart, 1 you for this opporttuuty to quote the following changes at the Elgin Musetiml. Thefc-]Avinf is our intended scope of work with associated cost. i Chan Or #1: Add(5)Fire Dampers to ductwork entering and leaving Elevator Equipment Room. • 2)32x7 F re Dampers for Return Ductwork • 1) !1x8 F re Damper for Supply Duct entering equipment room. t. 1) 12x7 F re Damper for Supply Duct leaving equipment room. • 1) 1"Rou id Fire Damper for Exhaust Duct leaving equipment room. Total investment: S:1124.DO Chan3,_Order#2: Turn Furnace to face east to acm,,m.!,,date future service. • 14 .place existing supply Plenura'as required to tw: ,' rnace_ • F :neasu and fabricate new reiurn airdrop fitwits and ductwork to connect to side of(tuna. Total Investment::: 166. 0 We Propose I icreby to fi%m;sh material ati4 tabor—complete in accordance with above specifications,for the sum of: i ' TO BE DETERMINED Payment to be m de as follows. i TO FOLLOW BASE CONTRACT All Msta:,,is gueani md to be u spadHo3 All work to be-.4lezed in a psoihssinnol aa 4" Aoxrm h. Authorized Signature __ — Costs w?I':-a ex only upon adRrn orders,and w•11 b"me an e,etra C132TS4 ovCr and cxve Qne Michael R Ackmann Fj rnzja;It is ooati.•t upm sml-A mcd"of delays beymd out omaot C'm a To cury: e romsdo Void if not accepted within 45'days:.. - Co�an i�:ninu i t Acce,,Aance f Proposal--'Ibe above prices,ape-ci_Fc ations and von&ions are tsatisfa Aory and hereby accepted. You are authorized to do the work as spe iliiai Payment will be made as outlined abov.; Date of acceptan Signature _ For:NORTHWEST CONTRACTORS,INC. ,Heating and All Conditioning PO. Box 245 •125 West Center St,-eet •Burlington, Illinois 60109 "Quality;that stands the test of time." Northwest Contractors Proposal • 609 E. Chicago Street Elgin, Illinois 60120 Phone: 847-695-5100 Elgin Public Museum Fax: 847-695-2056 225 Grand Boulevard Elgin, IL 60120 RFP Item No. 98-007-Flush Valve Upgrade. TO: Mr. John Roberson Proposal date 10/20/98 Dahlquist And Lutzow Contract No. 462 N. Mclean Blvd. RFP Nq 98-007 Elgin, IL 60123 QTY UNIT DESCRIPTION UNIT PRICE AMOUNT Northwest Contractors, Inc. proposes to provide the labor, material and equipment required to upgrade the to automatic flush valves in the new washrooms. As per the following breakdown: Subcontractor: Abitua Mechanical, Inc. • 1 Proposal dated October 20, 1998. 400.00 $400.00 Subtotal 400.00 If this proposal-is acceptable, Please issue a.Change.Order.so.this.work 15% 60.00 can be scheduled. $460.00 Send Correspondence To: TOTAL Stuart C. Beam Sincerely, Northwest Contractors, Inc 609 E. Chicago Street Elgin, Illinois 60120 Stuart C. Beam 847-695-5100 Fax: 847-695-2056 • Project manager Nov- 17-98 09 : 19A ABITUA MECHANICAL INC . 847 669-5010 P . 02 Abitua Mechanical, Inc. P.O. Box 833 Huntley, IL. 60142-0833 (847) 669-5001 Fax: (847) 669-5010 November 17, 1998 Northwest Contractors 609 E. Chicago Street Elgin, IL. 60120 PROPOSAL. Re: Elgin Public Museum THE FOLLOWING IS A PLUMBING BID FOR THE ABOVE MENTIONED • STRUCTURE: Labor and material to do the following: Flush valve upgrade for all 4 toilets, TOTAL $400.00 Our t-rms of payment are Monthly invoices will be submitted for progress payments and are due by the 10th of the following month. All balances due will be paid on completion of the above work. All outstanding balances will be subjected to 1 1/2% per month service charge, This contract price is good for 30 days Northwest Contractors Proposal - 609 E. Chicago Street Elgin, Illinois 60120 Phone: 847-695-5100 Elgin Public Museum Fax: 847-695-2056 225 Grand Boulevard Elgin, IL 60120 RFP Item No. 98-008-Electrical Service Change TO: Mr. John Roberson Proposal date 10/20/98 Dahlquist And Lutzow Contract No. 462 N. Mclean Blvd. RFP Nc 98-008 Elgin, IL 60123 QTY UNIT DESCRIPTION UNIT PRICE AMOUNT Northwest Contractors, Inc. proposes to provide the labor, material and equipment required to change the location of the electrical panels and where the service enters the building. Northwest Contractors: 1 Labor to investigate change 0.00 $0.00 Subcontractor: 1 Elite Service Electric 0.00 $0.00 ---• Subtotal 0.00 If this proposal is acceptable, Please issue a Change Order-so this work 15% _ 0.00 can be scheduled. $0.00 Send Correspondence To: TOTAL Stuart C. Beam Sincerely, Northwest Contractors, Inc 609 E. Chicago Street Elgin, Illinois 60120 Stuart C. Beam 847-695-5100 Fax: 847-695-2056 • Project manager t tbv' C - i tl i � "6. �``�3'2•#1Q."Si 41-'rb gamAt-5i a Lv L f 3"-,R"+s. iii,�+ - ` _•�y^^�' .,�5S�'3"j. 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