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98-271
Resolution No. 98-271 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH GREG BERNA FOR ARCHITECTURAL SERVICES ( 19 S . Spring Street) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Greg Berna for architectural services under the Facade Improvement Program for the property located at 19 S. Spring Street, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: November 4 , 1998 Adopted: November 4 , 1998 Omnibus Vote: Yeas 6 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk AGREEMENT This Agreement made and entered into this / day of November, 1998 , by and between the CITY OF ELGIN, an .' Illinois municipal corporation (hereinafter referred to as the "City" ) and GREG BERNA (hereinafter referred to as "Architect" ) . WITNESSETH WHEREAS, the City has agreed as part of its Facade Improvement Program to assist in improvements to the exterior of the facade of the building at 19 South Spring Street, Elgin, Illinois ; and WHEREAS, Architect has submitted a proposal for the requested improvements to the exterior facade of the building at 19 South Spring Street to include door and window replacement, tuckpointing, brick cleaning and exterior lighting, all as set forth in the Standard Form of Agreement Between Owner and Architect attached hereto as Exhibit 1 . NOW, THEREFORE, for and in consideration of the mutual agreements set forth herein and in the attached Standard Form of Agreement Between Owner and Architect attached hereto as Exhibit 1, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows : 1 . That the foregoing recitals are incorporated into this agreement in their entirety. 2 . That the Architect is hereby retained by the City of Elgin to perform architectural services consisting of improvements to the exterior facades of the building at 19 South Spring Street to include door and window replacement, tuckpointing, brick cleaning and exterior lighting. The terms and scope of work for the architect services shall be as set forth in Exhibit 1 attached hereto. Compensation for the Architect' s services shall be the total amount not to exceed $4 , 275 . 00 . 3 . That Article 7 as set forth in the attached Exhibit 1 entitled "Arbitration" is hereby deleted in its entirety. 4 . That in the event of a conflict between this form agreement and Exhibit 1 attached hereto the terms of this form agreement shall control . S . That this agreement constitutes the entire agreement between the parties hereto and may not be amended without the express written agreement executed by the parties hereto. IN WITNESS WHEREOF the parties have executed and entered into this agreement on the date and year first written above . CITY OF ELGIN GREG BERNA, ARCHITECT By ty anager Attest : City Clerk N S T l 1' u t E A hl E R I C A N AIA Dvctw►c'r►c !3141 Form o�standard for Agreement Between '� owner and A rchitec 1987 EDITION 'VIP() l.1,GAL CONSEQUL'r�'C1FlETIU. UI jW0DIFICATIU,\'. THIS DOCUryilrVT HAS llbl! AN AT7URrVEY !S ENCOURAGED WITH KlsSl'I:CT TO ITS C AGREEMENT ii,the year c)i �I;ty or November n1ade as Of the Nineteen Hundred and 98 a municipal corporation BETWEEN the owner:: The City of Elgin, Illinois, "OWNER") , 150 Dexter Court, (,\a (hereafter referred to as „r� ,,,,,r,,,r,r,t.<1 Elgin, Illinois 60120. an Illinois corporation (hereafter Architect, 221 DuPag in, and the Architect:_Greg Ilerna, a St. , Elgin,as (;\•ioec•(,fill odrl,•c:cc) referred to Illinois 60120. for the f0 jjL)W111g p ojeCt: 19 South Spring Street (rfiClurrc•rh•u,ilctl rra:<c'riprio„uj P,Yycc►, Gxrornfi, «crtnt:•.c and Sc•„/K:) of attention are to include painting, t involves improvements to the exterior facades of the building The project In general, areas at 19 South Spring St. tuck pointing; brick cleaning. The O.,vncr and Architect agree as SCE forth bciOn'• rri ht law's of the United-States and •ill he \C'a61 1,9On. 17.C. ?Iwub• Ref ruduceit,n of the material herein ur subst:uttfal c 17 192G.19iK.1911, 19ii, 19i1i, 19(,1, 1961, 1966, 1967. 19,U. 1974. I9'%.©19R:h)1'hcAmcrican Insnttt c Cup)rl)ht U \\'.. of Arehhelcts, 17iS New York A�'enuc, K. 'Iuutatiun of Its prU,Isions without written permission of the AIA violates thr cup. subject to legal prosecuti(n. B141-1987 1 •rurE of AKCUn nTlit. 1715 NE�t'Y() M'FNI:E•^`c' WA>ntncsTCrx•U t- le at rosecution: EXHIBIT 1 AIA DOCUMENT B�1 OWNF.R•AN(:IIITF.t'T AGREE�IE;•T • tK)l'ItTEENI'It I:I)11'IUV• AIA +T+I'�x }IIF AMERICAN IN right lava and is subject to 9 P WARNING:Unlicensed photocopying violates U.S.copy 9 TEttNIS AND CONDITIONS OF AGRIs T 13E-I,`VF.EN OWNER ANID ARCHITECT , sChcclule or construction budget rile Architect sh:dl prepare, ARTICLE 1 fur a1)11 o%a1 by tits Otvtler, I)r.iglt Ikt'elopment Documents ARCHITECT'S RESPONSIBILITIES consisting of&.1willp and other documcutt.to tit and describe rile size and character of the Project ;t< to architectural,5truc 1.1 ARCHITECT'S SERVICES tural, naech:utic:ll and cleetri�al system:. ntateri:als :uxl such Other elenunt. t< 11mv be 3ppn,pri:lre. 1.1.1 The Architect's services ices consLa of thus .cr`'ichi per, 2.3.2 The, 3rd i es this Agrcenie"t nl the prcliminary e'atinl3te of Construction Cost. funned b}•rile Architect,Architect s enytluyees:uu1 Architect s Architect shall advise the Otrner of:Illy ac justntentS Cunsulcuns aK cluuttcrltec{in Article- ;a1te1:111} Other services included Ill Article 1' I 2 4 CONSTRUCTION DOCUMENTS PHASE 1.1.2 The Architect's services sh3U he perAlrntccl as cx x li• 2 4.1 li:ucd un .the appn,vcc{ Ocsign Det•elopnaen[ Docu- tiuusly .os is ress of the \\lira:fir"resliOlull rcgt�a[IuC the O�'nerl rile orderly{ K be the Project or in the eunstructiu't for 1ppro ud by the O%•ner, Architect shall suhntit for the Owner's 3ppnn;t{a schedu'c fur uu:lte5 and :ut}• funhcr adjttcunefcs In the scope or quality u the perfurnt:utce of rile r\rchitect's services which m y �.•ncr,rile Architect shall papa { Cuns[ructitln I)ucunlcn[s consisting of Drawings:utd 5pccltuc:r adjusted :t,the Project pnlccctis,;utd shall include 3llo«'dfor OIns scuing forth in tkt.lil rile rrquircmem; for the cults[ruc' for per{ocls of time required for the Owner's rc�'iety and for tion of the Project. 3pprut;d of submissio,ts by:ulthurides having juri5tlietpp over the Project. Time limits est'•[blishctl b. this schedule approved 2.4.2 The Architect shall ac ist the Owner in the s.theuiun u1• by the Owner shall nut,except liar atonable rnt<r,lx exceeded the necessary hicicling information, bidding forms. the Condi• by the Architect or Owner. tion5 of the Contract.and the form of Agreement he"veen the O%vner and Colt[ructor. 1.1.3 The ser lees covered h}' this Agrecnacm are su Ilea a the rants limittuiolt5 contained in Juhparsgrgl{t 1 1.5.1. 2.4.3 l'hc Architect;hall ado ise[he O��'ncr of any Adjustments ARTICLE 2 10 previous prClimin3ry Cstint Ices of Construction Cost indi• AR cared hr changes in requirements tar general msrlcct Conditions. SCOPE OF ARCHITECT'S BASIC SERVICES 2,4.4 The architect shall acaist tltr Owner in coltneedun with the U«'ncr'S milxmsihilir' for ailing duculnents rce{aired lur 2.1 DEFINITION the :gtpro�;,{ of government-.11 :nithorities having jurisdiction 2.1.1 The Architect's 1ja jc le'f%'ICC'S CUn.I'ISL of tilt identibeC over the Project. in Parlgrlphs 2:2 through 2.G and:1ny Other services idemiticd BIDDING OR NEGOTIATION PHASE in Article 1 as par[of lja+ic Services,:urea include normal struc• 2.5 turd, ntech3ni�,d and electric'Il engineering seer ices. 2.5.1 l'hr :\rchitec[, fullot`•ing the OVOIC-r s apprOV:1{ of t to 2.2 SCHEMATIC DESIGN PHASE Construction Ducument5 and of due latest prcin obtr}'csdm:a, rile S: p p ' 'cct and shall or negotiated proposals and asi.t in .1wardin Ind rc lrilt.v 2.2.1 The Architect sh:dt revic.v the prlKrun tut nu.'Ited by of Construction (:q.t, sh:dl :usi.<t cite Ot�'lttr in obtaining bid, Owner to aieertain the requirements of the I r l contracts for construction. urrive at a mutual undcr5tandiutg of such recµlirenlcnts with the Owner. ruction budget OF THE CONSTRUCTION CONTRACT , 2.2.2 The Architect shall provide :[ prclimiu�tn et:duation ul' 2,6 CONSTRUCTION PHASE—ADMINISTRATION the O\vllcr's progr ilt, schedule :Ind u> 2.6.1 '1'Itc:\rchitcct'S respunsihilily to provide lja5ie lee c requirements, c:1ch in terms of the other.subject to the limits A,r the(:unstruet;On Phsse under this Agreement c�nutacnces tiolts sec forth in lubpar;agrgth 5.2.►. u 1'ru'ec1, n:uea at the e,urlier ul rile issuautl clause tl�`dAtC of Suh.eur 2.2.3 'tile Architect .ha11 re�'ie��' With the O�'nef :dtemative with the at�;,rd of the ('ono`.'c' li,r Construction arc tern u allpru;lehes to design .µ1c1 cunsuueti„n ul the Certificate for I'.uynlent or(, t , 2.2.4 11-mwd on the n1URI. y agrecd•upult ll%:Ar tt, schedule tial Compaction of the Work. 2.6.2 "Pile Architect shall provide sdminist""011 of the Cron• and cnn5tructiun budget requirements, rile Architect shall prepare, for ctioll b b}' the Owner. Schcn,alic Design 1)ucu consisting of dr:y Ill and other tllxuntcnt•iliuSMIlln)t trlct for Construction as set forth hciliOl and in dtc cctkict ut ntent• AIA I�oeuntcnt A201. GenCrd Cnnditiuth u( re Contract our the sale and rel utionship of Project contpuncnts. ConstruCtiott. current is of the date of this Agrcentcnt, tanks t'olulnC or otherwise provid"I in this AKrcentcnt. 2.2.5 'l'he Architect 511311 submit w the Owner a prelintileor 2 6.3 Dlutk.,responsibilities and limiruions of:uuthoril) of flu cstlmste of Construcdl,It Cult based on cunCm arc:). other unit costs• Architect sh:dl not be restricted,ttlocliliCd or extended tvithuut 2.3 DESIGN DEVELOPMENT PHASE written sgrccntent of the Owner:Ind Architect with consent ul txoved Schematic Design DOculttcnts till hcoll .Ic[or, which consent 511:d1 nut Ix unre:tonahlr 2.3.1 ij.isetl on the al I 1m, stntettts 3uthurired by the Owner in the prugr• and:ut} ulju AIA OoCUMENT 8141 l)�'t�►tlt•AllClll'1'Et:T Ala+ff>IE�1'• VIA* E�W.EUISIIIx •AIA j •. tvM� 8141-1987 2 1'1IK ANWHICAN INNTI'I'I"1'It or A9CI IITF:t:I'.,t'1S�E\\'1'[)111:At'I N1:la a U.t.cop 1(+ht+laws and is subiect to legs,prosecution. WARNING:Unlicensed photocoPYing violates U.S.copy g 2.6.4 The AcClIltcct shall be a represcnlatiyc of„t an u toil fin I Ods, (Cc of tile scy,lelices or procedures,(3) rc ie-ed Copicts :utd consult rich the Owncr(1)during Constr ;)• tlicrs and other data «yucstal by the Owner a, substantiate >i nccnt t0 the Contractor is clue,and(2):1s:ut,Wditional Scr• Of rcyuisitlo►ts rcccived front Subcantracturs and matcna sup rice at the Other's direction front tints to time during lht.cur• 1 t un oc CO'ul'the Otenet what purpo,,: the (:onrr,cu,r ha::usccl numt y prcriuusl}•I,ai(I «etiun period describe, in die Cuntr;ict cur Construction.Tttc the Contractor S right to p:1}•ntent or(•i):uecrrtinCd how or for :\rchitect shall have authority' u, -act nn account of the Contract Suns. Only to Elie e�tcnt provided in this Agreement unless othcn\isC nwdilled by written Instrument. 2.6.11 1'he Architect shall have authority to reject Work tt'hthe 2.6.5 The Architect $hall visit the size at inter\:tl�reedrbyrithe Architect hits t culns ilcrsritlncc ss:lryturudvisable fur inplcmcnt to the Stage Of COnstrucdon Or :u otherwise b um nlctc(l :Ott w Ita\'c authority'to require 36ditiuna insl)"ttun or testing of the l)tynCt and :1reltilCCf in writing lu hCionnC gcner.Illy familiar lion of the intent of the Ci,ntract Ducunccnts,the.\rchitect c,'� with the progress :End tltrality of the Work c I Work in acco:dance with the provisions of the Contract DOC�r determine in;gcneral if the Wort, is heing performed in a man menu, tt hcther Or nut such \C'urk is f:cbriealed, inartllcd or nCt t it Ic Ling tliat the\\cork when Completed will Ix in accor• Cont laud.FIo\ ewer,neither this authority of the Architect nor a dcctsion made in good faith either to cxcrcCsc or not to cxCr dance with the Contrlet Ducununts, tlot\e\Cr, the :\rchitect shall not be required to make eehatlsttyc or Continuous rk. Oc ct the Architect the Architect to the ConlrtctCnta ulr em tloy`ces�ort tuhrr per - -tier w check the quality ur qu:uuit rtc,f the \Fork. On cisc such authority shall gr'a rise to a du4y or «sportsibilty u the )assts of on•site observaeluns:u an arch equipment suppliers, the g sh:Ill keep the Ot\'Der lnfanncd of the progress and r ;1g.y of lhC Work, and sh.111 endc:►ror to guard the Owner against 2 sons 6 12cT1tetar titCiticshall'rcrlcw,`►nd approve I) take otltrr defects and deficiencies in Elie \Fork. (.Uora vy/c,rsirc sir rcy„rseul«Nn,r,r!«)'bN«,it'd rn«•r«r:Irldiriu,rrd 1c','r secs•. «s ;tltpropriatc action upon Contactor.r• suhntivals such ace Shop rlrxc,ibrr!in f'rn rrGrrrpla.1.3.) Drttcings, Product Dula artd Samples, but only for Elie limited purpose ul'checking for confi,rnt:111 with infonn:ltion given 2.6.6 The Architect shall not h:ne control over or Charge eat and the deign concept expressed in the Qmtrtct Ducunle"I.S. and shall not be responsible fur eunstnlction struts,ntctlttnls. The Architect•$ action shall he taken trill, such rc:csonahle tec•hnieiucs,sequences ur procedurCS,ur fur sal'ct}•precatutt,rts pronlptnCSS :u to cause nu cicL,y in the Work tic in the sun- and programs in connection with the Work. since these are struction of the()wner or of scpamic conuacu,rs,ttlisle allutt solely the ms 11, car's «spunSihilit} under tile 1C0111 for the ing StIf icicnt tittle in the architect's prufc$siunal iud);mcnt to Construction. 1'hc Architect $hal nut he real permit adCqu:uc review. I(C\iC\r ul such suhmitlals is not sun Cuntr:tctur's schcdIEIe%t,r failure to carry out the Work in acc„r ducted for the purpusc Of determining the occur.tcy'and scour tatter with the Contrccl DoCUnlentS. 1'hc :\rchitect Shall not Itietene."of Either details such as tlincettsiuns and du:uuiltCS ur Nave cuntn,l over or charge of airs ur uuci<siuns ul'1he Cu,ur.,i I'ur suhstantiating instructions for installa6011 or Imformance Of cur. Subcontractors, or their agents ut emplot Ceti, or ul am equipment ur st's►Cn,s cicsigneel h} the Cnntrc(tnr.all ul'tt htih usher persons perli,nning portions t,f the Work. rettt:atn the «.lisihility of [lie Cutto:relor it) ate Cxtem shall not constitute :gtproral ul'sal'Ct} p«Cautions or, unlCS< 2.6.7 1'hc :\rihilCCt shall at .III tiuneS have access u, chC \\cock «eluiret.l I)v the C:untrait 1)uiuncCnt.. 'I'ItC :\rchitect s «t'rety \vllerc\.cr it is in prcparuion ur pn,g«ss' ulltCrwisC sPCCilit'alIv staled by IItC :\riltitCCl, ul'iunsUVeliun The 2.6.8 Bcept as slay direct ttit>tnmwtic,rtiurts harccbccnttspCt Arillilc'it's llapltrov:lt Igor -.1(slwcilic I1ite111t1sh all l not trindiiate 1)ucuntents or whccl ii:Illy authorized.the Ottununtu ii:ctiemsehyran({Iwilh thecArchi ��hut\profcsslolUti certilic Elf itie„ltofcperfor!tell, ince Char.,rtcri.tics through the Architect.C of ntateri:Qs,s)stcnts or equipment La required h} the Contr.,Ct Exit's consult shall he through the :\rchitect. Doeumctlts. the Architect shall he Cnlilletl to My upon such 2.6.9 Il:c�c(I on the:\rChitcit's uhSCryatiolts and Ct;duatiuns of Cerlilic:uion it, CStahlish Ihat the materials, systems ur equip• the CuntrtCtur's :\pitli(:ations fur l'a}mcnt, the Architect shall ttlem will meet the 1wrlorcn:uccC criteria required by the CO"- review o:tri certify Elie amounts due the Cuntrtctur. tract Documents. 2.6.10 The A«hiteit's Ce(tilic:uiun ti,r pa)'mcnt sh;dl cunsu• 2.6.13• 'Cate Architect shall prepare Change Ur(krs and C:on- lute :1 «picsentation us the O\\-mr, Ixt:s d on the Architect's str,clion C11:utge Directives. with supporting cloitunematiun title allons:u the site:ts pr,yided in Suhpar.,grq,h 3.6.;and and data if deencc(l nee'CSSary by Elie :\rchiarrt :c. pruyi(led in un the (1:11:1 comprising the (:ornrtclur's :\ppli(:ulc,n li,r I'ar �xc'Ctnitnt 1inn,rc�thrl:ucie with ache (in mictd)OCUncecttsl and nu Ill. that, to late hest of Elie :yrc'Ititect:< knuaiidgC, inli,rm:► lion and lxltef,the Work has prcgrCSSCd to the Ixlinl ilt(IicatC(I stay authorize minor ch:utgcs in the Work nut involving :ut and the duality of Work is in :tccordance with IhC Conu:lct adiusurnnt in the Cuntrcic Sum or-.III Cucnsum OI'thc COntrait t)uiunnints. The for going rep«scntatio,t.. are suhicct n, act 'Circe wilic'h arc nut incunsistcnl tt•itl,Il,e tment()fill Contract Cyalu;ul(at of Elie Work liar conlunnalnC tcith Elie Cuntrrcl Duiunncnls. Docurticlits upon u, restlls Of suhse quoit tests and inspections,to minor ticvi:t toll i from I e site• tilt:4te or 631CS of Sul>a:uu h(ilnnpictio l 1114 the%IalC IIW lin�l tract IhICtlntCnts correctable prior l,1 ct { t•t11C dualilic anions c,xpressC(1 by the Ar,hitcCl.T n«l,rCs�ne tll„t O rn(Ir s(�«riCtt'la1.Icrccur(L! tt iritlCnt��arrmtk�tt.ctul trCL•,t(kI i:crilllvate for 1'a}'tttCnt shat further(t r I (11c C(AIII-10 that the Comractor is Crntillct.1 11)I(!Crlilic`1tICt lilt I'Itcuu'nl >Irtll hlCLI I)v the(imtr.iIt"�\:1110 shall isst ll'u>rl(�crtili(:11tCltiu Ilea. I lowever, tide lsstmitc•c , t .I nut he a rCprrsentatiun th:u the archia•it h:1s(I)ntadC Cxhaus. ntC1u ulxm cunapli:utie with lhC «dot«mints ui Elie C.umrti ti\C or iunlinuotls on•sitC ins)kcliuns to sheik the quality or Documents. AIA DOCUMENT 0141 • 0%VSEN•ARCIIII'ECT A(:ItEE.\IE..ST • FOCRTEENTII mrri V • AIAa . X1937 3 8141-1987 T11F AM ERtc_\xI.NST1TI"rEOr•.1NC1111'E(TS.1"}SSE\\ P0RKA\'E.Nt'E,:1.\v.,WASHING1'0-4,o.(:.I(XXK� WARNING:Unlicensed photocopying violates U.S.copyright lawn and is subject to tegal prosecution. 3.2.3 Through the observations b)' such Project Rrp«un•decide Illatters con, tacit t s, the Architect shall ellde:lvor to provide further Prtxcc 2em1n 'heft cnt►ncetuftthclUw<rncrtand ICnmrlclOr undcr ► tion fur the U�'tier against defects:utd deficiencies in dte\\'ufot St Of c g fx but the lurtlWlintt of such project representation shall not requirem`n�tUt til ur (lttntra�t tr. TI>L:tArdtitect`s`r ipolL c to Iliodifv the rights.res{wnsihilitics or uhli};uiuns of the Architect either tl ;t<ticserihed elsewhere in tllL. Agreement. Stte{1 requests shall be made with rettxloable pnnttpinrss and . witilin an)• time limits agreed ulttm. 2.6.16 ��Uh thctitlistcnttCtf m deciSiOt's Of tile illrerth t tfrtmtltile 3.3 CONTINGENT ADDITIONAL SERVICES consistent nd Ill deci• doculncttts ahtn such revisions art:: 1st [Atruments:uttl$hall tx in writing or the funs of 3.3.1 Making rccisiuns in l)r.1(ein};•s, 5prritieatiuns or u1 u Can(r. tlrta ings. \Mien staking sU(:It intcrp«t:uiuns ,hall nut shuts p 1rti:llit) 1 inconsistent with:gtprot;lL,ar Instructions precious}' siuni, the Architect shall cttdrnur to sceu« faithful perlur- `it•cn by the Ottner,Inclutlink rrt'isiuns made neres. manes 11r 110th Other and C:untrtetur, s:tn•by adjttsuucnts in the Utvner's prugrun of Prui. w either,:utd shall not he liable fur results of intcrpretatiotls or cct hudgct: dccL,iuns so «ndcred is Mood (-,ilh. 2 required by the enaeullettl or irevision e ep of imlof such 1116 17 '1'hc Architect's decisions u1t m:utcrs relatitt) to sscd it, or rrLUl:uions suhscquettt to the prep tic effect sh:dl he linal if euttsistertt with the intent expressed in durumcnts; ur• the Coittrut Docutitcnts. 3 chic to changes«quired:u a result of the Owner's f ti 2.6.18 1'he Architect shall «ndrr writ decisions w}this :t ore to render tlrcisions in a timcl) m;utner. rr 1son:lblr tints on all claims,disputes or other matters in gars ectl* Lion beta'ttttreas Owner f the C6 i1trC1.O1�rprovi led l in thcllContrlct 3.3.2 Pnlricling services ices «qui«(1 herutse of signitirant tiun ur p g 3.3.2 cs in the Prajccc incitlding.but not limited to,size,tlua Dtxununts. it th ntplcxit), e Owner's sclledule, or the method of hit it), ro e a ncr and cling or neco(iating anti contrtcting 1'ur eunsvuctiun,except for masters, incluclin[t III Is ill questii��to aesthetic effect a,pro 11n'iccs rc(µlired tit Juhpartgr:gth 5.2.5. Contractor, execpt Iii 3.3.3 Preparing I)rttein}�,. tipecilicatiuns and other duruntcn vidcd i �rq,h L.G.l7,sh:111 he suhjcet to arI)itr;uion a+ colon :uul support{nK dart. et:du:uing (untrlcua,ithrtC h�ut}r and pnn icGatK other sert'ires in connection Orcicrs and cortstructiun Clt:ulgc Directive s• ARTS 3 3.3.4 Proridin};•crt-ico in cunncetiun with rtalu:uing suh,ti• ADDITIONAL SERVICES nuions proposed by the Cuntrtctor and staking subse(}urnt i revisions t 1)rawitr,�,tiperlicutiotls and other dueumcn no t:uion resulting therefnmt. 31 GENERAL 3.3.5 I ruviclin¢runsultatton runrerning rcplarcmcnt of\;'ur' , eir Services unlca,so idcnciftecl in Article 1 L,:mtt the) shall c};ullagcd by lire or other ll uric clueing construction, and fur- 3.1.1 The services tlescrihed in this Article i a«not included cV sIlcc , in 15.c [ nishing services requi«d in connection «ith the replarrntent be paid for M: the Ott•ner .ts provided in IhL+ A�rcentcnt, in of such \\Cork. xervi cs the default Ill tile addition to the coml,rnsation;ur 11.4'hall'unl)•het}services ticsc'rlhecl under Panigntphs i._:uul. . ticrt ices in Paaagraph Cuntnactur.b} n,a�ailurrlof perfu mt:u><t t f vibe r thrt0�Owner or if authorized or confirmed in writing lt'I the ntvncr.If services 3.3.6 Pn r.1)ng stn ices made necessary ) tiescril,ed Linder (:onang irc Addiuoi . i i arc required clue ut cirrunlstaltccs hound the Architcrt's Cuntr.arulr.or tat such sert•iccs ovitlinq services in evaluating:ut extensiveconnrctio f nt.Ire the Architect shall notify' the Otlsltlr prior u1 cunt• Cunta`lor under the Cunuaet for Constnlcuun. ct 3.3. mencing such services. If the Utencr tfctn , claims suhmiscd ht• the (:ontrlcu>r or others ut (hscrihrtl undcr Part};rtplt i.i are nut resolved, the Owner tt•ith the \C'ork. shall give prosnpt tvrittell Itoucc as the Architect. If the UA ncr aherc the ti•rvicc arc not«qu}rec{ the Architect sh:d1 h:n•c no ohli- 3,3.8 Providing services in runnrokm with:1 pptlie hr a tale isdiCUts jai writing that :111 ur part of sorb Contingent r\ddi arhitruiun proc,c(IjIw or Ic4a1 {trorreding eseept tion.11.t g:uiun to prtrvitic Ihose services. Architect L; party thereto. JECT REPRESENTATION BEYOND BASIC 3,3.9 1,rcIlurit1K clocutl let Its for:litemale,sclxlratr 3.2 PRO ur sc({taetlli:tl SERVICES hitls or providitlk service•in connection with bidding.ncgutia• lion or eonstnactiun prior to the completion of dtc Construc- 3.2.1 II nxarc cxtctricc «prtscntatiutt a. the site than IS Mill Uocu met Its Phase. dc`title one urlmur�I'r Iljrrt(ISrprt�ettrlt.t;the to A� slt�ut carrel pr g q OPTIONAL ADDITIONAL SERVICES ing out such adtlitiotl:ll on•sitc respovlsil,ilitics. 3.4.1 Prot itlin}t:ut:dyscs of the Utvttcr's nccJs and prokrlm 3.2.2 Project Itcprescncuttcs shall he sclrctct►,cnlie 00111 and min); the «suircnlcnts of the Project. tllrertctl h) the r\rrhitec't. anti file Ardlitt:ct shall he rompcn Baled therefor a. -}(recd by the Ott'11Cr soul rU'chitcet. -jibe t lullrs, respunsihilil}rs and linlit:uiotts ul :uathurit)• ol• I'najrct 3.4.2 1'ruvitl}n;c lin:utci;d I'e:tyi11ilit)• or other spcci:d+nttlte�. 3.4.3 I'rovitlill pl:umiIIg survey's, site evalu;ltions or cons• Iteprescnt:sives shall he IL, deserthcd In tilt c(lition of AIA parttivr sunlit of pruslxrtit e sites. Docun(cnl 1}15_'current as of the Glatt:of thL.AUrccslcnt,unless olltcrttbw.tgrvcd- r 8141.1987 4 V AIAt tyl)ri_ 17.S NF\t'Yt)KK At'F\UI:,N.W..vt'AaI11NGTU�, AIA DOCUMENT 8141 UtVNltlt•All(:III'1'lil;l'AI:KFIi�IEN'I' FUUK'TEEN'1'll I:UIt'IU 1'IINA�tlilUt:,MIN�t'l1'l:'1'Ftll AhtalfTlit:'f:, i prosecution. WARNING:Unlicensed photocopying vioialos U.S.copyright laws and Is subject to legal p providing Special surveys, environntetital studies and 4.2 The Owner shall establish and update t, overall budget for : 3.4.4 Pro g P the project,including the Construction Cost,the Owner's ocher costs and reasonable contingencies related to all of these costs- or required for approvals of govcnumcnri{authorities 1 or others having jurisdiction Over the Projcct. dente drat financial arrangements have been made to fu1611 the 3,4.5 Providing Ser'Iecs rclati\e ut full' Iaeilitics, systems 4.3 If rcelue feel by the Architect,the C)wnl I shall oful furnish tilt• and equipment. owner's obligations under this Agreement. 3.4.6 Providing services to ilt\escig:ttc existing conditions or facilities or to make mruured drawings thereof. 4.t ant the\Owner's llbehalf with respect tntot tile fProjcccc The 3.4.7 Providing services to verity,the accuracy of dra\ein,s or Owner or such authorized representative shall rencfer dccisiolts i,ther information "urnishetl be tl'C O\\race. in a timely mariner Pertaining u)documents submitted by the 3.4.8 providing euurdinatioll of cun5tru Lion pert tltrctl by lid tsequentorder f progress Off Idue Architect's sere services the orderly Separate contractors or by file owner's o _ nation of services required in connection will' constntction 4.5 The Owner shall furnish surveys describing Phvsic' nationlncd and eyuipttletIt supplied by the Owner. ch:►ractcristics, legal limitation and utility locations for fife site cervices in conitcction with the Fork of a con• of the Project, and :1 tvrtttcn legal description of the site. The 3.4.9 Providing. surveys and legal information shall include, as applicable, S seruction manager of separate Consultants retained bg tile grades and lines of streets, alit)s, paV tiny c; and adjoining Owner• property and structures; adiacenc driinage; rig;hcs•uf\vaY, tl eseimates of Construction Case. restrictions, casements, encroachments, zoning, deed restric• 3.4.10 Providing dceiilc 3.4.11 Providing detailed quantity surveys or inventories of s U'�5 abtOdunecesGry d c pertaining iti►tg to existing buildings,rags liother material,equipment and labor. intpro\•enlents and trees;and inrurnuldon concerning.ivaiL•tblc 3.4.12 Providing anal)scs of t),'tting:,till oper,tinv,costs. utility services and lines, both public:rut Priva(e. above and below grade, includitg inverts and depth.,. All the information utt the survey shall be referenced to a Project benchmark. 3.4.13 Providing interior design :uu1 other similar services S required for or to connection with the selection,procuremettc of installation of furniture, furnbhings and cclutcd equtpnlettl. 4.6 The Owner sh:d1 furnish the services of gcotcchnicl engt• 3.4.14 Providing services for planning tctt:utt or rental sp:ICes• racers whell such see ices are«qucstcd d. the test borings,Architect.Such test services may include but are not limited to tcse borinc;.<, test 3.4.15 i\1:tkutg im'estis{uiottc, ur:rneorics of m:teri:Js or equip pits, es may of soil hnotn5 v:dues, percolation tests, ntcnt,uc v Juuiutu:uttl dLt:dlcd apprab;; s of c%,WiItg f:tctlittcS• er:duadons of h:1'r2rdous matcrial.,ground corrosion and resis• 3.4.16 Preparing a Set of reproducible recorddr"N'i"S sIlO`n soil vCondition s. will,creport�unl 11appropriatef p(D 3i0n ins significant changes in the ��'urk made during hated on 1tt:trked•up Prints,dra�'ings and other dot.1 furnished c6o1mtTli`dOrnm`f `hall furnish the srr fees of ether consul by life Contractor to the Architect. rants when such services arc rraautably «:gaited by the:Scope 3.4.17 Providing a-astst:utec in the utilisation of equipment or Of the Projcct and:ire requested b} ehc Architect. systems Such:is testing,adjusting and balancing,Prt'P:r:ututt of uperatton and m:►intenanc:c manuals, t,..Iillillg personnel fur 4.7 The owner shall furnish structttail, ntcch:uric:d,chcnti nd operation and malntenancc,and consultation during oper:Ittolt• air and water pollution tests, tests for hazardous ntatcrialc,and ocean Providing:cruces after issuance to the Owner of the other laboratory and cn\'tranntcl tests, irtspcctions and 3.4.18 final Certificate for Pa)•ment, or in the absence of a final Cer reports required b)' la«' or the Coneract Documents• tilic:UC for Payment, more than 60 d:►ys after the date o(St'b' 4.8 The Owner shall furnish:JI Irgal,accounting and insurance stantial Completion of the �C�ork• eouttseling services :Li ntav be access:r)• a any ante fur the 3,4.19 providing scn'Iees of eonsuh:utts far other than archl• Projcct, tltCltidillg auditing services the O\\'nrr m:►)' require ul teclur.►I, strurniral, ntcchanic:d :uxl electrical cnginccring{x�r \crify fife Contrtctor'S Al {tlic:ttiuns Cur 1'a)'nlcnt or to acccrtain buns of the Project provided:u a Part of Basic Services. how or for\\•h:n Purposes the Contrictor has used the Mone. 3.4.20 providing an)•utter ser'iccs not otherwise iltcludetl in paid by or on bch:►If of the O\tree. this :\g«cntcnt ur nut customarily furnishctl in accord'-111 a 4.9 1'he services,information.suet)s and rr{�urts required h) t\•ith generally accepted architecturd practice. P:tnigrnplls 43 thn>ttgh •i.8 shall he furnishctl at the tile eepensc, and the Architect shall he cntitictl to rcl) u{xm the aceuricy:rill completeness thercof. 4.10 Prollipt\\•fittcn nulic•e steal he gircn I)\.the U\vncr to the ARTICLE 4 architect if the Owner becontea:n\':'«ul'any fault or dcl'cet in OWNER'S RESPONSIBILITIES the Projcct or nonconformance with the Contrtct l7ticunents• 4,1 1'he Ot\'ner sh:Jl provide full Infontiation regarding 4.11 1'he proposed langu:tgc of ccrtilicates or crrtilicatllie 4.1 Tit tints fur the pmjpro including a prognio \\hich Shall requested of the Architect or Archiicct'S consulrtnts shall he set 1'unh the O\\'ncr's objectives,schedule,cunstrlints anti cri• submitted to the ulit)ll. I* fur review and ;qt rV(IU j at Ic:til I i lcria, Including :pact requlrenlents and rclatiunships, lleei• daps prior to cxcculiun. vibe(h\race shall net rcg be ccld'I e htttty, e ludingbip-a , spe uir ivntpment, s)'stcnts aural suet lions that \\acid require knu\\'Icdgc or scr ices hc)untl the Scope of this Agrcetttcot. rctluirements• tv><1 AIA DOCUMENT 0141 • ()u',EK•.\Hl II►1'Et:r.e(:NEF:>►E�7• Ft�l'Itt'I F�'I'11 EI,I'I'IaY •:\I:\ 5 8141-1987 TI IK A.MEKIt:.\S INSTITUTE Of AKCI 11TEt:l'"•17ei SEW YOKK.\\'f-Nl'E.�•�\'••`r'"t'I`e�l'ov,n.t:. IMMK� WARNING:Unlleensed photocopying violates U.S.copyright laws and Is subject to legal prosecution. 3 if the Project is abandoned, terminate in accordance ART_ I_C with Paragraph 83:or 1i CONSTRUCTION COST .4 cooperate in revising the Project scope and quality • ' required to reduce the Construction Cost. 8.1 DEFINITION 5.2.5 if the Owner chooses to proceed under Clause 5:2.4.4• nstrntction Cost shall be the wcil cost or estt• the Architcct,without additional charge,shall heft.}'the Con. 5.1.1 The Co .• cr of:dt rlemrnES of the Project designed tract Document,X';necess:ln to rnmPl}'with the fixed llmlt,if mated cost to the Ot n established is 2 COndition of this Agreement.The modification ur specified by the Architect. of Contract Documents shall be the limit t the axed Architect's 2 The Constntctiu,t CO-';' shall include the cost at currctit fespoilsihility arising nut of the establC;hmcti of a Heed lutist. 5.1. The Architect shall be entitled to compensation In accordance Specified. selected or spCCi�l`' Provided tt ith this AFrccnlrnt for all scrt'ices performed whether or not »arket rttrs of lobar and matert:ds furnished by the Ott'iter:ux equipment dcsip,nrd, SP' the Constn,rtio0 Ph:Ltie is rums»enced. fur by the Architect, pltts.1 re:L;cm:t dit:dl0tI ree.;an�tblcc:dlo)w trctur's ovcncc:ld and prolit, In addition. : l t market lc ' � l rh rages in thc ��orkduring —AR—T for for c unl 1 g 3nd .It tile time 1 -- rc)nstrtictiun. USE OF ARCHITECT'S DRAWING' 5.1.3 Construction Cost dues tiuE include the romp Of Elie of documents pre losttl clUd, tic costs of the land• SPECIFICATIONS AND OTHER DOCUMENT the Architect and Architect's ct and are instruments s the 6.1 The Drawings, Specification; and other rights•uf-Nay, titYncing °ro�itlyd ulyArticic1(`t are the resPon p:ued b} tic Architect for this Proj sibilit}' of the Owner as [ ILITY FOR CONSTRUCTION COST Arcltn tiles. service chcrtvisc Prop clecl'tthetArchitect sh.tlltbc dcemccl 5.2 RESPONSIB and, rclintinary 5.2.1 L'valuations of the Otvncr's Projcct bud5ct,p the aucho andt tithed cu reserved and shall MET ngllthc Copyright.tt' soaturor} rc ru- tcs,including P cstint:ues of Construction Cost and detailed estimates of .on The Owner shall be permitted to retain Copies,Specifications and strtteliott Cost,if:u1}',prepared by the Architect,represent file ,es, of the Architcct s Drawings, Sp nt7cd,however. that net• other c cop' and rcfe Architect's best judgment:ts a design professional familiar n'it' other documents for infurm:tti°cant} of he P ojectcThe Ac connection the cunstncetion Inclustry. It L, recug 'control•' with the OW ner's use and occup'over tile tent s Drtwin}ts,Spceiftc.tttotis or other d Cfotc addiictnsltu thC[the Architect or cor the owner tl�overtile Contractor's m ho Lti Neer or others oil otiler projects I:dwr, n used by the O others,unle of determining bid prices,or over competitive bidding,mac et rccmcnt, rid prices, Accordingiv, the Architect Cannot Ellis Project or for comPlctian of this Pro by or negotiating the Architect is adjudgec_l to be in default unpdef�h`st�ec eomPen' and CIUC5 nUt N:1rrp1E or rcpresen:that bids or tie fro prices except by agrcetiicnt in a•rititi• and Erich a p P will not vary• from the Owner's Projcct budep- or ora ee cation ro the Architcct. estim:ue of Construction Cust or ctalua,pun prepared or agreed to by the Architect. hurt• requirements ur for sit»ikir pt, ubli Jttion(in d�OW" irliuti Cult shall he established 6.2 tl uhmtssioil or distribution of docunten f1Cro meet Office) 5.2.2 No fixed unlit of C:onstn xa os:d or refit a condition of this Agrccmcnt by the Ilirnishin�,1 .P unless sorb 3rtC(Mielrcrol If ion of thecArchi�ci to Ile served`rights.ia pis establisl»ncnt of:t 1'rojecE btmld si tied by the P been agreed upon in writing a S the Architect shall hr such .1 fixed limit h:L+ bccn ttiCtblished, pit bedding and permitted to include contingettries for dcai� ART-- Price i t s lytell,s andltypes of consttructian`1 it a Merit trIlCied in tie pone ) u) makc reasanshle adjustments in ARBITRATION the Contract Ducumenw, tlic scope of the Project a`t t dtetConstruction Cc st to tile fixed Hunts altcrn:uc bids to adj Parties to this Agrccmcnt arising out of or relating to this A trli. tftcr execution of the Arbitrl limit. fixed limits,11`311y,shall he incrc:lscd in.the amount o -an ntent or butch thereof sh:dl be salbject to and decide )' tncce Ise in the Contract Sum occurring Contract to Cunstructiun. tration in accordance with the Cor RM ,Son Ind lion Rules of the Anlcrican Arhivation Assoelatue currently in 5.2.3 If the Bidding tic Negotlatio0 Phasc h:LC Hat commcnecd Eccles mutually agree oth effect unless the p• with Ehe within 9t) days after the Architcct submits the Cunstructiuc) writing 7.2 DCmand for arbitration shall be ith���American Arbitrt- Dacumtctiun)CustOshapcUc;adjtL.tedcto reflecttclrtngcslin 1110 arty ro this Agrccmcnt an LILIVCt Construction other P' the Construction Documents to tite tion A;SUCCt[IUn,A demand fu .rbitntiun shall be made acr in general level of priers in d1e cunstnctic)„industry belts 10 EhC a rc.L. i,.e time after th claim, dispute or other matter ill date of submi: ion of I ,th Ire sought. g citable Owner and the CI on which )ropu: : t ttstcd as Pro' question has arisen.In a when institution of legal yiklit Is exceeded h}• the lowest 1,003 be made after the 5.2.4 if ;t fixed limit of CoOSEructioti Cost (: I tttc a �disp a sc r of a lu»icatiutL;. vldcd 10 Subp-.tmgr.tph 5.-..J) caner shall prucccdings bas on such claim, dispute or other matter in question tvot c petered by PI title bid or negotiated proposal, the O l ,1 give written approv;II of all inrrc:ue in such fixed 7.3 No .rbit l 601 nsol iKu Out n jo nderior IR anylottu�11311 � limit; g j .1;11 nclude, y .2 :ttuhorixe rebiddfn or rrneguti;uin>, of the l n)ect within a rtrsOnahle 0111c; , • 4190 8141-1987 6 AIA OOCUMEN7 Bta1 �'NKit•ARCIII'rl'.C•l•ACi1th:F:a11:`T• -rit IWA5HIN • nlA 1755 NEB'YORK AVENUE.N.W..WASHIVGI'UN.U•C � 6 TI lE AaIF.ItIt:AN IN5T11'1-10 TF.UP ARCIIITECTS• ht laws end Is subject to legal prosecution. WARNING:Unlicensed photocopying violates U.S.copyright .2 Additional Services tamed to date unction this,\greentent signed by the O�'ner,Architect,ut other occurs during the Design D tent Phase;or person or entity sought to be joined. Corse o arbitration iuroh ing an additional person or cnti tall not constitute 3 Five percent o oral compensation for Il:uic and ,\tIdi ' eit ices Turned to date if termination tottunt to arbitration of:uti cl ti1 spate ur other moues in c. �plcstiutt nut described it Cllttll l'U115e11t(te%vllh:1 pl'(51,11 ur entity not nanicd CriI tilercill,The foregoing agree ntcnt to 3rbitrat• c other agreements to arbilrtte wit 11 an ARTICLE 9 :Iddition:d on or entity dtth cotuented to by the parties w this emcnt shall be xpccititalh enforc�.lble in accurtlatCC MISCELLANEOUS PROVISIONS 7.4 he a%%ard rendered by the:trbivator or:ubitruOrs shall be 9,1 this Agrecnlcnt shall be gav lira,:utd judgment may be entered upon it in accord:utce with enlcel by the Ialr of the applicable I:nv in 4111 court havNig jurisdiction thereof. fir:S%W jC �t� 1 i•u 0 9.2 Terms in this Agrcelllcnt .hall have the s:une mauling as chose in Al:\ Docuntcltt :\3ul, General Cunditiults Of the Cot- ARTICLE 8 tract for Construction,current.Is Of till'cl:lte of this A$reetmetic. TERMINATION, SUSPENSION OR ABANDONMENT 9.3 Causes of action brtacen the parties to this :\grecnient pertaining w acts or tailurts to act sh.11 be deemed to h:t'e 8.1 This Agreenictt may he tertliinuted by either party ulxni accrued and the applic:lhle $ruutcs of limitations shall cant not IeSS than seven laic'' %%•rittc:t notice should the other It•.Irt%' nicncc to run not later than either the d:ue of SubsCUltial Conl• Tail substantially to perform in accordance With the terms ) this pledon for acts or failures to act nccurring prior to Suh$t:uuial :\grtenunt through no fault of the Party{nitruing the tcnttination. Contpletiun, or the slate of issuance of the tinal Ccrtititate fur 8.2 if the Project is suspended by the Owner for more than 30 Painlcnt for acts or tailures to act uccurrint; after 5ubsrultial conscctttivc (.Iais, the Architect shall be conyxtsated for scr- Completion. %•ices performed prior it)nutice of such suspcns ion.\\'het the 9•4 1'he Owner and Architect %%•:Iil'e al rights against c:lch Project is resumed,the Architect's cum{tcm-41tiun sha11 he cqui- other alid againit the cuntrlctors, cons ilt•.tnts, ugctlts and r.Ibly adjusted to provide for rxpcnsts incurred in the intcrrup elliploiecs of the other for d:utages,but only to the extent co% tiun and resumption of the .architect"s scr%'ices• Bred by properl% insurtoce during cutistructiun, except such it)the 8.3 This Agreement�ttl:t�sy%�ritrenttnuticehO thetArOlitect ill the forth In the ctlition of AIA Uc Cana nt�\!Utt�tGcncr.l Cuntlitiuts tut less th ut s y cent that the Project is permanenth ub:ultluncd,If the Project of the Contract tirr Construction,current:cti of the date o t u$ is ah:utdoned by the Owner for more than 90 consecutive Jai's. �gi%�rstl"nnmllht ir%cutmrlt�or..crotsult•.ut1t Nand agent.• �itnilar the Architect Ill- tcrmin:uc thii :\grecnicnt by l i%inl; a rinrn notice. 9,5 '('hc Owner and Architect, respcc•ti%•ely, hied lhcnl$ch•e$. 8.4 fallllCe Of lht U%%tef la Illal IT.III be Cat$IdC1Ct'tt$111t$I`ntl`ll tale o I er part%`u, this tAgreement and to the p-ruters11stic•cs- accordance With this Ayreenlent. sors, :cssigts:lilt[ Icg:d representatives of such other party with nonperformance and Cause for termination. respect to alt co%'et:llits of this:Agreement. Neither O%encr nor 8.S If the Owner fails to make psinlent %%'hell clue the :\rchi Architect$11:11 a;$ivn this Agreement 'ilhout the written con I sent of the other. tcCt for services anti expenses, the Architect may, a tun se%•en cLlis'%%riuen nutice to the Owner.suspend perlorm-atict:of ser- vices under this:\greeme,cnitLty$of dte tl itcluf the notice,lt{a m6tntrlbct«cil the t Owner ner tandl Architect llutdit ulm ctic stall by the Architect withut.t $tt<pcltsion shall take effect %rithout further notice.In the crept prior tcgutiatiuns, rrpec$cnt:uiun$ or:lgrecnlcnts, either a'nt• of a$ilapcnsi al of services,the.\rchitcCt$hall 11:1\'c no liability ten or oral."%'his AttreentCnt alai' he amended onl} hi written n, the Owner Iue delay es ttileA c t:l&I S the O\ bcc- S instrument signed hi hotll Owner and Architect. of such suspcosiun of scrviccs. 9.7 Nothing Cunetinctl in Ihi$:\grccnutt$hall rrt:Inc a can hind 0.6 In the e%'cnt of tcnninatiun nut the lath of slit :\rthilcct. tool relatiult$hip with or a catt;c ul'action in linos of a Illinl the Architect$hall ht cuntlxnsaLrtl for. perlornlcd prior patty agaitat either the tJlcncr ur:\nhitcct. w tt:n»itation,together with Reintburahle lixpCtscs then tluc 9.0 Unless ulhen%'L:r procidetl in this:\greenicnt,the Architect and all Ternilnation lixpcltsi;as delinetl in Parlgrq)h t.'' ;tilt[Architect's consultants shall -'%.e nu responsihiliti li,r the disCUrcrr,prtscnCe,h:uttlling, rcmu%'al or dispus:[I of or cspo- Ile It:till':uul :\tlditiunal�Crricts.:uul inClutic expenses% t Are Aire of persons to har_u'dous ill:ncrial.;in an% IOrnt al the I'rii L dirctdr attrihuelhle lu tcnnin:uirn,l'ennitatiu penscs sh:111' rile, uxlutling but tut limitctl u, ah4�u,$, ahtsus pttKluct`• he Computed as a percentage of the Compensation ti,r {x,lichlurin:ucd hiphcn%t(I'Cll)ur other toxic suhscux't�. Ina<Ic�cr%iccs attl:\dditiuna N cc%''' . tarncd to the time ul"ter• 9.9 l•hc Architect $hall ha%'c the right to include represent:l• niin:ulun, a 1 fulh)%%sc Iit)ns III, be ticsign of the Project.including photoSrgt{t,of the .1 Twenty rcent or the total compensation lia 1l:�iC exterior and interior, :uiit't c tile Architect's nt:twri1lL;ot�lhal{ nut a .tldltiun:tl SerciCCS t:lnlrtl to slate if icrnlinatiut pr�tessional m:ucri:,l<. occurs hcli)re ur during the pre'dcsign.site:malisis,or thcltId't tile re 1't;tprcviuusll`icl'tticiscd rthct�Architcc't 1 it writing tof • AIA DOCUMENT 0141 •OWNER ARC111TEt.-T AGHEt:.\IF_NT• F004TEEYTtI EDITION •AIA S71VKJ HCIUTEL,TS.I: 7 8141-1987 r11E %NEhI( lS IX$1fl'1F OFt }s XE%%'l'UNl:.tt'E\UE,N,%V.,WASHINGTON,D.C.SIKx(, WARNING:Unlicensed photocopying violates U.S.copyright laws and Is subject to iegai prosecution. the specific information considered by the Owner to be Confl• 10.3 PAYMENTS ON ACCOUNT OF BASIC SERVICES dential or proprietary. The Owner shall provide professional credit for the Architect an the Construction sign and in the pro- t. motional materials for the Project. 10.3.2 Subscqurnt Pa)•ntcnts for D:uie Services shall be made monthly and, whcre applicable, shall be in proportion to ser• vices Performed Within rich phase of service,on the basis set ARTICLE 10 forth in Suhparlgrtph.1 1.2 2. PAYMENTS TO THE ARCHITECT 10.3.3 If and to the extent that the tintC irtitiall established in Suhpatragr ph 11.5.1 of this Agreenie t i5 exceeded or extended 10,1 DIRECT PERSONNEL EXPENSE through no fault of tine Architect, compensation for any ser- 10.1.1 Direct Personitcl Expcnse h defined as the direct vices rendered during the additional period of time shall he salarlrs of cite Architect's{xcSUnncl engaged un the Project std computed in the manner set forth In Subparagctph 1 1.3.3. ry: 10.3.4 %C'hcn compensation is based on a percentage of Coll - he portion of the east of their mandatory and auto pltry con- trlbutions and benefits related thereto, Stich :is entpluyntcttt struction Cost and :ut) puniuns of the Project are deleted or I otherwise not constructed,compensation for those Purtiults of taxes and other statutory employee benefits, insurance, sick the Project shall be payable at the extent seniccs are per- Icace, holidays, c:i�.ntiuns, pen ions and similar cuntributiutus formcd nn those portions,in accordance accordance tine schedule set std hcnefits. forth in Suhpartgrtph 1 l.2',bsrd un(I)the lowest bona tide 10.2 REIMBURSABLE EXPENSES hid or nego6uleet proposal,or(2)if nu Such bid or proposal is received, the most recent prelintiltary•estimate of Construction 10.2.1 IieiniburSable Expenses are in addition to cuntpens.1- Cost ar cletailed estimate of Construction Cost for such por- tion fur Basic and Additional Services and include exPettses tiotts of the Project. incurred by the Architect and Architect's entpluyces and con- sultants in the interest of the Project,:s identified in the follow- 10.4 PAYMENTS ON ACCOUNT OF ADDITIONAL ing Clauses. 10.2.1.1 Expet in or rtransptiont with ill cokirizedtout of!toe��► Sor�icrsl'Ind for Expentses shall be made monthly Project; expenses Iran d; long-distance contmunic.tions; a,,d fees paid for recur upon pre cntatiun of the Architect's statement of services ren ing approval of authorities having jurisclictiolt over cite Prujcct. dcred or expenses incurred. 10.2.1.2 Expense of reproductions, postage and handling of 10.5 PAYMENTS WITHHELD Dr wings, Specifirtions and other documents. 10.5.1 ;�u deductions shall he made from the Architect's coal- 10.2.1.3 If authorized in aclancc by the Owner, expense of Pcnsatiun on account of Pen:11", liquidated damages or other overtime work requiring higher than regular rates. sums withheld front Paytnenis to contractors,or on account of the cost of changes in the%Cork other than those fur which the 10.2.1.4 Exltensc of rendering,,nuxleh std ntock•ups requestccl Architect has beta found to be liable. by the Owner. 10.6 ARCHITECT'S ACCOUNTING RECORDS 10.2.1.5 lsxpcnsc of additional insurance coc•erage or limits, 10.6.1 Recorcls of Reimbursable Expenses and expenses per- including professional Hahility insurance, reyucstcd b) the raring u) Additional Services and scrvlces performed on the Owner in exec S of that normally carried by the Architect:uul b.uis of a nultiple of Direct Personnel Expense shall be avail- Architect's Consultants. able to the Owner or the Owner's authorized rcpreserttaticc at 10.2.1.6 Expense of contputer•aitled design and drifting nnuuall) Ctntc•en{cnt unleS. equipment tittle when used in connection with the Project. ARTICLE 11 BASIS OF COMPENSATION The ocher shall contptnsate the Architect as follows: ) Dollars(S • 11.1 AN INITIAL.PAYMENT of N/A payment. shall he made upon execution of this Agreement and credited to the Owner's account at lino t 'ment. 11.2 BASIC COMPENSATION 11.2.1 FOR BASIC SERVICfS,as described in Article 2,and any other sern'iccs included in Article l2 a part of Basic Services, Uric Compensation shall be computed as follows: (hrter!lgltLr ul ru111/a•nsuliuq, including stipuluh•r!$,1,11x, 11ru0ipivs or/,rrcv111,1 KS. rurr/ide1111/P/•/,uxot!n re hnb/wrrliculur 1111 rlw r/.r u/e'uur(K wtufrrur npp/r. / rAeYfixed fee of as outlined in Article 11.2.2 AIA DOCUMENT 8141 OWNL'It•,tItCIIITECI'AC;ItEEAIENI'• FUl1RTEENTl1 EDITION•AIAs OI987 8141-1987 8 1'lIE A\Il ltll'AV IVYI'll'U1'E OF Alit:lll'rl'(l'5.17,55 NEW YORK AVENUE,N.W.WASHINGTON.D.C.2lJt1t><i WARNING:Unlicensed photocopying violates U.S.copyright laws and Is subject to legal prosecution. 11.2.2 \Vhere compensation is based on a slip'llatcd fSun,or PcBasic Co>tpcnsr ion payable.Cost- progress PaymcnLS for B ule Services In each phase shall total tilt. (0110wing Percuu,g (l+rsrrr additional plsasrs its apprupriale.) ten Percent(10%) Schematic Design Phase: thir ty perccnt(30%+) I a? 8 Doigil Development Phasc: (including field work) 1- fifty perccnt(50"'o) ;L 13 (:instruction Oucuntcnts Phase: ten percent(10%) d 7 flilldilIg or Negotiation Phase: perccnt Cunstructlon Phase: _ • one hundred percent Total Basic Compensation: 11,3 COMPENSATION FOR ADDITIONAL SERVICES 11.3.1 FOR PROJECT' REPKESF. 1'fA'PION f1liYOND BA SERb•ICfiS,:u dcscribcd in Partgrglh 3.2,Compcns:uipn shall be tom• puled as follows: $65.00 per hour CLI Ili• 11.3,2 FOR ADDITIONAL SL'RVICli5 OF TI Ili AI:CI1�i IiC -ices included in Articled'a stpart ofl Basic l Scrrices' but and Rcprestnitation, as described in Pcln igctph i._, (2) scrrices of consultants. compensation shall be computed as follows: r nrt,xuo•r. Ih,svrf husil a/t'uul(rrrriutir.n.im'fudi,r,�,•area<,nrd.t,r„rr,rript,:;��I rir.�l!':,:•�,•nn'f!?c/,rn:r jr,r•t•ri,rii/uds rnr,l r•n,p��rrt•.•,lent idr,niJr Nriniiprdi ru,d r(rri;,t• crop/rptts if ntloilld. ldrnri/1 .:p�tijiC.4err'iiov to n'[iib/(u•tirolor rout Sri r%cnngrru.;onan npplu j Additional services to be performed by ARCIiITECT shall not be performed without prior written approval by OWNER under such terms and conditions as may be agreed by the parties hereto. 11.3c FOR ADDITIONAL i cd under Sub a CONSULTANTS.riph . lid Iudr des additional Article sI2 asupart ofcAdditional`Sery Services,In multiple O stn ices and those I ( ) tintcs the amounts bilcd to the Architect for such services. (ldinti/r sj)4.Cj C(ly s of iunfu!lunls bi Arliilr•I!, ij,ttprin(0 11.4 REIMBURSABLE EXPENSES 11.4.1 FOR RL'IJIBURSAUTA:EXPENSES,as dcscribcd in I'ar.(gmph 10.2)tin1("lly u peltscslI Incurred 1)),lthe Architect,sthe tArlchitectl's Iixpcnscs,a multiple Of employees and consultants in file interest of the Projccl. 11.5 ADDITIONAL PROVISIONS 11.5.1 IF THE BASIC SERVICES cu�'crcd by this :\grccnlcnt hate not bcelt completed within twelve ( 12 )months of the date hereof,through no('nllt ol'thc Architect,cxtetuion of the Architect's sen ices be)'ond chat time shall be compensated as Provided in Subpar:l`r:%plis 10.3.3 30d 11.3.-• ( 30 ) days from the (L•ue of the Architect's (ltc'oicc' 11.5.2 Fnynictlts arc due and payable thirty thirty ( 3Q )eL•tT's after file im•oicc(fate shall brat interest at the rltc entered below,or Amounts unpaid -Ili tilt absence thereof at the kgat cue prcv-.1iiing from lime to time at die Principal Place o!business of dtc Architect. • (lnirrt+yur n/inrcrrst o�rtty/a/xur.J • r t tl hicill ` l i u (rsurp lans and requirrotents o+nlrr its,,Av rll,-iah r tt4•lydiditr of it s PIT,r sioll.SIX-lf c l\ll t d ct,An dd I �lnin(l irb ,n ,/ v v /r mt*s principal plant o%bnsi,ltst.Itk•focoto f rr•t/ht't to(lrlrtlont or mealijlculiuns,clot!nftu n;�nrding rty/rrin�nurltt ioT(r,rf rrrittrn rlisdr,sun's or u•nirrn.) AIA DOCUMENT 9141 • OWNER-ARCHITECT AG REEJIEN7• FOl'RTEENTII EC•ASIIOINGTO;I,O.C..2tKX), 9 8141-1987 'rl I@ AMERICAN INSTITCTE OF ARCHITECTS•1:}5 NEW PORK Al'•kNl'E,N.W. WARNING:Unlicensed photocopying violates U.S.copyright laws and is subject to legal prosecution. 11.5.3 The rates and multiples set forth for Additional Services shall be annually adjusted in accordance with normal salary review practices of the Architect. ARTICLE Z OTHER CONDITIONS OR SERVICES Guru de,criptiwrs of ulltr sen•icas,ldarorri�r.Idi iliunal Sen•ia'es inchrdar/u•itbirr aduic Con11wtisatiurr turdl mrxli/icntiuns to IL,%- 'rnrnf niu(torwPensatiun ttrnrs ineludarf Gr rbis Agreennnr.) This agreement may be terminated in rovidedehereinehasnbeenOcompletedruplon schematic phase or design, P seven days written notice. ARTICLE 13 THE TERMS OF THIS AGREEMENT SHALL BE SEVERABLE.BE'DEAN THEOEVENT D ORFO THE OTHERWISE TERMS OR PROVISIONS OF THIS AGRL UNENFORCEABLE FOR ANY REASON, TtIE REMAINDER OF THIS AGREEMENT SHALL REMAIN IN FULL FORCE AND EFFECT. ARTICLE 14 THIS AGREEMENT SHALL NOT BE CONSTRUED To BETWEENTTHESP�TIESINT VENTURE, EMPLOYMENT OR OTHER AG); HERETO, L-XCEPT TO '1111: J:XTENT SPECIFICALLY PROVIDED FOR tILREIN. This Agreement entered into us Of the clay and year first written above. ARCHITECT OW E (Sigrranrrr� (S1Knc u G e Be (Prinle[1 nan+e ant!title) (Prirrlec!+uune curt!title) ' ' CAUTION: You should sign an original AIA document es may which has when dlocumeints are repaoduced. In red. I I An original assures that changes will not be obscured AIA DOCUMENT 8141 •OWNER-ARCHITECT AGREEMENT• FOUIt1'EE:ITII EDITION •AI.Cs • m1997 B141-1987 10 1`11E AMERICAN INSTITUTE OF ARCHITECTS,1755 New YORK AVENUE,NAW.,WASI IINGTON,D.C.20006 WARNING:Unlicensed photocopying violates U.S.copyright laws and Is subject to legal prosecution. City of Elgin Memorandum October 6, 1998 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Architectural Services for a Facade Improvement Improvement Project - 19 South Spring Street PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider an agreement for architectural services for a Facade Improvement Program project at 19 South Spring Street . BACKGROUND Upon receipt of an application for Facade Improvement Program participation for the property at 19 South Spring Street, a Request for Proposal was sent to firms to request proposals to provide architectural services . Under the Facade Improvement Program, architectural services are paid by the City. Servic- es include design, preparation of construction documents, assistance with bidding and construction oversight . The property owner proposes to clean and tuck-point the exterior brick finish, replace windows and doors and upgrade exterior lighting. The architect will work with staff and the property owners, William and Janet Jones, to develop the building design. Further services provided will be contingent upon City Council approval of the project and a Facade Improvement Program Agreement being executed. Four firms responded to the Request for Proposal . A tabula- tion sheet of bids is attached. The firm demonstrating the desired expertise and submitting the lowest fee for services was Greg Berna, Berna Architect, Elgin, IL. The architect is acquainted with the City' s Facade Improvement Program, having been the architect for a project at 221 DuPage Street and 28 North Grove Avenue . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. Facade Improvement Program - 19 South Spring Street October 6, 1998 Page 2 r FINANCIAL IMPACT The fixed fee for providing the architectural services associ- ated with a facade project at 19 South Grove Avenue is $4 , 275 . 00 . Sufficient funds for this expenditure are avail- able in account number 350-0000-795 . 78-99, Downtown Redevelop- ment Fund, Rehab Grants . LEGAL IMPACT None . ALTERNATIVES 1 . Approve the proposal by Berna Architect to provide architectural services for a facade improvement project at 19 South Spring Street . 2 . Reject the proposal by Berna Architect to provide archi- tectural services for a facade improvement project at 19 South Spring Street . RECOMMENDATION It is recommended that the proposal by Berna Architect for F architectural services, at a fixed rate fee of $4 , 275 . 00, be approved. Res ectfull -- y submitted, Cam - /a--, Jo e . Parker City Manager RHM:dw Attachment TABULATION OF BIDS CITY OF ELGIN Greg Berna Architect Dahlquist&Lutzow Gilmore Architects Dixon Associates, LTD R R Browne& 221 DuPage St Architects LTD 319 Meier Street 202 West Main Street Associates, Ltd Invitation to Bid: RFP#98-072 Elgin, IL 60120 462 N McLean Blvd Dundee, IL 60118 St Charles, IL 60174-1848 333 N Randall Date of Opening: 7/20/98 Elgin, IL 60123 Suite L 60174 Department: New Century Partnershi St Charles, IL Item# Description Amount Amount Amount Amount Amount 1 Facade Improvement Program for 19 South Spring Street, Elgin, IL Base Fee $4,275.00 $3,800.00 $6,840.00 $9,450.00 $14,650.00 Reimbursible Expenses included 600.00 included 500.00 included TOTAL $4,275.00 $4,400.00 $6,840.00 $9,950.00 $14,650.00