98-27 Resolution No. 98-27
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
BLACK & VEATCH
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed to
execute an agreement on behalf of the City of Elgin with
Black & Veatch for the South McLean lime residue disposal
facilities expansion project, a copy of which is attached
hereto and made a part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: February 11, 1998
Adopted: February 11, 1998
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
" AGREEMENT
THIS AGREEMENT, made and entered into this / 2, day of Pg 6,F2 u,4 2
1998,by and between the CITY OF ELGIN, an Illinois municipal corporation(hereinafter /
referred to as"CITY") and Black& Veatch LLP a Missouri Firm(Hereinafter referred to as
"ENGINEER").
WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional
services in connection with South McLean Lime Residue Disposal Facilities Expansion
(hereinafter referred to as the"PROJECT").
AND
WHEREAS, the ENGINEER represents that he is in compliance with Illinois Statutes
relating to professional registration of individuals and has the necessary expertise and experience
to furnish such services upon the terms and conditions set forth herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY and the ENGINEER
that the CITY does hereby retain the ENGINEER to act for and represent it in all engineering
matters involved in the PROJECT, subject to the following terms and conditions and stipulations,
to-wit:
I.
scopg OF SERVICE
The ENGINEER shall provide the following:
1. Design Phase Services
1.1 Conduct an initial meeting between City's golf course leadership committee,
plant staff and our project team to clarify the City's specific requirements
and goals for the project.
1.2 Conduct geotechnical investigations of the lagoon expansion site to determine
characteristics of natural soil materials. It is anticipated that four borings
will be made within the lagoon cells with appropriate soil testing to
determine if the soil is suitable for the lagoon liner.
1.3 Evaluate the proposed site to assure suitability to construct the new lagoon
cells and confirm IEPA's design requirements for the soil liner and
monitoring wells, if required. Submit the geotechnical investigation results
and lagoon design criteria to the IEPA and City staff.
1.4 Contact the City's Department of Code Administration and Golf Course
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Leadership Committee along with other State regulatory agencies, including
the IEPA and Army Corp of Engineers, concerning the project to determine
their requirements and special interests in the project.
1.5 Develop a Design Memorandum to establish the basis of design for the lagoon
expansion based on the requirements of the City and State regulatory
agencies and distribute to all parties and agencies.
1.6 Coordinate lagoon expansion layout with City's Golf Course Leadership
Committee.
1.7 Prepare detailed drawings and specifications for construction of the two cell
lagoon expansion. The documents will be prepared for construction by
private contractors on a competitive bid basis. The front-end documents
used in 1997 on the City's latest Airlite Lagoon project, which already
incorporated the City;'s legal requirements and insurance provisions,will be
used. Incorporate updated wage rate information. Existing aerial photographs of
the site with ground contours will be used for the base map of the expansion. The
accuracy of the ground contours will be checked by surveying up to four profiles
through the site. The scope of services includes landscape design for site that is
limited to on-site seeding and sodding for erosion control, and random tree
plantings not intended to provide screening of the new or existing lagoon cells
from the City golf course or other developments. If landscaping design is required
for screening of the lagoon cells from the golf course or other developments, it
shall be performed as a supplemental service.
1.8 Perform an"in-house"quality control review of the drawings and
specifications at 90 percent design completion for completeness, bidability,
and constructability.
1.9 Provide five sets of 90 percent complete construction documents to City staff
for review and approval. Meet with City plant staff and City's Golf Course
Leadership Committee during the review process to explain the drawings,
specifications, and procedures, and advise the City concerning any proposed
revisions. Present Black& Veatch's responses to City staff's comments.
1.10 Prepare an opinion of probable construction costs at 30, 90, and 100 percent
design completion and submit to City staff. Monitor construction costs
throughout design and explain basis of any major changes to City staff
1.11 Submit two sets of 90 percent complete construction documents to[EPA
along with the City's Construction Permit Application. Following City
staff's review of the 90 percent complete construction documents, make any
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necessary changes and finalize the construction documents.
1.12 Submit two sets of 100 percent complete construction documents to IEPA
and other interested governmental agencies, and six sets of construction
documents to City staff.
1.13 Prepare bid forms and Invitation to Bid for prospective bidders equipment
vendors, and material suppliers.
2. Construction Phase Services
2.1 Advertise project at up to two local plan rooms selected by City staff and
provide each plan room with one set of construction documents.
2.2 Issue drawings and specification to perspective bidders, equipment vendors,
and material suppliers.
2.3 Interpret construction documents and provide written responses to questions
from prospective bidders requiring clarification during the bidding period.
Prepare and issue addenda to the construction documents when required for
clarification and address any review comments received from State
regulatory agencies.
2.4 Assist the City during bid opening and in evaluating bids. Make a written
recommendation to City concerning award of contract.
2.5 Prepare and distribute conforming copies of the construction contract
documents.
2.6 Conduct a Preconstruction Conference with the successful contractor.
2.7 Review shop drawings and data submitted by Contractor for general
conformity to the contract drawings and specifications. Selected submittals
will be reviewed by Engineer's field resident staff.
2.8 Review and comment on the Contractor's initial and updated construction
schedule and advise the City as to acceptability.
2.9 Provide part-time Resident Engineer during the construction of the new
lagoon cells. The Chief resident Engineer for the Riverside Water Treatment
Plant (WTP)Expansion will monitor construction of the lagoon cells with
support from a part-time assistant resident from Engineer's Chicago office.
The responsibilities of the Chief Resident Engineer for Riverside WTP
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Expansion include approximately four(4)hours per week of inspection and
monitoring of the McLean Expansion based on two site visits per week and a
four month construction period. The Chief Resident Engineer services shall
be provided at no additional cost to the City. The assistant resident will
support the inspection and monitoring of the work as directed by the Chief
Resident Engineer.
2.10 Review the Contractor's initial and updated schedule of estimated monthly
payments and advise the City as to acceptability. Primary review shall be
conducted by the Engineer's field resident staff.
2.11 Review all routine and final payment estimates and make recommendations
to the City regarding payments to the Contractor, and report regularly to the
City upon the progress and quality of work. The Engineer's field resident staff will
have primary responsibility for this task.
2.12 Interpret construction contract drawings and specifications when required
by the City or Contractor.
2.13 Provide documentation and administer the processing of any change orders,
including applications for extension of contract times.
2.14 Upon substantial completion, insert the construction work and prepare a
tentative listing of items to be completed or corrected before final completion
of contract.
2.15 Conduct final inspection to determine if the work is completed upon
contractor's completion or correction of the work items on the tentative list.
The Chief Resident Engineer, in cooperation with the City's staff, will
conduct the final inspection.
2.16 Upon completion of the work, revise construction drawings to conform to
construction records. Submit one copy of each Mylar reproducible and one
set of blue-line prints of the revised record drawings to the City.
3. Supplemental Services
Any work requested by the City that is not included in one of the items listed in any
other phase will be classified as supplemental services. Supplemental services shall
include but are not limited to:
1 Additional meetings with local, State, or Federal agencies to discuss the
project.
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2 Appearances at public hearing or before special boards.
3 Supplemental engineering work required to meet the requirements of
regulatory or funding agencies that become effective subsequent to the date
of this agreement.
4 Assistance with bid protests and rebidding.
5 Preparation for litigation or other legal or administrative proceedings, and
appearances in court in connection with bid protests, change orders, or
construction incidents.
6 Provision,through a subcontract, of the services of a title company prepare
title reports on each parcel of property on which easements or right-of-way
are required, or which is to be purchased.
7 Providing engineering assistance to the City in property and/or easement
negotiation meetings and condemnation proceedings.
8 An environmental assessment, report, and/or environmental impact
statement including wetlands, as requested by the City or required by review
agencies.
9 Provision, through a subcontract, of the necessary surveying to re-establish
land surveying monuments. In easement or right-of-way areas, mark the
easement or right-of-way limits.
10 Provision,through a subcontract, of archaeological consultations regarding
artifacts that may be uncovered during construction.
11 Provision,through a subcontract, of any special reports or studies on
material requested by the City.
12 Where field conditions are encountered which differ from the conditions
shown on the construction Contract Documents or soil borings, or as
otherwise required, sketches of construction work for approval by the City,
to supplement the drawings and specifications as may be required. Provide
redesign or relocation information if required by underground obstructions,
utilities, or other conditions.
13 Additional or extended services during construction made necessary by(1)
work damaged by fire or other cause during construction, (2) a significant
amount of defective or neglected work of any Contractor, (3) acceleration of
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the process schedule involving service beyond normal working hours, (4)
default by any Contractor, and(5)failure of the Contractor to complete the
work within the construction contract time.
No supplemental services shall be performed by the Engineer nor shall the City be responsible for
the payment of any such supplemental services unless and until such supplemental services are
authorized in advance in writing by the City.
4. City's Responsibilities
The City will furnish, as required by the work and not at the expense of the
Engineer, the following:
1. All maps, drawings,reports, records, audits, annual reports, and other data
that are available in the files of the City and which may be useful in the work
involved under this contract.
2. Access to public and private property when required in performance of the
Engineer's services.
3. Property, boundary, easement, right-of-way,topographic, and utility surveys
and property descriptions.
4. Releases to the news media concerning public hearings and their time and
location.
5. Hall or auditorium space for public hearings and preconstruction
conferences and the audio equipment and projection equipment required for
such hearing and/or conferences.
6. Legal advertisement of project letting or bid date and such other
publications of the"Invitation To Bid"as desired by the City.
7. Shop, mill, or laboratory inspection of materials, laboratory and field testing,
field sampling services.
5. Project Milestones.
The scheduling and performance of the work shall conform to the project Milestones and
Contract Times listed below.
Plans and Specifications 90 percent complete: April 23, 1998
IEPA Permit Submitted: April 23, 1998
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II. WORK PRODUCTS
All work products prepared by the ENGINEER pursuant hereto including, but not limited
to reports, designs, calculations,work drawings, studies, photographs, models and
recommendations shall be the property of the CITY and shall be delivered to the CITY
upon request of the DIRECTOR provided, however,that the ENGINEER may retain
copies of such work products for its records. Such work products are not intended or
represented to be suitable for reuse by the CITY on any extension to the PROJECT or on
any other project, and such reuse shall be at the sole risk of the CITY without liability or
legal exposure to the ENGINEER.
Except as otherwise provided herein, engineering documents, drawings, and
specifications prepared by ENGINEER as a part of the Services shall become the
property of the CITY, provided, however, that ENGINEER shall have the
unrestricted right to their use. ENGINEER shall retain its rights in its standard
drawing details, designs, specifications, databases, computer software and any other
proprietary property. Rights to intellectual property development, utilized, or
modified in the performance of the services shall remain the property of the
ENGINEER.
III. PAYMENTS TO THE ENGINEER
A. The CITY shall reimburse the ENGINEER for all Design Phase Services under this
Agreement a lump sum of Sixty Seven Thousand Six Hundred Eighty Five Dollars
($67,685), regardless of actual costs incurred by the ENGINEER unless substantial
modifications to the project are authorized in writing by the DIRECTOR.
The CITY shall reimburse the ENGINEER for all Construction Phase Services under this
Agreement on the basis of 2.85 times the direct salary cost of personnel employed for the
work, plus direct expenses at cost, plus subcontract billing times 1.05. The maximum
amount to be invoiced for Construction Phase Services under this Agreement shall not
exceed Forty Five Thousand Twenty Dollars($45,020)without further authorization in
writing by DIRECTOR. The CITY will not be obligated to reimburse the ENGINEER for
costs incurred in providing Construction Phase Services in excess of the billing limit
specified above, nor shall the ENGINEER be obligated to continue performance under
the Agreement or otherwise incur costs in excess of that amount,unless and until the
CITY notifies the ENGINEER in writing that the billing limits has been increased, and has
specified in such notice the revised billing limit for the services in question. When and to
the extent that the billing limits has been increased, any costs incurred by ENGINEER
in excess of the billing limits prior to their increase shall be allowable to the same extent as
if such costs had been incurred after the increase in the billing limits was approved.
B. The CITY shall make periodic payments to the ENGINEER based upon actual progress of
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work provided within 30 days after receipt and approval of invoice.
IV. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY. In the
event the CITY questions some element of an invoice, that fact shall be made know to the
ENGINEER immediately. ENGINEER will transmit a revised invoice as necessary. The
CITY may amend a payment request submitted by the ENGINEER, and authorize those
components of the payment request approved by the CITY.
B. The ENGINEER shall maintain records showing actual time devoted and direct cost
incurred. The ENGINEER shall permit the authorized representative of the CITY to
inspect and audit all data under this Agreement. The ENGINEER shall make these
records available at reasonable times during the Agreement period, and for a year after
termination of this Agreement.
V. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof,the CITY may terminate this Agreement at
any time upon fifteen(15) days prior written notice to the ENGINEER. In the event that
this Agreement is so terminated,the ENGINEER shall be paid for services actually
performed and reimbursable expenses actually incurred prior to termination, except that
reimbursement shall not exceed the total amounts set forth under paragraph III above,
whichever is less
VI. TERM
This Agreement shall become effective as of the date the ENGINEER is given a written
Notice to Proceed and, unless terminated for cause or pursuant to Article V foregoing. A
determination of completion shall not constitute a waiver of any rights or claims which the
CITY may have or thereafter acquire with respect to any breach thereof by the
ENGINEER.
VII. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a result of
action taken by the CITY,the ENGINEER shall give written notice of his claim within 15
days after occurrence of such action. No claim for additional compensation shall be made
valid unless so made. Any changes in the ENGINEER's fee shall be valid only to the
extend that such changes are included in writing signed by the CITY and the ENGINEER.
Regardless of the decision of the DIRECTOR relative to a claim submitted by the
ENGINEER, all work required under this Agreement as determined by the DIRECTOR
shall proceed without interruption.
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VIII. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or breach
shall be deemed to constitute a default, and the other party has the right to seek such
administrative, contractual or legal remedies as may be suitable to the violation or breach;
and in addition,if either party,by reason of any default, fails within fifteen(15)days after
notice thereof by other party to comply with the conditions of the Agreement,the other
party may terminate this Agreement.
IX. INDEMNIFICATION
The ENGINEER shall indemnify and save harmless the CITY, its officers and employees
from and against any and all loss, liability and damages, including Workmen's
Compensation claims,to extend caused by negligent actions or omissions of the
ENGINEER in connection herewith, including negligent or omissions of employees or
agents of the ENGINEER arising out of the performance of professional services.
X. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged personally or
held contractually liable under any term or provision of this Agreement or because of their
execution, approval or attempted execution of this Agreement.
XI. INSURANCE
A. Commercial Liability. The ENGINEER shall provide, pay for and maintain in
effect, during the term of this Agreement, a policy of commercial general liability
insurance with limits of at least $1,000,000 aggregate for bodily injury and
$1,000,000 aggregate for property damage.
The ENGINEER shall deliver to the DIRECTOR a Certificate of Insurance
naming the CITY as additional insured. The policy shall not be modified or
terminated without thirty(30) days prior written notice to the DIRECTOR.
The Certificate of Insurance which shall include Contractual obligation assumed by
the ENGINEER under Article IX entitled"Indemnification" shall be provided.
B. Commercial Automobile Liability. Commercial Automobile Liability Insurance
covering all owned, non-owned and hired motor vehicles with minimum limits of
$500,000 per occurrence for damage to property.
C. Combined Single limit Policy. The requirements for insurance coverage for
general liability and auto exposures may be met with combined single limit of
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$1,000,000 per occurrence subject to a $1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineer's professional
Liability Insurance Covering claims resulting from error, omissions or negligent
acts with a minimum combined single limits of$1,000,000 per occurrence. A
Certificate of Insurance shall be submitted to the DIRECTOR as evidence of
insurance protection. The policy shall not be modified or terminated without thirty
(30)days prior written notice to the DIRECTOR.
E. Additional Insurance. All Project contractors shall be required to include CITY
and ENGINEER as additional insured on their General Liability insurance policies,
and shall be required to indemnify CITY and ENGINEER to the same extent.
XII. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES,
PROCEDURES AND SAFETY.
The ENGINEER shall not have control over or charge of and shall not be responsible for
construction means,methods,techniques, sequences or procedures, or for safety
precautions and programs in connection with the construction, unless specifically
identified in the Scope of Services.
XIII. NONDISCRIMINATION
In all hiring or employment made possible or resulting from this Agreement, there shall be
no discrimination against any employee or applicant for employment because of sex, age,
race, color, creed, national origin, marital status, or the presence of any sensory, mental or
physical handicap,unless based upon a bona fide occupational qualification, and this
requirement shall apply to, but not limited to, the following: employment advertising,
layoff or termination, rates of pay or other forms of compensation and selection for
training,including apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this Agreement on grounds of sex,
race, color, creed, national origin, age except minimum age and retirement provisions,
marital status or the presence of any sensory, mental or physical handicap. Any violation
of this provision shall be considered a violation of a material provision of this Agreement
and shall be grounds for cancellation,termination or suspension, in whole or in part, of the
Agreement by the CITY.
XIV ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors
and the assigns of the parties hereto; provided, however,that no assignment shall be made
10
.
without the prior written consent of the CITY.
XV. DELEGATION AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject to all the terms, conditions
and other provisions of this Agreement and the ENGINEER shall remain liable to the
CITY with respect to each and every item condition and other provision hereof to the
same extent that the ENGINEER would have been obligated if it had done the work itself
and no assignment, delegation or subcontract had been made.
XVI. NO CO-PARTNERSHIP OR AGENCY
It is understood and agreed that nothing herein contained is intended or shall be construed
to, in any respect, create or establish the relationship of co-partners between the CITY and
the ENGINEER, or as constituting the ENGINEER as a general representative or general
agent of the CITY for any purpose whatsoever.
XVII. SEVERABILITY
The parties intend and agreed that, if any paragraph, sub-paragraph, phrase, clause or
other provision of this Agreement, or any portion thereof, shall be held to be void
otherwise unenforceable, all other portions of this Agreement shall remain in full force and
effect.
XVIII. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as a matter of
convenience and for reference and in no way are they intended to define, limit or describe
the scope of intent of any provision of this Agreement, nor shall they be construed to
affect in any manner the terms and provisions hereof or the interpretation or construction
thereof.
XIX. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on the
subject matter hereof and may not be changed, modified, discharged or extended except
by written amendment duly executed by the parties. Each party agrees that no
representations or warranties shall be binding upon the other party unless expressed in
writing herein or in a duly executed amendment hereof, or change order as herein
provided.
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XX. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and shall be construed in
accordance with the laws of the State of Illinois.
XXI. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from the
DIRECTOR, nor will the ENGINEER make public proposals developed under this
Agreement without prior written approval from the DIRECTOR prior to said
documentation becoming matters of public record.
XXII. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's employ or any
work associated with the PROJECT.
XXHL 1�11i_ I. V_ . Ai. VA ' 1; _ • 111 k • ' ; - •5
The ENGINEER certifies hereby that it is not barred from bidding on this contract as a
result of violations of either Section 33E-3 or Section 33E-4 of the Illinois Criminal Code.
XXIV SEXUAL HARASSMENT
As a condition of this contract,the ENGINEER shall have a written sexual harassment
policies that include, at a minimum,the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under state law;
C. A description of sexual harassment,utilizing examples;
D. The vendor's internal complaint process including penalties;
E. The legal recourse,investigative and complaint process available through the
Illinois Human Rights Commission;
F. Directions on how to contact the department and commission;
G. Protection against retaliation as provided to the Department of Human Rights
upon request. P.A.87-1257.
XXV The ENGINEER shall comply with the requirements of the Prevailing Wage Act(820
ILCS 130/0.01 et seq.)
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XXVI. WRITTEN COMMUNICATIONS
All recommendations and other communications by ENGINEER to the DIRECTOR and
other participants which may affect cost or time of completion, shall be made or confirmed
in writing. The DIRECTOR may also require other recommendations and
communications by the ENGINEER be made or confirmed in writing.
XXVII NOTICES
All notices,reports and documents required under this Agreement shall be in writing and
shall be mailed by First Class Mail, postage prepaid, addressed as follows:
A. As to CITY:
LARRY E. DEIBERT
Director of Water Department
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ENGINEER:
ROBERT D. RENFROW
Black& Veatch LLP
8400 Ward Parkway
P.O. Box 8405
Kansas City, MO 64114
XXVIII. LIMITATIONS
The total cumulative liability of ENGINEER and any of ENGINEER'S related companies to
CITY for all claims, losses, damages, and expenses resulting in any way from the performance of
this Agreement shall not be greater than$1,000,000.
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I
IN WITNESS WHEREOF,the undersigned have placed their hands and seal upon and
executed this Agreement in triplicate as though each copy hereof was an original and that there
are no other oral agreements that have not been reduced to writing in this statement.
For the CITY:
ATTEST: THE CITY OF ELGIN
By P14-A—,-( By .
Dolonna Mecum J ce A. Parker
City Clerk City Manager
(SEAL)
For the ENGINEER: //
Dated this 3 r( day of 1Le rLia d' , A.D., 1998
ATTEST:
CG'
By �ti' (-(/-L,Z"`ti By
David B. Hunt,Partner
14
—City of Elgin Agenda item No.
CO)
(Pk 1110
January 16, 1998
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Authorization of Engineering Services for Design
and Construction Phase Services for the South
McLean Lagoon Facilities Expansion
PURPOSE
•
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
authorizing an engineering services agreement for design and
construction services for the South McLean lagoon facilities
expansion project .
BACKGROUND
In August 1997, Clark Dietz, Inc. completed a lime residue
management study that concluded that the most cost effective
short-range alternative is to construct two new lagoons at
the South McLean site in 1998 . The Clark Dietz study con-
firmed Black & Veatch' s evaluation, which was completed on
March 10, 1997 . This evaluation report identified and recom-
mended the immediate short-term need for an expansion of two
additional lagoon cells and the need for additional expan-
sions, depending on the City' s success with its land applica-
tion program.
The Water Department will continue to investigate other
methods of sludge disposal .
The expansion of the South McLean facility is consistent with
planning for the construction of an 18-hole golf course on
Sports Complex property. The proposed scope of work offered
by Black & Veatch provides for discussion and review of this
project by the Golf Course Leadership Team. Attachment A is a
sketch of the proposed expansion of the South McLean lime
residue disposal facilities .
Based on the City' s procurement ordinance G10-95 Chapter
5 . 12, "Designated Professional Services", the Water Depart-
ment requested proposals for services from 11 different
elk engineering firms. Attachment B identifies the five firms
that returned formal proposals with price quotes separately
submitted.
Engineering Services for South McLean Lagoon Expansion
January 16, 1998
Page 2
The five proposals were ranked individually by a selection
team. Black & Veatch was selected unanimously as the most
qualified firm for this work. The selection team consisted
of staff from the Parks, Engineering, and the Water Depart-
ments . The engineering firm of Black & Veatch was selected
the best qualified based on such evaluation factors as knowl-
edge and experience of staff assigned to the project, project
manager' s experience on similar projects, the firm' s special-
ized and overall experience, completeness and detail of the
scope of services offered, level of effort proposed by the
firm to the project, and familiarity with the project and
project site conditions .
One unique difference in the Black & Veatch proposal
is that they outlined an alternate design for the lagoon
expansion. Should this be accepted by the State, the lagoons
would be permitted and constructed as "storage facilities"
rather than "permanent disposal facilities. " This would be
in keeping with our land application program.
The Selection Committee and the Water Department staff are
confident that using Black & Veatch ' s proposed alternate
design will result in construction savings to the City.
/�• Additionally, as Black & Veatch recently worked with the IEPA
staff on the Airlite lagoon project and other closure
projects, they should be able to work more expeditiously to
meet our accelerated project schedule. They have also indi-
cated that they will work with and consider recommendations
of the Golf Leadership Team to develop plans for an integrat-
ed approach to landscape screening. Furthermore, Black &
Veatch designed the original four cells as part of the River-
side plant construction in 1980 .
After negotiating with Black & Veatch, the firm' s fee for
engineering services for design and construction phases for
the South McLean lime residue disposal facilities was reduced
from $135, 700 to $112, 705 without impacting the level of
services . Engineering services fees from the original submit-
tals ranged from $39, 330 to $139, 000 (see Attachment C) .
This proposal is for the design and construction of two cells
on the one site as shown in Attachment A. Should the direc-
tion from the Golf Leadership Team be to construct one cell
east and one cell west of the four existing cells, an amend-
ment to this contract would be required.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
` None.
•
Engineering Services for South McLean Lagoon Expansion
January 16, 1998
Page 3
rft.
0-11&_FINANCIAL IMPACT
The lagoon expansion project will be funded from the water
portion of the 1998 bond sale scheduled for March 1998 .
LEGAL IMPACT
411'
( NNone.
ALTERNATIVES
Not to award to Black & Veatch and direct the selection team
to enter into negotiations with the second (tied) most quali-
fied firms of Alvord Burdick & Howson and CTE Engineers .
RECOMMENDATION
It is recommended that the members of the City Council ap-
prove the attached engineering agreement with Black & Veatch
at a fee not to exceed $112, 705 and authorize the City Manag-
er and City Clerk to execute the necessary documents .
Respectfully subjnitted,
L4-rry7E. Deibert
Director of the Water Dept .
i.2
Jo, e . Parker
City Manager
JAP:LED:jm
Attachments
•
ATTACHMENT "A"
SOUTH MCLEAN LIME RESIDUE DISPOSAL FACILITIES
PROPOSED EXPANSION
•
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• RIVERSIDE WATER TREATMENT PLANT
SOUTH MCLEAN UME RESIDUAL DISPOSAL•PACILrn$5 1 •
PROPOSED EXPANSION
1
_ • ,.-
ATTACHMENT "B"
ENGINEERING SERVICES EVALUATION TABULATIONS
rift
I I.
CITY OF ELGIN
QUALIFICATION RATING SHEET
South McLean Facilities Expansion
Engineering Services
October 10, 1997
I CONSULTANTS
EVALUATION Weight ,
FACTORS Clark Dietz Inc(CDI) Black&Veatch(B&V) Burns&McDonnell(B&Mc) Alvord Burdick&Howson CTE Engineers(CTE) !,,
(AB&H)
_ Peter Kart Jerry Dam Peter Kurt a Darn
Jerry Dunn Peter Kun Jerry Darn Peter Kurt Jerry Dm Peter Kurt Jury De
Knowledge& 0-20 18 18 10 14 20 20 15 20 20 10 5 14 20 15 15 20 18 18 15 14
Experience
I
Project Manager 0-15 14 15 10 12 14 15 15 15 14 15 5 7 14 15 10 14 10 15 14 15
Specialized 0-15 14 10 10 12 15 15 15 IS 14 10 5 10 13 10 12 1 S 12 10 14 12
Experience
Scope of Suvioea 020 15 15 5 16 18 20 20 20 16 0 5 12 18 10 15 20 18 20 17 20
Level of Effort 0-20 16 10 5 16 20 20 20 20 18 10 5 10 20 10 15 20 18 15 18 16 I,
o- _ I
Familiarity with 0-10 10 10 5 8 10 10 10 10 9 8 5 6 10 8 8 10 10 10 6 10
Conditions
TOTALS 0-100 87 78 45 78 97 100 95 100 91 53 30 59 95 68 75 99 86 88 84 87
•7(
•
- 4.. -
,
TOTAL SCORES TABLE
South McLean Facilities Expansion
Engineering Services
EVALUATORS
CONSULTANTS
Peter L.Bityou Kurt Eshelman Jerry Pask Dennis Valentine
Clark Dietz Inc.(CDI) 87 78 45 78
Black&Veatch(B&V) 97 100 90 100
Burns&McDonnell(B&Mc) 91 - 53 30 59
Alvord Burdick&Howson(AB&H) 95 68 75 97
CTE Engineers(CTE) 86 88 84 87
RATING TABLE
rSouth McLean Facilities Expansion
Engineering Services
SELECTION TEAM CDI B&V B&Mc AB&H CTE
Peter L.Bityou 2 5 3 4 1
Kurt Eshelman 3 5 1 2 4
Jerry Pask 1 5 3 2 4
s .
Dennis Valentine 2 5 1 4 3
TOTAL SCORES 8 20 8 12 12 1.
RANK 3 1 3 2 2
Note: Assign Scores Based on the following formula:(5-First,4-Second, 3-Third, 2-Fourth,
_ 1-Last)
r
CITY OF ELGIN, ILLINOIS
South McLean Lime Residue Facilities Expansion
Engineering Proposals Cost Analysis
October 1997
B&V 1
Description CDI B&Mc AB&H CTE
Original Fee Negotiated
Design $57,100.00 $79,900.00 $67,685.00 $28,082.00 $52,796.00 $35,120.00
Construction Services without $8,440.00
Resident Engineer
Construction with full time 6 $53,204.00
months
Rerident Engineer full time 4 $35,980.00
months
Resident Engineer full time 3 $28,652.00
months
Construction Services,with full $82,000.00
time Resident Engineer 3.5
months
Construction Services,part time $11,248.00
Resident Engineer,periodic Visits
Construction Services,Resident $55,800.00 $45,020.00
Engineer&Technician
Total Construction Services,full $72,212.00*
time Resident Engineer,3 months
Total $139,100.00 $135,700.00 $112,705.00 $39,330.00 $106,000.00 $79,540.00
* CTE Engineers total cost with full time Resident Engineer for 3 months
r