98-257 Resolution No. 98-257
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
ALPHA DELTA KAPPA
(Adopt-a-Highway)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed to
execute an agreement on behalf of the City of Elgin with Alpha
delta Kappa for the adopt-a-highway program, a copy of which is
attached hereto and made a part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: October 28, 1998
Adopted: October 28, 1998
Omnibus Vote: Yeas 6 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
``�,� •F E(Ci
" Agenda Item No.
- — City of Elgin g
October 6, 1998
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Adopt-A-Highway Agreements with IDOT,
City of Elgin and Alpha Delta Kappa
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
authorizing Alpha Delta Kappa (ADK) to adopt a section of
state highway in Elgin, under the sponsoring jurisdiction of
the City of Elgin.
BACKGROUND
The State of Illinois passed legislation dated September 16,
1992 commonly known as the Illinois Adopt-A-Highway Act . This
program allows private citizens to support local anti-litter
efforts by allowing groups to adopt a section of highway for
the purpose of litter collection.
The City was contacted by representatives from ADK. They
proposed adopting Route 25 from Congdon Avenue to Summit
Street, per the attached sketch.
The Adopt-A-Highway program has been successful in Illinois,
as well as throughout many states in the nation. We believe
this program greatly improves the quality of life in our
community. This is the 12th agreement to be processed, per
the attached summary sheet which provides a status report on
the overall program in Elgin.
The City will be obligated to install signs at each end of the
adopted section with the name of the group displayed. The
City will provide trash bags, safety vests and safety train-
ing. The City will collect the bags of trash a minimum of
four times each year.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
ADK
r
, Adopt-A-Highway
October 6, 1998
Page 2
rak FINANCIAL IMPACT
The estimated cost is $500 per year. Sufficient funds are
104%/ available and would be charged to account numbers
010-3321-753 . 19-08 (Traffic Control Materials) for two signs
and 010-3331-754 . 33-02 (Refuse Services) for disposal .
LEGAL IMPACT
OVIl
None.
ALTERNATIVES
Do not continue with the program.
RECOMMENDATION
It is recommended that the City Council authorize the Mayor to
execute the Adopt-A-Highway agreement between the City and
IDOT, as well as for the City Manager to execute the agreement
between the City and ADK.
Res.ectfully submitted,
rft. 4 - 4 Q .A2)(.___,
Joffe A. Parker
City Manager
GWM:cm
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CITY OF ELGIN 401
6.11 ADOPT-A-HIGHWAY a
. .
PROGRAM
No Longer Active No Longer Active Never Activated
I GROUP BLUE BANAT ELGIN A.M. ZONTA CLUB NOON ELGIN HARLEY MORNING 33RD SENATE ELGIN ELGIN JR. ADK
NAME KNIGHTS COMM. ROTARY CLUB OF ELGIN KIWANIS OWNERS GROUP K1WANIS DISTRICT OFFICE JAYCEE'S WOMAN'S CLUB
CONTACT TERRY GAVIN
PHONE 1 ED UPLAND BARB MESE DOLORES ZIMMERMAN DAN ZACK ALICE KRAMER 707A Davis Road(oh) KEVIN BURKE LAUREL LICNTHARDT JOANNA KLEMM MARILYN HOUSE
695.1975 742-6692 931.1806 742-2411 931-6060 597-0104 922.1049 030.924-2591 8474974927 847495-0281
ADDRESS 103 S.LYLE AVE 45 BUNKER HILL AVE. 483 N.Wodh 619 E.Chicago St. 1124 Clover H6 Ln. 1112 South St. P.O.Boa 591 062 SMJar 69 S.Jane Drive
E.P.D. 93,ELGIN,,IL 60123 EIgIn,1160120 S.ELGIN,IL 60177 ELGIN.IL 60123 ELGINN Il 50120 Mgt 1100120 EIIINA 60123 Elgin,6 60121 EIgtnjI.00123 r Elgin,0.50123
SECTION ROUTE 31.20 ROUTE 31-NO ROUTE 25- ROUTE 58- ROUTE 31- ROUTE 19• ROUTE 19- ROUTE 31- ROUTE 56• Route 31- Rate 25-
BYPASS TO TO SOO R.R. BRANDT TO HIAWATHA TO SOO R.R.TO LIBERTY TO WOODVIEW TO 190 TO LIBERTY TO KYMa9 To Copdon To
S.CITY LIMITS CONGDON E.CITY LIMITS KIMBALL A WOODVIEW SHALES PARKWAY N.CITY LIMITS HIAWATHA CNeago Summit
DATE
REQUESTED 7.73 9•93 2.94 3-94 5-94 3-'95 7.95 2-'98 7•'96 1-90 948
CITY 8.93/06172 8-113/06-02 4-94/8-52 8•'9416'98 7-94/8.02 5-11515-17 11-'95106•'02 6-'9616•'00 10•'961 10-'00 5'961592
PERIOD
,DOT 8-93 10-93 1-94 8.94 7-94 5-95 11-95 5-96 1095 5.98
PERIOD _
TRAB+WG
DATE 2.1-04 4-2594 5.26-94 623.94 9-27-94 7-25-95 10-3-95 57-97 11-3.98
1 O
BAGS 50 155 130 00 273 160 130 35
8OF
VESTS 13 13 13 15 2f 30 20 12
DATES COLLECTED
1 - 424.94 522-94 6-1844 10.23.94- 11-604 9-2495 5.596 10.25.96 07-20-97
3 Bags 12 Bags 5 Bags S Bags 28 Bags 29 Bags 32 Bags Navy Activated 3 Bags
2 64644 7-1044 4-23-93 5-21-95 4-2-95 11.05.65 61696 62897
2 Bags - 13 Bags 3 Bags 7 Bags 20 Bags 15_Bags 13 9095 2 Bags
3 9-18-94 8-28-94 9-10-93 6-11-95 7-18-95-7-4-14-96 4.06-07
2 Bags 13 Baps 1 Bag 7 Bags 10 Bags 24 Bags 23 Bags
4 15-06-949 10.23-9p94 4.25-99Q6 620.9955 0.2445 611-9905 07.2017��
20
7 Ba
14
s 15
5 4-2 BM 5-0735 9-2246 10-2795 12-3-95 10.2088 10-10.YT
3 Bags 40 Bags 9 Bags 8 Bags 21 Bags _ 14 Bays _ 10 Bags
a 6#95 62555 4-2747 6-02-96 414.96 12-0696 41698
2 Bags 3 Bags 20 Bags 12 Bags _ 23 Bass 8 Bags 13 Bags
7 8-06-95 8-06-65 10-05-97 S•17-97 7-21-90 03.2347 7-26.96
2 Begs 6 Begs 6 Bags 6 flags 14 Bags 12 Bags _ 9 Bags -
8 1048-65 10.15.65 4-2648 51697 10-9-56 -117
2 Bags 8 Bags 10 Bag, No Longer AQIva 19 Bags 10 Bags
9 42146 5-18-96 413-97 9-21-97
4 Bags 6 Bags 8 Bags _ 10 Bass _
10 6-09-96 640-96 7.13-97 11-1607
0 Bags 3 Bags 6 Bags 5 Bags
11 8-1146 6-22-96 10-1247 423-99
2 Bags 7 Bags O Bags No Longer Active ,
1 12 10-1346 102648 5.3-98
2 Bags 9 Bags 13 Bags
13 5-4-97 3-17-91 8-02.68
2 Bags 33 Bags 13 Bags
14 6-29-97 6-21.07
1 Bag 7 Bags
15 9.7-67 8-1748
2 Bags 6 Bags
18 10-1247 10.1247
2 Bags 13 Bags ,
11 4-19-98 5-16-98
2 Bags11 Bags
18 6.21-68 7-2658-~
2 Bag, 8 Bays
111 7-2648 943.98
1 Bag 11 Bags
26 9-2758
2 Bags - _
21
22 _
APPLICATION FOR ADOPT-A-HIGHWAY PROGRAM
, Alpha Delta Kappa (ADK) September 28, 1998
Name of Organization Date
99 S. Jane Drive
Mailing address
Elgin, Illinois 60123
City, State, Zip
Marilyn House
Group Coordinator
695-0281
Day Phone Evening Phone
Approximate number of people participating in each litter pickup 8-10
Highway section(s) you are interested in adopting:
l .Route 25 - Congdon Avenue to Summit Street
2.
3.
Mail .or take this form to: City of Elgin
Sponsoring Jurisdiction
AGREEMENT
This agreement is made and entered into this day
of O(,/, , 1998, by and between the City of Elgin, Illinois,
a municipal corporation (hereinafter referred to as "City" ) , and
the Alpha Delta Kappa, a service organization, (hereinafter
referred to as "ADK" ) .
WHEREAS, the City has determined it to be in its best
interests to enter into an agreement with ADK pursuant to
Illinois Compiled Statutes, 605 ILCS 120/1, et seq. , commonly
known as the Illinois Adopt-a-Highway Act; and
WHEREAS, the City has determined it to be in the best
interest of its citizens to maintain clean and attractive high-
ways .
NOW, THEREFORE, for and in consideration of the mutual
promises and covenants contained herein, the sufficiency of
which is hereby acknowledged, the parties hereto agree as fol-
lows :
1 . Definitions as used herein shall be those used at
Illinois Compiled Statutes, 605 ILCS 120/10 , (hereinafter re-
ferred to as "Act" ) .
2 . This agreement is made and entered into pursuant
to the terms of the Act. In the event of any omissions or
ambiguity of any of the provisions of this agreement, the terms
of the Act shall apply.
3 . This agreement shall terminate four years after
the execution date entered above.
4 . ADK shall collect litter along an adopted section
as defined in the Act no less than four times in each twelve
month period, or as directed by the director, as defined by the
Act.
5 . ADK shall provide ten days written notice, or
notice as directed in writing by the director, to the director
prior to any litter collection.
6 . ADK shall require, and hereby agree, that each of
their members shall wear, in its intended manner, any safety
apparel provided by City while collecting litter.
7 . ADK shall prohibit, and shall be responsible for
failure to prohibit, its members from possessing, consuming or
being under the influence of alcohol or any drugs while on an
adopted section.
8 . ADK shall maintain and made available a first-aid
kit and adequate supply of drinking water for its members during
each litter collection.
9 . ADK shall not subcontract or otherwise assign or
delegate its responsibilities or duties pursuant hereto, to any
other group or person or permit any other group or person to
perform such responsibilities or duties .
10 . ADK shall place all collected litter in bags
provided by City, and shall place filled bags at a location on
the adopted section as designated by the director.
11 . ADK shall conduct, through a group coordinator or
designee, group safety meetings and shall require its members to
receive safety training as directed by City.
2
12 . ADK shall obey and abide by all laws, regulations
and ordinances, including, but not limited to, those relating to
safety, and shall adhere to all other safety directives as may
be provided by City.
13 . ADK shall provide at least one supervisor no less
than twenty-one (21) years of age for each five (5) persons
under the age of eighteen ( 18) who are present on an adopted
section at any time.
14 . ADK shall not allow any person under the age of
thirteen ( 13) to participate in any litter collection.
15 . ADK shall require each of its members to attend a
safety meeting conducted by ADK prior to any member participat-
ing in any litter collection.
16 . ADK shall hold harmless and indemnify the City,
its agents , employees and assigns from and against any and all
claims for damages, causes of action, suits, or any other
liability resulting from or arising out of the performance of
this agreement, specifically including, but not limited to, any
such claims for damages, causes of action, suits or any other
liability resulting from any negligent acts or omissions by
City, its agents, employees or assigns .
17 . City shall determine the specific section of
right-of-way which shall be adopted by ADK.
18 . City shall erect a sign which shall conform to the
requirements of Section 35 of the Act at each end of the adopted
section, which signs shall display the name or acronym of ADK.
19 . City shall provide bags to ADK.
3
20 . City shall provide any safety apparel or signs to
ADK which City may deem necessary or desirable within its sole
discretion.
21 . City shall remove filled bags from the adopted
section as soon as practical after litter collection has oc-
curred, and shall otherwise remove litter from any adopted
section only under circumstances involving unusually large,
heavy or hazardous items .
22 . City may terminate this agreement in the event of
a breach of any of the terms contained herein, or if City deter-
mines that ADK involvement in this agreement is inconsistent
with any restrictions or limitations established by City, upon
written notice.
23 . This agreement represents the entire agreement
between the parties hereto. No oral representations, promises,
terms or agreements have been made, and any such representa-
tions, promises, terms or agreements shall be of no force and
effect.
24 . If any of the terms of this agreement conflict
with any of the terms of any other written agreement between the
parties hereto, the terms of this agreement shall apply.
25 . The terms of this agreement shall be considered
severable. If any of the terms or provisions contained herein
are found to be void, illegal or otherwise unenforceable, the
remainder of this agreement shall remain in full force and
effect.
4
26 . This agreement shall not be deemed to constitute
an employment relationship, joint venture or partnership between
the parties hereto.
27 . The agreement shall be subject to and governed by
the laws of the State of Illinois .
28 . Section Involved: Route 25 - Congdon Avenue to
Summit Street.
111
CITY • ELGIN
By (L/7-124,-,/
i it,
M.l ager
Attest: /�
/ ' \�ec
City Clerk (Seal)
By .4101.4. ..d.../.......,...___. :....:.._ ' •
/
ADK
Its
Officer
5