98-220 Resolution No. 98-220
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE
ADMIRERS OF BEAUTIFUL OLD DWELLINGS OF ELGIN
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed to
execute an agreement on behalf of the City of Elgin with the
Admirers of Beautiful Old Dwellings of Elgin for the
adopt-a-highway program, a copy of which is attached hereto and
made a part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: September 9 , 1998
Adopted: Sepetember 9, 1998
Omnibus Vote: Yeas 6 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
Resolution No. 98-219
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
THE ILLINOIS DEPARTMENT OF TRANSPORTATION
(Admirers of Beautiful Old Dwellings of Elgin)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Kevin Kelly, Mayor, be and is hereby authorized
and directed to execute an agreement on behalf of the City of
Elgin with the Illinois Department of Transportation for the
adopt-a-highway program, a copy of which is attached hereto and
made a part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: September 9 , 1998
Adopted: Sepetember 9 , 1998
Omnibus Vote: Yeas 6 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
AGREEMENT
The City of Elgin (Sponsoring Jurisdiction) and
A_R_0_D_F_ (Group) , recognize the need for litter
free highways and are entering into this Agreement in an effort to
contribute toward maintaining litter free highways.
By signature below, the Group acknowledges the hazardous
nature of the work and agrees to the terms and conditions set by
the Sponsoring Jurisdiction and the Illinois Adopt-A-Highway Act.
The Group and its volunteers and agents shall assume all
responsibility for, and hold the State of Illinois and the
Sponsoring Jurisdiction (including their officials, employees and
agents) harmless from, any and all claims or actions resulting
from the Group's volunteers' or agents' work in the program,
except for the negligent acts of the State of Illinois and the
Sponsoring Jurisdiction (including their agents or employees).
Members of the Group are jointly and severally bound by the
terms and conditions of this Agreement. The Group and the
Sponsoring Jurisdiction will fulfill their respective responsibili-
ties as set forth in Sections 25 and 30 of the Illinois Adopt-A-
Highway Act. A copy of those sections is attached as an appendix
and is expressly incorporated by reference.
The Sponsoring Jurisdiction recognizes and approves the Group
as the adopting organization for Rt_ 31 - t<QC.uo'St. to By-Pass
section of highway/street, and the Group accepts the responsibil
ity of picking up litter on this section for a period of time
beginning r —, l99.5 and ending _a , 2063,
A.B.O.D.E.
Name of Group
o?-a5--F ('1
sup P e ident-Janet Hoppe Date
A • ,2-/ -y 9
Grouse oordinator-Henry 'unowiecki Date
S'-- ?S3
__„(147 Ze,/////
Dire tor/ ponsoring Jurisdiction Date
y W. Poi le
�- 9//6 hi
Mayor (Kevin Kelly) Date
4
AGREEMENT
This agreement is made and entered into this Qday
I
of t , 1999, by and between the City of Elgin, Illinois,
a municipal corporation (hereinafter referred to as "City" ) , and
the Admirers of Beautiful Old Dwellings Of Elgin, a Not-For-Prof-
it Organization, (hereinafter referred to as "ABODE" ) .
WHEREAS, the City has determined it to be in its best
interests to enter into an agreement with ABODE pursuant to
Illinois Compiled Statutes, 605 ILCS 120/1, et seq. , commonly
known as the Illinois Adopt-a-Highway Act ; and
WHEREAS, the City has determined it to be in the best
interest of its citizens to maintain clean and attractive high-
ways .
NOW, THEREFORE, for and in consideration of the mutual
promises and covenants contained herein, the sufficiency of
which is hereby acknowledged, the parties hereto agree as fol-
lows :
1 . Definitions as used herein shall be those used at
Illinois Compiled Statutes, 605 ILCS 120/10, (hereinafter re-
ferred to as "Act" ) .
2 . This agreement is made and entered into pursuant
to the terms of the Act . In the event of any omissions or
ambiguity of any of the provisions of this agreement, the terms
of the Act shall apply.
3 . This agreement shall terminate four years after
the execution date entered above .
4 . ABODE shall collect litter along an adopted
section as defined in the Act no less than four times in each
twelve month period, or as directed by the director, as defined
by the Act.
5 . ABODE shall provide ten days written notice, or
notice as directed in writing by the director, to the director
prior to any litter collection.
6 . ABODE shall require, and hereby agree, that each
of their members shall wear, in its intended manner, any safety
apparel provided by City while collecting litter.
7 . ABODE shall prohibit, and shall be responsible for
failure to prohibit, its members from possessing, consuming or
being under the influence of alcohol or any drugs while on an
adopted section.
8 . ABODE shall maintain and make available a
first-aid kit and adequate supply of drinking water for its
members during each litter collection.
9 . ABODE shall not subcontract or otherwise assign or
delegate its responsibilities or duties pursuant hereto, to any
other group or person or permit any other group or person to
perform such responsibilities or duties .
10 . ABODE shall place all collected litter in bags
provided by City, and shall place filled bags at a location on
the adopted section as designated by the director.
11 . ABODE shall conduct, through a group coordinator
or designee, group safety meetings and shall require its members
to receive safety training as directed by City.
2
12 . ABODE shall obey and abide by all laws, regula-
tions and ordinances, including, but not limited to, those
relating to safety, and shall adhere to all other safety direc-
tives as may be provided by City.
13 . ABODE shall provide at least one supervisor no
less than twenty-one (21) years of age for each five (5) persons
under the age of eighteen ( 18) who are present on an adopted
section at any time.
14 . ABODE shall not allow any person under the age of
thirteen ( 13) to participate in any litter collection.
15 . ABODE shall require each of its members to attend
a safety meeting conducted by ABODE prior to any member
participating in any litter collection.
16 . ABODE shall hold harmless and indemnify the City,
its agents, employees and assigns from and against any and all
claims for damages, causes of action, suits, or any other
liability resulting from or arising out of the performance of
this agreement, specifically including, but not limited to, any
such claims for damages, causes of action, suits or any other
liability resulting from any negligent acts or omissions by
City, its agents, employees or assigns .
17 . City shall determine the specific section of
right-of-way which shall be adopted by ABODE .
18 . City shall erect a sign which shall conform to the
requirements of Section 35 of the Act at each end of the adopted
section, which signs shall display the name or acronym of ABODE.
19 . City shall provide bags to ABODE.
3
r
ti .
20 . City shall provide any safety apparel or signs to
ABODE which City may deem necessary or desirable within its sole
discretion.
21 . City shall remove filled bags from the adopted
section as soon as practical after litter collection has oc-
curred, and shall otherwise remove litter from any adopted
section only under circumstances involving unusually large,
heavy or hazardous items .
22 . City may terminate this agreement in the event of
a breach of any of the terms contained herein, or if City deter-
mines that ABODE involvement in this agreement is inconsistent
with any restrictions or limitations established by City, upon
written notice.
23 . This agreement represents the entire agreement
between the parties hereto. No oral representations, promises,
terms or agreements have been made, and any such representa-
tions, promises, terms or agreements shall be of no force and
effect.
24 . If any of the terms of this agreement conflict
with any of the terms of any other written agreement between the
parties hereto, the terms of this agreement shall apply.
25 . The terms of this agreement shall be considered
severable. If any of the terms or provisions contained herein
are found to be void, illegal or otherwise unenforceable, the
remainder of this agreement shall remain in full force and
effect.
4
'
t .
26 . This agreement shall not be deemed to constitute
an employment relationship, joint venture or partnership between
the parties hereto.
27 . The agreement shall be subject to and governed by
the laws of the State of Illinois .
28 . Section Involved: Route 31 - Chicago Street to
Route 20 By-Pass .
CITY ELGIN
B W, .
A, . 4! .
Cit Man; ger
Attest:
City Clerk (Seal)
Byi 'd"Af5tj-CiLrA‘
ABODE
Its
Officer
5
�yoF �C,
— City of Elgin Agenda Item No.
August 20, 1998
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Adopt-A-Highway Agreements with IDOT, City of
Elgin and Admirers of Beautiful Old Dwellings
of Elgin (ABODE)
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
authorizing the Admirers of Beautiful Old Dwellings of Elgin
(ABODE) to adopt a section of state highway in Elgin, under
the sponsoring jurisdiction of the City of Elgin.
BACKGROUND
The State of Illinois passed legislation dated September 16,
1992 commonly known as the Illinois Adopt-A-Highway Act . This
program allows private citizens to support local anti-litter
efforts by allowing groups to adopt a section of highway for
the purpose of litter collection.
The City was contacted by the Admirers of Beautiful Old
Dwellings of Elgin (ABODE) . They proposed adopting Route 31,
from Chicago Street to the Route 20 By-Pass per the attached
sketch.
The Adopt-A-Highway program has been successful in Illinois,
as well as throughout many states in the nation. We believe
this program greatly improves the quality of life in our
community. This is the eleventh agreement to be processed per
the attached summary sheet which provides a status report on
the overall program in Elgin.
The City will be obligated to install signs at each end of the
adopted section with the name of the group displayed. The
City will provide trash bags, safety vests and safety train-
ing. The City will collect the bags of trash a minimum of
four times each year.
Adopt-A-Highway
August 20, 1998
Page 2
ft.
f COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
ABODE.
A FINANCIAL IMPACT
,�� The estimated cost is $500 per year. Sufficient funds are
available and would be charged to Account Numbers
010-3321-753 . 19-08 (Traffic Control Materials) for two signs
and 010-3331-754 . 33-02 (Refuse Services) for disposal .
owt,LEGAL IMPACT
None .
ALTERNATIVES
Do not continue with the program.
RECOMMENDATION
It is recommended that the City Council authorize the Mayor to
execute the Adopt-A-Highway agreement between the City and
IDOT, as well as for the City Manager to execute the agreement
between the City and ABODE.
rw
.ectfully sub ' tted,
41• N4J`—
Jo ,ce A. Parker
City Manager
JAP:GWM:mg
Attachments
rrw
,moo �0 00o C
5 st r--- 1111131
/\\3 \----4\\3101', °•-•=1.------Th\C-
\ ��\`/-C
CSA,
\ '!l tMG�w DD °w" 1�,t`,,t45Ow V
1 l �o :C
R•SKR> i D- w+ �� /.
j111 � w
tpvEtt \---1\31cri‘V-rest A/' �\1
st 1 ,. j„t•M :f ry.t _„�,...^"1 p\J� SS \ MC }�-
j't`d."^ �'pt /// c ‘ :
® \ }\t's'
ttwr t ,� �a s '�yowt 1tco? - . Pt VsG,,,,ttf (\/� st 1 \ 9r,w Do ti ,G*d, / /'�>♦ i
T • !uc'ErE i st %q\ `1�� \ \�� r J ��///'r �U
�,` \. F� ''” �„3 (\, . .,\_ ,-, ,---;-"'
a3._.. j1&JTh\\
1�•t, 1` '1�\- ."YM ��J�� i ST
11g3
1C--6\
J �S> �♦ K\ sit
caosst
't yypw9 lik ? 4VOSAU
'�i. •� Gti s.aw YE----Cf
^\\\�t � J
et
qt
1 \
\o:\ot. �\\ I
•
0R o st
�p.e i �> E •R•,t14 .2:0".
>i.N. -'''' 'f'
s ,,f `11". :C���o�\\-151-(f- t,
G rt
~ g:\i,1, ll\\�✓//�t{\ sT J p .� '' ,'�1/4(lt vY ---ilt 'fs ,\/�_ vrst,e w6w.•1• lJ�o �� � a > W.o
Wvivo
.7
" fC
ro"' y I.
�o\sYi o4
c � �°s
e' :to
o U oo
y
SSEG
SOoD, o0� � �� D� ,, rtogS
at6t
3Inv6C1
°°\ qty `� /
,friata��Op�NJ � - S \,;,,
4 `
\3
`
a
•
\\e °11 '".\.
Cc
o �oD �tisw � fsag?111111, 1 \t
oD � Vo Voiolot� iS ,oo� � V"ro � s.ST ,oy o.,S'G+ \_:.., st
"
4.
in ,,,
iTio
-1Z...A.
' : aeoic: 11.
tool' • _
. ,, ..
. ... ill ,Il .,
,0„„,. „,,... \„,„--i---,„000._-- (,,
tropy. .10ifiv-- ..---
• oto.
.,_, ,
10 ", .
Q — � a -oc -,�\ov ��� r- �;' -- N� STE�f � Qa = fOgo. W'''
\. i. � --r- s
...
i ,_ coh‘v,
ME1DO-------, O
CE\ <
'' spTX
,,
,,,,,.:.--_-,) , l'-"Jr--\ )ks ii___-----4,-----1 'f.' . ! ,‘
4.0'
/ CC 1 YM 4
\/'---------- ___
o I jr,3. 1 '
i,..,__a _
•
i //,,,,,
r -------„, / _ 4.k-- 4:/y,,,. -)
r \ ,
, i,
1t
1
?.R`O Oc�0° C�
04-Aup9e
AMI) „el .1 .
w
CITY OF ELGIN
ADOPT-A-HIGHWAY - -
,
PROGRAM
No Longer Active No Longer Active Never Activated
GROUP BLUE BANA'l ELGIN A.M. ZONTA CLUB NOON ELOIN HARLEY MORNING 33RD SENATE ELGIN ELGIN JR.
NAME KNIGHTS COMM. ROTARY CLUB OF ELGIN KIWANIS OWNERS GROUP KIWANIS DISTRICT OFFICE , JAYCEE'S WOMANS CLUB ABODE
CONTACT SCOTT DAMISCH TERRY GAVIN
PHONE 8 ED UPLAND BARB TRESE 847-608-2000 DOLORES ZIMMERMAN DAN ZACK ALICE KRAMER 707A Davis Road(ole) KEVIN BURKE LAUREL LK:HTHAROT AMELIA ANDRESEN HENRY RUAOWIECKI
695-1975 742-6692 847-622-2076 931-1808 742-2411 931-6060 697-0104 822.1049 830.924.2591 742-0412 742-4707
ADDRESS 103 S.LYLE AVE 45 BLINKER HILL AVE. 485 Al.Worth 819 E.Chicago St. 1124 Claw Hit Ln. 1112 South St. P.O. Box 691 882 Shuier 205 N.Gifford
E.P.D. 83,ELGIN,IL 60123 Elgin,1160120 S.ELGIN,IL 60177 ELGIN.IL 60123 ELGIN,IL 60120 Elgin,1100120 Elgin,II 60123 Elgin,II80121 _ Elgin,11.80123 Elgin.II.60120 .
SECTION ROUTE 31-20 ROUTE 31-/60 ROUTE 25- ROUTE 58- ROUTE 31• ROUTE 19- ROUTE 19- ROUTE 31- ROUTE 58- Route 31- Route 31-
BY PASS TO TO S00 R.R. BRANDT TO HIAWATHA TO SOO R.R.TO LIBERTY TO WOODVIEW TO 190 TO LIBERTY TO Kimbal To Chicago To
S.CITY LIMITS CONGDON E.CITY LIMITS KIMBALL WOODVIEW SHALES PARKWAY N.CITY LIMITS HIAWATHA Chicago By Pass
DATE
REQUESTED - 7-93 8•'93 2-94 3-04 5-'94 3-'95 7-'95 2-'/6 7296 1-96 7-96
CITY 8-''93/06-02 8.93/06-02 4.94/8-'02 8-'94/8298 7-'94/8-'02 5-'95/5297 11295106202 6-'96/8200 — 10-'96110•'00 5298/5202
PERIOD
RMT 8-93 10-'93 1-94 6'94 7-'94 5-'95 11295 6-16 10298 5298
PERIOD
TRAINING
DATE 2-1-94 4-25-94 5-26-94 623.94 9-27-94 7-25-95 10-3-95 5-7-97
SOF
BAGS 50 135 130 60 275 180 130 35
8 OF
VESTS 13 13 15 15 21 30 20 12
DATES COLLECTED
1 4-24-94 5-22-94 9.18-94 1533-94 11-604 634-95 5-5-6 10-25=98 07-20-07
5 Bags 12 Bags 5 Bags 5 Bags 28 Bags 28 Bags 32 Bags Never Activated 3 Bags
2 6-26-94 7-10-94 4-23.95 5-21-95 4-2-95 11-05.95 8-1699 0.2697
2 Bags 13 Bags 3 Bags 7 Bags 20 Bags 15 Bags 13 Bags 2 Bags
3 9.18-94 8-28-94 9-10-95 8-11-95 7.1695 444.96 4-0697
2 Bags 15 Bags 1 Bag 7 Bags 10 Bags 24 Bags 23 Bags
4 11-06-94 10-23-94 4-28-96 620.95 9.24-95 611-99 07-20-97
2 Bags 20 Bags 15 Bags 7 Bags 14 Begs 15 Begs 10 Bags
5 4-23-95 5-07-95 9-22-96 10-22-95 12-03-95 1020-98 1619-97
3 Bags 40 Bags 9 Bags 6 Bags 21 Bags 14 Bags 10 Bags
S 6-04-95 - 6-25-95 4.27.97 8-02-96 4-14-96 12-0696 4.1698
2 Bags 3 Bags 20 Bags 12 Bags 23 Bags 8 Bags 13 Bags
7 8-06-95 8-06-95 10-05-97 5-17-97 7-21-98 03-23-97 7-26-98
2 Bags 6 Bags 8 Bags 6 550, U Bags 12 Bags ., 9 Bags
8 10-08-95 10.15-95 4-2698 51697 10-6-98 -117
2 Bags 6 Bags 10 Bags No Longer Active 19 Bags 10 Bags _
/ 4-21-96 5-18-96 41397 621-97
4 Bags 6 Bags 6 Bags 10 Bags _
10 6-09.96 6-30.6 7-13-97 11-1687
0 Bags 3 Bags 8 Bags 5 Bags -
11 8.11-96 9-22-96 10-12-97 4-2398
2 Bags 7 Bags 6 Bags No Longer Active
12 10-13-96 10-26-96 5-3-98
2 Bags 9 Bags 13 Bags _ _
13 5.4-97 5-17-97 8-2-98
2 Bags 33 Bags 13 Bags _
14 6-29-97 6-21-97
1 Bag 7 Bags -
15 9-7-97 08/1797
2 Bags 6 Bags ,
18 10-12-97 10.12-97
2 Bags 13 Bags
17 4-19-98 5.16-6
2 Bags 11 Bags
18 6-21-98 l 7-26-98
2 Bags 8 Bags _ _
19 7-26-98
1 Bag _
20
21
22
4
MT'THWAY WB1