98-202 Resolution No. 98-202
RESOLUTION
AUTHORIZING EXECUTION OF AN ENGINEERING SERVICES
AGREEMENT AMENDMENT NO. 1 WITH
WALKER PARKING CONSULTANTS/ENGINEERS, INC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed to
execute an Engineering Services Agreement Amendment No. 1 on
behalf of the City of Elgin with Walker Parking
Consultants/Engineers, Inc . for a security system at the Spring
Street parking facility, a copy of which is attached hereto and
made a part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: August 26, 1998
Adopted: August 26 , 1998
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
CITY OF ELGIN, ILLINOIS
ENGINEERING SERVICES AGREEMENT AMENDMENT NO. 1
This Amendment No. 1 entered into this L ( day of 66PW1166Q
1998, by and between the City of Elgin, an Illinois Municipal
Corporation (hereinafter referred to as "CITY" ) and Walker Parking
Consultants/Engineers, Inc . (hereinafter referred to as "ENGI-
NEER" ) , shall modify that Agreement dated February 11, 1998,
whereby the ENGINEER was engaged by the CITY to perform certain
professional services in connection with the Spring Street Deck
Security System (hereinafter referred to as PROJECT) .
Whereas the payment to the ENGINEER for:
1. Additional Two-way Audio Substations in Elevators $ 1,320.00
2. Additional PTZ Camera on Division Street for Donnelley $ 9,105.00
3. Surge Protectors at Parking Facility and Highland Lofts Bldg. $ 1,400.00
4. Additional Recording Location and Deletion of One VCR $ 6,300.00
Net Amount of Scope Changes $18,125.00
was not included in the Agreement, and,
Whereas the CITY desires to include the payments to the ENGINEER
under paragraph IV.A of the Agreement in connection with the
aforementioned items pertaining to the PROJECT.
In response to these additional services, certain revisions must be
made to the Agreement. In compliance, therefore, the terms and
conditions of the Agreement are modified as specifically set out
below. All other parts of the Agreement remain unchanged.
Section IV of the Agreement is hereby amended to change paragraph
A. to read:
A. "The CITY shall reimburse the ENGINEER for services under this
Agreement a lump sum of $200,236 . 00 . . . . "
Attachment A, "Scope of Services" will be supplemented by the
following tasks which correspond to the level of effort estimated
above:
1 . The original proposal involved the replacement of existing
two-way audio sub-stations . Audio speakers are being added to
each elevator cab as an up-grade to the system.
2 . R. R. Donnelley requested an additional camera for their
Division Street entrance, which was beyond the scope of our
Contract.
3 . The consistency of the power supply at the Highland Lofts
Building is irregular. The CCTV system is very sensitive to
fluctuations in the power supply. In order to protect the
system from power spikes, it was recommended that surge protec-
tion devices be installed on the circuit boards at both loca-
tions to protect the microwave link, all cameras and security
equipment.
4 . The City added a second recording system in the Spring Street
Parking Facility and deleted one of the three VCR' s at the
Highland Lofts Building. The City will have the capability to
tape activities at the deck with immediate access to the office
at the parking deck.
All other provisions of the Agreement shall remain in full force
and effect.
IN WITNESS WHEREOF, the undersigned have placed their
hands and seals upon and executed this Agreement in triplicate as
though each copy hereof was an original and that there are no other
oral agreements that have not been reduced to writing in this
statement.
For the CITY:
ATTEST: THE CITY OF ELGIN
By /h9—mac s BY (:;;)ityk,. d
City Clerk City Manager
(SEAL)
For the ENGINEER:
Dated this �fday of , A.D. , 1998 .
ATTEST: WALKER PARKING CONSULTANTS/
ENGINEERS, INC.
By —441A-1'
'retary Vice-President
MDM0615/TEXT071/MISCMEMO.S
'o OF ESC/
\" Agenda Item No.
City of Elgintio
g
August 6, 1998
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Amendment No. 1 With Walker
Design/Build Engineering Agreement for
Spring Street Deck Security System
PURPOSE
The purpose of this memorandum is to provide the Mayor and members
of the City Council with information to consider a contract
amendment to the agreement with Walker Parking Consultants/
Engineers, Inc . (Walker) for a security system at the Spring
Street Parking Facility.
BACKGROUND
The City Council approved the subject contract with Walker on
February 11, 1998 . The project provides a security system at the
Spring Street Parking Facility in conjunction with the R. R.
Donnelley relocation to the Highland Lofts building. The system
includes CCTV (Closed Circuit Television) cameras and audio
receivers and speakers within the deck and stair towers/elevators,
with the monitoring equipment in the R. R. Donnelley reception
area of the Highland Lofts Complex.
The scope of work has been modified in four areas as follows:
1. Additional Two-way Audio Substations in Elevators $ 1, 320.00
2. Additional PTZ Camera on Division Street for Donnelley $ 9,105.00
3. Surge Protectors at Parking Facility and Highland Lofts Bldg. $ 1,400.00
4. Additional Recording Location and Deletion of One VCR $ 6, 300.00
Net Amount of Scope Changes $18,125.00
Following is a brief description for each item:
1 . The original proposal involved the replacement of existing
two-way audio sub-stations. Audio speakers are being added to
each elevator cab as an upgrade to the system.
2 . R. R. Donnelley requested an additional camera for their
Division Street entrance which was beyond the scope of our
Contract . Since R. R. Donnelley has already paid the City for
this work, this then becomes a pass-thru to reimburse Walker
for the additional camera.
•
Walker Amendment No. 1
August 6, 1998
Page 2
3 . The consistency of the power supply at the Highland Lofts
Building is irregular. The CCTV system is very sensitive to
fluctuations in the power supply. In order to protect the
system from power spikes, it was recommended that surge
protection devices be installed on the circuit boards at both
locations to protect the microwave link, all cameras and
security equipment .
4 . The City added a second recording system in the Spring Street
Parking Facility and deleted one of the three VCR' s at the
Highland Lofts Building. The City will have the capability of
taping activities at the deck with immediate access to the
office at the parking deck.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
/(,,,r.,F INANCIAL IMPACT
Funds totalling $280, 000 were budgeted in the Fox Bluff Corporate
Center (FBCC) Fund for improvements at the Spring Street Parking
Facility. Account number 270-0000-791. 93-00, Major Repairs,
project number 079502, will be charged.
rw- Original contract amount $182, 111 . 00
Changes to the contract amount $ 18, 125 . 00
Revised contract $2UU , 23b . UU
Sufficient funds exist to make this expenditure .
W'ipim ,LEGAL IMPACT
rPV The City' s agreement with R. R. Donnelley provides for the instal-
lation of the additional camera by the City at R. R. Donnelley' s
expense.
ALTERNATIVES
Do not pay for this additional work.
rk
.
Walker Amendment No. 1
August 6 , 1998
Page 3
RECOMMENDATION
It is recommended the City Council approve Contract Amendment No.
1 with Walker in the not-to-exceed amount of $18, 125 and authorize
staff to execute the necessary documents .
Respectfully submitted,
e -- 62
J e e
Parker
City Manager
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