98-2 Resolution No. 98-2
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
ALVORD, BURDICK & HOWSON, L.L.C.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed to
execute an agreement on behalf of the City of Elgin with
Alvord, Burdick & Howson, L.L.C. for a water accountability
evaluation, a copy of which is attached hereto and made a part
hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: January 14 , 1998
Adopted: January 14, 1998
Omnibus Vote: Yeas 5 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
AGREEMENT
THIS AGREEMENT, made and entered into this /9 day of
1992, by and between the CITY OF ELGIN, an Illinois municipal corporatio (hereinafte/
referred to as"CITY") and Alvord, Burdick& Howson, L.L.C. an Illinois Consulting Engineering
Firm (Hereinafter referred to as"ENGINEER").
WHEREAS,the CITY desires to engage the ENGINEER to furnish certain professional
services in connection with City of Elgin's Water Accountability Evaluation (hereinafter referred
to as the"PROJECT").
AND
•
WHEREAS,the ENGINEER represents that he is in compliance with Illinois Statutes
relating to professional registration of individuals and has the necessary expertise and experience
to furnish such services upon the terms and conditions set forth herein below.
NOW, THEREFORE,it is hereby agreed by and between the CITY and the ENGINEER
that the CITY does hereby retain the ENGINEER to act for and represent it in all engineering
matters involved in the PROJECT, subject to the following terms and conditions and stipulations,
to-wit:
I. SCOPE OF SERVICE
1. All work hereunder shall be performed under the direction of the Director of City's
Water Department, hereinafter referred to as the"Director".
2. ENGINEER shall survey the existing systems and programs used to monitor water
use that provide billing information in the City of Elgin.
3. ENGINEER shall evaluate the existing systems and programs to determine their
reliability in determining overall water production,use, and accountability.
4 ENGINEER shall make recommendations for system improvements and means
and methods to improve the accountability.
1
5. ENGINEER shall review and update water operations Lotus 123 spreadsheets of
water accountability.
6. ENGINEER shall review and update the minimum night rate analysis for the two
pressure zones and develop a similar minimum night rate analysis for a third
pressure zone.
7. The revised spreadsheet shall be submitted to the City for review. All revisions
will be documented as to location in the spreadsheet, and operator instructions
shall be provided for any revisions which require a change in operator procedures.
8. ENGINEER shall prepare a report indicating all findings, conclusions and
recommendations with all necessary illustrations and supporting graphics and
deliver it to the CITY in ten copies.
9. A detailed Attachment"A"is the Proposal received from the ENGINEER signed
by Bon G. Mui,Partner, and dated October 21, 1997 is part of this agreement.
II Anticipated Requirements for the City
In order for the ENGINEER to conduct the studies outlined in the Scope of Services in a
timely manner, the CITY will furnish required basic data and information including the
following:
All maps, drawing, reports, records, and other data that are available and which
may be useful in the study.
III. PROJECT MILESTONES.
1. The scheduling and performance of the work shall conform to the project
Milestones and Contract Times listed below.
Draft of final report indicating all findings, conclusions and recommendations with
all necessary illustrations and supporting graphics shall be submitted not later than
March 30, 1998.
2
Final report indicating all findings, conclusions and recommendations with
all necessary illustrations and supporting graphics shall be submitted to the
CITY as specified in the scope of work not later than April 13, 1998.
IV. WORK PRODUCTS
All work products prepared by the ENGINEER pursuant hereto including,but not limited
to reports, designs, calculations,work drawings, studies,photographs,models and
recommendations shall be the property of the CITY and shall be delivered to the CITY
upon request of the DIRECTOR provided, however,that the ENGINEER may retain
copies of such work products for its records. Such work products are not intended or
represented to be suitable for reuse by the CITY on any extension to the PROJECT or on
any other project, and such reuse shall be at the sole risk of the CITY without liability or
legal exposure to the ENGINEER.
V. PAYMENTS TO THE ENGINEER
A. The CITY shall pay the ENGINEER for all services under this Agreement a price not to
exceed Fourteen Thousands,Nine Hundred Dollars ($14,900), regardless of actual costs
incurred by the ENGINEER unless substantial modifications to the project are authorized
in writing by the DIRECTOR.
B. The CITY shall make periodic payments to the ENGINEER based upon actual progress of
work provided within 30 days after receipt and approval of invoice.
VI. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY.
B. The ENGINEER shall maintain records showing actual time devoted and cost
incurred. The ENGINEER shall permit the authorized representative of the CITY
to inspect and audit all data under this Agreement, The ENGINEER shall make
these records available at reasonable times during the Agreement period, and for a
year after termination of this Agreement.
3
VII. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY may terminate this Agreement at
any time upon fifteen(15) days prior written notice to the ENGINEER. In the event that
this Agreement is so terminated,the ENGINEER shall be paid for services actually
performed and reimbursable expenses actually incurred prior to termination, except that
reimbursement shall not exceed the total amounts set forth under paragraph III or IV
above,whichever is less
VIII. IERM
This Agreement shall become effective as of the date the ENGINEER is given a written
Notice to Proceed and,unless terminated for cause or pursuant to Article VI foregoing. A
determination of completion shall not constitute a waiver of any rights or claims which the
CITY may have or thereafter acquire with respect to any breach thereof by the
ENGINEER.
IX. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a result of
action taken by the CITY,the ENGINEER shall give written notice of his claim within 15
days after occurrence of such action. No claim for additional compensation shall be made
valid unless so made. My changes in the ENGINEER's fee shall be valid only to the
extend that such changes are included in writing signed by the CITY and the ENGINEER.
Regardless of the decision of the DIRECTOR relative to a claim submitted by the
ENGINEER, all work required under this Agreement as determined by the DIRECTOR
shall proceed without interruption.
X. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or breach
shall be deemed to constitute a default, and the other party has the right to seek such
administrative, contractual or legal remedies as may be suitable to the violation or breach;
and in addition, if either party, by reason of any default, fails within fifteen(15) days after
notice thereof by other party to comply with the conditions of the Agreement, the other
party may terminate this Agreement.
4
XI. INDEMNIFICATION
The ENGINEER shall indemnify and save harmless the CITY, its officers and employees
from and against any and all loss, liability and damages of whatever nature , including
Workmen's Compensation claims, in any way resulting from or arising out of negligent
actions or omissions of the ENGINEER in connection herewith, including negligent or
omissions of employees or agents of the ENGINEER arising out of the performance of
professional services.
XII. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged personally or
held contractually liable under any term or provision of this Agreement or because of their
execution, approval or attempted execution of this Agreement.
XIII. INSURANCE
A. Comprehensive Liability. The ENGINEER shall provide, pay for and maintain in
effect, during the term of this Agreement, a policy of comprehensive general
liability insurance with limits of at least $1,000,000 aggregate for bodily injury and
$1,000,000 aggregate for property damage.
The ENGINEER shall deliver to the DIRECTOR a Certificate of Insurance
naming the CITY as additional insured. The policy shall not be modified or
terminated without thirty(30)days prior written notice to the DIRECTOR.
The Certificate of Insurance which shall include Contractual obligation assumed by
the ENGINEER under Article IX entitled "Indemnification" shall be provided.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability
Insurance covering all owned,non-owned and hired motor vehicles with limits of
not less than$500,000 per occurrence for damage to property.
C. Combined Single limit Policy. The requirements for insurance coverage for
general liability and auto exposures may be met with combined single limit of
$1,000,000 per occurrence subject to a $1,000,000 aggregate.
5
D. Professional Liability. The ENGINEER shall carry Engineer's professional
Liability Insurance Covering claims resulting from error, omissions or negligent
acts with a combined single limits of not less than $1,000,000 per occurrence. A
Certificate of Insurance shall be submitted to the DIRECTOR as evidence of
insurance protection. The policy shall not be modified or terminated without thirty
(30) days prior written notice to the DIRECTOR.
XIV. CONSTRUCTION MEANS. METHODS*TECHNIQUES. SEQUENCES,
PROCEDURES SA- E,TY
The ENGINEER shall not have control over or charge of and shall not be responsible for
construction means, methods,techniques, sequences or procedures, or for safety
precautions and programs in connection with the construction,unless specifically
identified in the Scope of Services.
XV. NONDISCRIMINATION
In all hiring or employment made possible or resulting from this Agreement, there shall be
no discrimination against any employee or applicant for employment because of sex, age,
race, color, creed, national origin, marital status, or the presence of any sensory, mental or
physical handicap,unless based upon a bona fide occupational qualification, and this
requirement shall apply to, but not limited to, the following: employment advertising,
layoff or termination,rates of pay or other forms of compensation and selection for
training, including apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit of any
services or activities made possible by or resulting from this Agreement on grounds of sex,
race, color, creed, national origin, age except minimum age and retirement provisions,
marital status or the presence of any sensory,mental or physical handicap. Any violation
of this provision shall be considered a violation of a material provision of this Agreement
and shall be grounds for cancellation,termination or suspension, in whole or in part, of the
Agreement by the CITY.
XVI. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors
6
and the assigns of the parties hereto; provided, however,that no assignment shall be made
without the prior written consent of the CITY.
XVII. DELEGATION AND SUBCONTRACTORS.
Any assignment, delegation or subcontracting shall be subject to all the terms, conditions
and other provisions of this Agreement and the ENGINEER shall remain liable to the
CITY with respect to each and every item condition and other provision hereof to the
same extent that the ENGINEER would have been obligated if it had done the work itself
and no assignment, delegation or subcontract had been made.
XVIII. NO CO-PARTNERSHIP OR AGENCY
It is understood and agreed that nothing herein contained is intended or shall be construed
to,in any respect, create or establish the relationship of co-partners between the CITY and
the ENGINEER, or as constituting the ENGINEER as a general representative or general
agent of the CITY for any purpose whatsoever.
XIX. SEVERABILITY
The parties intend and agreed that, if any paragraph, sub-paragraph, phrase, clause or
other provision of this Agreement, or any portion thereof, shall be held to be void
otherwise unenforceable, all other portions of this Agreement shall remain in full force and
effect.
XX. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as a matter of
convenience and for reference and in no way are they intended to define, limit or describe
the scope of intent of any provision of this Agreement, nor shall they be construed to
affect in any manner the terms and provisions hereof or the interpretation or construction
thereof.
XXI. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on the
7
subject matter hereof and may not be changed, modified, discharged or extended except
by written amendment duly executed by the parties. Each party agrees that no
representations or warranties shall be binding upon the other party unless expressed in
writing herein or in a duly executed amendment hereof, or change order as herein
provided.
XXII. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and shall be construed in
accordance with the laws of the State of Illinois.
XXIII. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from the
DIRECTOR,nor will the ENGINEER make public proposals developed under this
Agreement without prior written approval from the DIRECTOR prior to said
documentation becoming matters of public record.
XXIV. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's employ or any
work associated with the PROJECT.
XXV.INTERFERENCE WITH PUBLIC CONTRACTING: PA 85-1295.
The ENGINEER certifies hereby that it is not barred from bidding on this contract as a
result of violations of either Section 33E-3 or Section 33E-4 of the Illinois Criminal Code.
XXVI. SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall have a written sexual harassment
policies that include, at a minimum, the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under state law;
C. A description of sexual harassment, utilizing examples;
8
D. The vendor's internal complaint process including penalties;
E. The legal recourse, investigative and complaint process available through the
Illinois Human Rights Commission;
F. Directions on how to contact the department and commission;
G. Protection against retaliation as provided to the Department of Human Rights
upon request. P.A.87-1257.
XXVII. The ENGINEER shall comply with the requirements of the Prevailing Wage Act (820
ILCS 130/0.01 et seq.)
XXVIII. WRITTEN COMMUNICATIONS
All recommendations and other communications by ENGINEER to the DIRECTOR and
other participants which may affect cost or time of completion, shall be made or confirmed
in writing. The DIRECTOR may also require other recommendations and
communications by the ENGINEER be made or confirmed in writing.
XXIX NOTICES
All notices, reports and documents required under this Agreement shall be in writing and
shall be mailed by First Class Mail, postage prepaid, addressed as follows:
A. As to CITY:
LARRY E. DEIBERT
Director of Water Department
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ENGINEER:
BON G. MUI
Partner
Alvord, Burdick&Howson, L. L. C.
20 North Wacker Drive, Suite 1401
Chicago, IL 60606
9
IN WITNESS WHEREOF, the undersigned have placed their hands and seal upon and
executed this Agreement in triplicate as though each copy hereof was an original and that there
are no other oral agreements that have not been reduced to writing in this statement.
For the CITY:
ATTEST: THE CITY OF ELGIN
BY Oatgaid.rt._ ' AC — By
City Clerk �yManager
(SEAL)
For the ENGINEER: nfi 714
Dated this At`f� day of %/ O u a /77 , A.D.'199/
ATTEST: 1/x'f71
By_ 0 By
w
Secretary • ?ar-r-er"
(SEAL)
10
r
r
F
PROPOSAL
TO PROVIDE
ENGINEERING SERVICES
F
FOR
WATER ACCOUNTABILITY EVALUATION
F
\�/ • !'�gS FLUMIN►S 2� \
- ail
) /
\
F
N0,9-47.Evoy
F
OCTOBER 1997
r ALVORD, BURDICK & HOWSON , L. L. C.
r rziar- .
F
_ z
• wm... • •I
PROPOSAL
TO PROVIDE
ENGINEERING SERVICES
FOR
WATER ACCOUNTABILITY EVALUATION
F
CITY OF ELGIN WATER DEPARTMENT
TABLE OF CONTENTS
F
Letter of Transmittal Section 1
Firm Qualifications Section 2
Team Qualifications Section 3
References Section 4
Project Approach Section 5
Project Schedule Section 6
Resumes of Key Team Members Section 7
Proposed Compensation Separate Cover
ALVORD, BURDICK &HOWSON ,C o
P
tim ALVORD, BURDICK & HOWSON, L. L. C.
ENGINEERS
r SERVICES 20 NORTH WACKER DRIVE •• SUITE 1401 MEMBERS
WATER WORKS,WATER PURIFICATION CHICAGO, IL 60606 AMERICAN SOCIETY OF CIVIL ENGINEERS
WASTE WATER COLLECTION TEL.(312)236-9147 FAX.13121 236-0692 WESTERN SOCIETY OF ENGINEERS
WATER POLLUTION CONTROL AMERICAN WATER WORKS ASSOCIATION
FLOOD RELIEF JOHN W.ALVORD CHARLES B. BURDICK LOUIS R. HOWSON CHICAGO ASSOCIATION OF
POWER GENERATION 1861-1943 1874-1955 1887-1985 COMMERCE AND INDUSTRY
r INVESTIGATIONS,REPORTS AND PLANS NATIONAL ASSOCIATION OF
CONSTRUCTION AND OPERATION SERVICES DONALD E. ECKMANN DR.TA TAI LIN CORROSION ENGINEERS
APPRAISALS AND RATE REPORTS J WARREN GREEN BON G. MUI RAY S.T. CHENG WATER ENVIROMENT FEDERATION
JAMES W. HEDGES WILLIAM L. MEINHOLZ RICHARD D. SHEA AMERICAN PUBLIC WORKS ASSOCIATION
AMERICAN CONSULTING ENGINEERS COUNCIL
r
October 21, 1997
Mr. Larry E. Deibert
Director of the Water Department
150 Dexter Court
Elgin, IL 60120-5555
Re: Proposal to Provide Engineering Services
for Water Accountability Evaluation
Dear Mr. Deibert:
In response to your letter of September 29, 1997, Alvord, Burdick& Howson is pleased to
submit our proposal, in duplicate, to provide engineering services for a Water Accountability
Evaluation. A separate submittal addressing the proposed fee is being submitted concurrently.
We are pleased to see the City taking this important step. With the increasing need to meet
more and more stringent water quality regulations while being sensitive to the customer's
expectations of cost control, one of the most important areas is the ability to account for water
treated and pumped, whether by reducing lost water or by collecting for all water utilized from each
consumer. As you will see in our project approach there are four areas that would need to be
addressed to ensure maximum accountability. A problem in any one of these areas directly impacts
the bottom line of a water system's budget.
We have carefully reviewed the information outlined in the request for ro osal discussed
P P
the project with the designated staff, discussed the project with designated representatives,
considered the resources required and available to conduct the work efficiently and are confident
of our ability to provide the needed services with the team proposed. Equally importantly,we would
work closely with the City's staff to ensure that the best ideas of both our staff and the City's are
brought to bear on the work,that the end products are understood and satisfy the needs of those who
can use the information and that a course of action is recommended to address the basic issue of
improving accountability.
Since Alvord, Burdick& Howson was founded in 1902, it has limited its practice to water
resource related projects. Essentially the entire staff is available locally so that all of the resources
C
P
Mr. Larry Deibert - 2 - October 21, 1997
of the firm are conveniently located and available to the project team. In addition, all of the
necessary disciplines exist on the staff to understand and address both the theoretical aspects of water
accountability and feasible approaches available in the operating world of the utility.
In the pages that follow we provide detailed information to support our team's qualifications
for this project. Included is an introduction to the firm,qualifications of the proposed team members
and detailed resumes, a proposed study approach outlining our methods and means of meeting the
needs of the City, a schedule for execution of the work, and clients who can be contacted for their
evaluation of our effectiveness and responsiveness to the client's needs and desires.
We would assure you that the designated personnel are available and can devote the required
amount of time to complete the project according to the schedule. We would also assure the City that
the team is committed to close cooperation and communication with the your staff throughout. If
selected,we will not assign any other project a higher priority or allow other assignments to interfere
with its completion on schedule.
Again,we appreciate the opportunity to submit this proposal. If you have any questions, if
additional information is needed, or if clarification is required, please let us know and we will be
happy to respond in any level of detail wanted. We would welcome the opportunity to meet with
the selection committee and discuss in detail the specific steps that we follow to satisfy the needs
of the Elgin Water Department.
Yours very truly,
ALVORD, BURDICK& HOWSON
Bon G. Mui, Partner
r
r
FIRM QUALIFICATIONS
Alvord, Burdick & Howson was established as a consulting engineering practice in 1902.
It is a privately-owned and debt-free organization specializing in all aspects of water supply,
treatment, storage and distribution, wastewater collection, treatment and disposal, stormwater
management, and flood control.
The firm is widely recognized for its expertise in water and wastewater engineering. It has
a reputation for planning and designing facilities which are innovative, durable, convenient to
operate and maintain, and cost-effective over their life cycle. The firm's success results from a
combination of technical excellence,commitment to address the needs of clients,and integrity. One
or more partners are assigned to administer and participate in every project. This approach ensures
economical and reliable levels of service,and allocation of the necessary resources for timely project
completion.
AB&H provides the following comprehensive engineering,planning and financial analysis
services to the water/wastewater industry, consistent with local, state and federal regulation
compliance.
• Project feasibility studies; master plan development; treatability and process
definition studies; hydraulic analysis; computer modeling; and automation plans.
• Full in-house plant design services including process, civil, structural,mechanical,
electrical, instrumentation, HVAC and architectural design.
• Construction and start-up support; operational assistance; and operator training.
• Value engineering; cost of service, revenue requirement and rate studies; capital
financing, inventory and valuation reports; and provision of expert testimony.
The experienced staff is qualified to undertake the study and design of all types of water
supply and water pollution control facilities and systems,including: intake structures and pipelines;
pumping stations; water filtration and softening plants; transmission pipelines; water storage,
distribution and metering systems; stormwater management and flood control systems; large
diameter interceptors;wastewater collection systems and strategies; lift stations;primary, secondary
and tertiary wastewater treatment facilities; sludge disposal methods; chemical storage and feed
facilities; HVAC, power generation and energy recovery systems; outfalls; and laboratory and
administration facilities. The staff is also skilled in the design of supervisory control and data
acquisition(SCADA)systems incorporating the latest computer and instrumentation technology and
provides a full range of financial studies.
r
ALVORD,BURDICK &HOWSON
Firm Qualifications -Page 2
Professionalism and service to the engineering profession are high priorities at AB&H.
Many members of the firm are active and hold key positions in the American Water Works
Association, the Water Environment Federation, the American Society of Civil Engineers, the
American Public Works Association,and the American Consulting Engineers Council among others.
Several are diplomates in the American Academy of Environmental Engineers and three AWWA
national presidents have come from AB&H.
r
I
I
r
r
I
I
I
ALVORD, BURDICK &HOWSON
TEAM QUALIFICATIONS
AB&H is pleased to present a project team which is exceptionally well-qualified to provide
engineering services for a Water Accountability Study. All of the team members are highly qualified
for the role which they would be assigned and are available to begin immediately upon authorization.
Each can devote the required amount of time to meet the schedule of Elgin and adequate support
staff is available to assist as needed for the efficient and prompt performance of each task.
Alvord, Burdick & Howson always assigns a partner to direct and manage each project
undertaken by the firm to ensure that the necessary resources are allocated to provide the desired
standard of service, maintain the schedule agreed upon and be responsible for the quality of the
finished product. In this particular case, the partner in charge would be the undersigned, Bon G.
Mui. As a brief introduction, I am registered in Illinois as both a structural engineer and a
professional engineer. I have approximately twenty five years of experience in water and wastewater
facility design and has been responsible for numerous system evaluations, review of water
consumption patterns, consideration of ratios of unaccounted for water to pumpage and meter
recordings and allocation of system loadings to various patterns of system operation.
A second policy of the firm is to provide an independent review of the work at various
critical points by a highly qualified and experienced engineer. This periodic "fresh look" is intended
to ensure that the client's needs are being adequately addressed, that the designs, drawings and
contract documents are clear and concise,that the facility envisioned can be easily and economically
constructed,that more cost effective arrangements have not been overlooked and that the quality of
work meets the high standards of the firm. The individual who will be assigned this responsibility
is James W. Hedges. Jim is a registered professional engineer, and has extensive experience in
utility engineering and operation including conservation programs and evaluations of capacity
utilization and cost control. He is familiar with the problems inherent in water system operation and
how to utilize available records to assess specific system problems and opportunities.
William Nyanue would perform the hydraulic and engineering calculations inherent in the
work, analyzing consumption patterns or any changes in those patterns, reviewing pumpage rates
by area and time of day,performing input/output analyses and similar activities. He is experienced
in computer modeling and analyses, data manipulation and review and is a registered professional
engineer.
The project team will,in addition,have available the full resources of the firm and all support
personnel required to ensure economical completion of the project. This would include office staff,
drafting assistance and computer technicians as well as subordinate engineers who can economically
assist in performing the more routine tasks and preparing information for the reports in a manner that
is clear, descriptive and easily understood.
Detailed resumes for each of the key team members are included in Section 7.
ALVORD,BURDICK&HOWSON e
REFERENCES
Since the firm was founded in 1902, Alvord, Burdick& Howson has provided engineering
services for several hundred clients in the water and wastewater industry. More importantly, we
view our relationship with every client as having a long-term potential and handle every project
accordingly. As a result, many of our clients have utilized our firm for much or all of their
engineering work on a continuing basis, many for decades. Following are a just few of the many
clients with whom we have had a long term relationship, a brief description of the level of
responsibility involved and the name of an individual who would be familiar with our responsiveness
and the quality of services we have provided. We would welcome you contacting any or all of these
individuals and will provide as many more as may be desired.
DuPage Water Commission, Illinois
As consulting engineer for the DuPage Water Commission, AB&H was responsible for
planning, designing and construction of a county wide water system to serve 700,000 people in
DuPage County. The work included two of the largest potable water pumping stations in Illinois,
more than 90 million gallons of storage capacity, 2.5 miles of 12 foot diameter water transmission
tunnel, 150 miles of water main and related facilities. The construction value of engineering work
provided to the DWC is in excess of$300,000,000 and we continue to provide services as needed.
A reference would be:
Mr. Edward Nawrocki
Manager of Maintenance and Construction
DuPage Water Commission
600 E. Butterfield Road
Elmhurst, IL 60126
Tel: 630/834-0100
Green Bay. Wisconsin
AB&H has provided engineering services to Green Bay for more than 50 years. One of the
early assignments was a planning study which resulted in the City utilizing a surface water supply
as opposed to the previously used well. Since that time several studies and reports have been
provided for treatment facility and system up-grading.
The current water system consists almost entirely of facilities designed by the firm. The
treatment plant processes include chemical treatment, mixing, coagulation, settling, disinfection,
filtration and all related activities such as wash water and residuals handling. Other facilities
designed include storage facilities,transmission mains,pumping stations and structures. Currently
under contract are plant improvements including ozonation and pumping facility improvements.
= =
ALVORD,BURDICK&HOWSOM o
r
References -Page 2
A reference from Green Bay familiar with our firm would be:
Mr.William Nabak
General Manager
Green Bay Water Department
631 S. Adams Street
Green Bay, WI 54305
Tel: 414/448-3480
Jackson, Mississippi
AB&H has provided engineering services to the City of Jackson for more than forty years.
We have provided master plans for water system improvements and designed a major expansion to
their original plant, a new second plant to provide additional capacity to meet growth requirements,
transmission mains and other facilities. Recent work includes development of a hydraulic model of
the Pearl River and stream improvements to protect the raw water intake from erosion, a computer
model of their entire water distribution system and a master plan to guide future capital
improvements into the next century and enable compliance with new water quality requirements.
This plan is now being completed.
Our contact with Jackson is:
Mr. Gerald E. Beard
Deputy Director of Public Works
City of Jackson
P.O. Box 17
Jackson, MS 39205
Tel: 601/960-1175
Racine, Wisconsin
AB&H has served Racine as a consulting engineer for approximately 60 years and has
designed a total of 50 MGD in water filtration capacity in several phases for this municipality. Plant
improvements designed by our firm have also included an upgrade of the chemical storage and feed
systems, rehabilitation of filter piping, automation of the filtration process, and construction of
administrative office space, HVAC equipment, and boiler house facilities.
At the present time,revisions to yard piping designed by AB&H are under construction.
ALVORD, BURDICK &HOWSON
References -Page 3
A contact person at Racine would be:
Mr. Thomas H. White
General Manager
Racine Water and Wastewater Utilities
Room 227, City Hall Annex
800 Center Street
Racine, WI 53403
Tel. 414/636-9181
Roanoke, Virginia
The firm was design engineer for the original filtration plant and two additions, providing
a total of 28 MGD treatment capacity, including all treatment processes in a conventional process
train. The firm has also provided engineering for major transmission mains and three 2 MG clear
water reservoirs at the treatment plant.
The most recent work,just completed, is a twelve MGD plant expansion and rehabilitation
of filters,additional coagulation and settling capacity,chemical feed systems,a new SCADA system
and related work.
An individual familiar with our work is:
Mr. Jesse Perdue,Jr.
Manager of Water Department
City of Roanoke
540 Campbell Avenue
Jefferson Center, Suite 118
• Roanoke, VA 24011 •
Tel. 703/981-2601
I
I
o
ALVORD, BURDICK &HOWSON e
I
PROJECT APPROACH
Overview of the Project
Alvord, Burdick & Howson has carefully reviewed the request for proposal, clarified our
understanding relative to items that may impact the performance of the work and considered the
scheduling and manpower required for performing the various tasks economically, efficiently and
reliably. We have proposed a team which can and will provide highly qualified experienced
personnel for each task and phase.
The work to be performed consists essentially of surveying the existing systems and
programs of the City to determine their reliability in determining overall accountability, make
recommendations for improvements to the existing methods and systems, review and update the
Lotus spreadsheets of water accountability, review and update the minimum night rate analysis for
the two pressure zones and develop a similar minimum night rate analysis for a third pressure zone
and prepare a report indicating all findings, conclusions and recommendations with all necessary
illustrations and supporting graphics.
There are basically four areas which can impact a water system's ability to account for water.
All except one will impact the economics either through impacting revenue or expense. The first
is accuracy of measurement of input to the system. This will require review of the measuring
devices utilized and their maintenance or calibration. This is the only water accountability issue that
does not directly impact income or cost of operation. The second accountability issue is the accuracy
of measurement of water at the point of delivery. This requires review of the accuracy of the
metering system utilized and the policies of testing,maintenance and replacement. Unaccounted for
water at the point of delivery results in a proportionate loss of revenue. A third accountability issue
is the processing of information from the meter readings to the point of accounting and billing.
Again any losses are likely to be directly and proportionally related to income. The final
accountability issue is water used or lost within the system through underground leakage, theft,
hydrant flushing,or unmetered consumption for fire fighting, street sweeping or similar authorized
activity. While no system can accurately account for all water, high underground loss or
unauthorized use increases the expense of the system by the marginal costs of treatment chemicals
and pumping energy.
AB&H will address each of these four issues as indicated in this section as well as provide
the ancillary specific work products indicated herein and in the request for proposal.
Communications
AB&H believes that an important aspect of every project is adequate and timely
communication between the engineering team and the client,particularly in an area closely related
to operations and information processing where sound judgement and input will directly improve
ALVORD,BURDICK &HOWSON = . o
w,. _.
_ _Project Approach - Page 2
the work product and the effort required to reach that point. For this reason, immediately upon
authorization to proceed, we will schedule a meeting with the designated City staff to discuss
coordination procedures which they desire us to follow. AB&H would also suggest that
arrangements be made at that time for a series of regularly scheduled progress meetings, for the
duration of the project, to discuss status, findings and conclusions to date, questions which may
require decisions and other items of interest to the staff. The firm feels that the opportunity for City
staff to provide input during the formative stages of the work as well as at formal review points or
at the end of tasks will provide the most cost effective results for Elgin. Of course, as key findings
develop, or if any problem should arise, a special meeting would be arranged to keep the staff
apprised of such developments and recommended courses of action. In order to maintain the
schedule and complete the project on time, AB&H feels that progress meetings as shown on the
implementation schedule would be suitable for adequate dialogue. However,the client's preferences
are always followed. Of course,it is anticipated that many other informal meetings and discussions
will occur during the work. In addition to the scheduled progress meetings, written status reports
with progress to date, any issues anticipated that require attention and adherence to schedules and
contract documents will be submitted regularly.
All requests for meetings or information will be made to one individual designated by the
City in order to avoid unduly impacting staff work loads.
Quality Control
Projects performed by Alvord, Burdick & Howson undergo internal quality control
procedures which we believe is of utmost importance to the client. Quality control begins with
detailed project planning and development of a monitoring system that targets key goals such as
budget and schedule. Status is then regularly compared to the expected level of achievement in order
to identify and correct any potential problems at an early date.
Another means of providing quality control is a brief but intense and thorough peer review
at critical points during the study and just prior to final submittal to the client. One or two
experienced staff engineers conduct a review of findings,recommendations and work products as
though they were the client and the project were being undertaken at their expense. The work
products are reviewed for clarity, whether adequate information is provided,whether there may be
factors that have been overlooked and if other recommendations may be advantageous for the client
to consider. In addition, the reviewers consider such operational aspects as feasibility in the
operational environment,whether the potential payback is at least proportional to effort required and
similar factors.
As a result of these steps, in addition to the continual emphasis on striving for excellence,
AB&H has developed a reputation for recommendations for programs which are innovative,
economical, easily implemented, easy to maintain, and practical in the client's operating
environment.
ALVORD,BURDICK &HOWSON
Project Approach -Page 3
Familiarization
At the initial meeting, discussed above, the key team members will meet designated City
staff, make arrangements for site visits and present a list of information that would assist in
performing the work. The information requested would include copies of maps, reports, selected
pumpage and billing records and other data. All of the desirable information is frequently not
available in an easily used format and we would discuss reasonable alternative ways of approaching
the tasks within limits of accuracy.
Following review of the information and data collected, a brief work program will be
developed and delivered to the City which will be used to ascertain progress and adherence to the
schedule as work progresses. This will also assist in clarifying the tasks to be performed and will
serve as a basis of further exchanges of ideas on useful approaches.
Survey of Existing Systems
With the completion and agreement of the program outline,the project team would conduct
a survey of the existing systems and programs utilized by the City for water accountability. This
would include record review, discussions with appropriate staff of the procedures followed in
developing and processing data,underground leakage detection programs and repair and selected
site visits to review and discuss meter maintenance and replacement programs including master
meter calibration at the pumping facilities and similar activities. We would assess the existing
practices in terms of industry standards, effectiveness in accounting for water compared to other
similarly situated utilities and other relevant criteria. We would review the potential for
discrepancies in meter accuracy and perform system balances under various conditions along with
sensitivity to potential errors from different sources. The team will also review the system of
processing data,points at which errors are possible or likely and perform sample verification of the
accuracy resulting from the processing system followed.
System Evaluation
With a general understanding of the system's operation, management's goals and potential
problems, we would look specifically at identifying areas and procedures for improvement with
evaluation of the potential for cost-effectively achieving desired goals. Specific options that might
be considered would be developed along with advantages and disadvantages. The advantages and
disadvantages will consider potential pay-back, out-of-pocket implementation costs, staff time and
effort and potential impact upon routine operations and schedules.
ALVORD,BURDICK &HOWSON
.0., ,........,., ...._._,
Project Approach - Page 4
Recommendations for Improvements
Alvord,Burdick&Howson will provide specific recommendations of system improvements
so that water accountability can be monitored by staff on a continuing basis. The recommendations
will be based upon utilization of existing programs to the maximum extent possible with whatever
modifications are deemed by the City to be necessary and reasonable. In certain areas of system loss
as opposed to measurement or processing issues, it is likely that sufficient information that might
be useful to the City in its water accountability program will not exist. Specific recommendations
will be provided for possible field surveys which will assist the City in most economically obtaining
information to assist in future efforts to account for the highest percentage of water pumped as
possible.
Update Spreadsheets of Accountability
The project team would review and update the water operations spreadsheets of
accountability. This would include detailed discussions with staff as to any observed deficiencies
in the format or data presented, any desired document uses that are not now possible and any other
goals that might be achieved in conjunction with any revisions. The spreadsheets would be prepared,
reviewed with the appropriate staff and made ready to deliver as part of the final work product. The
spreadsheets would be made available on any commonly used data storage medium preferred by the
staff.
r
Review and Expand Night Rate Analysis Program
The project team will conduct a detailed review of the minimum night rate analysis programs
currently utilized and update them to reflect the new information gained. Provisions will be made
for future modification by staff to incorporate any results from surveys or program refinements
recommended. In addition, a minimum night rate analysis program will be developed for a third
pressure zone. Each program will reflect the type of customers within the zone,particular system
operating characteristics,the age and condition of the system and similar factors.
Delivery of Work Products
The final work product will be a detailed report on water accountability findings, updated
spreadsheets for computing accountability and updates of two minimum night rate analysis programs
and development of a third. The report will include information on how the evaluation was
performed,data and data sources utilized, findings and conclusions, any specific recommendations,
illustrating graphs and charts, and similar information so that the report will both be a working
document and a historical reference that might be useful in the future as conditions change or other
_ :1
ALVORD,BURDICK&HOWSON ® s
Project Approach - Page 5
alternatives are considered. In addition to the other illustrations,a summary flow block diagram will
be included identifying characterized streams.
In addition to hard copies included with the report,the water accountability spreadsheets and
minimum night rate programs will be provided in a data storage medium acceptable to the City so
that it can be used directly. The report will address the basis of development of the spreadsheets and
all pertinent assumptions discussed.
While fmdings and recommendations will be discussed as the work progresses and general
agreement reached well before the final report preparation,the report will be compiled and provided
to the City in draft form for review. Upon receipt of comments from the City final revisions will be
made and three copies provided in final form.
Work Included for Proposed Fee
We would perform the services outlined herein and/or indicated in the request for proposal
for the fee shown in the proposed compensation submittal which is submitted under separate cover.
In addition, we would adjust the fee should the City decide that all of the work proposed is not
required or feels a need for other types of services.
All work would be performed in accordance with customary practices for work of this type
�'Y P tYP
and would include all ancillary work reasonably inferred from either the request for proposal or this
document and necessary for a completed project.
Responsibility of the City
We would undertake the work with the understanding that our assignment is to reduce the
work load on the City staff to the maximum extent possible. However, it is recognized that the
outcome of the work will affect the operation and record keeping of the staff and,therefore,will be
a matter of considerable interest. We will make every effort to balance these two factors in a
responsible way in accordance with the City's wishes. As a result we would suggest that the
following would be a reasonable definition of the City's role.
First, we would suggest that one person be designated by the City through which all
coordination would take place. This would be the individual to whom all correspondence would be
directed unless instructed otherwise and through whom all requests for meeting or information
would be channeled to ensure minimum disruption to regular work assignments of the City staff.
We would also expect the City to provide any necessary information and records on the
existing system and any planned modifications which may affect the progress of the work or the
desired outcome. After review of the billing and meter records the City may be requested, if
ALVORD,BURDICK&HOWSON r
Project Approach -Page 6
possible,to manipulate the data into a form that can be utilized most effectively and accurately for
the study. We would also expect the City to review and provide comments or responses to status
review submittals or questions that may arise in the performance of the work.
Finally,we would like the City to designate staff to attend progress meetings at agreed upon
frequencies so that any concerns or input can be incorporated in a timely manner.
Aside from these items,which we feel are in the best interests of the City,we do not envision
it necessary for the City to allocate additional resources to support this project.
I
r
t
I
I
r
I
r
I
ALVORD,BURDICK &HOWSON ? �F.....
. . _
PROJECT SCHEDULE
r
Alvord,Burdick &Howson will complete the work in accordance with the schedule on
the following page. This schedule indicates completion of the draft report in 10 weeks with final
work products delivered in 12. This schedule is reasonable and could even be accelerated if
desired by the City, however, it is not something that can be performed by rote and should be
completed in a time frame that allows full consideration of the data being reviewed and the
possible interpretations. We have allowed one week for review of the draft report by the City,
which we feel will be adequate since we will be discussing our findings and conclusions on a
regular basis as the work progresses. However,if a greater amount of time is required this would
be at the discretion of the City and the final work products would be delivered within one week
of receipt of final review comments.
O,,, The individual tasks may vary in sequence or duration slightly from that shown,
- depending upon issues that arise as the work progresses and preferences of the City staff. Such
deviations will not delay completion of the designated phases within the milestone time periods
unless some factors are discovered that dictate additional study time would be advantageous to
the City. Such schedule revisions would not occur without approval of the City.
•
t
r
r
r
ALVORD,BURDICK&HOWSON A
I
�I OF E�
( _ _\x\ PROJECT SCHEDULE
r —2- 0, I1r) i CITY OF ELGIN
$l'i EVALUATION
�9 WATER ACCOUNTABILITY
r
r TASK
Authorization to Proceed ;
Data Collection and Interviews '-;",---'"-,'.' -,--.,_...
} _' � r
Review Water Measurement Systems
Evaluate Processing of Water Use �� �; _
Records r _ Y .�
A� y
Analyze System for Accuracy
�- �` sit
'.' t -11x i ie cam. .'fz
Review Water Accountabilityfft4. :"-.'.,,,4;f:,r3,-a; , ',,'4,'t-',-,'.4a,A-.-�,
Spreadsheets *- � "
Review Existing Night Rate Analysis ,
Program _ �7 � �- _
Prepare Draft Recommendations
, C$ te
r =' ' v,,,e r x k Via. —af j ,$-r - � 4 Prepare Additional Night Rate Analysis
{
Program
• Revise Recommendations
Per Review
:; Comments 3 -
--:-iYii:,,,,,..--,--='-."-f 7-7,''''P-44._/. .;,,:-,;:.;:,:2„
r Deliver Final Work Products
- r - -----4'7' - ''-'4:--- - - -r Progress Review Meetings '
r
0 2 4 6 8 10 12 14 16
r
ELAPSED TIME - WEEKS
ALVORD, BURDICK & HOWSON, L.L.C.
!� " � +N C CON SttLTING—EMG -5 SINCE—190
r
Bon G. Mui, P.E., S.E.
Education: M.S. Environmental Engineering, Illinois Institute of Technology, 1986
B.S. Civil Engineering, Illinois Institute of Technology, 1972
Registration: Professional Engineer, Multiple states including Illinois
Illinois Structural Engineer, 1979
Experience: Mr. Mui's professional background includes a wide range of water, wastewater, and
stormwater engineering assignments with increasing responsibility as he has
developed his field of expertise. For water systems, he has prepared reports,
designed major facilities and functioned as project engineer. For wastewater and
stormwater systems,he has designed hydraulic and structural aspects of many major
facilities. Other experience includes financial investigations,cost allocations among
various classes of uses and conservation investigations. The following projects are
representative of Mr. Mui's experience:
Technical Advisor for Chicago defense attorneys in Village of Niles, et al.,versus
City of Chicago Water Rate Lawsuit.
Investigated cost of improving accountability of water for Chicago on behalf of the
Illinois Department of Transportation Division of Water Resources.
Performed more than a dozen rate studies for various utilities to determine levels
adequate to meet system requirements.
Performed more than a dozen system valuations to determine condition and value and
utility systems or system components.
Performed more than a dozen cost of service studies to allocate variable and fixed
costs among various classes of users and identify and apportion revenue items such
as system loss.
Design of treatment facilities for wastewater treatment plants in Roanoke,Virginia;
Milwaukee,Racine and Waukesha, Wisconsin.
sews
Design of sewage lift station and force main for Glencoe, Illinois.
g
Design of sewer junction chambers for Milwaukee, Wisconsin and Evanston and
Chicago,Illinois.
Design of sewage collection and water distribution system for Gardnersville,Liberia.
ALVORD, BURDICK &HOWSON fr
Bon G. Mui
Page Two
r
Design of treatment facilities for water treatment plants in Northbrook and Lake
r• Forest,Illinois;Wanaque,New Jersey;Louisville,Kentucky; and Roanoke,Virginia.
Design of chemical feed systems for Jardine Water Purification Plant.
Design of chemical feed facilities for water treatment plants in Wanaque, New
Jersey, Keokuk, Iowa, and Monrovia,Liberia.
Design of water booster station for Burlington, Iowa.
Design of water storage facilities for Green Bay, Wisconsin; Barrington, Evanston,
Lisle, Lake Zurich and Woodridge, Illinois.
Design of transmission and feeder mains for DuPage Water Commission, DuPage,
Illinois.
Prepared study on water facilities for United Utilities of Arizona and Highland Park,
P Y �
Illinois.
Resident engineering inspection on 48 in.raw water intake lines in Evanston,Illinois
and Kenosha, Wisconsin.
Project engineer for facilities design and supervision of construction of water
treatment plant,transmission and distribution mains for Monrovia, Liberia.
Prepared operations and maintenances manual for water treatment plant addition,
Keokuk, Iowa.
Prepared operations manual for chemical feed systems for water treatment plant,
Wanaque,New Jersey.
Prepared the following hydraulic studies for DuPage Water Commission to serve
Warrenville, Illinois; Citizens Utilities Company of Illinois, Argonne National
Laboratory; and DuPage County.
Prepared report on quality of service for Citizens Utilities Company of Illinois.
Prepared report on industrial pretreatment for Wire Sales Company, Chicago,
Illinois.
_ = =
MS AM MD
■IlaallIalaa SWIM
ALVORD,BURDICK&HOWSON 17=1 Q
rm
Bon G. Mui
Page Three
Professional
Positions: Alvord, Burdick& Howson
Mr. Mui is a Partner responsible for performance of engineering studies,design, and
supervision of construction of sanitary engineering facilities.
1972 - Present
Professional
Activities: American Society of Civil Engineers
American Water Works Association
Water Environment Federation
Western Society of Engineers
Chi Epsilon, Civil Engineering Honor Fraternity
Diplomate, American Academy of Environmental Engineers
Awards and Octave Chanute Award, given g en by the Western Society of Engineers for the
Honors: best technical paper, "What Water Utility Managers Should Know About
Developing Water Rates," 1992.
Publications:"Distribution of Coliform Bacteria in Lake Michigan" Master of Science Thesis
Illinois Institute of Technology, 1986
"What Water Utility Managers Should Know About Developing Water Rates,"
Water Engineering& Management, December 1991
r
r
I
I
I
I
ALVORD,BURDICK&HOWSON
James W. Hedges, P.E.
Education: B.S. Civil Engineering,Northwestern University, 1963
Registration: Professional Engineer, 1966
Experience: Mr. Hedges' background includes more than 30 years of engineering and
administrative experience for major water and wastewater systems. His experience
has especially involved complex projects requiring careful planning and
programming for successful implementation to maintain schedules and budgets
without impacting operating capability. Also included was design of means of
collecting water loss assessment data and correlating the information to system
conditions. Responsibilities he has been assigned and projects he has been involved
with are illustrated by the following:
Developed plans for the Chicago Water Department to supply water for 29 additional
suburban communities with a combined population of 850,000.
Responsible for investigating underground leakage and determining most cost
effective means of water conservation.
Supervised planning, programming, design and field engineering for replacement,
expansion and improvements of Chicago's 4,000 mile water distribution system.
Responsible for planning and programming engineering and operational changes for
computer-based remote operation of six pumping stations,with pumping capacity of
1,350 MGD, from a centralized control location.
Responsible for review of water system expansion for new development and
redevelopment,utilizing computer modeling.
Responsible for planning and coordinating capital improvements at various facilities
to permit automation and remote operation.
Conducted studies and planned improvements to renovate and modernize both water
and wastewater plants.
Responsible for planning and programming of system improvements for the City of
Chicago's water treatment plants and pumping stations.
Coordinated study for conversion of five steam operated pumping stations,with total
capacity of 1,750 MGD,to alternate energy sources while maintaining ability to meet
_ system demands during implementation.
ALVORD,BURDICK&HOWSON e
. . .
James W. Hedges
Page 2
r
Construction services administration for $380 million county-wide water delivery
system for DuPage Water Commission, including 2.3 miles of 12 ft diameter lined
tunnel, two pumping stations, 150 miles of water main from 12-inch to 90-inch in
diameter and 92.5 MG of storage.
manager Project for design of zebra mussel control facilities for Chicago's two water
Project g g
purification plants.
Project manager for development of computer model for Saginaw-Midland Water
Supply Corporation system.
Planned and conducted studies of water system requirements,capacities,head losses,
and flow characteristics, utilizing computer modeling.
Coordinated suburban service requirements for the Chicago Water System to supply
more than 120 suburban communities totaling more than 2,500,000 population.
Served on various task forces to address water pollution issues and coordinate
solutions.
Conducted hydraulic and process design projects for wastewater plant expansions.
Conducted study of balance of unit processes to optimize capacity of various plants
and improve benefits of capital expenditures for regional wastewater agency.
Project engineer for various wastewater plant improvements involving activated
sludge,trickling filter and tertiary treatment processes.
Professional
Positions: Alvord, Burdick& Howson
Mr. Hedges is a partner of the firm, involved in a variety of water and wastewater
utility improvements. He is experienced in scheduling and sequencing of major
projects to minimize operational impacts.
1987 -Present
Chicago Water Department
g P
Chief Water Engineer
1978 - 1987
ALVORD,BURDICK& HOWSON ■O NW,
James W. Hedges
Page 3
r
Chicago Department of Water and Sewers
Administrative Engineer of Water and Sewers
1974 - 1978
Chicago Department of Water and Sewers
Civil Engineer III, IV, and V
1966-1974
Metropolitan Sanitary District of Greater Chicago
Civil Engineer, I and II
1963 - 1966
Professional
Activities: Illinois and National Society of Professional Engineers
American Water Works Association
Water Environment Federation
American Society of Civil Engineers
American Public Works Association
Western Society of Engineers
r
r
I
r
I
I
I
ALVORD, BURDICK &HOWSON o r � �
eastmaim
William G. Nyanue, P.E.
Education: M.S., Civil Engineering, University of Arizona, Tucson 1985
B.S. (Hon.), Civil Engineering, University of Liberia, Monrovia, Liberia, 1981
Registration: Professional Engineer, 1997
Experience: Mr. Nyanue has participated in various civil and hydraulic engineering
planning, design, analysis and supervisory activities. His experience includes
development of computer models for various aspects of water supply and
sewerage works planning and management. He has also been involved in the
design of various water supply-related projects. Following are a few examples
of his experience:
Jackson Water Distribution System Model, Jackson, Mississippi. Developed
a computer model of the water distribution system, consisting of approximately
880 miles of main. This was based on Cybemet utilizing KYPIPE2 programs.
Saginaw-Midland Water Transmission System study, Saginaw-Midland,
Michigan. Developed a computer model of the water transmission system,
consisting of approximately 140 miles of transmission mains ranging in size
from 36" to 72", and three pumping stations.
Skokie Water Distribution System Study, Village of Skokie, Illinois. Using the
computer program KYPIPE2, a distribution network analysis program
developed by the University of Kentucky, created a model of the Skokie water
distribution system, including elevated tanks and booster pumping stations and
analyzed the system to determine deficiencies. Work also included pump tests
and flow tests to determine the roughness factors of the distribution pipes.
Lisle Water Distribution System Study, Village of Lisle, Illinois. Developed
a computer model and analyzed the water distribution system of the Village of
Lisle using KYPIPE2.
Storage Needs Analysis for the village of Lincolnshire, Illinois. Determined the
Y g
amount of storage required to satisfy the village's future water demand.
Lake Zurich Distribution System Study, Lake Zurich, Illinois. Developed a
KYPIPE2 computer model of the water distribution system and evaluated the
system's adequacy to meet future demands.
r
ALVORD,BURDICK &HOWSON
•
William G. Nyanue
Page 2
Preparation of a hydraulic report for the Illinois Department of Transportation.
Work included the evaluation of the adequacy of hydraulic structures along a
7.3 mile stretch of Palatine Road to handle the storm runoff.
Pearl River Bank Protection project, Jackson, Mississippi. Developed a
computer model of a reach of Pearl River in the vicinity of the J. H. Fewell
Water Treatment Plant using WSPRO, a one dimensional open channel flow
computer program developed by USGS, and FASTTABS, a two-dimensional
gradually varied flow program developed by Brigham Young University and the
Corps of Engineers to analyze the flow pattern near the east bank of the river
that was being eroded. Flows simulated ranged from 10,000 cfs to 50,000 cfs.
Hydraulic transient analysis for the operation of remotely operated valves for
the DuPage Water Commission water supply system, DuPage County, Illinois.
Using SURGES, a transient program developed by Dr. Don J. Wood of the
University of Kentucky, simulated the operation of several remotely operated
valves on a 90" water transmission main to determine the safe closure time.
Hydraulic transient analysis for the operation of the DuPage Water
Commission's 72" diameter emergency transmission line, DuPage County,
Illinois. Simulated operation of several line valves and emergency power
failure to the pumping station.
Lexington Pumping Station start-up analysis, Chicago, Illinois. Analyzed
transient conditions resulting from the start-up of the pumping station.
Texas Avenue intake extension transient analysis, Milwaukee, Wisconsin.
Determined water level fluctuations at the pumping station as a result of
transient induced by power failure to the pumps. Intake size was 108" with
design discharge of 265 mgd.
Carvins Cove Filter Plant Improvement Project - Phase I, Roanoke, Virginia.
Designed surface wash, house service and hydraulic operation water supply
systems.
Supervised the rehabilitation of a 1.0 MG prestressed concrete water storage
reservoir for the Monrovia water distribution system, Monrovia, Liberia.
ALVORD, BURDICK &HOWSON A
William G.Nyanue
Page 3
Supervised the Monrovia Water Supply Improvement Project Phase II,
Monrovia, Liberia. Project included technical assistance and procurement of
materials and equipment for the Monrovia water distribution system.
Supervised the White Plains Filter Plant Expansion Project, White Plains,
Liberia. Project included the construction of rapid sand filters, settling basins,
a 1.0 MG underground reinforced concrete reservoir and the construction of a
48" raw water line.
Carried out water supply 1 needs assessment for the town of Harrisburg and the
University of Liberia, Liberia. Work included water demand assessment and
evaluation of alternative sources of supply.
Design and Supervision of the Tuzon Water Supply System, Tuzon, Liberia.
Work included water distribution mains layout and supervision of construction.
Professional
Positions:
Alvord, Burdick & Howson
Mr. Nyanue is an engineer involved with the development and application of
various hydrologic and hydraulic computer programs for the analyses of
• complex hydraulic systems.
1991 to Present
Alvord, Burdick & Howson
Afgrad Fellow -- involved with the development of computer models.
Sept. 1989 to Mar. 1990
Liberia Water and Sewer Corporation, Monrovia, Liberia
Planning and Development Manager
1986 to 1990
Liberia Water and Sewer Corporation, Liberia
Project Engineer
1983 to 1985
Liberia Water & Sewer Corporation, Monrovia, Liberia
Resident Engineer
1982 to 1983
= =
ALVORD,BURDICK &HOWSON
,�OFE�C' jj
0, ,,, ,ti Agenda Item No
City of Elgin
r4noOsb.
December 10, 1997
TO: Mayor and Members of the City Council
FROM: Robert O. Malm, Interim City Manager
SUBJECT : Engineering Services for Water Accountability
Evaluation
PURPOSE
The purpose of this memorandum is to provide information for
the Mayor and members of the City Council to consider entering
into a contract with the engineering firm of Alvord, Burdick &
Howson, Chicago, to conduct a water accountability evaluation.
BACKGROUND
The City has developed and maintains a spreadsheet program
that tracks and monitors specific data to accurately account
for the City' s water use . Statistics over the last three
years reflect a downward trend of roughly 3% in water
accountability, that is, the difference in the amount of water
produced at the plant and billed to customers has increased.
Approximately 80% of water produced is accounted for. This is
after taking into account water lost due to main breaks, fire
service use, hydrant flushing, in-plant use, reservoir leaks,
and new construction.
Staff has reviewed the issue internally for the past year in
an attempt to narrow the discrepancy. Possible sources of the
difference include station meter accuracy, amounts assigned to
unmetered leaks, and billing accuracy. After extensive
research, it has been determined that an independent water
accountability evaluation be conducted to review and recommend
improvements to procedures and practices used in data
collection and management of its water accountability program.
Attachment A identifies six firms that returned formal
proposals with price quotes separately submitted. Requests
for proposals were sent to 12 firms .
The six firms were individually ranked by the selection team
members. Based upon knowledge and experience, specialized
irik F experience, scope of services, and other evaluation factors,
the engineering firm of Black and Veatch (B&V) was ranked with
the highest qualifications . Negotiations with the top-ranked
firm were conducted, resulting in B&V lowering their fee to a
proposed $15, 175 .
r
Engineering Services for Water Accountability
December 10, 1997
Page 2
Staff also reviewed the fee of the second-ranked firm, Alvord,
Burdick & Howson (AB&H) . AB&H provided a quotation of $14, 900
for these professional services . Given the relatively similar
qualification rankings and the slightly lower fee, AB&H is
recommended to provide the engineering services to evaluate
water accountability at a not-to-exceed price of $14, 900 .
Price range for the original submittals was from $20, 480 to
$5, 000--the lowest fee of $5, 000 was considered nonresponsive,
and the next lowest submittal was for $8, 404 .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
//&FINANCIAL IMPACT
Funding will be provided from account number
401-4002-771 . 30-03, Architectural and Engineering Services .
LEGAL IMPACT
j N✓
`' None .
ALTERNATIVES
F Reject the selection committee ' s recommendation and direct it
to negotiate with the third ranked firm of Rezek, Henry,
Meisenheimer & Gende, Libertyville .
RECOMMENDATION
It is recommended that the City Council request staff to enter
into an agreement with Alvord, Burdick & Howson for
engineering services water accountability evaluation at a
price not to exceed $14, 900.
Respectfully submitted,
hr.trtil , .e,..bctir
Larry E. Deibert
D. - or of Water Department
e/ / /
Rob-rt 0. Malm
Interim City Manager
ROM:LED:KME:jm
Attachments
R
rik
TOTAL SCORES TABLE
Water Accountability Evaluation
EVALUATORS
CONSULTANTS -
Peter L.Bityou Kurt Eshelman Larry Deibert Kyla Jacobsen
Clark Dietz Inc.(CDI) 75 91 45 81
Srand Associates Inc.(SA) 62 83 45 59
Black&Veatch(B&V) 95 100 94 90
Burns&McDonnell(B&Mc) 29 43 49 51
Alvord Burdick&Howson(AB&H) 98 97 90 86
Resek,Henry,Meisenheimer& 92 100 62 70
Gende,Inc(RHMG)
tiek RATING TABLE
Water Accountability Evaluation
SELECTION TEAM CDI SA B&V B&Mc AB&H RHMG
Peter L.Bityou 3 2 5 1 6 4
Kurt Eshelman 4 3 6 2 5 6
Larry Deibert 2 2 6 3 5 4
Kyla Jacobsen 4 2 6 1 5 3
TOTAL SCORES 13 9 23 7 21 17
RANK 4 5 1 6 2 :,:` 3
Note: Assign Scores Based on the following formula:(6-First, 5-Second, 4-Third, 3-Fourth,
2-Fifth,1-Last)
r
/ . _
CITY OF ELGIN _
QUALIFICATION RATING SHEET
•
Water Accountability Evaluation
October 21, 1997
EVALUATION Wet
CONSULTANTS
Weight
FACTORS Clark Dietz Inc(CDI) Strand Associates In Blade&Veatch(B&V) Bums&McDonnell(B&Mc) Alvord Burdick&Howson(AB&H) Rer-k Henry,Meisenheimer&
Geode,Inc
,�
Per Kurt Larry Kyla Peter Kurt Larry Kyla Peter Kurt Lany Kyla Peter Kurt Larry Kyla Peter Kurt Lany Kyla Peter Kurt Laity Kyla
1
Knowledge& 0-20 15 20 10 18 15 18 10 12 20 20 20 18 5 18 12 10 20 20 20 18 19 20 15 13
Experience
Project 0-15 14 F 15 10 12 10 15 10 10 15 15 13 13 14 15 10 10 15 15 13 13 14 15 10 12
Manager
Specialized 0.15 12 10 5 12 12 10 5 8 15 15 15 13 10 10 7 5 15 12 13 12 14 IS 5 11
Etq,erience
Scope of 020 10 18 5 14 10 15 5 12 18 20 18 18 0 0 5 12 20 20 18 17 20 20 10 12
Saviar
Level of Effort 0-20 15 20 10 16 10 15 10 12 18 20 18 18 0 0 10 10 20 20 18 17 20 20 15 15
Familiarity with 0-10 9 8 5 9 5 10 5 5 9 10 10 10 0 0 5 4 8 10 8 9 5 10 7 7
Conditions
4
TOTALS 0-100 75 91 45 81 62 83 45 59 95 100 94 90 29 43 49 51 98 97 90 86 92 100 62 70
r