98-106 Resolution No. 98-106
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
ILLINOIS HYDRAULIC CONSTRUCTION GROUP FOR THE
WALTON ISLAND PATHWAY SYSTEM
WHEREAS, the City of Elgin has heretofore entered into a
contract with Illinois Hydraulic Construction Group for the
Walton Island Pathway System; and
WHEREAS, it is necessary and desirable to modify the terms
of the contract as is described in Change Order No. 1, attached
hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, be
and is hereby authorized and directed to execute Change Order
No. 1 , a copy of which is attached hereto and made a part
hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: April 22, 1998
Adopted: April 22, 1998
Omnibus Vote: Yeas 6 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN, ILLINOIS
PROJECT No. 507400
CHANGE ORDER No. 1
SCOPE: This Change Order No. 1 will provide for asphalt pathways on the island which
were originally planned for inclusion in Walton Island Improvements to be
constructed this season.
The general contractor for this project is IHC Group, Inc. of Elgin, Illinois.
REASON FOR CHANGE:
Please see Attachment A for a description and explanation of items contained
within this change order.
SUMMARY OR CHANGES IN CONTRACT AMOUNT:
The amount of this contract will be increased by $35,000.00 from $723,025.00 to
$758.025.00.
SEE ATTACHMENT A
D\WLS IW D
CHANGE ORDER No. 1
March 27, 1998
Page 2
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same.
Agreed to this ; day of r , 1998.
Recommended:
ENGINEERING DIVISION
By:
Title: w 6�?
Date: X98
Accepted:
IHC GROUP
Party of the Second Part (Contractor)
By: _
Title: S� + o✓t�cT' /�C-,�Z
Date: 4��Jr�90
CITY OF ELGIN
Party o First Part (Owner
By: 4,�=t
J--
Title: A m
Date:
DNWLTMC01 W➢
GROUP..//JIHC �AcsrlvrrL, N1 EMO
T0: City of Elgin
ATTN.- Dennis Valentine 847-931-5965
DATE., 02111198 3:0I PIV(
SUBJECT. Additional asphalt paving work for Walton Island. project.
From Russ Ginn Sr PmiedManager 847 742-1533 ex4 334 az 847-742-6670
We hereby propose to complete the additional 8".granular subbase with 1.5" asphalt
binder and 1.5" asphalt surface courses per your request for the unit price of 530.00 per
square yard.
This pricing is based on being paid for the actual quantity placed in the field, which is
estimated at 900 sy.
Please contact our office if you have any questions regarding this matter. We look
forward to your formal change order.
Sincerely,
Mc Group, Inc.
Russell Ginn, Sr. Project Manager
«:r1C
ATTACHMENT A
Agenda Item No.
City of Elgin
April 1, 1998
TO: Mayor and Members of the City Council
FROM: Joyce A. Parker, City Manager
SUBJECT: Change Order No. 1 for Walton Island Pathway System
PURPOSE
The purpose of the memorandum is to provide the Mayor and
members of the City Council with information to consider
Change Order No. 1 for the Walton Island Improvement Project.
BACKGROUND
On August 13, 1997, the City Council awarded to Illinois
Hydraulic Construction ( IHC) Group, the Walton Island Improve-
ment contract. The project generally consists of shoreline
stabilization and installation of prefabricated bridges .
Certain construction items were deleted from the original
plans including pathways between the bridges, because of
budgeting constraints .
With the construction extending into the current season and
with the full access to the islands for heavy construction
equipment in place, it seems reasonable to have IHC complete
the pathway construction and eliminate the need for another
contractor to mobilize a temporary access to the islands . The
new bridges cannot be used to haul asphalt material due to
weight limits .
IHC submitted a unit cost for the pathway paving equal to
$30 . 00 per square yard for additional paving beyond those
amounts originally included in the contract. The pathway
construction consists of earth excavation, base course and
asphalt. The contract unit cost with IHC for paving is $50. 00
per square yard for ramps to the bridges .
Comparison with unit costs associated with this year' s general
resurfacing programs for similar pavements indicate a unit
cost of approximately $26 . 50 per square yard. The difference
between $30 . 00 and $26 . 50 can be justified due to the
additional handwork required.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
€ None.
C.O. No. 1, Walton Island
April 1, 1998
Page 2
LN FINANCIAL IMPACT
Ivy Funds are budgeted for this project in the amount of $108, 000
for landscaping and accessibility (pathways) in the Riverboat
Fund Capital Account No. 275-0000-791 . 92-32 , Project No.
507400 . Of the $108, 000 budgeted, $40, 000 has been earmarked
for the pathway system, with $68, 000 planned for the landscap-
ing improvements .
It is estimated that the pathway construction would require
approximately 1, 167 square yards of asphalt for a total
additional cost of $35, 010 .
JEGAL
IMPACT
one .
ALTERNATIVES
Do not accept Change Order No. 1 and bid the work. Additional
mobilization will be required and the cost will probably
exceed $30/S .Y.
Accept Change Order No. 1, reduce mobilization costs and allow
the work to be completed this spring.
RECOMMENDATION
It is recommended that City Council authorize Change Order
No. 1 in the total amount of $35, 010 and direct staff to
execute the necessary documents .
. -Respectfully subm' tted,
)oyc A. Parker
City Manager
DV/do
Attachments