97-92 Resolution No. 97-92
RESOLUTION
AUTHORIZING EXECUTION OF AMENDMENT NO. 1 TO AN AGREEMENT WITH
COLLINS ENGINEERS, INC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Kevin Kelly, Mayor, and Dolonna Mecum, City
Clerk, be and are hereby authorized and directed to execute
Amendment No. 1 to an agreement on behalf of the City of Elgin
with Collins Engineers, Inc . for the Walton Island
improvements, a copy of which is attached hereto and made a
part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: March 26 , 1997
Adopted: March 26 , 1997
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
CITY OF ELGIN
1997 BRIDGE INSPECTION
ENGINEERING SERVICES AGREEMENT AMENDMENT No. 1
This Amendment No. 1 entered into this day of 1997, by and between the
City of Elgin, an Illinois municipal corporation (hereinafter referred to as "CITY") and Collins
Engineers, Inc. Consulting Engineers, an Illinois Business Corporation (hereinafter referred to as
"ENGINEER"), shall modify the Agreement dated June 17, 1996, whereby the ENGINEER was
engaged by CITY to perform certain professional services in connection with bridge condition
inspections (hereinafter referred to as "PROJECT").
Whereas the City desires to expand the Agreement provision to include revising construction
documents and construction observation for the Walton Island bridges and associated improvements
which were not included in the original Agreement.
In response to these additional services, certain revisions must be made to the Agreement. In
compliance therefore, the terms and conditions of the Agreement are modified as specifically set out
below. All other parts of the Agreement remain unchanged.
SECTION I-SCOPE OF SERVICES is hereby amended to add paragraphs E and F.
E. The work performed under Proposal for Revising Construction Documents: Walton Islands
includes all professional services to produce a complete set of contract documents (one
reproducible copy, one electronic copy, and three hard copies of all plans and specifications)
that will delineate the work in a clear manner, and as further identified in Attachment C. This
work is funded under a not-to-exceed fee identified in amended Section IV. The work
performed under this paragraph shall be completed within six weeks after Notice to Proceed
is issued by the CITY to the ENGINEER.
F. The work performed under Proposal for Construction Observation: Walton Islands includes
necessary professional services to stake the bridge abutments and to monitor progress of
construction of the three pedestrian bridges and abutments, placement of riprap placement
and review of contractor submittals relating to bridge construction, and as further identified
in Attachment D. This work is funded under a not-to-exceed fee identified in amended
Section 1V. The work performed under this paragraph shall be completed during 1997 in
conjunction with the construction schedule yet to be determined.
SECTION IV-PAYMENTS TO THE ENGINEER is hereby amended to add paragraphs E and F.
E. For those services contained in the Proposal dated February 21, 1997 for Revising
Construction Documents: Walton Islands and as further identified on Attachment C, the
ENGINEER shall be reimbursed at the rate of 2.94 times the direct hourly rate of personnel
employed on this project, with the total fee not-to-exceed Nineteen Thousand Five Hundred
Ninety-six ($19,596) Dollars regardless of the actual costs incurred by the ENGINEER
C'M[T 97017AG1t
unless substantial modifications to the scope of the work are authorized by CITY through a
change order or amendment.
F. For those services contained in the Proposal dated February 21, 1997 for Construction
Observation of Walton Island Bridges and as further identified on Attachment D, the
ENGINEER shall be reimbursed at the rate of 2.94 times the direct hourly rate of personnel
employed on this project, with the total fee not-to-exceed Twelve Thousand Six Hundred
Sixty ($12,660) Dollars, regardless of the actual costs incurred by the ENGINEER unless
substantial modifications to the scope of the work are authorized by CITY through a change
order or amendment.
All other provisions of the Agreement shall remain in full force and effect.
In WITNESS WHEREOF, the parties have caused this Agreement No. 1 to be executed in
quadruplicate counterparts, each of which shall be considered as an original by their duly authorized
officers.
Executed by the CITY: The City of Elgin of the Stat of Illinois Acting
by and through its City Council
ATTEST:
BY O By
City Clerk Mayor
(SEAL)
Executed by the ENGINEER: Collins Engineers, Inc.
165 N. Canal Street, Suite 975
Chicago, Illinois 60606
ATTEST:
By
Secretary President
(SEAL)
(`.WLIN 97017.i(,A
AMENDMENT
FOR
REVISING CONTRACT DOCUMENTS
OF
WALTON ISLAND BRIDGES
ATTACHMENT "C"
COLLINS ENGINEERS, INC.
ENGINEERS - PLANNERS - ENGINEER DIVERS
February 21, 1997
Proposal for Revising
Construction Documents
Walton Islands
Mr. Dennis Valentine, P.E.
Project Manager
City of Elgin
Department of Public Works
150 Dexter Court
Elgin, Illinois 60120-5555
Dear Mr. Valentine:
In accordance with our discussions, on February 14, 1997, Collins Engineers, Inc. (CEI) is
pleased to submit this proposal to provide professional engineering services to revise the contract
documents for the improvements to Walton Island.
We propose to provide the professional services necessary to review and revise the existing
drawings and specifications in order to produce a set of contract documents that will delineate the
work in a clear manner and ensure that the needs of the City are meet. We will provide the City
with a highly qualified and experienced project team that is familiar with the needs of the
Department of Public Works and the project. The design, inspection and construction
administration of bridges and shoreline protection is a principal focus of our business.
Based on our recent meeting we understand the scope of work to include:
♦ Review of the current drawings and specifications
♦ Analysis of the stored pedestrian bridges to determine if the can support an ambulance
♦ Evaluation of the stored bridges to determine if any deterioration has occurred
♦ Design and detail anchor bolts for the stored pedestrian bridges
♦ Evaluation of the paths to determine if squad cars can negotiate the curves. Redesign of
the paths if necessary
♦ Evaluate shoreline protection to determine if it can accommodate the curves shown
♦ Evaluate Lunkens for availability of large rock, redesign if necessary
♦ Develop and specify erosion protection system for construction operations
♦ Evaluate construction sequences for the erection of the bridges and access to the sites
♦ Review specifications and revise as necessary to include or delete items as necessary.
165 NORTH CANAL STREET • SUITE 975 • CHICAGO. ILLINOIS 60606 • (312]454-1060
COLLINS ENGINEERS, INC.
Dennis Valentine, P.E. February 21, 1997 Page 2
Based on our preliminary review of the current drawings we anticipate adding at least one
drawing and revising or modifying most of the existing drawings. The following table indicates
our intent for each of the existing drawings and the one new drawing that will be included.
LIST OF DRAWINGS
DRAWING NO. TITLE STATUS COMMENTS
COV-0 Cover Sheet Revise
G1 General Plan New Show entire project on
one sheet
L-1 Existing Conditions and Revise Clean-up and define all
Demolition Plan demolition work
L7 Highland Avenue Bridge Revise Remove unneeded
Guardrail Restoration Details details
Sl Bridge Abutments Revise Add anchor bolt details
Add plan of abutments
Sl-0/1-6 Bridge Plans No change
WI-01 North Island Grading Plan Revise Remove tree call-outs
W1-02 South Island Grading Plan Revise Remove tree call-outs
W1-03 Planting Plan - North Island Revise Combine tree removal
W1-04 Planting Plan - South Island Revise Combine tree removal
W1-05 Construction Details Revise As necessary
W1-06 Shoreline Protection Revise As necessary
Construction Details
W1-07 Construction Details Part 2 Revise As necessary
EI-E6 Electric/Lighting Delete
COLLINS ENGINEERS, INC.
Dennis Valentine, P.E. February 21, 1997 Page 3
We propose to provide the above services in accordance with the City's standard agreement for
a not to exceed cost of$19,596. The detailed cost estimate is enclosed for your review.
We appreciate this opportunity to again offer our services to the City of Elgin and look forward
to working with you.
Very truly yours,
COLLINS ENGINEERS, INC.
e—D WX.4 ` (;' (
F e. Michael J. Garlich, S.E., P.E.
Vice President
MJG\DGC\ne
Enclosures
DAPROPOSALWALENTIN.PRO
COST ESTIMATE OF CONSULTANT SERVICES
Project: Walton Island Construction Documents FIRM: COLLINS ENGINEERS, INC. DATE: 21-Feb-97
City of Elgin
Overhead: 155.00 Complexity Factor:
Estimate Prepared By: District Firm_X_
DIRECT FIXED PERCENT OF
ITEM MANHOURS I PAYROLL GVHD COSTS FEE OTHERS TOTAL GRAND TOTAL
Review current drawings and specifications 16 $336 $520 $112 $967 5%
Site Visit 16 - $336 -- $520 $112 $967 5%°
Evaluate and analyze stored bridges - - 28 _ $698 $1,082 $233 $2,013 _ _10%
Evaluate and modify path for squad cars 10 $21_4 $332
26 $71 $618 3%
Shoreline protection - - - _ - -- - --$500 - - -- $775 ---- - -- - -$167 _ $13441 - 70%
Revise/Develop drawings 100 $1,803 $2,794 $308 $646 $5,552 28%
Erosion Control during construction 20 $443 $687_ $148 $1,278 7%
Revise Specifications and Cost Estimate 64 $1,323 $2,051 $441 $3,815 19%°
Project Mangement&QA/QC - - 24 - - - $1,021 $1,582 -- - _ 1340 - -- $2,943 15%
TOTAL 3041 $6,6731 $10,344 $3081 $2,2701 1 $19,596 100%
WALISD1.WK4 02/21/97
Project: Walton Island Construction Documents
City of Elgin
BREAKDOWN OF MANHOURS
PERSONNEL CLASSIFICATION
PRINCIPAL PRINCIPAL SENIOR SENIOR ! CADDI CADDI
ASK ENGINEER ENGINEER ENGINEER ENGINEER ENGINEER ENGINEER ENGINEER j ENGINEER ITECHNICIANiTECHNICIAN TECHNICIAN4 CLERICAL
NO. TAS SUB-TASK EB E7 Efi ES E4 E3 E2 E1 3 T2 T1 TOTALS
ewew nt drawngs and spec icabons
A
B
C
D
E
F
Site Visit
A Ins ction of stored bridges 6 61 12
B Review const access 6laydown area 2 2 4
C I
31
D I I
F
va ua a and analyze stored n es
A Ambulance loading 410: 14
B Anchor bolts 2' 2
—"d—Erection sequence 41 8 12
D
E
F I
SU1,3101AL. 1 41 29
Evaluate an i pa or squa cars
A
B
C
D
E
F
G
SUBTOTAL 1 2 8,
ore me pro Maion
A Evaluate Tri-Lack syst.for curves 41 4
B Evaluate Lunkens for availability 41 4
C Revise drawings 2. 8 81 18
D
E
SUBTQIAL 1
ReviseiDevelop dmwngs
A Develo General Plan 2 8110
P
8 Revise curtwi
current drangs ' 2 24; 64', 90
C -
D
E
F
SUBTOTAL 32,
rasion Control duringconstruction
A Develop plan
i . 4 81 81
20
B
C
D
E
F
4j 8i 1 20
Revise Specifications and Cost Estimate
A Specifications 161 16
B Cost Estimate
C
D
E
F
SUBTOTAL 40: 161
Project Mangement
A
B
C
D -----
E
F
8116T 7.4
101
A
B
C _
D T
E
F
I SUBTOTAL
A
B
C
D
E —
A -
B
C
D
E
F --
---- --- i
WALISDI.WK4 02/21/97
DIRECT COSTS
Field Inspection
ITEM
UNIT
Mileage: QUANTITY UNIT PRICE EXTENSION
Roundtrip btwn Chicago & Elgin 180 Miles $0.28 $50
Reproduction
Mylars of current drwg(s) 5 Each $30.00 $150
Review sets (Approx. 18 drwgs) 54 Each $2.00 $108
TOTAL $308
WALISD1.WK4 02/18/97
AMENDMENT
FOR
CONSTRUCTION OBSERVATION
OF
WALTON ISLAND BRIDGES
ATTACHMENT "D"
COLLINS ENGINEERS, INC.
ENGINEERS • PLANNERS • ENGINEER DIVERS
February 21, 1997
Construction Observation of Walton Islands Bridges
Mr. Dennis Valentine, P.E.
Project Manager
City of Elgin
Department of Public Works
150 Dexter Court
Elgin, Illinois 60120-5555
Dear Mr. Valentine:
Collins Engineers, Inc. (CEI) is pleased to submit this proposal to the City of Elgin for the
construction observation of the proposed Walton Islands Pedestrian Bridges. By selecting CEI
you will receive a highly motivated and experienced project team which is familiar with the
needs of the Department of Public Works, having worked with the City of Elgin throughout
the Walton Islands project since 1993. The design, inspection and construction inspection of
bridges is a principal focus of CEI's business. We have recently completed the design of major
bridges at Pulaski Road over I-55 in Chicago and 135th Street over the Sanitary and Ship Canal
and Des Plaines River in Lemont, Illinois. In addition we have recently completed resident
engineering and inspection services for the rehabilitation of the Madison Street bascule bridge
over the Chicago River.
Our understanding of the project scope is based upon our conversation in your office on
February 14, 1997. The scope includes periodic site visits to observe the progress of
construction of the three pedestrian bridges, riprap placement, and review of contractor
submittals required for their construction. The detailed anticipated scope is as follows:
♦ Review of contractor submittals regarding the construction of bridge abutments
♦ Attendance at project meetings
♦ Anticipated site visits as follows:
• Foundation excavation checkout
• Reinforcing steel placement checkout
165 NORTH CANAL STREET • SUITE 975 • CHICAGO, ILLINOIS 60606 • (3121454-1060
COLLINS ENGINEERS, INC.
Mr. Dennis Valentine, P.E. February 21, 1997 Page 2
• Concrete placement checkout
• Steel super structure placement
• Timber decking checkout
♦ Progress Reports
♦ Final Summary Report
♦ Management and QA/QC
We have assumed that the contractor will perform the necessary concrete testing including slump
tests and compressive tests. We have included time to review the results of the tests.
The estimated not to exceed cost for the above services is $12,660, including $12,225 for labor
and $435 for direct expenses. We propose to perform these services under a not to exceed
agreement similar in accordance with the City's standard agreement. The detailed cost estimate
is enclosed for your review.
We appreciate the past assignments from you and look forward to providing construction
observation services for the Walton Island bridges.
Very truly yours,
COLLINS ENGINEERS, INC.
Dam.,u, 6. (fc-A -
Michael J. Garlich, S.E., P.E.
Vice President
MJG:jg
Enclosure
D:\PROPOSAL\V ALENTIN.LT
COST ESTIMATE OF CONSULTANT SERVICES
Project: Construction Observation FIRM: COLLINS ENGINEERS, INC. DATE: 21-Feb-97
Walton Island
Elgin, Illinois Overhead: 155.00 Complexity Factor:
Estimate Prepared By: District Firm_X_
DIRECT FIXED PERCENT OF
ITEM � MANHOURS � PAYROLL OVHD COSTS FEE OTHERS TOTAL GRAND TOTAL
Review Contractor submittals-Abutments 8 $170 $263 $57 $489 47
Attend Project Meetings (3 meetings) 12 $254 $394 $85 34 6%
Site Visits 104 $2,205 - $3,417 $435 - $7
$798 $6,856 540%
Progress Reports - 24 $509 $789 $170 - - — $1,467 ---- -- -12%
Final Summary Report - 16 $412 $639 - - $137 - _VJ88 - 90%
Project Management& QA/QC 16 $668 $1,035 $223 $1,926 15%
I
TOTAL 1 1801 $4,2181 $6,537 $4351 $1,4701 1 $12,660 100%
WALISD2.WK4 02/21/97
Project: Construction Observation
Walton Island
Elgin,Illinois
BREAKDOWN OFMANHOURS
PRINCIPAL PRINCIPAL SENIOR SENIOR i I CADDI I CADD/
TASK ENGINEER ENGINEER ENGINEER ENGINEER ENGINEER ENGINEER ENGINEER ENGINEER TECHNICIANITECHNICIAN TECHNICIAN CLERICAL
NO..TASJ SUB-TASK EB 1 E7 E6 E5 E4 E3 E2 E1 3 I 2 1 TOTALS
eV1eW OOtra of submittais-Abutments
A
B
C
D
F
Aftena 13mliaeetings meetings
A
C
D i
SUBTOTAL 1 12 12
E
F
Site Visits
A Foundation Excavation checkout24' 24
B Reinforcing Steel Placement checkout 241 24
C Concrete Placement Checkout 241 24
E Steel Superstructure Erection checkout 241 24
F Timber Decking checkout 8. 8
Progress Reports 24 24
A
B
C
D
E
F
G
Final ummary Report
A
B I
C
D
E
F
SUBTOTAL 41 12, 1 j
Project Menagement
A
C
D
E
F
A
C
D
E
F
A
B
C
D
E
F
A
B. -
C
E
F
--
A
B
C
D
E -
F
A
C --
OTAL
D
E
F i
A
B i
C —
D
E -- --
F
BTOTAL --—- —j-- --
WALISD2.WK4 02/21/97
DIRECT COSTS
Field Inspection
ITEM
UNIT
Mileage: QUANTITY UNIT PRICE EXTENSION
14 Roundtrips btwn Chicago & Elgin 840 Miles $0.28 $235
Reproduction 1 LS $100.00 $100
Overnight Delivery & FAX 1 LS $100.00 $100
TOTAL $435
WALISD2.WK4 02/21/97
City of Elgin Agenda Item No.
March 4, 1997
TO: Mayor and Members of the City Council
FROM: Robert O. Malm, Interim City Manager
SUBJECT: Bridge Inspection Engineering Services
Amendment No. 1 - Walton Island Engineering
PURPOSE
The purpose of the memorandum is to provide the Mayor and
members of the City Council with information to consider
amending the City's Agreement with Collins Engineers, Inc.
for additional engineering services relating to Walton Island
improvements .
BACKGROUND
The City of Elgin entered into an Engineering Services
Agreement with Collins Engineering, Inc. on June 17, 1996 for
the inspection of roadway bridges . A copy of this agreement
and the accompanying City Council memorandum is attached as
Exhibit A. The proposed Amendment No. 1 to this agreement,
attached as Exhibit B, will include finalizing plans and
specifications, preparing contract bid documents and
construction observation for the Walton Island improvements .
The recommendation is to proceed on this project with Collins
Engineering. They are the engineer of record for structural
design work previously completed for the Walton Island
improvements and have developed edge treatment alternatives
and performed preliminary designs for the placement of three
bridges . Moreover, Collins Engineering was the structural
engineering subconsultant to EDAW and Associates, who had
completed conceptual design alternatives to improve Walton
Island.
Collins will finalize plans and specifications for the Walton
Island improvements which will generally include the
placement of three bridges, shoreline erosion protection and
pathways between the bridges . The stairway from Highland
Avenue and the peninsula from the stairway to the island will
be removed to allow better security and patrols of the
islands .
The bridges were previously purchased by the City with a
grant from Kane County, so only the cost to install and
inspect the bridges needs to be covered by this project. The
construction observation noted in the subject amendment will
be for the installation of the bridges only. All other
constructions elements will be inspected by Engineering
Division staff .
Bridge Inspection Engineering Services/Walton Island
March 4, 1997
Page 2
Completion of the construction documents is scheduled no
later than six weeks after authorization to proceed is given
to the Engineer. Bidding will follow as quickly as possible
after the specification documents have been finalized.
Placement of the bridges and associated improvements are
planned for Summer 1997 .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
The Walton Island improvements are budgeted in the 1997
Riverboat Fund budget in the amount of $430, 000 under account
number 275-0000-791 . 92-32, Land Improvements, project number
507400 .
The not-to-exceed costs to perform the additional design work
and construction observation, as described in the attached
Amendment No. 1, total $32 ,256 . 00 . There are sufficient funds
in this account for this amendment.
LEGAL IMPACT
None.
ALTERNATIVES
None.
RECOMMENDATION
It is recommended that the City Council approve the attached
Amendment No. 1 with Collins Engineering in the amended
amount of $32 ,256 . 00 and authorize staff to execute the
necessary documents .
Respectfully submitted,
David L. Lawry, E .
Wrmaliia
Pub is orks
Interim City Manager
JE/do
Attachments