97-77 Resolution No. 97-77
RESOLUTION
AUTHORIZING EXECUTION OF AMENDMENT NO. 2 TO AN AGREEMENT WITH
RUST ENVIRONMENT & INFRASTRUCTURE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Robert O. Malm, Interim City Manager, and
Dolonna Mecum, City Clerk, be and are hereby authorized and
directed to execute Amendment No. 2 to an Agreement on behalf
of the City of Elgin with Rust Environment & Infrastructure
for construction-related engineering and inspection services
for the Kimball Street Improvement Project, a copy of which is
attached hereto and made a part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: March 12, 1997
Adopted: March 12 , 1997
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
CITY OF ELGIN, ILLINOIS
KIMBALL STREET AND STATE STREET IMPROVEMENTS
ENGINEERING SERVICES AGREEMENT AMENDMENT NO, 2
�c(.4
This Amendment No. 2 entered into this may of}�, 1997, by and between the City of
Elgin, an Illinois Municipal Corporation (hereinafter referred to as the "CITY") and Rust
Environment&Infrastructure, Inc. (Hereinafter referred to as the"ENGINEER"), shall modify that
Agreement dated July 17, 1996, whereby the ENGINEER was engaged by the CITY to perform
certain professional services in connection with the preparation of plans, specifications, estimates of
cost and construction-related services for the Kimball Street and State Street improvement project
(hereinafter referred to as"PROJECT").
Whereas certain additional design engineering services were required to complete final plans and
bidding documents for the PROJECT, and,
Whereas the CITY intends to award a contract for construction of the PROJECT and will require the
performance of construction-related engineering services beginning February 27, 1997, and,
Whereas the scope of services in the Agreement for the PROJECT did not include payment needed
to perform the additional design services or the construction-related services,
Therefore, in response to the need for these additional services, certain revisions must be made to the
Agreement. In compliance, therefore, the terms and conditions of the Agreement are modified as
specifically set forth below. All other parts of the Agreement remain unchanged.
Section I "SCOPE OF SERVICES", Subsection B "Design Services" of the Agreement is hereby
amended to include the following additional services:
B. Design Services:
• Redesign traffic signal and bridge plans at the intersection of Kimball Street and State Street
as required by IDOT and Metra to improve safety and coordination between the operations
of the traffic signal and warning devices at the Metra grade crossing;
• Modify Kimball Street median plans between Grove Street and Douglas Avenue including the
storm sewer drainage, landscaping,unit pavers and roadway lighting to provide full vehicular
access at Brook Street;
• Modify storm sewer drainage and pedestrian lighting plans to allow construction of
improvements around existing Ameritech telephone ducts on Kimball Street.
Section I "SCOPE OF SERVICES", Subsection C "Attachment A" of the Agreement is hereby
amended to include the following revisions:
On page 6 under the heading titled"Assumptions/Conditions", delete sections A, B, C and
D and substitute the following:
A. Design services will begin in June 1996 and be completed for bidding purposes by
January 1997. Construction services will begin upon award of a contract to the lowest
responsible bidder and be completed in June 1998.
B. Existing buildings and structures located on land to be acquired for the Kimball Street
improvements will be removed from the proposed Kimball Street right of way as part
of a separate contract between the City and a demolition contractor.
C. The City will provide for material and field testing required to verify contractor
compliance with the contract documents through a separate agreement with a material
testing consultant under contract directly with the City.
D. Construction observation man hours for the resident project representative and
inspectors have been estimated as follows:
Resident Project Representative: 50 hours for preconstruction services; 1,890 hours
for full-time services beginning March 1, 1997 through the substantial completion date
of November 30, 1997; 400 hours for part-time services beginning December 1, 1997
through the final completion date of June 30, 1998. Total hours for resident project
representative=2,340.
Inspectors (two individuals): One individual working full-time for 1,550 hours
beginning March 30 through October 31, 1997 (or as-needed depending upon
the schedule of construction activities) and a second individual working full-time for
750 hours beginning June 2 through September 12, 1997 (or as-needed depending
upon the schedule of construction activities). Total hours for inspectors= 2,300.
Section II"PROGRESS REPORTS", Subsection A of the Agreement is hereby amended to revise
the project milestone schedule as follows:
• Begin Construction 03/17/97
• Substantial Completion 11/30/97
• Final Completion 06/30/98
Section IV"PAYMENTS TO THE ENGINEER" of the Agreement is hereby amended to delete the
last sentence in Subsection C, delete Attachment B-2 dated June 13, 1996 and add Subsection D as
follows:
D. For services required to redesign the plans as detailed in this Amendment and to provide
construction-related engineering services, the ENGINEER shall be reimbursed in accordance
with the fee breakdown hereto attached as Revised Attachment B-2, dated February 13, 1997.
The total fee shall not exceed $419,940 regardless of the actual cost incurred by the
ENGINEER unless substantial modifications to the scope of services or changes in the
substantial or final completion dates are authorized by the CITY through a change order or
amendment to the contract documents.
All other provisions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF,the undersigned have placed their signatures and seals upon and executed
this Agreement in triplicate as though each copy hereof was an original and that there are no other
oral agreements that have not been reduced to writing in this amendment.
For the CITY:
ATTEST: THE CIT IF ELGIN, ILLINOIS
By: 444,w4Z. BY: mid.A14 /.
City Clerk City Manager
(SEAL) (SEAL)
For the ENGINEER:
Dated this j Wk. 1 day of �I.L' A.D., 1997.
ATTEST: RUST ENVIRONMENT & INFRASTRUCTURE
i By: •
LiAlk 4,t,
Secretary ce President
07 F. i•1L? ("'-' i it
REVISED ATTACHMENT B-2
AMENDMENT NO. 2
COST ESTIMATE OF CONSULTANT SERVICES
ADDITIONAL DESIGN SERVICES
AND
CONSTRUCTION-RELATED SERVICES
February 13, 1997
DESIGN SERVICES
Ti le Hours Rate Cost
Project Manager 104 $122.00/hr $ 12,688
Project Manager(JJR) 36 110.00/hr 3,960
Senior Structural Engineer 24 116.00/hr 2,784
Electrical Engineer 40 104.00/hr 4,160
Senior Urban Planner(JJR) 20 90.00/hr 1,800
Project Engineer 40 83.00/hr 3,320
Landscape Architect(JJR) 78 80.00/hr 6,240
Structural Engineer 40 76.00/hr 3,040
Drainage Engineer 24 72.00/hr 1,728
CADD Technician 144 63.00/hr 9,072
Engineer 24 52.00/hr 1,248
Total, Additional Design Services 574 $ 50,040
CONSTRUCTION-RELATED SERVICES
Project Manager 318 $ 90.00/hr $ 28,620
Resident Engineer 2,340 71.40/hr 167,076
Assistant Resident Engineer 1,550 59.00/hr 91,450
Inspector 750 39.20/hr 29,400
Survey Technicians 200 50.00/hr 10000
Subtotal 5,158 $ 326,546
Expenses: Printing/Mileage 7,754
Johnson, Johnson&Roy, Inc. 32,000
Design Coordination 3,600
Total, Construction-Related Services $ 369,900
Total, Amendment No. 2 $ 419,940
N:\76069\engr\addencrs.wpd
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OF EtC
City of Elgin Agenda Item No.
f 4
February 19 , 1997
TO: Mayor and Members of the City Council
FROM: Robert 0. Malm, Interim City Manager
SUBJECT: Amendment No. 2 to an Agreement with
RUST Environment & Infrastructure
PURPOSE
The purpose of the memorandum is to provide the Mayor and
members of the City Council with information to consider
Amendment No. 2, to an agreement with RUST Environment &
Infrastructure (RUST) to add construction-related engineering
and inspection services for. the Kimball Street Improvement
project.
eft. BACKGROUND
At its meeting of June 26, 1996 City Council authorized an
agreement in the amount of $153,536 .56 with RUST for the
preparation of plans, specifications, estimates and bidding
engineering services for the Kimball Street Improvement
project. At its meeting of February 12, 1997 City Council
authorized Amendment No. 1 in the amount of $19,442 . 00 for
the design of an decorative railing for the Kimball Street
bridge.
This Amendment No. 2 will add the construction engineering
and inspection services to the agreement with RUST for the
subject project.
Amendment No. 2 to RUST' s agreement has been prepared and is
included as Exhibit A. RUST' s current agreement, Amendment
No. 1 and the Council 's Memorandum' s are included as Exhibit
B for your information.
The construction of the Kimball Street Improvement Project is
on the agenda for award by City Council on February 26, 1997 .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
rft.
4
Agreement with RUST Environmental & Infrastructure
February 19, 1997
Page 3
RECOMMENDATION
It is recommended that City Council authorize the City
Manager to execute Amendment No. 2 to the Agreement with RUST
Environment & Infrastructure in the not-to-exceed amount of
$419,940 .
Respectfu y submitted,
David L. Lawry, P.E.
e or of Public s
' a
Rob rt alm
Interim City Manager
SP/do
Attachments
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