97-63 Resolution No. 97-63
RESOLUTION
ACCEPTING THE PROPOSAL OF AIR ONE EQUIPMENT, INC.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Robert O. Malm, Interim City Manager, be and is
hereby authorized and directed to accept the proposal on
behalf of the City of Elgin of Air One Equipment, Inc . for the
purchase of one Compair Mako BAM07H breathing air compressor
system, a copy of which is attached hereto and made a part
hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: February 26 , 1997
Adopted: February 26 , 1997
Omnibus Vote: Yeas 6 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
AIR ONE EQUIPMENT, INC.
- 1680 Wright Blvd., Schaumburg, IL 60193
Telephone: 847-301-7296; Fax: 847-301-7298
AIR ONE
January 20, 1997
Chief J. Henrici
Elgin Fire Department
550 Summit Street
Elgin, IL 60120
Dear Chief,
Air One Equipment, Inc. agrees to hold pricing of $25, 000. 00 *
on one Compair Mako BAM07H breathing air compressor system.
Included in this price would be all equipment, materials, labor,
trade-in and removal of existing air system. This new system,
pri ced at the 1996 bid price, would be the same exact air system
that was installed in the Summit Street fire station. To complete
this installation, we would need the City of Elgin to replace the
existing door in the air compressor room.
Thank you for your support. Please give me a call if you
should have any questions.
sincerely,
AIR ONE EQUIPMENT, INC.
1
David F. Frey
*Net Cost is $24,500 ($25 ,000 less 2%-20 day prompt payment discount) per D. Frey.
C
Agenda Item No.
City of Elgin
February 6, 1997
TO: Mayor and Members of the City Council
FROM: Robert 0. Malm, Interim City Manager
SUBJECT: Extension of 1996 Breathing Air Compressor Contract
PURPOSE
The purpose of this memorandum is to request Mayor and City
Council authorization to extend the 1996 contract with Air
One Equipment for the purchase and installation of a new
breathing air system for the Fire Department for Fire Station
#2 .
BACKGROUND
At the March 27, 1996 meeting, the Elgin City Council ap-
proved the purchase of a new breathing air compressor for
Fire Station #1. At that time, three fire equipment dealers
submitted bids for the purchase and installation; a copy of
last year' s memorandum and Bid Tabulation sheet is enclosed
for Council 's information. A Fire Department committee
headed by Deputy Chief Bill Grant, reviewed the bids and
found several critical deficiencies with the apparent low
bidder. These deficiencies are detailed in the "Bid Evalua-
tion Summary that was included with last year' s memorandum.
The second low bidder, Air One Equipment, was awarded the bid.
This year, the Fire Department needs to replace its only
other air compressor. Air One Equipment has submitted a
letter proposal indicating that they would honor last year' s
price on the identical unit. This would benefit the City in
several ways . First, Air One's bid last year was $6,552
lower than the only other responsive bidder. Secondly, Air
One is allowing us a $5,000 trade in for the unit we are
replacing, which is of lesser value than the unit we traded
last year due to its poor mechanical condition. Thirdly, it
is to the Fire Department' s advantage to have both air com-
pressors identical for ease of operation and repairs . Final-
ly, industry wide prices have increased from six (6) to eight
(8) percent across the board for compressors . This purchase
will reflect the stated percentage as a savings to the city.
The next low bidder has advised that it would hold its 1996
price until March 1. As indicated above that price is $6,552
more than Air One' s .
Breathing Air Compressor Contract
February 6, 1997
Page 2
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
Funds for this purchase are included in the approved 1997
Fire Department budget. The monies have been allotted in
account #276-0000-791 . 93-46, project #289060 out of Riverboat
lease funds in the amount of $30,600. The cost of the new
unit will be $24,500 .
LEGAL IMPACT
None.
ALTERNATIVES
The City could solicit for bids in 1997 with only two known
acceptable bidders . However, when taking into consideration
the most favorable trade-in value being given our existing
equipment by Air One, it is unlikely that competitive bidding
would result in a lower price.
RECOMMENDATION
The recommendation is to award a contract extension to last
year' s overall, low, responsive bidder, Air One Equipment
without seeking new bids . Air One' s bid is for a total of
$24,500 ($25,000 less 2%-20 day discount) for their MAKO
BOMTHE model system which meets all essential bid specifica-
tions .
Respectfully submitted,
`John E. Henrici
Fire Chief
Michael A. Sarro
/.P_u sing Director
ob . Malm
Int rim City Manager
WG/st