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97-50 Resolution No. 97-50 RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH ELGIN PROUD AND BEAUTIFUL, INC . BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Kevin Kelly, Mayor, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute a Purchase of Service Agreement on behalf of the City of Elgin with Elgin Proud and Beautiful , Inc . for anti-littering, beautification and promotional activities , a copy of which is attached hereto and made a part hereof by reference . s/ Kevin Kelly Kevin Kelly, Mayor Presented: February 26 , 1997 Adopted: February 26 , 1997 Omnibus Vote: Yeas 6 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk PURCHASE OF SERVICE AGREEMENT CITY OF ELGIN, ILLINOIS/ELGIN PROUD AND BEAUTIFUL, INC. 1 . On this day of , 1997 , the City of Elgin, Illinois, a municipal corporation (hereinafter referred to as "City" ) , and Elgin Proud and Beautiful , Inc . (hereinafter referred to as "EPB" ) , in consideration of the mutually agreed upon covenants contained herein, and for other good and valu- able consideration the sufficiency of which is hereby acknowl- edged, do hereby enter into this agreement for the purchase of certain services, as stipulated below. 2 . City hereby agrees to pay to EPB the sum of $5, 800 . 3 . EPB hereby agrees to provide the following services on or before December 31, 1997 : A. Set specific plans and- guidelines for 1997 activities . B. Maintain database of volunteers . C. Meet monthly to finalize specific project details of locations, dates, budget prepara- tion, etc. D. Select target volunteer groups to assist with projects . E . Act as "coordinator" for specific projects . F. Promote events such as "Earth Day" , the "Adopt-A-Highway" program, Keep America Beau- tiful Month (April) and CURE river clean-up. G. Perform a Planting Project to improve a des- ignated location aesthetically by planting trees and landscaping. H. Identify- activities/projects which warrant news releases and write copy for same. I . Prepare an EPB Newsletter. J. Prepare articles for the Elgin Spirit commu- nity newsletter as appropriate. K. Participate in Expo ' 97 . L. Provide informational updates for Elgin City Council and Elgin Area Chamber of Commerce as appropriate. M. Research possibilities of Foundation and/or Grant funding. N. Continue with 'testing of EPB' s Pre-school curriculum with Kane County, U-46 and ECC. 0. Conduct a City-wide clean up w/CURE on 5-17-97 . P. Participate in City' s HHW Program, if ap- proved, on 4-05-97 . Failure to perform the above services to the reasonable satis- faction of the Mayor of City shall result in a termination of this agreement and the refund of the $5,800 consideration, (plus reasonable costs and attorney' s fees, in the event City is required to litigate to retrieve said funds) as and for liq- uidated damages . ELGIN PROUD AND BEAUTIFUL, INC B indy Bla 1 Presiden CITY OF ELGIN, a municipal corporation By Mayor Attest: City Clerk MDM0093 .A/TEXT071/COWMEMOS �.�. Agenda Item No. City of Elgin g February 5, 1997 TO: Mayor and Members of the City Council FROM: Robert 0. Malm, Interim City Manager SUBJECT: Purchase of Service Agreement With Elgin Proud and Beautiful, Inc . PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider approval of a Purchase of Service Agreement with Elgin Proud and Beautiful . BACKGROUND The City of Elgin has contributed funds to Elgin Proud and Beautiful (EPB) for several years . Funds are again available • through the Boards and Commissions section of the 1997 budget. The support is structured as a Purchase of Service Agreement with the City. Attached is the Purchase of Service Agreement which outlines a list of proposed EPB activities. to benefit Elgin during the coming year. Also attached is a copy of the 1996 EPB Financial Report and the proposed 1997 EPB Budget. We note EPB was honored for their on-going efforts with an Elgin Image Award late last year for creating a cleaner, more beautiful Elgin. An EPB Newsletter is mailed annually to individuals and businesses to publicize highlights of the program. Residents throughout the community have stopped by the EPB Booth at the Elgin Expo each year. Over 250 volunteers and sponsors participated in a May 18, 1996 city-wide clean-up with CURE . School children were involved with landscape planting pro- grams at seven schools . EPB has helped promote the City' s curbside recycling program, the Adopt-A-Highway program, the County paint exchange program and is now completing a Pre- school Program involving a series of projects to introduce recycling and reuse to preschoolers . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED • None. EPB Purchase of Service Agreement February 5, 1997 Page 2 FINANCIAL IMPACT In 1997, there is $5, 800 budgeted in account number 010-1902-709 . 80-07 Boards and Commissions - Elgin Proud and Beautiful . LEGAL IMPACT None. ALTERNATIVES None. RECOMMENDATION It is recommended that. the Mayor and City Council authorize the approval of the Purchase of Service Agreement with Elgin Proud and Beautiful, Inc. in the amount of $5, 800 . Respectfully submitted, David L. Lawry, D' or of Pub is orks o t Ma m Interim City Manager GWM:mg Attachments • ELGIN PROUD AND BEAUTIFUL FINANCIAL REPORT ACTUAL VERSUS BUDGET YEAR ENDED 12/31/96 ACTUAL BUDGET SUPPORT: GOVERNMENTAL SUPPORT $5, 800 . 00 $5, 800 . 00 PUBLIC SUPPORT 20 . 00 . 00 ANNUAL MEETING . 00 500. 00 MISCELLANEOUS . 00 100 . 00 TOTAL SUPPORT $5, 820 . 00 $6, 400 . 00 • EXPENDITURES : ADVERTISING / MARKETING $2, 921 . 96 $4, 000 . 00 ANNUAL MEETING . 00 500 . 00 AUDIT / FEES PAID 255 . 00 300 . 00 AWARDS . 00 100 . 00 COMMUNITY PROJECTS 3, 949 . 00 4, 000 . 00 INSURANCE 100 . 00 300 . 00 PRESCHOOL PROGRAM 51 . 62 . 00 PRINTING 523 . 24 500 . 00 MISCELANEOUS OPERATING 316 . 59 200 . 00 RESERVE FOR CONTINGENCIES . 00 300 . 00 TOTAL EXPENDITURES $8 , 117 .41 $10 , 200 . 00 EXCESS EXPENDITURES OVER SUPPORT $2 , 297 . 41 CHECKING ACCT BALANCE 1/1/96 7 , 331 . 13 CHECKING ACCT BALANCE 12/31/96 $5 , 033 . 72 ELGIN PROUD AND BEAUTIFUL BUDGET - 1997 SUPPORT GOVERNMENTAL SUPPORT $5 , 800 . 00 PUBLIC SUPPORT 100 . 00 ANNUAL MEETING 500 . 00 TOTAL SUPPORT $6, 400 . 00 EXPENDITURES ADVERTISING / MARKETING $3 , 000 . 00 ANNUAL MEETING 500 . 00 AUDIT / FEES 300 . 00 AWARDS 100 . 00 COMMUNITY PROJECTS 4, 000 . 00 INSURANCE 100 . 00 MISCELLANEOUS OPERATING 200 . 00 PRESCHOOL PROGRAM 500 . 00 PRINTING 500 . 00 RESERVE. FOR CONTINGENCIES 200 . 00 TOTAL EXPENDITURES $9 , 400 . 00 EXCESS EXPENDITURES OVER SUPPORT $3 , 000 . 00 CHECKING ACCOUNT BALANCE 1/1/97 5 . 033 , 72 CHECKING ACCOUNT BALANCE 12/31/97 $2 , 033 . 72