97-45 Resolution No. 97-45
RESOLUTION
AUTHORIZING EXECUTION OF AN AMENDMENT TO A CERTAIN CONTRACT
WITH RUST ENVIRONMENT & INFRASTRUCTURE, INC .
FOR ENGINEERING SERVICES
WHEREAS, the City of Elgin has heretofore entered into a
certain written agreement with Rust Environment &
Infrastructure for necessary professional services in
connection with the preparation of plans, specifications,
estimates of cost and construction related services for the
Kimball Street and State Street improvement project, and
WHEREAS, it is necessary and desirable to add certain
enhancement features to the Kimball Street bridge.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that the City Manager and City Clerk
are hereby respectively authorized and directed to execute
Amendment No. 1 to the Engineering Services Agreement with
Rust Environment & Infrastructure, Inc . , a copy of which is
attached hereto as Exhibit A.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: February 12, 1997
Adopted: February 12 , 1997
Vote: Yeas 4 Nays 2
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
•
CITY OF ELGIN, ILLINOIS
KIMBALL STREET AND STATE STREET IMPROVEMENTS
ENGINEERING SERVICES AGREEMENT AMENDMENT NO. 1
This Amendment No. 1 entered into this & h . day of February, 1997, by and between the City of
Elgin, an Illinois Municipal Corporation (hereinafter referred to as the "CITY") and Rust
Environment&Infrastructure, Inc. (hereinafter referred to as the"ENGINEER"), shall modify that
Agreement dated July 17, 1996, whereby the ENGINEER was engaged by CITY to perform certain
professional services in connection with the preparation of plans, specifications, estimates of cost and
construction-related services for the Kimball Street and State Street improvement project (hereinafter
referred to as"PROJECT").
Whereas the CITY desires to encourage pedestrian use and enhance the aesthetic appearance of the
Kimball Street bridge over the Fox River as part of the PROJECT, and,
Whereas the scope of services in the Agreement for the PROJECT did not include the engineering
services and payment needed to prepare plans, specifications and an estimate of cost for the
enhancements desired to improve the bridge appearance,
Therefore, in response to the need for these additional services, certain revisions must be made to the
Agreement. In compliance, therefore, the terms and conditions of the Agreement are modified as
specifically set forth below. All other parts of the Agreement remain unchanged.
Section I "SCOPE OF SERVICES", Subsection B "Design Services" of the Agreement is hereby
amended to include services detailed on Attachment A-1. Attachment A-1 supplements the
Agreement by providing for the design and preparation of plans, specifications and cost estimates for
certain aesthetic enhancements to the Kimball Street bridge widening.
Section II"PROGRESS REPORTS", Subsection A of the Agreement is hereby amended to include
the following additional milestones:
• Begin Design of Bridge Enhancements: 02/13/97
• Complete Design of Bridge Enhancements: 03/19/97
Section IV "PAYMENTS TO THE ENGINEER" of the Agreement is hereby amended to add
Subsection D as follows:
D. For services provided to prepare plans, specifications and cost estimates for aesthetic
enhancements to the Kimball Street bridge widening, the ENGINEER shall be reimbursed in
accordance with the fee breakdown attached hereto as Attachment B-3 with the total fee not
to exceed $ 19 , 4 4 2 regardless of the actual cost incurred by the ENGINEER
unless substantial modifications to the scope of services or project milestone schedule are
authorized by the CITY through a change order or amendment.
All other provisions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the undersigned have placed their signatures and seals upon and executed
this Agreement in triplicate as though each copy hereof was an original and that there are no other
oral agreements that have not been reduced to writing in this amendment.
For the CITY:
ATTEST: THE - • • ELGIN, ILLINOIS
/
By Er 7 /� i _ By i%• � II, li
City Clerk City Manager
(SEAL) (SEAL)
For the ENGINEER:
Dated this 3 tai day of 1-&{l-'lat/A,L+ ,A.D., 1997.
•
ATTEST: RUST ENVIRONMENT & INFRASTRUCTURE
B f `� id
Y � I BY: ' fr �rlt)i . �.
Secretary Vi 17 resident
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N:\76069\engr\amendmnt.wpd
ATTACHMENT A-1
KIMBALL STREET BRIDGE ENHANCEMENTS
Project Description
Prepare plan modifications for enhancing pedestrian use and the aesthetic appearance of the Kimball
Street bridge widening over the Fox River. Modifications will include consideration of aesthetic
treatments or accents to parapet walls, light pole foundations and walkway areas, the addition of
decorative railings and monoliths or columns and the provision of corbeled lookouts along the bridge
sidewalk, river lighting or planters. The plan modifications will be constructed as part of the Kimball
Street and State Street improvements through a change order negotiated with the contractor for the
project.
Scope of Services
1. Concept Phase: Develop three alternative concepts of the overall bridge structure showing
the relationship between various potential enhancement treatments for substructure and
superstructure elements, walkways, lighting and other major features. Colored plan and
elevation renderings will be prepared for each alternative as well as estimates of construction
cost. Where possible, photographs or catalogue samples of potential enhancements will be
included in the submittal to provide an example of the alternative being presented. The
concepts will be presented by Rust at a meeting with City staff to determine the City's
preferred alternative for enhancements to the bridge. Based on direction received at the
meeting, the selected enhancement elements will be incorporated into a single concept that
will be presented a second time for final concurrence by the City before beginning
development of preliminary bridge plans.
2. Preliminary Design Phase: Prepare preliminary plans and construction details for the
selected enhancement elements. This task will include preparation of more refined details of
the enhancement treatments selected. Elements that may be developed, depending upon the
City's decision, include parapet wall modifications, decorative railings, corbeled lookouts,
concrete paver accents to walkways, monolith or column structures at the ends of the bridge,
river lighting from the underside of the bridge and planters or other decorative features.
Preliminary plans for each of the enhancement elements will be submitted to the City for
review and a meeting held to discuss comments or modifications desired before proceeding
to final plans.
3. Final Design Phase: Prepare final plan drawings and specifications for the enhancement
improvements. Existing bridge plans and construction details will be modified as needed to
include the enhancement elements. Pay items for the new work will be established and
quantities and costs estimated. The revised plans will be submitted to the City for final review
and any comments received will be incorporated into the plans. The plans and specifications
will then be submitted to the contractor for the project in order for them to estimate their cost
for constructing the improvements.
Scope Conditions
1. The man hours and costs have been developed based on an expedited schedule for both the
concept and design phases. It is assumed all work needed to prepare final plans and
specifications will be completed within five weeks total. If additional meetings or submittals
are required over a longer period of time than five weeks, appropriate man hours for these
extended efforts will be negotiated with the City.
2. It is assumed the contractor's cost for constructing the enhancement elements will be obtained
through negotiations as part of a change order process. A separate, open, bid process for the
proposed bridge enhancements will not be performed as part of this scope of services.
3. The work described in this scope of services does not include the performance of construction
inspection services or the review of shop drawing or material submittals for the bridge
enhancements.
N:\76069\engr■bridge\enhance.wpd
•
ATTACHMENT B-3
FEE ESTIMATE FOR BRIDGE ENHANCEMENTS
Job Title Hours Rate Cost
Design Option B: Parapet Modifications with Decorative Railing
Project Manager 36 122.00 $ 4,392.00
Senior Structural Engineer 18 116.00 2,088.00
Structural Engineer 40 76.00 3,040.00
CADD Technician 44 63.00 2.772.00
Subtotal 138 $ 12,292.00
Expenses: Printing/Courier/Mileage 150.00
Johnson, Johnson & Roy, Inc. 7.000.00
Fee for Option B $ 19,442.00
Construction Cost, Option B $180,000.00
Committee of the Whole Meeting
January 22, 1997
Page 2
whether it complies with the grant requirements, and the
required advisory board will be appointed at a later date.
Presentation by Kent Group Regarding Report on Impediments to
Fair Housing
Representatives of the Kent Group gave a brief overview of their
Impediments to Fair Housing Choice Report, which was prepared
pursuant to a requirement of the Community Development Block
Grant program. The study indicates that Elgin has its fair
share of affordable housing and has a system in place for intake
of unfair housing complaints, of which there has only been one
in the past two years . However, as one of their
recommendations, the Kent Group is suggesting that a fair
housing audit be conducted to test the community' s fair housing
compliance record. At the recommendation of the Human Relations
Commission, the Human Resources Department has submitted a
Community Development Block Grant proposal for this purpose.
Councilman Schock made a motion, seconded by Councilman Gavin,
to accept the report as submitted. Yeas : Councilmembers Gavin,
Gilliam, Schock, Walters, Yearman and Mayor Kelly. Nays : None.
Request from Public Action to Deliver Shelter for Funding the
1997-98 PADS Program
Councilman Walters made a motion, seconded by Councilwoman
Yearman, to approve the request for funding in the amount of
$30, 000 by using Option #1 (unallocated 1996 riverboat lease
funds ) . Yeas :Councilmembers Gavin, Gilliam, Schock, Walters,
Yearman and Mayor Kelly. Nays : None.
Kimball Street Bridge Possible Design Alternatives
A discussion was held regarding possible modifications to the
bridge design that could further enhance aesthetic impact of the
bridge. Construction costs for the enhancements were estimated
to range from $540, 000 to $720, 000 . Councilwoman Yearman stated
that although she would like to have more improvements to the
downtown area, she believed installation of sidewalks along
Summit Street and Randall Road is a higher priority. After
further discussion, Councilmembers requested that they be
furnished with a breakdown of the costs for the suggested
enhancements which include historic lighting on the bridge,
lookouts, extending the paver theme across the bridge,
handrails, under bridge lighting, and burying utility lines .
1997 Sidewalk Program - Royal Boulevard to Ruth Drive
Councilman Gavin made a motion, seconded by Councilman Walters,
to approve installation of a sidewalk along vacant property west
of Ruth Drive, north and south of Royal Boulevard at an
approximate cost of $25, 000 and to pay for said sidewalk from
,.F-OF F�O�
'= City of Elgin Agenda Item No.
pip ] e
Arm
r
January 16, 1997
TO: Mayor and Members of the City Council
FROM: Robert 0. Malm, Interim City Manager
SUBJECT: Kimball Street Bridge Design Modifications
PURPOSE
The purpose of the memorandum is to provide the Mayor and
members of the City Council with information on possible
design modifications on the Kimball Street Bridge.
BACKGROUND
On December 22, 1996, the City Council, at its Committee of
the Whole meeting, approved the final design of the Kimball
Street Reconstruction Project. The final design includes
provisions to widen the bridge and, as an alternate, install
pedestrian/ornamental street lights .
Under the current design, the barriers and handrails on
either side of the bridge will be replaced with similar
material. A replacement 12-foot wide sidewalk will be
located on the south side of the bridge.
Pursuant to a City Council inquiry, staff has looked at
possible modifications to the bridge design that could
further enhance the aesthetic impact of the bridge. Items
that can be considered are, lookouts similar to those found
on the Chicago and Highland bridges, extending the paver
theme across the bridge, corner monuments at the four bridge
corners, an "open" steel handrail to replace the concrete
barrier on either side and lighting the under side of the
structure.
Staff has contacted RUST, the City' s design engineer for the
project, to provide design and construction cost estimates
for the various elements suggested above. Design costs range
from $35,000 to $75, 000, depending on the design modification
options selected. For example, it is estimated that the
$35,000 fee will provide final design for the pavers,
handrail and lookouts. If the lighting and corner monuments
rft. are selected, design costs would increase an additional
$15,000 . Should the City Council desire a conceptual phase
option, where RUST would look at alternatives and present
them to City Council, the cost increases another $25,000 .
Kimbll Street Bridge Design Modification
January 16, 1996
Page 2
Construction costs can be anticipated to range from $540 , 000
to $720, 000, depending on the items selected. The low number
47)
includes only the pavers, lookouts and handrail costs . The
high end includes all items as previously discussed.
In order to implement any design changes, RUST' S agreement
with the City must be amended to include the aforementioned
design alternatives . Because the project is out to bid, a
change order with the low responsive bidder would have to be
approved and incorporate any design modifications into the
construction contract.
The project schedule is as follows :
Bid Notices Issued - January 13, 1997
Pre-Bid Meeting - January 28, 1997
Bid Opening - February 11, 1997
Anticipated Council Award - February 26, 1997
Anticipated Construction Start - March 10, 1997
Anticipated Substantial Completion - November 28, 1997
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
New Century Partnership
FINANCIAL IMPACT
Total project costs have been budgeted in 1997 at $6 , 102 , 000
( 1996A Bonds = $5 . 58 million and 1996 Bonds = $S22, 000) .
The project budget currently includes construction costs,
construction inspection fees, Metra crossing improvement
costs and two alternates, bridge lighting and landscape
irrigation.
Because the anticipated costs of any bridge modifications
will exceed the project budget, a likely funding source needs
to be identified for the additional improvements .
Option #1 - Unallocated 1996 Riverboat Lease Funds
Based on a projected fourth quarter lease payment of
$725, 000, $269,471 of 1996 Riverboat Lease proceeds is
currently unprogrammed.
Option #2 - Unallocated 1996 Riverboat Funds
In 1996, Riverboat proceeds exceeded projections by $2 .25
million. Approximately $1.47 million of these funds have
been earmarked for specific projects and programs, resulting
in $783,585 of Riverboat funds available for programming.
Option #3 - General Fund Contingency
The adopted General Fund budget contains a $540, 000
contingency to allow for unplanned expenditures and/or an 47)
unexpected revenue shortfall .
Kimbll Street Bridge Design Modification
Page 3
e"'` Option #4 - Reduce Another Project(s) in the Riverboat Fund
This option would involve reallocating funds from initiatives
in the adopted 1997 Budget.
LEGAL IMPACT
If bridge enhancements are desired, a funding source for the
improvements would need to be established, unless the bids
for the project come in under the estimated amount.
ALTERNATIVES
A. Proceed with the bridge design as originally approved.
B. Accept some or all suggested design changes and amend
RUST'S agreement for the additional design costs .
Additionally, amend the low responsive bidders contract
to incorporate design modifications into the construction
contract.
RECOMMENDATION
City Council direction is requested.
Respectfully submitted,
(;;2P72'__ _
David L. Lawry, P. .
Director of Pu• is S
40
Ro•,ert 0. Malm
Interim City Manager
DLL/do
eft.
`'Cl OF rt Ci
. 1 Agenda Item No.
r,
rook City of Elgin g
,,„Di l S
February 5, 1997
TO: Mayor and Members of the City Council
FROM: Robert O. Malm, Interim City Manager
SUBJECT: Kimball Street Bridge Design Alternatives
PURPOSE
The purpose of the memorandum is to provide the Mayor and
members of the City Council with information regarding
estimated construction and design costs for specific
enhancements to the Kimball Street Bridge.
BACKGROUND
On January 22, 1997, the City Council considered possible
fek enhancements to the Kimball Street Bridge. At this meeting,
the City Council desired additional information toward costs
of specific enhancement features .
The City' s design engineer, RUST E&I, has submitted a proposed
amendment to their existing design contract for the bridge
enhancement design. The amendment can be accepted with any
combination of the enhancements as outlined below. The
amendment is attached as Exhibit A and includes the estimated
construction costs of the various elements .
Below is a summary of the specific enhancement design and
construction costs .
Estimated Estimated Estimated
Design Constr. Total
Design Options Cost Cost Cost
A. Bridge Approach
Monoliths $13,494 $160,000 $173,494
B. Parapet Modif .
w/Decorative Rail 19,442 180,000 199,442
C. Below-Deck Lighting 10, 812 90,000 100,812
f'* D. River Look-Outs 19,410 90,000 109,410
Kimball Street Bridge
February 5, 1997
Page 2
Estimated Estimated Estimated
Design Constr. Total
Design Options Cost Cost Cost
E. Walkway Surface
Treatments (Pavers) 9,564 30, 000 39,564
Totals $72,722 $550, 000 $622, 722
The general scope for each option includes a concept phase,
preliminary phase and final design phase due to time
constraints . Should any of the design elements be selected,
approval of design alternatives by the City Council may have
to be fastracked in order to keep this project on schedule.
The design options, as illustrated in Exhibit A, can be
completed and combined with the project without affecting the
construction schedule, if direction is provided on February
12, 1997 . Due to the timing of the bid opening, February 11,
1997, these enhancement features could not be included with
the bid process, but would have to be negotiated with the low
bidder after the contracts are awarded.
The City Council may decide to accept all, none or some
combination of enhancement features . It should be noted that
some combinations may not be aesthetically appropriate. For
example, look-outs may not be appropriate unless they are
414)
combined with the handrail enhancement or monoliths may not be
appropriate without the handrail enhancement.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
New Century Partnership for Elgin.
FINANCIAL IMPACT
The design and construction costs for the enhancements range
from $39,564 . 00 to $622,722 . 00.
No funds are currently budgeted for these enhancements and an
additional funding source would have to be identified. The
following three options are presented for the City Council :
Option #1 - Unallocated 1996 Riverboat Lease Funds
Based on the projected fourth quarter lease payment of
$725,000, $214,471 of the 1996 Riverboat Lease proceeds is
currently unprogrammed.
441)
Kimball Street Bridge
February 5, 1997
Page 3
Option #2 - Unallocated 1996 Riverboat Funds
In 1996, Riverboat proceeds exceeded projections by $2 . 25
million. Approximately $1 .47 million of these funds have been
earmarked for specific projects and programs, resulting in
$783,585 of Riverboat funds available for programming.
Option #3 - General Fund Contingency
The adopted General Fund budget contains a $540,000
contingency to allow for unplanned expenditures and/or an
unexpected revenue shortfall .
LEGAL IMPACT
None.
ALTERNATIVES
A. Reject all enhancement options .
B. Select all of some of the options listed.
fek RECOMMENDATION
Direction toward implementing any of the design options is
requested from the City Council . If any options are chosen,
staff should be requested to modify and execute the attached
amendment, by eliminating options not chosen.
Respectfully submitted,
David L. Lawry, P.E.
:7i)or (J of Public Wo } s
Rob t O. Malm
Int im City Manager
DLL/do
Attachments
eft'
EXHIBIT A
Amendment #1
Design Services Associated with Various
Kimball Street Bridge Enhancements
ATTACHMENT B-3
FEE ESTIMATE FOR BRIDGE ENHANCEMENTS
Job_Title Hours Rate Cost
Design Option B: Parapet Modifications with Decorative Railing
Project Manager 36 122.00 $ 4,392.00
Senior Structural Engineer 18 116.00 2,088.00
Structural Engineer 40 76.00 3,040.00
CADD Technician 44 63.00 2.772.00
Subtotal 138 $ 12,292.00
Expenses: Printing/Courier/Mileage 150.00
Johnson, Johnson & Roy, Inc. 7.000.00
Fee for Option B $ 19,442.00
Construction Cost, Option B $180,000.00
ATTACHMENT B-3
FEE ESTIMATE FOR BRIDGE ENHANCEMENTS
Job Title Hours Rate Cost
Design Option A: Bridge Approach Monoliths
Project Manager 12 122.00 $ 1,464.00
Senior Structural Engineer 20 116.00 2,320.00
Structural Engineer 40 76.00 3,040.00
CADD Technician 40 63.00 2.520.00
Subtotal 112 $ 9,344.00
Expenses: Printing/Couriers/Mileage 150.00
Johnson, Johnson & Roy, Inc. 4.000.00
Fee for Option A $13,494.00
Construction Cost, Option A $160,000.00
r
r
ATTACHMENT B-3
FEE ESTIMATE FOR BRIDGE ENHANCEMENTS
Job Title Hours Rates Cost
Design Option C: Below-Deck River Lighting
Project Manager 12 122.00 $ 1,464.00
Electrical Engineer 60 104.00 6,240.00
CADD Technician 16 63.00 1.008.00
Subtotal 88 $ 8,712.00
Expenses: Printing/Courier/Mileage 100.00
Johnson, Johnson & Roy, Inc. 2.000.00
Fee for Option C $10,812.00
Construction Cost, Option C $90,000.00
r
ATTACHMENT B-3
FEE ESTIMATE FOR BRIDGE ENHANCEMENTS
• Job Title Hours Rate Cost
Design Option D: River Lookouts
Project Manager 40 122.00 $ 4,880.00
Senior Structural Engineer 20 116.00 2,320.00
Structural Engineer 40 76.00 3,040.00
CADD Technician 40 63.00 2.520,00
Subtotal 140 $12,760.00
Expenses: Printing/Courier/Mileage 150.00
Johnson, Johnson & Roy, Inc. 6.500.00
Fee for Option D $19,410.00
Construction Cost, Option D $ 90,000.00
4111)
elk ATTACHMENT B-3
FEE ESTIMATE FOR BRIDGE ENHANCEMENTS
Job Title Hours Rate Cost
Design Option E: Walkway Surface Treatments
Project Manager 12 122.00 $ 1,464.00
Senior Structural Engineer 10 116.00 1,160.00
Structural Engineer 24 76.00 1,824.00
CADD Technician 32 63.00 2.016.00
Subtotal 78 $ 6,464.00
Expenses: Printing/Courier/Mileage 100.00
Johnson, Johnson & Roy, Inc. 3.000.00
Fee for Option E $ 9,564.00
Construction Cost, Option E
•
$30,000.00
a:\enhanfee.wpd
•
Elzji
THECTr
WATCH �� MEMO
To: Robert O. Maim, Interim City Manager
From: Davidt. Lawry, P.E., Director of Public Works
Subject: Kimball Street Reconstruction Bid Opening Results
Date: February 13, 1997
The project costs for Kimball Street Reconstruction can be broken down as follows:
PROJECT BUDGET $6,102,000
PROJECT COSTS
Construction $5,422,100
(Apparent low bid)
Anticipated Construction $ 420,000
Services
Metra $ 215,000
(Crossing Widening)
Testing Services $ 15,000
(Estimated)
Land Acquisition $ 2,500
(Estimated)
TOTAL PROJECT COSTS $6,074,600
PROJECT BALANCE $ 27,400
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