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97-287 Resolution No. 97-287 RESOLUTION APPROVING CHANGE ORDER NO. 2 IN THE CONTRACT WITH SCALE CONSTRUCTION, INC. FOR ELEVATOR IMPROVEMENTS AT CENTRAL PARK TOWERS WHEREAS, the City of Elgin has heretofore entered into a contract with Scale Construction, Inc . for elevator improvements at Central Park Towers; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 2, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert O. Malm, Interim City Manager, be and is hereby authorized and directed to execute Change Order No. 2 , a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: December 3, 1997 Adopted: December 3, 1997 Omnibus Vote: Yeas 7 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk A ELGIN,ILLINOIS BID NUMBER 96-011 PURCHASE ORDER NUMBER 42200 SCOPE: This Change Order Number 2 will provide for additional electrical work associated with the elevator improvements at the elderly public housing located at Central Park Towers . REASONS FOR CHANGE: To meet elevator inspection requirements outside the original scope of work. SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount of the contract will be revised as follows : 1 . Elevator Pit and Shaft Fire Alarm Riser and Wiring. $3, 135 2 . Provision of Elevator Mechanical Room Heat Detectors $1,721 3 . Panel Expansion and Check Out. $ 759 TOTAL $5,615 The original contract with Scale Construction was $505,000 . Change Order Number 1 increased the contract to $534,956 . 18 . By reason of Change Order Number 2 the contract with Scale Construction will be increased in the amount of five thousand six hundred and fifteen dollars ($5,615) . The new contract amount, inclusive of Change Order Number 1 and Change Order Number 2 is five hundred and forty thousand and five hundred and seventy one dollars and eighteen cents ( $540,571 . 18) . OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same. Agreed to this (,47-1; day of ge-a, -1, 1997 . Accepted: Approved: SCALE CONSTRUCTION, INC. CITY OF ELGIN Party of the Second Part Party of the First Part 1/ . IA Title ! Title: 4 UCt A in Date: `J- y.-9 7 Date: l?/S / g 7 OF EL., '4Thrf~� Agenda Item No.A City of Elgin g November 11, 1997 TO: Mayor and Members of the City Council FROM: Robert O. Malm, Interim City Manager SUBJECT: Proposed Change Order No. 2 for Scale Construction - Housing Authority of Elgin CDBG Projects Elgin PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider Change Order No. 2 for Scale Construction on Housing Authority elevator improvement project . BACKGROUND In March of 1996 the City Council awarded Scale Construction, " Inc. a contract in the amount of $505, 000 to complete the following improvements to the Housing Authority of Elgin properties: 1 . The removal of exterior gas piping at various Housing Authority courts and the installation of interior gas piping to serve the housing units . 2 . The replacement of plumbing in Central Park Towers (120 South State Street) to provide code compliant trap locations and clean outs . 3. The improvement of elevators for ADA accessibility and to meet current building codes at Central Park Towers . 4 . The installation of a sprinkler suppression system in the 150 dwelling units at Central Park Towers . Work on the above projects was initiated in May, 1996. All work has been completed on the first two items . Work is completed on item number three except for the proposed change order (see attached) . Work on item 4 is complete except for the soffit installation. The proposed change order addresses additional work items enecessary for the elevators to be approved for operation (see eft letter from the project architect Sutter & Schroeder) . Change Order No . 2 for consideration adds fire alarm coverage for the elevator shaft and equipment room. Change Order No. 2 for Scale Construction November 11, 1997 jok Page 2 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Mike Sutter, Sutter and Schroeder Architects Vern Vojack, Scale Construction Ken Brierre, Housing Authority of Elgin Sandra Freeman, Housing Authority of Elgin orti,__FINANCIAL IMPACT Funding for this proposed change order is available from the Housing Authority Project Contingency in account number 230-0000-791 . 92-32, project number 154003. The budget for the Housing Authority projects in this Block Grant year (with previous transfers) is $549, 000 . If the proposed change order is approved the total amended contract amount with Scale Construction will be as follows : Original Contract: $505, 000. 00 ChangeOrder #1 : 29, 956. 18 ChangeOrder #2 : 5, 615. 00 Total $540, 571 . 18 e''' The final elevator work is ready to proceed upon approval of the proposed change order. LEGAL IMPACT /-\; 1 The City Council may authorize change orders to a contract as appropriate to complete project work. ALTERNATIVES None. low Change Order No. 2 for Scale Construction November 11, 1997 imik Page 3 RECOMMENDATION It is recommended that the City Council authorize execution of Change Order No . 2 in the amount of $5, 615. and request staff to execute the required change order document . Respectfully submitted, C\--e9:6", Roger K. Dahlstrom Planning Director Mi - . - A. Sarro •urchas ng Director 4 � �t 0. alm Interim City Manager elm PA/pa tek r SUTTER & SCHROEDER ARCHITECTS, LIMITED October 28, 1997 131 EAST PARK AVENUE • SUITE A UBERTYVILLE,IL 60048 1347.362-3600 F. MICHAEL SUTTER. PRESIDENT STEVEN SCHROEDER, VICE •PRES. Ms. Patricia Andrews Senior Planner City of Elgin 150 Dexter Court Elgin, IL 60120-5555 Re: Request for Additive Change Order Scale Construction Elgin Housing Authority Dear Pat: Following negotiations with Scale Construction regarding electrical work, the amount has been reduced from $11,672.00 to $5615.00. This amount is itemized in accordance with the attached letter from Scale Construction, dated October 17, 1997. We would recommend an Additive Change Order be issued in the amount of $5615.00. These changes represent elements requested by the elevator inspection service to provide compliance with current codes. Sincerely, 0;4//,. //A F. Michael Sutter President FMS/css enc. cc: Mr. Ken Brierre, Housing Authority of Elgin Mr. Vern Vojak, Scale Construction architects • planners er gneers ' RECEIVED OCT 2 0 1997 t r•. S LE CONSTRUCTION, iNC. GENERAL CONTRACTORS 1905 BERNICE ROAD • SUITE 4 • LANSING, ILLINOIS 60438 (708) 418-0595 • FAX (708) 418-0606 October 17, 1997 • Mr. Mike Sutter Sutter&Schroeder 131 East Park Ave. Libertyville, IL 60648 Re: Renovations Housing Authority Of Elgin Elgin, IL Dear Mike, We request an additive contract change order for the various electrical items at 120 S. State Stre� j Item# 1 -Pit and Shaft Fire Alarm riser&wiring. / Parr Electric $2,850.00 ' �)& G.C. Overhead $ 285.00 $ 3,135.00 Item#2 -Shunt Trips, and tie in. Parr Electric $ 2,424.00 N°i �v 2 G.C. Overhead $ 242.00 A/p $ 2,666.00 1 0 P 6 Item # 3 -Equipment room detectors. Parr Electric $ 1,565.00 G.C. Overhead $ 156.00 U/ $ 1, 721.00 riv rik Item#4 -Panel Expansion&check out. Parr Electric $ 690.00 0i/./i G.C. 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