97-286 Resolution No. 97-286
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
CBI NA-CON, INC . FOR THE ELEVATED WATER TANK
WHEREAS, the City of Elgin has heretofore entered into a
contract with CBI Na-Con, Inc . for the one million gallon
elevated water tank at Randall Road; and
WHEREAS, it is necessary and desirable to modify the terms
of the contract as is described in Change Order No. 1, attached
hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ELGIN, ILLINOIS, that Robert O. Malm, Interim City
Manager, be and is hereby authorized and directed to execute
Change Order No. 1 , a copy of which is attached hereto and made
a part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: December 3, 1997
Adopted: December 3, 1997
Omnibus Vote: Yeas 7 Nays 0
Attest :
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
1
CHANGE ORDER
No. 1
—
PRO MCI' 1 MG Elevated Water Tank @ Randall Road
DATE OF ISSUANCE February 14, 1996 EFFECTIVE DATE March 7. 1996
G WNER City of Elgin
OWNERS Contract No. N/A
CONTRACTOR CBI Na-Con„Inc. ENGINEER HNTB Corporation
You are directed to make the fallowing changes in the Contract Documents
Description: Final Change Order for balancing Contract
Reason for Change Order. See Attachment A
Attachments: AttachmentA
CHANGE ORDER CHANGE IN CONTRACT TIMES:
Original Contract Price Original Contract Times
S 1,331,100.00 Substantial Completion Date: May 6, 1997
—' heady for final payment May 6, 1997
Net Change from previous Change Orders Net Change from previous Change Orders
S 0.00 0 days
Contract Price Prior to this Change Order Contract Times Prior to this Change Order
S 1,331,100.00 465 days
Net Increase(decrease)of this C bange Order Net Increase(decrease)of this Change Order
S 6.690.00 185 days
AINIW
Contract Price with all approved Change Orders Contract Times with all approved Change Orders
S 1,337,790.00 Substantial Completion Date: N/A
Ready for final payment Nov.7.1997
RECOMME yIED: ACCEPTED:
B.41jilidiegiger„,_ By et4 d__;L
veer(Authorized St aturc) Owner(A:rthartzed 5i- ) ContraCtOr(Authorized Si<nmire)
Date^ 1�17/q 7 Data: / o`l/ C// y 7 Dare: 1 I 7 17
•
•
ATTACHMENT A
Change Order No. 1
1 MG Elevated Water Tank at Randall Road
Contract No.
EXPLANATION
After the contract was bid,it was determined that valve replacements would better facilitate the future
needs of the distribution system. A 10"Altitude Valve and a 16"Check Valve were installed in lieu of the
specified 6"Altitude Valve and 16"Gate Valve. The$9,240.00 change to the contract represents the
additional costs associated with the equipment change and the labor required to install these larger valves.
During the construction of the project,the Contractor,Engineer and the City of Elgin Water Department
agreed that certain contract items should be adjusted or eliminated. The following is a list of credits from
the Contractor for not performing or adjusting contract items:
Change in X-Ray responsibilities ($800.00)
Installation of transformer pad by others ($200.00)
Assistance in concrete testing ($500.00)
Additional site staking provided by others ($500.00)
Asphalt pad in lieu of concrete entrance pad ($500.00)
Standard keys provided by others ($50.00)
Total Credits ($2,550.00)
TOTAL COST OF CHANGE ORDER NO. 1: $6,690.00.
IMPACT ON CONTRACT TIME
The above changes in contract dollar did not result in an extension of time. The time extension of 185 days
was a result of the following:
1. Due to a delay in funding,the Contractor did not receive a Notice to Proceed for the Contract until
March 7, 1996. The original contract duration was for 465 days. The erection of the tank required
that the paint application take place in the Spring of 1995. Due to the weather conditions in April and
May of 1997,the painting of the tank was delayed.
2. The transmitter located at the water tank was defective and required removal and replaced. Water tank
service was maintained with a temporary transmitter during the repair process,but final testing of the
electrical and telemetry equipment could not take place until the transmitter was functioning properly.
•
OF E-1.0
o� ?t Agenda Item No
-
$; City of Elgin g
� r
November 11, 1997
TO: Mayor and Members of the City Council
FROM: Robert O. Malm, Interim City Manager
SUBJECT: Authorization of Change Order No. 1, Final
Payment, and Acceptance of the One Million Gallon
( 1 MG) Elevated Water Tank at Randall Road
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
approving Change Order No. 1 to the contract with CBI Na-Con,
Inc. , accepting the completed work, and authorizing the final
payment for the construction of the Randall Road 1 MG elevated
water tank.
BACKGROUND
The City Council awarded the above construction contract to
CBI Na-Con, Inc. , at its February 14 , 1996, meeting in the
''' amount of $1, 331, 100 . The project generally included the
erection of a 1 MG elevated water tank, installation of a
valve actuator at the Airlite Street Water Treatment Plant,
and installation of telemetry equipment at the Riverside and
Airlite plants . Advanced notice of the change order was given
to the City Council on May 15, 1997 .
Change Order No. 1 includes the following items that were not
reasonably foreseen prior to the award of the contract:
1 . Installation of a 10-inch altitude valve $ 9,240
and a 16-inch check valve in lieu of the
specified 6-inch altitude valve and 16-
inch gate valve
2 . Credit from CBI Na-Con for not performing
or an adjustment in the following items :
2 . 1 Change in X-ray responsibilities ($ 800)
2 .2 Installation of transformer pad by ($ 200)
ComEd
2 . 3 Assistance in concrete testing ( $ 500)
2 . 4 Additional site staking provided ( $ 500)
by City
2 . 5 Asphalt pad in lieu of concrete ( $ 500)
entrance pad
2 . 6 Standard keys provided by City ( $ 50)
Total Credits ($ 2 ,550)
Net cost of additional work performed by the $ 6 ,690
contractor
, Change Order No. 1, Final Payment, Randall Road Tower
November 11, 1997
Page 2
jjm- The no-cost time extension to the contract was caused by the
following issues :
1 . Time associated with the delay in paint application to
the elevated water tank due to weather conditions in
April and May 1997 .
2 . A manufacturer's defect in the transmitter located at the
water tank resulted in a delay in the final testing of
the electrical and telemetry equipment.
CBI Na-Con has completed the project in compliance with the
plans and specifications prepared by HNTB Corporation.
The net additional cost associated with CBI Change Order No. 1
is $6, 690. This amount represents approximately one-half
percent ( 0.5%) of the total cost of the project.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
Original contract price with CBI Na-Con $1, 331, 100
Previous payments made to the contractor 1,260,545
Payment due to date 70,555
Change Order No. 1 6, 690
Total Final Payment Due $ 77 ,245
Other Costs
Hampton, Lenzini & Renwick (for site survey) $ 550
Bid Advertising 126
HNTB Engineering Original Contract 44,810
HNTB Contract Amendments No. 1 and No. 2 for
additional engineering services 14 , 192
$ 59 , 678
The revised contract cost with CBI Na-Con will be $1, 337, 790.
This project was funded through the Water Fund's portion of
the 1996 bond sale, account number 396-4000-795 . 92-36, project
number 409517, at $1,430, 000 .
kLEGAL IMPACT
None.
rm.
ALTERNATIVES
None.
4
Change Order No. 1, Final Payment, Randall Road Tower
November 11, 1997
Page 3
RECOMMENDATION
It is recommended that the City Council approve CBI Na-Con
Change Order No. 1 for $6 , 690, accept the completed work, and
authorize the final payment to CBI Na-Con in the amount of
$77,245 .
Respectfully submitted,
E hatly$
Lar . Deibert
rec or of Water Department
Ro.-r t . Malm
Int-rim City Manager
ROM:LED:PLB: jm
Attachment
eft.
HNTB ARCHITECTS ENGINEERS PLANNERS III North Canal
SOW Suite 880
Chicago.Illinois
November 7, 1997 606067252
(312)930-9119
FAX(31?)930.9063
•
Mr. Peter L. Bityou
Elgin Water Department
150 Dexter Court
Elgin, IL 60120
Dear Peter:
Re: Final Payment
Contract: 1 MG Elevated Storage Tank @ Randall Road
HNTB has reviewed the work performed, final contract documents and punch list. We recommend
the City of Elgin accept the Work subject to the provisions of paragraph 14.5 of the Contract
Specifications.
•
Attached is the final invoice from CBI Na-Con, Inc. HNTB recommends the City of Elgin release
final payment for the above referenced Contract. The final Contract amount is not to exceed
$1,337,790.00.
Very truly yours,
HNTB CORPORATION
p
G ego P. asimer, P.E
Project Manager
c: R. David Lieske- CBI
DPC/File
Attachment —
The HNTU Companies
OFFICES:ALEXANDRIA,VA;ATLANTA.GA:AUSTIN,TX BATON COLOR.LA;BOSTON,MA:CHARLESTON,WV;CHICAGO,IL;CLEVELAND.OH;DALLAS,TX;DENVER CO;DETROIT.MI:
FAIRFIELD.NI;FT.WORTH.TX;HARTFORD.CT.HOUSTON.TX INDIANAPOLIS.Is.!WINE.CA;KANSAS CITY,MO;LANSING,MI;LAS VEGAS,NV;LOS ANGELES.CA;LOUISVILLE,KY.
MIAMI.FL;MILWAUKEE, WI; MINNEAPOLIS MN NASHVILLE.TN; NEW YORK,NY;OAKLAND.CA.OKLAHOMA CITY.OK;ORLANDO, FL; OVERLAND PARK. KS;PHOENIX,AC,
PLYMOUTH MEETING.PA;PORTLAND.ME:RALEIGH,NC.ROCKLA.ND COUNTY,NY,SAN ANTONIO,TX TAMPA,WA;TAPA,FL;TULSA,OK;WICHITA,KS.
tn0,-1IT J1 1 • 1 J-..
NOV 07 '97 13:45 FR CBI 815 439 3130 TO 818479.31b152 H.O.veu
A
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CB
1
CB&I Constructors, Inc.
M U'RIE$TO:P.O.BOX 9, PLAINFIELD,IL 60544
ii' CONTRAGZ wvOCE WMBER cvtacagER K t $ALES C049T aWUNO ININY
Nov-07-97 37961415 300896 176479 NCA-MSA NSC-RDL F-13
C STC4Et F EnctCE M.11406: J08t.OCAT%DN — PAY7 ENT TERNS —�
Signed Agreement Mar-08-1996 Elgin, IL Net 30 Days
HNTB
Ni Attn: Dave Crosson 0 --
1 111 N. Canal Street-Suite 680 i City of Elgin
i.. Chicago, IL 60606-7252 _ ° I
■0 L_ - o L_ I
ORIGINAL CONTRACT PRICE $1 ,331 , 100 , 00
REV I S ED ,CONTRACT PRICE$1,33_7,790.00 .
DESCRIPTION jf'RICE % COMPLETiti AMOUNT RUE
Preliminary Engineering 3,100.00 100% 3,100.00
Foundation Drawing 6,500.00 100% 6,500.00
Foundation Construction 247,000.00 100% 247,000.00
Tank Drawing 16,200.00 100% 16,200.00
Tank Material 203,800.00 100% 203,800.00
E Shop Fabrication 180,300.00 100% 180,300.00
Tank Erection 452,900.00 100% 432,£)0.00
Install Electric 49,200.00 100% Jb6200.00
Paint Tank 81,300.00 100% i. .,300.00
Sitework 80,000.00 100% .&LO1CO.b0
Cathodic Protection 6,300.00 100% ,5,3Z0.00
Disinfect-Service Tank 500.00 100% ' :00.00
Valve-Airlite Station 4,000.00 100% 4,000.00
do#1 6,690.00 100% •6,690.00
1,337,790.00
Completion to Date 1,337,790.00
Less: Downpayment 0.00
— 1,337,790.00
• -Less: Retention 10-50-0 0.00
Less: Prior Invoices 1,260,545.00
FINAL INVOICE&RETENTION DUE $77,245.90
Remit Payments To:
Please direct questions regarding this invoice to: CB&I Constructors, Inc.
CB&I Constructors.Inc. P.O. Box 101684
P.O. Box 9 Atlanta. GA 30392
Plainfield,IL 60544 a
Andrew Tonn,Accounting Supervisor ,
ie:(315)439-3138 Original—Duplicate •••Triplicate
Billing File—Numerical—Tax
** TOTAL PAGE.03 Act(