97-284 Resolution No. 97-284
RESOLUTION
AUTHORIZING EXECUTION OF CONTRACT AMENDMENT NO. 2 WITH
HNTB CORPORATION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Robert O. Malm, Interim City Manager, and
Dolonna Mecum, City Clerk, be and are hereby authorized and
directed to execute Contract Amendment No. 2 on behalf of the
City of Elgin with HNTB Corporation for engineering services
for the one million gallon Randall Road elevated tower, a copy
of which is attached hereto and made a part hereof by
reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: December 3 , 1997
Adopted: December 3, 1997
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
' 1
RANDALL ROAD 1 MG ELEVATED WATER STORAGE TANK
REQUEST FOR ADDITIONAL COMPENSATION
CONTRACT AMENDMENT NO. 2
November 7, 1997
DATE
ORIGINAL
PROJECT SCHEDULE CONTRACT ACTUAL DIFFERENCE
Design Start Date: 6-13-94 6-13-94 0
Design Completion: 9-13-94 12-27-95 67 Weeks
Construction Start: 11-15-94 3-8-96 68 Weeks
Construction Final: 12-30-95 11-7-97 95 Weeks
Design Original Design Fee $21,380
Design Extra No. 1 2,910
Design Total 24,290
Construction Extra No. 2
Additional compensation is based on increases
in labor and expenses resulting from an
additional,weather related, 17-week extension
of the project schedule which was beyond the
control of HNTB.
Original Construction Fee $23,430
Construction Extra No. 1 6,782
Construction Extra No. 2 4,500
Construction Total 34,712
ORIGINAL CONTRACT TOTAL = $ 44,810
CONTRACT AMENDMENT NO. 1 = $ 9,692
REQUESTED AMENDMENT NO. 2 = $ 4,500
\\chiw00\projects\22247\work\amend_02.doc
•
CONTRACT AMENDMENT NO. 2
The undersigned hereby agree to amend the original professional services agreement dated June
13, 1994,by increasing the contract fee in the amount of$4,500.
ATTEST: CITY OF ELGIN
OALJALAAAL
DATE: /.� // 7
ATTEST: HNTB CORPORATION
DATE: //- — 9 j By: ` _
Gerald H. Styler, P.E.
Vice President
e:\22247\work\amend 02.doc
Agenda Item No.
I` City of Elgin
November 11, 1997
TO: Mayor and Members of the City Council
FROM: Robert O. Malm, Interim City Manager
SUBJECT : Amendment No. 2 and Final Payment to HNTB
Corporation for Engineering Services in Conjunction
with the Construction of the Randall Road Elevated
Tower
PURPOSE
The purpose of this memorandum is to provide the Mayor and
eik members of the City Council with information to consider
awarding Amendment No. 2 and final payment to the agreement
for engineering services with the consulting firm of HNTB
Corporation, Chicago.
BACKGROUND
On May 25, 1994, a contract was awarded to HNTB for prepara-
tion of engineering plans and specifications for the one
million gallon Randall Road elevated tower. The project was
released for construction on March 7 , 1996.
Amendment No. 2 to the contract with HNTB is warranted due to
the additional services provided based on the following:
1 . Time associated with the delay in paint application
to the elevated water tank due to weather conditions
in April and May 1997 .
2 . A manufacturer' s defect in the transmitter located
at the water tank resulted in a delay in the final
testing of the electrical and telemetry equipment .
Due to the above time extension, HNTB provided additional
construction engineering services after May 6, 1997, in the
low amount of $4, 500 .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None .
Amendment No. 2 and Final Payment to HNTB
November 11, 1997
"'` Page nAg., 2
FINANCIAL IMPACT
Original contract with HNTB $ 44, 810
Amendment No. 1 authorized August 14, 1996 9, 692
Sub Total 54 , 502
Proposed Amendment No. 2 $ 4, 500
Total Contract Price $ 59, 002
The original engineering contract ($44 , 810) was paid through
the Water Fund' s portion of the 1992 bond sale, account number
392-0000-795 . 92-41, project number 409517 . Amendment No. 1 was
paid through the Water Fund' s portion of the 1996 bond sale,
account number 396-4000-795 . 92-36, project number 409517 . The
amount of Amendment No. 2 is $4, 500 and will' be funded from
account number 396-4000-795 . 92-36, project number 409517
(Randall Road Tower) , where sufficient money is available for
this expenditure .
LEGAL IMPACT
ANone.
ALTERNATIVES
None.
RECOMMENDATION
It is recommended that the City Council authorize the execu-
tion of Amendment No. 2 to the agreement for engineering
services with HNTB Corporation and final payment for $4, 500 .
Respectfully submitted,
i E -e
L- - ff. Deibert
Dire/ to of Water Department
,1 I
•o.,ert O. Malm
In erim City Manager
ROM:LED:PLB: jm
Attachment
ti
HNTB ARCHITECTS ENGINEERS PLANNERS 111 Forth Canal
Street,,Suite 880
Chicago,Illinois
60606'25 2
0312)930-9119
244(312)93x9063
November 7, 1997
Mr. Larry Deibert
Elgin Water Department _
150 Dexter Court
Elgin, Illinois 60120-5555
Dear Larry:
Re: Randall Road 1MG Tank
As you know,we have been working with Peter Bityou to prepare the necessary paperwork to close
out the engineering and construction contracts on the referenced project. We have, under separate
cover, provided the final completion and final payment documents for the construction phase of the
project. By this letter and attached amendment we are submitting the final change order for the
/A�► engineering services agreement between Elgin and HNTB. As we agreed, the amount of this
amendment is $4,500. As background in support of this amendment, we offer the following
information.
Due to the timing of the award of the construction contract and the schedule for steel fabrication and
erection, by the time the tank was ready for painting,the ambient temperature was too low to apply
the specified coatings. An unusually cool and wet spring forced the contractor to delay painting
until the end of May. Additionally, a defective transmitter at the tank delayed the final testing of the
telemetry and electrical equipment. As a result,the projected date for final completion slipped
approximately 17 weeks. The additional fee requested represents the added cost in labor and
expenses incurred by HNTB for construction supervision during this time.
If this amendment meets with your approval, please sign the attached agreement and return one
copy to us.
Thank you for your consideration.
Very truly yours,
HNTB CORPORATION
Gerald H. Styler, P.E. Gre: .ry '. Casimer, P.E.
Vice President Project Manager
The I/NT/i Companies
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