97-273 Resolution No. 97-273
RESOLUTION
AUTHORIZING EXECUTION OF A SOLID WASTE COLLECTION SERVICES
CONTRACT AMENDMENT #8 WITH WASTE MANAGEMENT WEST
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Robert O. Malm, Interim City Manager, and
Dolonna Mecum, City Clerk, be and are hereby authorized and
directed to execute a Solid Waste Collection Services Contract
Amendment #8 on behalf of the City of Elgin with Waste
Management West for the collection and disposal of garbage and
refuse under the curbside recycling collection program, a copy
of which is attached hereto and made a part hereof by
reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: November 19 , 1997
Adopted: November 19 , 1997
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
. • 11
SOLID WASTE COLLECTION SERVICES
CONTRACT AMENDMENT #8
CITY OF ELGIN
COLLECTION AND DISPOSAL OF GARBAGE AND REFUSE
CURBSIDE RECYCLING COLLECTION PROGRAM
This contract amendment (hereinafter referred to as "Eighth
Amendment" ) agreement is made and entered into this ;42F',¢�day of
/VCL', , 1997 by and between the City of Elgin, Illinois, a
municipal corporation, (hereinafter referred to as "City" ) and
Waste Management-West, a Division of Waste Management of Illi-
nois, Inc . , a Delaware Corporation formerly known as Elgin
Wayne Disposal (hereinafter referred to as "WMW" ) .
WITNESSETH, THAT WHEREAS, the CITY and WMW have previously
entered into a Solid Waste Collection Services Contract dated
the 14th day of February, 1990 for Collection and Disposal of
Garbage and Refuse and Curbside Recycling Collection Program,
(hereinafter referred to as the "CONTRACT" ) .
WHEREAS, the terms of said CONTRACT currently extend until
December 31, 1998; and
WHEREAS, the present terms of the CONTRACT do not accurate-
ly reflect changed economic conditions and current municipal
refuse needs of the CITY; and
WHEREAS, the circumstances making this change necessary
were not reasonably foreseeable at the time the contract was
signed; and
NOW THEREFORE, in consideration of the mutual promises and
covenants contained herein, the sufficiency and receipt of
which are hereby acknowledged, the CITY and WMW agree that:
Additional Scope of Services
The contract is hereby amended such that bagged leaves
will again be picked up at curbside by WMW at a cost of
$28, 781 ($4 .25/Stop X 6, 772 Stops) from the following
subdivisions :
Century Oaks Country Trails Summerhill/
Century Oaks West Highland Glen Parkwood Farms
Cobbler' s Crossing, N&S Morningside Valley Creek
College Green Parkwood Woodbridge North
College Park Randall Ridge Woodbridge South
Country Brook Riverside Manor Woodland
. 11
Disposal of all the bagged leaves will be accomplished by
WMW at the City' s compost facility with no additional
hauling or tipping fees involved. WMW will provide a tub
grinder for use by the City at the compost site.
WMW will deduct the present curbside yardwaste charge of
$5, 688 .48 ( $0 . 84/Stop/Month X 6, 772 Stops) from the
monthly bill during leaf collection.
WMW will also provide a 30% reduction on the curbside
charge in exchange for tipping all yardwaste at our
compost facility. ( 19, 989 Stops-6, 772 Stops = 13,217 Stops
X 840 = $11, 102 .28 X 30% = $3, 330 . 68) . WMW will provide a
6 C.Y. dumpster at the compost site for the disposal of
any grass hauled to the facility.
WMW will provide roll-off trucks with a 30 C.Y. receiving
container and a driver at the rate of $80 . 00 per hour.
Therefore, the City of Elgin and WMW mutually agree to modify
the yardwaste collection program as outlined herein at a cost
as outlined above to the City of Elgin.
In witness whereof, the parties hereto have caused this AMEND-
MENT to be executed as of the day and year hereinabove set
forth.
OWNER CONTRACTOR
C Y •F -GI WASTE MANAGEMENT - WEST
By: 11 ids,
C 'ty Manager
Attest: 1 �2��. Attest JASP,,� 6r'7
City Clerk
MDM0014/TEXT071/ELGINWAY.N2
" Agenda Item No. 1)
— City of Elgin
ono vr�
October 30, 1997
TO: Mayor and Members of the City Council
FROM: Robert O. Malm, Interim City Manager
SUBJECT: 1997 Leaf Collection Contract Amendment No. 8
(Revised) with Waste Management-West (WMW)
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with a revised Contract Amendment
No. 8 with WMW for the 1997 leaf collection program following
City Council action on October 22 , 1997 .
BACKGROUND
Following the October 22, 1997 City Council meeting staff met
with WMW and discussed the revised leaf bagging program. WMW
eft. has already committed specific equipment to another community,
so they are unable to help provide bulk leaf collection from
City streets in Elgin at this late date.
WMW will collect bags of leaves from the entire City with
reimbursement only for the original 17 outer-periphery subdi-
visions as completed the past several years . 55, 000 bags
have been handed out and we expect more people will bag their
leaves. WMW has agreed to pick up those "additional" bags of
leaves without additional compensation.
Therefore, this revised Contract Amendment No. 8 is basically
structured the same as last year. WMW will make roll-off
vehicles available to a greater degree as compared to the
previously approved plan.
Disposal of leaves will take place at the City's compost
facility and, consequently, no additional landfill tipping
fees will be incurred. A tub grinder will be provided by WMW
at no charge in order to break down and shred the paper bags
before the leaves can be composted.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
4'1997 Leaf Collection Contract Amendment No. 8
October 30, 1997
Page?6,4 _FINANCIAL IMPACT
Revised Contract Amendment No. 8 increases the cost of the
City' s refuse contract with WMW by $19,761 . 84 . Sufficient
funds are available in account number 010-3331-754 . 33-02
(Refuse Services - Disposal) . Leasing WMW roll-off trucks
(with driver) will be paid from account number
601-4701-796 .43-04 (Equipment Rental) and is estimated at
$25,000 . Sufficient funds currently remain in this account to
pay for truck rentals .
LEGAL IMPACT
None.
ALTERNATIVES
Previously discussed.
RECOMMENDATION
it is recommended City Council direct staff to proceed with
revised Contract Amendment No. 8 to the scavenger agreement
with Waste Management-West for the pick up and transport of
bagged leaves to the City of Elgin's leaf compost facility.
Additionally, the recommendation includes leasing roll-off
trucks in order to complete the program in a timely manner.
Respectfully submitted,
COPP)J1—'' '
David L. Lawry, P. E.
32�CtO f Publi W ks
4/
Ro rt '. Malm
Int rim City Manager
GWM:mg
Attachments
("Pk
•