97-203 Resolution No. 97-203
RESOLUTION
AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH
AG TECH, INC. FOR PRESERVATION OF THE TEEPLE BARN
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Kevin Kelly, Mayor, and Dolonna Mecum, City
Clerk, be and are hereby authorized and directed to execute a
Service Agreement on behalf of the City of Elgin with AgTech,
Inc . for preservation of the Teeple Barn, a copy of which is
attached hereto and made a part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: August 13, 1997
Adopted: August 13, 1997
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
SERVICE AGREEMENT
THIS AGREEMENT is made and entered into on this 19ty
day of August 1997 , by and between AgTech, Inc. , a
not-for-profit organization, (hereinafter referred to as
"AgTech" ) and the CITY OF ELGIN, Illinois, a municipal
corporation, (hereinafter referred to as the "CITY" ) .
WHEREAS, the City of Elgin has determined that it is
in the public interest to preserve the historic Teeple Barn;
and
WHEREAS, the Teeple Barn is the only sixteen sided
barn in Illinois, is on the National Register of Historic
Places, and was a dairy barn built in 1885 when Elgin was a
dairy center and the Elgin Board of Trade set butter prices for
the nation; and
WHEREAS, AgTech' s mission is to rehabilitate and
maintain the Teeple Barn and to provide innovative, high-tech
educational programs and information about the past, present
and future of agriculture targeting a regional audience.
NOW, THEREFORE, in consideration of the mutual
promises and covenants contained herein, the sufficiency of
which is hereby acknowledged, the parties hereto hereby agree
as follows :
1 . City shall, on or before July 31, 1998, upon
proof of receipt of contributions from other donors for
Phase II stabilization, as described below, pay an equal amount
to AgTech; said matching payment shall not exceed the sum of
$26, 000.
2 . Phase II Stabilization of the Teeple Barn shall
include but not be limited to the following construction:
foundation repair, column/beam/sill repair, concrete caps on
foundation and silo repair.
3 . AgTech shall address all inquiries and requests
made pursuant to this agreement to the City' s Budget Director
or his designee.
4 . AgTech shall apply any funds received from City
solely for construction work directly related to stabilization
of the Teeple Barn.
5. Contracts for construction work for stabilization
shall be awarded without regard to race, religion, gender or
national origin.
6 . AgTech shall deposit all funds received from City
in a construction escrow at Chicago Title Company, and shall
provide copies of all disbursement documents . Such documents
shall include, but not be limited to, Sworn Statement of
Contractor and Subcontractor, Sworn Licensee' s Statement,
Owner' s Authorization and copies of invoices .
7 . AgTech shall provide the City with a copy of its
annual financial statements for the years 1997 and 1998 .
8 . The City shall have the right to review all the
construction escrow documents at Chicago Title Company relating
to the use of the $26 ,000, upon seventy-two (72) hours written
notice, and at a time agreed upon by both parties .
9 . AgTech shall indemnify and hold the City harmless
from and against any and all claims for damages, suits, causes
of action or any and all other liability which may arise out of
or in connection with the performance of this agreement or
other operations as a result of any negligent actions by the
AgTech.
10 . This Agreement shall be in full force and effect
through August 31, 1998 .
IN WITNESS WHEREOF, the parties hereto have executed
this agreement on the date and year written above.
CITY OF ELGIN, a municipal
corporation
By
Kevin Kelly
Mayor
Attest:
/k_e_244—
City Clerk
AgTech, Inc. , a not-for-
profit corporation
By1 ,C
Marianne Nelson
Executive Director
• H
._R C
em `fti� — City of Elgin Agenda Item No.
June 18, 1997
TO: Mayor and Members of the City Council
FROM: Robert O. Malm, Interim City Manager
SUBJECT: Presentation and Randall Road Access Request from
AgTech
PURPOSE
The purpose of this memorandum is to transmit a request from
AgTech to make a presentation regarding the stabilization of
the Teeple Barn and to request temporary access to Randall
Road.
BACKGROUND
AgTech would like to update the City Council regarding the
/0" Teeple Barn stabilization project. Representatives of the
Teeple Barn Restoration project made a presentation to the
City Council last July 10, 1996 . At that time the first
priority was to stabilize the structure. The representatives
noted that AgTech would be back to the City Council to
present the next phase of the project funding request to
match a grant from the Illinois Department of Agriculture.
The project is listed with "Important Projects Not Funded" in
the adopted 1997 Budget and Five-Year Financial Plan.
Additionally, AgTech is requesting approval from City Council
for a temporary access to Randall Road for construction
vehicles (reference the attached letter from Marianne Nelson,
dated June 1, 1997) .
The Kane County Highway Department has advised the Elgin
Planning Department that they are prepared to grant temporary
access pending approval of the request by the City Council.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
.
611- FINANCIAL IMPACT
el" None.
LEGAL IMPACT
OcNone.
AgTech
June 18, 1997
Page 2
ALTERNATIVES
None.
. RECOMMENDATION
it is recommended that the City Council approve the requested
temporary access to Randall Road and to direct staff to
notify the Kane County Highway Department.
Respectfully submitted,
3-6
44.1kOLUIA0*#
Ro K. Dahlstrom
Planning Director
Alicf/07 .10
Robert 0. Malm
Interim City Manager
A ech
ria
at Teeple Barn
P.O.Boa 961
Elgin,IL 60121-0961
847/888-1570
Officers:
Mary Nagel
Sugar Grove
President
Stu Ainsworth
St.Charles
Vice President June 1, 1997
Barbara Sheffer
St.Charles Robert Maim
Secretory Acting City Manager
Roberta Poole City of Elgin
Batavia 150 Dexter Court
Treasurer
Elgin, IL 60120
Directors:
Ron Biondo
Naperville Dear Bob:
LuAnn Bombard AgTech made a request to Kane County Department of Transportation for temporary
Batavia
access off Randall Road for a construction road. (Currently the trucks turn off
feluliann Braicher Randall and just go over the drainage ditch.)This request was on the Transportation
gin Committee agenda on 5/23/97, and it was granted. However,because of the
Richard Jakle intergovernmental agreement with the City of Elgin,Tom Rickert of KDOT
Elgin contacted Roger Dahlstrom to get the city's approval also.
William Johnson
Joliet My understanding is that Roger will request that this item be placed on the June 11th
Patricia Reid Lindner agenda for City Council. At that time AgTech would like to update the council on
Aurora the Phase I Stabilization work that has been done on the barn,and what needs to be
Tom Milnamow done in Phase II Stabilization to prevent further deterioration of this landmark
Maple Park structure.
Gerry Regan
Plato Center If you have any questions,please give me a call at 888-1570. Thank you for your
Kenneth Teeple consideration of this matter.
Sleepy Hollow
Advisory Members: Sincerely,
Diane K.Jones
Matsushita Ekcric Co. 47/0,4,04a/4 /
Michael Kenyon Marianne Nelson
Kane County Farm Bureau Executive Director
Ray Lett
Higley cc: Mayor Kevin Kelly
Bob Rohrer Roger Dahlstrom
Frew County Form Bureau
..osh Saha •
City of Elgin
Mark VanKerkoff
Katt County
AgTecit Mission Statement--To rehabilitate and maintain the Teeple Bun
and to provide innovative,high-tech educational programs and information about the past.
•
Matsushita Electric Corporation
of America
rik
Panasonic Technics Quasar 1707 N. Randall Road •
Elgin, Illinois 60123-7847
May 21, 1997
To: Elgin City Council
Kane County Department of transportation
Matsushita Electric Corporation of America supports AgTech's request for
temporary access from Randall Road to the Teeple Barn, located on our property
adjacent to Randall Road.
Matsushita Electric Corporation of America is satisfied with the insurance
coverage carried by AgTech and its contractors for work being done on the
property but in no way has Matsushita Electric Corporation of America assumed
any responsibility or liability for AgTech's actions.
Diane K. Jones, CFM
Facility Manager
Matsushita Electric Corporation of America
$Printed on Recycled Paper