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97-178 Resolution No. 97-178 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH_ RUST ENVIRONMENT & INFRASTRUCTURE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert O. Malm, Interim City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Rust Environment & Infrastructure for a needs assessment for the Public Works facilities, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: July 9 , 1997 Adopted: July 9 , 1997 Vote: Yeas 6 Nays 1 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk AGREEMENT THIS AGREEMENT, made and entered into this 1 1 th day of June, 1997, by and between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as "CITY") and Rust Environment & Infrastructure (hereinafter referred to as "ENGINEER"). WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional services in connection with Public Works Needs Assessment (hereinafter referred to as the "PROJECT"). AND WHEREAS, the ENGINEER represents that he is in compliance with Illinois Statutes relating to professional registration of individuals and has the necessary expertise and experience to furnish such services upon the terms and conditions set forth herein below. NOW, THEREFORE, it is hereby agreed by and between the CITY and the ENGINEER that the CITY does hereby retain the ENGINEER to act for and represent it in all engineering matters involved in the PROJECT, subject to the following terms and conditions and stipulations, to-wit: I. SCOPE OF SERVICES A. All work hereunder shall be performed under the direction of the Director of Public Works of the CITY, herein after referred to as the "DIRECTOR". B. See "Attachment A" for an outline of the services to be provided by the Engineer. C. A detailed Scope of Services is attached hereto as Attachment B. II. PROGRESS REPORTS A. An outline project milestone schedule is provided herein under: B. A detailed project schedule for the Project is included as Attachment C, attached hereto. Progress will be recorded on the project schedule and submitted monthly as a component of the Status Report described in C. below. C. The Engineer will submit to the Director monthly a Status Report keyed to the Project schedule. A brief narrative will be provided identifying progress, findings and outstanding issues. III. WORK PRODUCTS All work products prepared by the ENGINEER pursuant hereto including, but not limited to, reports, designs, calculations, work drawings, studies, photographs, models and recommendations shall be the property of the CITY and shall be delivered to the CITY upon request of the DIRECTOR provided, however, that the ENGINEER may retain copies of such work products for its records. Such work products are not intended or represented to be suitable for reuse by the CITY on any extension to the PROJECT or on any other project, and such reuse shall be at the sole risk of the CITY without liability or legal exposure to the ENGINEER. IV. PAYMENTS TO THE ENGINEER(Lump Sum Method) A. The CITY shall reimburse the ENGINEER for services under this Agreement a lump sum of Sixty Three Thousand Four Hundred Eight-Five ($63,485) Dollars, regardless of actual Costs incurred by the ENGINEER unless SUBSTANTIAL modifications to the project are authorized in writing by the DIRECTOR. B. The CITY shall make periodic payments to the ENGINEER based upon actual progress within 30 days after receipt and approval of invoice. Said periodic payments to the ENGINEER shall not exceed the amounts shown in the following schedule, and full payments for each task shall not be made until the task is completed and accepted by the DIRECTOR. (payment schedule) See Attachment D V. INVOICES A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress reports (IIC above) will be included with all payment requests. B. The ENGINEER shall maintain records showing actual time devoted and cost incurred. The ENGINEER shall permit the authorized representative of the CITY to inspect and audit all data and records of the ENGINEER for work done under this Agreement. The ENGINEER shall make these records available at reasonable times during the Agreement period, and for a year after termination of this Agreement. VI. TERMINATION OF AGREEMENT Notwithstanding any other provision hereof, the CITY may terminate this Agreement at any time upon fifteen (15) days prior written notice to the ENGINEER. In the event that this Agreement is so terminated, the ENGINEER shall be paid for services actually performed and reimbursable expenses actually incurred prior to termination, except that reimbursement shall not exceed the task amounts set forth under Paragraph IV above. VII. TERM This Agreement shall become effective as of the date the ENGINEER is given a written Notice to Proceed and, unless terminated for cause or pursuant to Article VI foregoing, shall expire on the date the DIRECTOR determines that all of the ENGINEER's work under this Agreement is completed. A determination of completion shall not constitute a waiver of any rights or claims which the CITY may have or thereafter acquire with respect to any breach hereof by the ENGINEER. VIII. NOTICE OF CLAIM If the ENGINEER wishes to make a claim for additional compensation as a result of action taken by the CITY, the ENGINEER shall give written notice of his claim within 15 days after occurrence of such action. No claim for additional compensation shall be valid unless so made. Any changes in the ENGINEER's fee shall be valid only to the extent that such changes are included in writing signed by the CITY and the ENGINEER. Regardless of the decision of the DIRECTOR relative to a claim submitted by the ENGINEER, all work required under this Agreement as determined by the DIRECTOR shall proceed without interruption. IX. BREACH OF CONTRACT If either party violates or breaches any term of this Agreement, such violation or breach shall be deemed to constitute a default, and the other party has the right to seek such administrative, contractual or legal remedies as may be suitable to the violation or breach; and, in addition, if either party, by reason of any default, fails within fifteen (15) days after notice thereof by the other party to comply with the conditions of the Agreement, the other party may terminate this Agreement. X. INDEMNIFICATION The ENGINEER shall indemnify and save harmless the CITY, its officers and employees from and against any and all loss, liability and damages of whatever nature, including Workmen's Compensation claims, in any way resulting from or arising out of negligent actions or omissions of the ENGINEER in connection herewith, including negligent actions or omissions of employees or agents of the ENGINEER arising out of the performance of professional services. XI. NO PERSONAL LIABILITY No official, director, officer, agent or employee of the City shall be charged personally or held contractually liable under any term or provision of this Agreement or because of their execution, approval or attempted execution of this Agreement. XII. INSURANCE A. Comprehensive Liability. The ENGINEER shall provide, pay for and maintain in effect, during the term of this Agreement, a policy of comprehensive general liability insurance with limits of at least $1,000,000 aggregate for bodily injury and $1,000,000 aggregate for property damage. The ENGINEER shall deliver to the DIRECTOR a Certificate of Insurance naming the CITY as additional insured. The policy shall not be modified or terminated without thirty (30) days prior written notice to the DIRECTOR. The Certificate of Insurance which shall include Contractual obligation assumed by the ENGINEER under Article IX entitled "Indemnification" shall be provided. B. Comprehensive Automobile Liability. Comprehensive Automobile Liability Insurance covering all owned, non-owned and hired motor vehicles with limits of not less than $500,000 per occurrence for damage to property. C. Combined Single Limit Policy. The requirements for insurance coverage for the general liability and auto exposures may be met with a combined single limit of$1,000,000 per occurrence subject to a$1,000,000 aggregate. D. Professional Liability. The ENGINEER shall carry Engineer's Professional Liability Insurance Covering claims resulting from error, omissions or negligent acts with a combined single limit of not less than$ 1,000,000 per occurrence. A Certificate of Insurance shall be • submitted to the DIRECTOR as evidence of insurance protection. The policy shall not be modified or terminated without thirty (30) days prior written notice to the DIRECTOR. XIII. CONSTRUCTION MEANS. METHODS. TECHNIQUES. SEQUENCES, PROCEDURES AND SAFETY The ENGINEER shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the construction, unless specifically identified in the Scope of Services. XIV. NONDISCRIMINATION In all hiring or employment made possible or resulting from this Agreement, there shall be no discrimination against any employee or applicant for employment because of sex, age, race, color, creed, national origin, marital status, of the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification, and this requirement shall apply to, but not be limited to, the following: employment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. No person shall be denied or subjected to discrimination in receipt of the benefit of any services or activities made possible by or resulting from this Agreement on the grounds of sex, race, color, creed, national origin, age except minimum age and retirement provisions, marital status or the presence of any sensory, mental or physical handicap. Any violation of this provision shall be considered a violation of a material provision of this Agreement and shall be grounds for cancellation, termination or suspension, in whole or in part, of the Agreement by the CITY. XV. ASSIGNMENT AND SUCCESSORS This Agreement and each and every portion thereof shall be binding upon the successors and the assigns of the parties hereto; provided, however, that no assignment shall be made without the prior written consent of the CITY. XVI. DELEGATIONS AND SUBCONTRACTORS Any assignment, delegation or subcontracting shall be subject to all the terms, conditions and other provisions of this Agreement and the ENGINEER shall remain liable to the CITY with respect to each and every item condition and other provision hereof to the same extent that the ENGINEER would have been obligated if it had done the work itself and no assignment, delegation or subcontract had been made. XVII. NO CO-PARTNERSHIP OR AGENCY It is understood and agreed that nothing herein contained is intended or shall be construed to, in any respect, create or establish the relationship of co-partners between the CITY and the ENGINEER, or as constituting the ENGINEER as the general representative or general agent of the CITY for any purpose whatsoever. XVIII. SEVERABILITY The parties intend and agreed that, if any paragraph,sub-paragraph, phrase, clause or other provision of this Agreement, or any portion thereof, shall be held to be void or otherwise unenforceable, all other portions of this Agreement shall remain in full force and effect. XIX. HEADINGS The headings of the several paragraphs of this Agreement are inserted only as a matter of convenience and for reference and in no way are they intended to define, limit or describe the scope of intent of any provision of this Agreement, nor shall they be construed to affect in any manner the terms and provisions hereof or the interpretation or construction thereof. XX. MODIFICATION OR AMENDMENT This Agreement and its attachments constitutes the entire Agreement of the parties on the subject matter hereof and may not be changed, modified, discharged or extended except by written ' amendment duly executed by the parties. Each party agrees that no representations or warranties shall be binding upon the other party unless expressed in writing herein or in a duly executed amendment hereof, or change order as herein provided. XXI. APPLICABLE LAW This Agreement shall be deemed to have been made in, and shall be construed in accordance with the laws of the State of Illinois. XXII. NEWS RELEASES The ENGINEER may not issue any news releases without prior approval from the DIRECTOR, nor will the ENGINEER make public proposals developed under this Agreement without prior written approval from the DIRECTOR prior to said documentation becoming matters of public record. XXIII. COOPERATION WITH OTHER CONSULTANTS The ENGINEER shall cooperate with any other consultants in the CITY's employ or any work associated with the PROJECT. XXIV. INTERFERENCE WITH PUBLIC CONTRACTING: P.A. 85-1295 The ENGINEER certifies hereby that it is not barred from bidding on this contract as a result of violations of either Section 33E-3 or Section 33E-4 of the Illinois Criminal Code. XXV. SEXUAL HARASSMENT As a condition of this contract, the ENGINEER shall have written sexual harassment policies that include, at a minimum, the following information: A. the illegality of sexual harassment; B. the definition of sexual harassment under state law; C. a description of sexual harassment, utilizing examples; D. the vendor's internal complaint process including penalties; E. the legal recourse, investigative and complaint process available through the Illinois Department of Human Rights, and the Illinois Human Rights Commission; F. directions on how to contact the department and commission; G. protection against retaliation as provided by Section 6-101 of the Human Rights Act(copy attached). A copy of the policies must be provided to the Department of Human Rights upon request. P.A. 87-1257. XXVI. WRITTEN COMMUNICATIONS All recommendations and other communications by the ENGINEER to the DIRECTOR and to other participants which may affect cost or time of completion, shall be made or confirmed in writing. The DIRECTOR may also require other recommendations and communications by the ENGINEER be made or confirmed in writing. XXVII. NOTICES All notices, reports and documents required under this Agreement shall be in writing and shall be mailed by First Class Mail, postage prepaid, addressed as follows: A. As to CITY: DAVID L. LAWRY, P.E. Director of Public Works City of Elgin 150 Dexter Court Elgin, Illinois 60120-5555 B. As to ENGINEER: Howard Pederson Rust E&I 3121 Butterfield Road Oak Brook, IL 60521 IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and executed this Agreement in triplicate as though each copy hereof was an original and that there are no other oral agreements that have not been reduced to writing in this statement. For the CITY: ATTEST: THE CITY OF ELGIN I By i9lt •4--•"-2 r1ree_A.4,;_._. By 10!.. 1 — City Clerk City Manager (SEAL) For the ENGINEER: Dated this 11th day of June, A.D.,1997. ATTEST: 1111" By By AN • ••.-- Secretary Fred L orich Vice President (SEAL) r `\ y OF Etc, .i "4 Agenda Item No. City of Elgin `lir-/I I)1\i June 16, 1997 TO: Mayor and Members of the City Council FROM: Robert O. Malm, Interim City Manager SUBJECT: Engineering Services Agreement for Public Works Facility Needs Assessment PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider entering into an agreement with Rust Environment & Infrastruc- ture (E & I) for a needs assessment for Public Works facili- ties. BACKGROUND Space at the existing Public Works site is woefully inadequate for present day equipment and material storage. Employee parking should not be located in the middle of the operations complex as it is today. All salt/plow trucks and miscellane- ous equipment should be protected under roof which we are unable to accomplish today. Lanes within the main building should be clear, instead of packed with vehicles . The garage and mechanics should be in the immediate vicinity, instead of split across the river. Outside material storage should be protected (covered) and accessible. Access for semi-trailers for salt/fuel/ dumpsters/calcium chloride and parts deliveries should be clear, safe and sufficient, without adjoining conflicts as we experience today. Cast iron castings, plows, traffic signal parts, street lights, and scrap should be stored in designat- ed, protected, secured locations, instead of scattered in and around the complex. The main building should also include a wash bay for trucks, back-up power, an overhead lift, a workshop area with tools, a loading dock to receive supplies, a training area, gender- equal lockers/restrooms, etc. , etc. The existing facility history may be summarized by listing the age of specific buildings as follows : • Public Works Facility Needs Assessment June 16, 1997 Page 2 Estimated Building Approximate Age Operations Building 24 years Engineering Building/EPD Garage 27 " Sanitation Building 42 " Reinert Building 15 " Old Salt Storage Building 20 " Several factors will have an impact on the existing site. First, the Engineering Division will move to City Hall, which will free up office space for Public Works Operations staff. Second, the City has purchased the Seigle property north of Elgin Salvage, which will allow expansion for equipment or material storage. Finally, and perhaps the most noteworthy, the City has tentatively agreed to make available to the Library all the Public Works property south of Ann Street. Accordingly, changes will be necessary to move and relocate a significant portion of our present operation. Regardless of the Library expansion plans, Public Works would have to begin planning now for additional building space to meet the in- creasing operational needs demanded by the growing community. The 1997 Budget includes $70,000 for a Public Works needs � + study. The proposed study will investigate first, the immedi- f ate needs of Public Works for the next five years and, second, the long-range needs of Public Works for the next 15-20 years . The proposed expansion of the Library provides an opportunity to modify the scope of the needs study to incorporate the Library plans into the study. Loss of the facilities south of Ann Street will require replacement. The relocation of the facilities can be accommo- dated within the existing Public Works Complex north of Ann Street, with the use of the Seigle's property. The Seigle' s property, recently acquired by the City, is located north of the existing complex along McBride Street. Public Works offices would be relocated to the existing Engineering build- ing. Benefits of the proposed partnership with Gail Borden Library include expansion of the Library north of Kimball Street, riverfront beautification and public access, improved quality of life in adjacent neighborhoods and enhancement of Public Works Operations . The Facility Needs Assessment will document what is existing in terms of personnel, equipment and storage space. More importantly, the needs of Public Works during the next 15-20 years will be projected to document what space will ultimately (III be required to accommodate a modern, efficient' Public Works Operation, including possible future staffing expansions . . Public Works Facility Needs Assessment June 16, 1997 Page 3 Finally, given the multitude of variables, the assessment will attempt to outline a plan/layout for the use of the existing property controlled by the City. Certain improvements will need to be addressed as early as the 1998 Budget to begin phasing our relocation activities . The results of the proposal needs assessment will be incorpo- rated into a plan and cost estimates will be included in future multi-year budget proposals . During the short term, we hope to increase our building area under roof for equipment storage and create a more efficient layout and operation. Refer to Appendix A for the RFP Scope of Work & Services . Proposals were received on May 5, 1997 from five firms: - Legat Architects - Wight & Company - Beling Consultants - Rust Environment & Infrastructure - Burnidge & Cassell A staff selection committee evaluation of the five proposals was conducted, which resulted in Rust being the top-rated firm. A copy of the selection criteria and the results of the selection process are shown as Appendix B. Following the evaluation and ranking process, the fee propos- als were opened and recorded as follows : Rank Firm Experience Hours Fee 1 Rust 19 656 $68,885 2 Legat 8 530 $38,685 3 Burnidge & Cassell 0 959 $69,600 4 Beling 3 Unk $68,865 5 Wight 1 1122 $97,384 The fee discrepancy between the first and second firms was reviewed by comparing the proposed scope of work submitted by each. The Rust proposal allows more time to research/analyze the flood plain, Forest Preserve easements, future bike paths, input from outside partners (neighbors and adjoining property owners) and to finalize a building programming report. Further, time was included by Rust for phasing considerations, budget submittals, three status reports and a City Council presentation. Also, Rust is utilizing more senior personnel on the project, which brings more experience to the table. The following compares total hours by adding hours to Legat's tgm proposal to match the scope by Rust: Public Works Facility Needs Assessment June 16, 1997 Page 4 Rust Legat Proposal Hours (See above) 656 530 EPRA Phase I - 48 0 Budget Submittal included + 46 City Council Presentation + 24 608 vs 600 Given their scope-of-services and the experience factor involving nearly twenty Public Works facility assessments, representatives from Rust met with staff to formalize the project scope and fee. The final negotiated fee is $63,485. A copy of the proposed agreement with Rust E & I is shown as Appendix C. If approved, a report is expected to be presented in October, 1997 . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED See proposed Data Support Team list ( found in Appendix D) . FINANCIAL IMPACT 00., The amount of $70,000 has been budgeted for this needs assess- ment study in account number 275-0000-791 . 45-99 , project number 339560, Public Works Facility. ALEGAL IMPACT None. ALTERNATIVES None. RECOMMENDATION It is recommended that the City Council approve the subject agreement with Rust E & I in the not-to-exceed amount of $63,485 and authorize staff to execute the necessary docu- ments. Respectfully submitted, David L. Lawry, P. Director of Public Works egm- X1(4AJAPILA40 Robert 0. Maim Interim City Manager GWM:mg PUBLIC WORKS POSSIBLE INTERIM LOCATION ' £ n £s x x 3 t 3I 313 3,14. , a L 1, `-4,.:k, .,. POSSIBLE awc..wa.v>r...v. ,� SALT•• a; '`�,w I � a. _ _� • Jeff .. ....., Jefferson v < l£, £ #x LOCATION I b Daniels Av r 1 Z§!t'1 3+,a�� `jt33£;\a,. t•'`:ca., vxm.cmc r��raro�x. ; . `L 4a£ SEIGLE'S 4 3£ :' 2.: s m£' PROPERTY �, Plum St._ x ' "'741 r. .?. ,../ 'M v<�• AV' __.,.summit St ....,rr. r....,<,...,.. ... .,. ..... rt41,3' L,-.'. ,...a h cif \,\\Z • € q` wE,` x ELGIN 0. �' �" SALVAGE • .v `„ �' �• A, - , § Seneca St la £i'i Air 4 333 . ',111 x i -,, ...... : ,. ,; Lks \,, 0 ✓'r ..iik ,:;" ^''e, . _ _ 4-4A., \ :., �\ t t 0' i t §� El \ Cherry St a C x PUBLIC s .,£ WORKS vzl ..:.�Sz a.ni. ai�sjf4,1ir \ $ t::sf ££Gx xaiTORAGE 4 s £ ` �y *a,,,, , - ... Ann St s'' tea `; ax 3 ' # 4# i i '.t ; kt ` . STORAGE r. • R� PROPOSED •F@^w�St LIBRARY SITE Franklin Blvd ai r. :r'fi, , Kimball St • Ks \ , Water St \ Worth St \ Z \ ",c,, CITY HALL \ 1 . c0 Dexter Av \ \ f _OvruiGHlBt9ea-t 99t Era't✓ _,o © 1997 by Rand McNally& Company. All rights reserved. d I''-------\ fi i , s\s ,,.„____Lt L___ ',,,,re v _,_,____ _it, oo R5. v —�1 I. iYTCR WEER , 0i••�� FOREST PRESERVE I � e,l-R.e.-R. 48 �. •�1 :.mi met ,,,R ' \S '<a�'vah\ e I � F. WvwiiOE ��:` 1 / - /�11 �^�'." / ..--,.,:*4-. (\_� r .v, oif: , t Cid SPACE NEEDS *II =J" ," a ASSESSMENT Rq_ ime.. a �.EuiJ '''>e--A 1---Z—IE„..„..__J L ,",,,,,, /(..._____)„,____11, ,v, •.\e 1-- .• 7[1i, - i Li JI. • �Iiii QL1L1L_ ___J[_Vi� DEPARTMENT ►� ��CJC1 i Jtio —L I -1I I OF M. ' _ c- „—p �,. �! } PUBLIC WORKS "�-1 °Z-,4_,!--I_ .<L LJLJ— iLiI/ ril I ELGIN, ILLINOIS � 'G,�Li lull „1-707,-,.-7/:;E-..,,,L—j1 ll I ,.5 (..____________4 iri ' [ "� fel II II IL�uI _! J-__ --[;11'F--,,,...,\_2,,_,3w..\\,.:------0 �1 ��J f�©� .�.�., Cgs -; 1'` r— `, o ' ""N.I,R ll uu 11 � _ Ch� ._., 1 I i� : lV L. __IUI -._�� -N,"_ . 0 \o ,% 9-- 00.Ib.iLol LiEinn � ; �[ —I 0.O ®©. ® @ [ Nik C., 011221P =1= 1 rte. = :© t .• 'tea 1 .,11,..01_.C =ATI I I I _ — s D-tea � oo� , " - "4 tea _ �D aa- 4 � T�Q�_ 1, „E 4 ,: ,._ J rDD�r n it �D�o� \ II,k ©°�! ei1 i n0;” � 1n\11�� LaaUILM3_ -_ ,, � \NHI 11 etio __ .:I! 11.!==__-_-__-1- =A1167Ncri ©D� ‘NN,FiLico Y RAT£p FEB " —�— oco aC• aRaEiT moi . iiELr- .Ri �—;;�� El❑❑Iola�r❑©�►,: -, \ v 52_L__,== = --- , `a �I� -4] U r� ri—j:_=RN ��s' Prepared for 1 JL - ' ❑LC�EdifiatioADV_IIED 1 -1. —[ The Department of aOG�.�II 1� ] .�lill � Ul 1�—� Public Works [i�� 1[l9I1 r I A• firt 1 Elgin, Dlinois ELGIN =PORT=� `" ! II IC March 20, 1998 ,pew COMPLEX O Q n- SEO--- ,` ��.�I 7 MENipT 11 Irl OF S,sTE ` � .LL CENTER F✓ 1V ,_ CENTER c, Lit. 1 I c n�� 4: A Si= C .• Rust Environment & If e Infrastructure r J7 e' �� / Oak Brook, Illinois oy N� a /P J F---.. /; � 4 A / V AIF,p I i 4 /C(''4'' 'k.,, ' I 41,,,�( r�nn1i 1 ci ( r r Rug Rust Environment & Infrastructure Inc. A Rust International Company Phone 630 574 2006 3121 Butterfield Road Fax 630 574 2007 Oak Brook,IL 60523 March 20, 1998 Department of Public Works 35 Ann Street Elgin, Illinois 60120 Attention: Mr. Gary W. Miller Assistant Director of Public Works Reference: Public Works Needs Assessment Study Gentlemen: Rust Environment& Infrastructure(REI), is pleased to submit this report which evaluates the existing Public Works Facilities and provides Master Plan recommendations for expansion up to the year 2020. Our detailed findings and recommendations are presented in the attached report. L REI appreciates this opportunity to assist Elgin on this assignment. We extend our thanks for the cooperation received from the Department of Public Works and the Elgin Planning Department that enabled the development and preparation of this report. Respectfully submitted, Rust Environment & Infrastructure , Howard C. Pederson, AIA Senior Project Manager • Quality through teamwork C EXECUTIVE SUMMARY Page i rExisting Facilities Elgin Public Works Facilities are located at 35 Ann Street and the Municipal Garage on North Crystal Avenue. Both facilities are in poor condition and require upgrading to meet current code requirements. The Municipal r Garage is inefficient in arrangement;contains fuel tanks which are scheduled for removal in 1998 and the ceiling panels may contain asbestos material. COna short term basis,the continued use of the Main Garage and the Municipal Garage is recommended until their functions are replaced with new facilities. Any upgrading should be focused on complying with current code requirements. r Both facilities have inadequate space for current operations. The following expresses the space deficiency in terms of current vs. Year 2000 space recommendations. r35 Ann Street Actual Recommended Difference Square Feet-Indoor Area 34,950 83,810 (48,860) Indoor Vehicle Storage Capacity 22,110 56,540 (34,340) E Covered and Yard Storage 66,400 177,800 (110,700) Site Acreage 5.1 10 (4.9) CMunicipal Garage Square Feet -Indoor Area 10,870 13,300 (2,430) Seigle Property C Use of the recently acquired Seigle Property,274,250 square feet or 6.3 acres,has been proposed as an addition to the 35 Ann Street Facility. The acreage is as follows: C Total Acreage Usable Acreage(1) Recommended East of Tracks 2.39 1.92 0 West of Tracks 3.91 1.97 1.97(2) Total Area 6.30 3.89 1.97(2) (1) Usable acreage is net acreage resulting from deducting zoning setback area. (2) Hazardous waste conditions may exist requiring additional environmental mitigation. The use of the property east of the tracks is not recommended due to its impingement on the surrounding residential C environment and the need to access the property by crossing the proposed bike path to be located in the abandoned railroad right of way. The west portion of the properties usable area is determined by the zoning setback requirements and the 140-foot set back from the Fox River for flood control. In addition,there may be unresolved r environmental issues associated with the property that will have cost considerations not fully identified as of this date. The buildings are in poor condition. Demolition of all structures is recommended except for the south structure. The south structure is adjacent to Elgin Salvage and subsurface migration of contaminates under the structure may be an issue for future construction in this area. C City of Elgin Public Works Needs Assessment March 20, 1998 r ii..C r EXECUTIVE SUMMARY Page ii Population Projection Both the Elgin Planning Department and the Northeastern Planning Commission project a 71%increase by the year 2020,resulting in a total population of 142,500. The majority of growth is predicted to be west of the Fox River in an area defined by the Far West Area Plan,prepared by the Elgin Planning Department,August 14, 1996. Community Issue The issue before the Elgin Community,with regards to updating and expanding the Public Works Department,is the use of the land adjacent to the river's east edge. The Elgin Center City Master Plan, prepared by Sasaki Associates in 1991 and adopted as an ordinance,recommends a preferred land use for this area which is not supported by the current location of the Public Works Department or the proposed use of the Seigle Property. The report identifies this area falling in the"North Fox District"as one of the Center City's front doors,destine to play an important role in the evolution of the new Center City and suggests that the predominant disharmonious industrial uses be relocated. The issue of where to invest additional resources for improvement and expansion of the Public Works Department,in the light of the Center City Plan recommendations,must first be resolved by the community before a Master Plan frame work for future development can be established. Space Needs Projection The space needs of the Public Works Department are driven by the number of vehicles required to serve the community. Personnel are required to operate vehicles,which in turn requires support facilities. The approach to programming is to store the majority of service vehicles in indoor heated space. Inside heated storage reduces dispatch time,maintenance and operational costs and extends the life of the vehicles. Indoor heated space,+1-55 degree's F.,is critical for cold weather operation of diesel fueled equipment. Currently, approximately 55%of diesel powered equipment is stored in indoor heated space. The minimum goal is to increase diesel vehicle indoor storage to 100%. Indoor storage for gasoline powered equipment, less critical than storage of diesel power equipment, is also recommended. A program, Year 2000 Space Needs Recommendations, describing recommended square footage for current operations,has been prepared. This program square footage is multiplied by a factor from 2 to 3 to correspond to the estimated future needs of the Elgin community. r C C City of Elgin Public Works Needs Assessment March 20, 1998 r C r EXECUTIVE SUMMARY Page iii Schemes Six schemes have been developed, some with an initial phase followed by expansion phase. The number of schemes represents the various scenarios of which side of the river to build on, and reflects various population densities. The goal of scheme development is three fold: Maximize the use of current resources where possible to reduce costs. Prevent overbuilding. Provide flexibility to accommodate "change as we go adjustments" while maintaining uninterrupted operations. Schemes 1, 2 and 3,develop east side property and schemes 4, and 5 develop west side property. Scheme 6 reflects the defeat of the library referendum. Future program requirements are not met by one scheme,but rather a combination of schemes,each supporting one another. Flexibility and incremental expansions are emphasized. Through the various combination of schemes,different scenarios are developed representing both sides of the issue of which side of the river should be used for future development and to the amount of expansion space that will be provided. The following chart summarizes the schemes by east and west development with gross square feet,land coverage, vehicle spaces accommodated and an order of magnitude cost comparison. A 15%contingency is included in the construction cost estimate. Project costs are estimated by including,in addition to construction costs,other cost anticipated for total project development. All costs are expressed in the year 2000 dollars. Development beyond this date must include an appropriate amount for cost escalation. I t L C r r C r City of Elgin Public Works Needs Assessment March 20, 1998 C F r EXECUTIVE SUMMARY Page iv SCHEME SUMMARY CEAST SIDE DEVELOPMENT Scheme Description Gross Acres Heated Total Construction E Initial development for 5 year plan. Relocation of Material 1 Storage for Library Expansion and development of new Fuel Sq.Ft. Spaces Spaces Cost Island area. 1A Phase 1 Relocate Material Storage. 57,900 5.11 37 70 $203,000 1B Phase 2 Develop Fuel Island,improve utilities $981,000 Total Area and Est.Construction Cost 57,900 5.11 37 70 $1,184,000 E Project Costs inc.Fee,Furnishings and Equipment $177,600 Land Costs $0 Estimated Project Costs $1,361,600 Construction of a new vehicle storage structure attached to I I1 2 Engineering Building. Existing Main Garage area relocated rby library expansion 2A Phase 1 Construction of Vehicle Storage 57,900 $2,372,2001 2B Phase 2 Site development 3.60 40 54 $2,415,000, E Total Area and Est.Construction Cost Project Costs inc.Fee,Furnishings and Equipment 57,900 3.60 40 64 200$4,787, $718,080 Land Costs $01 Estimated Project Costs $5,505,2801 C Maximum use of 35 Ann Street Site and development of 3 Seigle Property to achieve year 2000 space needs including rrelocation of Salt Dome. 35 Ann Street 81,440 3.60 82 72 $8,715,900 E Seigle Property Total Area and Est.Construction Cost 8,400 1.97 0 81,440 5.57 82 18 inc.above 90 $8,715,900 Project Costs inc.Fee,Furnishings and Equipment $1,307,385 Land Costs(Environmental Mitigation Excluded) $0 EEstimated Project Costs $10,023,285 6 Continued use of Main Garage with a new Vehicle Storage r structure (Scheme 2A and site development(Scheme 2B) No upgrade for Main Garage. C Scheme 2A+2B Existing Main Garage Upgrade 51,145 3.60 40 27,925 0.33 22 64 $4,787,200 22 $133,000 Total Area and Est.Construction Cost 51,145 3.93 62 86 $4,920,200 Project Costs inc.Fee,Furnishings and Equipment $738,030 C Land Costs Estimated Project Costs $0 $5,658,230 F ECity of Elgin Public Works Needs Assessment March 20, 1998 r r r EXECUTIVE SUMMARY Page v SCHEME SUMMARY rWEST SIDE DEVELOPMENT Scheme Description Gross Acres Heated Total Construction Sq. Ft. Spaces Spaces Cost E . Construction of a new facility incorporating the Municipal 4 Garage with centralized administration.Year 2020 program at 2 times current space needs. r4A Phase 1 -Initial development 144,680 10.00 76 76 $13,898,000 4B Phase 2-Vehicle Maintenance internal expansion no change no change no change no change $609,000 Total Area and Est.Construction Cost 144,680 10.00 76 76 $14,507,000 E Project Costs inc.Fee, Furnishings and Equipment Land Costs $2,176,050 $900,000 Estimated Project Costs $17,583,050 EConstruction of a new facility in addition to Scheme 4. Year 5 2020 program at 3 times current space needs. Indoor parking for smaller vehicles. 5A Phase 1 -Initial development 125,000 17.00 96 96 $11,871,500 5B Phase 2-Expansion 98,070 no change 83 83 $9,697,100 E Total Area and Est.Construction Cost Project Costs inc.Fee,Furnishings and Equipment $3,235,290 Land Costs 125,000 17.00 96 96 $21,568,600 $1,530,000 Estimated Project Costs $26,333,890 t r Notes Regarding Order of Magnitude Conceptual Cost Estimate 1 Estimated construction cost for order of magnitude for scheme comparison. 2 1997 west side land costs estimated at$90,000 per acre. C 3 Cost expressed in year 2000 dollars. Escalation beyond year 2000 not included. 4 Construction costs include a 15%contingency. 5 A competitive bid situation has been assumed with a minimum of five responsive bids being received. C E C C E CElgin Public Works Needs Assessment March 20,1998 C F EXECUTIVE SUMMARY Page vi Recommendation The Gail Borden library expansion referendum was defeated by a vote of 4,553 to 3,767 on November 4, 1997. The potential expansion of this facility on to existing Public Works property was one of the reasons for facilitating this report Relocation of the Main Garage and the Yard Storage Area at the southwestern portion of the site will not be necessary at this time. Scheme 6 was developed in response to this action and recommends maintaining use of the Main Garage in conjunction with the construction of additional facilities to meet current program space needs. Current to 2000 Scheme 6 $5.7 Million Expand the current facility described in Scheme 2A and 2B in addition to using the existing Main Garage. This scheme accommodates the current needs of the department, provides public access to the river and reserves space to the south for future library expansion. Maximum use is made of existing facilities while new development enhances operation by providing enclosed heated space for diesel vehicles and indoor circulation between departmental functions. Use of Seigle Property should only be made after environmental issues are resolved. Short term surface storage on the Seigle Property may be required to offset yard storage needs. Future to 2020 East and West Side Development-Scheme 6+Scheme 4 $22.4 Million (2 x Year 2000 Program) Scheme 4 constructed on the west side should be developed to accommodate expansion in addition to Scheme 6 for development on both sides of the river. The Municipal Garage functions should be relocated and are included in Scheme 4A and are expanded in Scheme 4B. This scenario accommodates program space needs projected to the year 2020. West Side Development-Scheme 4+Scheme 5A (2 x Year 2000 Program) $31.0 Million Scheme 4 and Scheme 5A,represent development on the west side of the river. These facilities are sufficient to meet Elgin's projected population growth to the year 2020, if the east side facilities are abandoned. Scheme 5B is included in the study for growth beyond the year 2020,or if the rate of growth exceeds projections. Future 2020+ The recommendations contained in the Elgin Center City Plan should be revisited for the North Fox District If the community has grown to expectations and the riverfront area importance is a vital ingredient of City development,relocation of the 35 Ann Street facility should be considered by developing Scheme 5B in addition to Scheme 4 on the west side. The new structures on the 35 Ann Street site can be multi use in design. Long span structures are adaptable to a variety of space needs compatible with uses for preferred activities listed in the Center City Plan. C City of Elgin Public Works Needs Assessment March 20, 1998 r rTABLE OF CONTENTS TOC-1 Tab Title Start Page No. r Transmittal Letter EExecutive Summary i Table of Contents TOC-1 C1. Introduction Background 1-1 Purpose of the Study 1-2 Scope of Services 1-2 The Project Team 1-2 rProject Approach and Management Plan 1-3 2. Existing Facilities rOrganization 2-1 Description of Services 2-1 r Operational Deficiencies Existing Facilities Site 2-2 Main Building 2-3 C Engineering Building 2-5 Metal Storage(Reinert Building) 2-7 Covered Material Storage(Old Sanitation Building) 2-7 t Yard Structures 2-7 Municipal Garage 2-8 Seigle Structures 2-10 r3. Space Projections Summary 3-1 Existing and Projected Population Data 3-2 Projected Population Data 3-3 Existing Inventory Public Works Vehicles and Equipment 3-4 r Existing Vehicle Statistics 3-9 Estimate for Future Vehicle Count 3-10 Estimated Space Needs for 2020 3-11 C ECity of Elgin Public Works Needs Assessment March 20, 1998 C C C TABLE OF CONTENTS TOC-2 Tab Title Start Page No. CSpace Needs Program Multiplier 3-12 Multiplier Selection 3-12 Multiplier Application to Program 3-13 4. Space Program EPublic Works Table of Organization 4-1 Program Summary 4-2 01 Public Works-Administration 4-3 02 Engineering Division 4-4 r 03 Public Works Operations 4-6 04 Street Division 4-8 05 Traffic Division 4-14 06 Sewer Division 4-17 07 Municipal Garage Division 4-19 08 Water Department 4-22 09 Shared Facilities 4-25 10 Vehicles-Equipment Storage 4-26 11 Shop Area/Shop Storage 4-29 12 Storage-Covered 4-31 C 13 Material Bin Storage-Covered 4-33 14 Yard Storage 4-34 5. Master Plan Approach Criteria 5-1 r Scheme Development 5-1 Scheme Summary 5-3 C 6. Scheme 1A Library Expands Into Material Storage Area-Relocate Material Bins and Yard Storage-Main Building Remains in Current Location C Discussion 6-1 Area Plan 6-3 Municipal Yard Plan 6-4 Legend 6-5 Concept Cost Estimate 6-6 p k. ECity of Elgin Public Works Needs Assessment March 20, 1998 r C C CTABLE OF CONTENTS TOC-3 Tab Title Start Page No. C7. Scheme 1B Library Expands Into Material Storage Area-Relocate Material Bins and Yard Storage-Main Building Remains in Current Location EDiscussion 7-1 Concept-Area Plan 7-2 Municipal Yard Plan 7-3 C Legend Concept Cost Estimate 7-4 7-5 r8. Scheme 2A Library Expands-Main Building and Materials Storage Relocated Discussion 8-1 E Concept-Area Plan 8-3 Municipal Yard Plan 8-4 Legend 8-5 Concept Cost Estimate 8-6 9. Scheme 2B Scheme 2 with Yard Development and New Covered Storage and Fuel rIsland Discussion 9-1 C Concept-Area Plan Municipal Yard Plan 9-2 9-3 Legend 9-4 EConcept Cost Estimate 9-5 10. Scheme 3 Maximize Use of Existing and Seigle Site Discussion 10-1 Concept-Area Plan 10-3 E Municipal Yard Plan Seigle Site Plan 10-4 10-5 Legend 10-6 Concept Cost Estimate 10-7 11. Scheme 4A New Facility on 10 Acre Site EDiscussion 11-1 Concept 11-2 C Legend Concept Cost Estimate 11-3 11-4 rCity of Elgin Public Works Needs Assessment March 20, 1998 C E _.. C rTABLE OF CONTENTS TOC-4 CTab Title Start Page No. 12. Scheme 4B Expansion of Vehicle Maintenance rDiscussion 12-1 Concept 12-2 Legend 12-3 CConcept Cost Estimate 12-4 r13. Scheme 5A New Facility on 17 Acre Site Discussion 13-1 Concept 13-2 Legend 13-3 Concept Cost Estimate 13-4 r14. Scheme 5B Expansion of Scheme 5A to 2020 Program Discussion 14-1 rConcept 14-2 Legend 14-3 Concept Cost Estimate 14-4 C 15. Scheme 6 Library Does Not Expand Discussion 15-1 Concept Area Plan 15-2 Municipal Yard Plan 15-3 r Legend 15-4 Discussion 15-5 p�•, 14 16. Scheme Summary 16-1 C17. Recommendations 17-1 18. List of Exhibits 18-1 19. List of Appendices A. List of References 19-1 B. Project Management and Approach Plan 19-4 City of Elgin Public Works Needs Assessment March 20, 1998 C C r 1. INTRODUCTION Page 1-1 On June 11, 1997,the City of Elgin commissioned Rust Environment&Infrastructure(REI)to prepare a study for the Public Works Department The scope of this assignment includes the analysis of the existing Public Works Department located at Ann Street and it's associated Municipal Garage located on Crystal Street,the potential use of the recently acquired Seigle Property located to the North,and the development of master plan recommendations that will accommodate the anticipated growth of Elgin to the year 2020. Background Mw There are three primary issues discussed within the body of this study • The Elgin Center City Master Plan recommendations • The impact of the proposed acquisition of the Public Works property south of Ann Street • The Projected Population for Elgin to the Year 2020 Elgin Center City Master Plan: A master plan,Elgin Center City,was prepared in 1991,by Sasaki Associates,provided a comprehensive guide for the enhancement and revitalization of Elgin's Center City. "The Plan provides a framework for decisions regarding the Center City, during the next two decades, which establishes a vision for the physical development of this vital resource." The Center City Master Plan was adopted as an Ordinance by the City of Elgin amending the Comprehensive Plan on May 20, 1996. Included in the Elgin Center Plan are recommendations for the North Fox District in which the Public Works Ann Street Facility and the Seigle Property are located. "The preferred direction for this area focuses on its development as a mixed use district with residential and service commercial focused on the open space to the Fox River." The location of the Ann Street Facility and the use of the Seigle Property as support space for Public Works activities does not support this preferred direction. Proposed Land Acquisition by Gail Borden Library The need for the Public Works Facility Needs Assessment was emphasized by the Gail Borden Library proposed acquisition of the Public Works complex south of Ann Street and the inadequacy of the current facilities to adequately provide services to the City of Elgin. The Year 2020 Population Projection The Far West Area Plan.An Amendment to the Official Comprehensive Plan,prepared by the Elgin City PP Planning Department was adopted as an amendment on August 14, 1996. "The Plan is a statement of community policy with respect to how the City's places to live,recreate,shop,and work,are to be located and developed." The plan is a guide to decision making,providing a framework for the establishment of planning and development objectives,polices,and implementation strategies. Contained in the Plan are land consumption and population projections to the year 2020. • City of Elgin Public Works Needs Assessment March 20, 1998 C 1. INTRODUCTION Page 1-2 Purpose of the Study The purpose of the study is to develop alternatives for the anticipated expansion of the Public Works Department within the parameters of the primary issues described above. The study contains 1tr recommendations for an orderly phasing plan and construction sequence for the implementation of recommendations that minimize the disruption of operations. The level of detail of the alternatives is broad,conceptual,and schematic in nature,since the flexibility of implementation is one of the study's goals allowing the City of Elgin to evaluate and determine the future direction for the Public Works Department. Scope of Services (Attachment A,Agreement June 11, 1997) The Master Plan Recommendations will address the anticipated expansion needs of the existing facilities and will contain recommendations for increased staff utilization and efficiency of operations. The report will address the following major issues defined by the Department of Public Works. • Impact of potential sale of existing public works property, south of Ann Street, for library expansion space. • Impact of the potential use of the Seigle Property located north of Elgin Salvage,for additional site area. • Program space recommendations for the Public Works Department for the next 15 to 20 years. • Comparisons of various Master Plan recommendations to a new facility including a garage,at a new location. • Increased utilization of staff productivity and efficiency. • Compatibility of Public Works facilities to neighborhoods. • Provide an orderly phasing plan and construction sequence for the implementation of Master Plan recommendations that minimize the disruption of operations. The Project Team The following REI team members participated in preparing the Master Plan report: Project Manager and Architect H.Pederson bib Architectural Technical Assistance J. Cermak Architectural Technical Assistance M.Gumm Mechanical Engineer J. O'Hara Electrical Engineer R.Hassman Environmental Engineer K.Fitzmaurice C City of Elgin Public Works Needs Assessment March 20, 1998 C 1. INTRODUCTION Page 1-3 The following Elgin team members contributed to the Master Plan report Director of Public Works D.Lawry Assistant Director of Public Works G.Miller Director Planning Department R.Dahlstrom Department Heads and Staff J.Evers J.Rotundo W. Schultz C.Pitt A. Graff T.Podzimek P. Oglesbee M. O'Brien Project Approach and Management Plan A detailed plan that describes the project approach on a task basis,illustrating sequence,duration,and task interrelationships are illustrated,in Appendix 1 9B. C C C City of Elgin Public Works Needs Assessment March 20, 1998 C 2. EXISTING FACILITIES Page 2-1 Organization The Department of Public Works in conjunction with the Water Department is responsible for a wide variety of activities for the City of Elgin. The Public Works Department consists of seven (7) Divisions employing approximately 59 persons(refer to Public Works Table of Organization,Exhibit No.E). The Engineering Division has been recently relocated to the northeast portion of City Hall. The vacated space in the Engineering Building is currently being remodeled for additional office space. The Street Division,Traffic Division and Sewer Division are located at the Public Works Yard. The Water Department Distribution Division with service vehicles and materials is also located at the Public Works Yard. The Municipal Garage is located on North Crystal Avenue. Description of Services Engineering Division Engineering and construction inspection of municipal projects. Maintains records of municipal infrastructure. Public Works Administration Manages and supervises operations of seven divisions and provides contact for public. Street Division Street maintenance including ice and snow removal and leaf collection. All divisions provide support to the Street Division for ice and snow removal. Traffic Division Maintenance of traffic signal systems and street lights. In addition, a Sign Shop manufactures and assembles various signs needed by the City of Elgin. The Sign Shop operates a graffiti removal vehicle and support crew. Barricades are stored and maintained by the division. Sewer Division Maintenance and repair of sanitary and storm water drainage systems. Municipal Garage Division Provides in-house preventive maintenance and the majority of repairs for all municipal vehicles excluding the Fire Department. Contracted out services include body work, glass replacement, alignment and towing. Acquires and disposes of rolling stock and equipment owned by the City. Work load Public Works-Water Department 35% Police Department 50% Engineering Department 5% Parks Department 10% Water Distribution Division Maintains City water supply and distribution services. City of Elgin Public Works Needs Assessment March 20, 1998 C 2. EXISTING FACILITIES Page 2-2 Operational Deficiencies Site Circulation A co-mingling of vehicle circulation exists between employee vehicles,visitor parking and City owned vehicles. The congestion reduces the efficiency of vehicle flow, affects site security and increases the potential for vehicle body damage. Vehicle Storage The current size of the fleet cannot be accommodated within the vehicle storage area. The depth of the parking stalls is inadequate and vehicles and equipment are parked in the central aisle in an effort to remove them from the weather. This congestion results in loss of productive time and increased response time from moving vehicles to access others. Parking vehicles and storing equipment in congested facilities also results in increased body damage. Shop Areas Shop areas are inadequately illuminated and poorly located throughout the vehicle storage area. Storage of small parts is remote from work areas. The Electrical Shop and Sign Shop share space with indoor vehicle storage and require improved ventilation. Material Storage Material bins are not consolidated and are located in left-over- space at the perimeter of the yard. The bins are in poor physical condition and lacking adequate drainage. Existing Facilities Building surveys were conducted on Thursday,August 28, 1997. The following is a summary of significant items observed. Site Flood Plain: The flood related issue was previously addressed in preparation of the design for the library expansion. The National Flood Insurance Rate NAV.,Panel 7 of 13,Number 170087 0007 D,April 17, 1984,indicates the West 50 to 60 feet of the site lie in the flood plain but Public Works operations are not affected. The hypothetical 100-year flood elevation is 714.00 feet. The river at our site is approximately 708.00 feet in elevation. The use of an abandoned rail line adjacent to the river,at 714.00 feet,has been previously proposed by the Elgin Engineering Division to be used as a berm to protect the site from the 100-year hypothetical flood. (Reference:Letter to Gail Borden Public Library District,June 6, 1997). In addition,new development will be controlled by the 140' required set back from the river to promote a forest preserve edge and controlled flood fringe condition. Pavement: Yard storage areas are unimproved. Upgrading is recommended by providing compacted gravel or pavement. City of Elgin Public Works Needs Assessment March 20, 1998 C 2. EXISTING FACILITIES Page 2-3 Security: Site security is minimal being provided by a perimeter wire fence with vehicle access controlled at the south entrance by bit hinged gates between the Municipal Garage and on the north side by hinged gates at the fueling island. Drainage: There is inadequate surface drainage. Additional manholes are required. Overflow surface drainage exits the site to the south of the Salt Dome directly into the River. Overflow surface drainage from surrounding areas east of the site across Grove Avenue between the Engineering Building and The Main building, onto Public Works property has been reported. Regrading to promote positive drainage is recommended for future construction. Main Building Vehicle Storage, Parts Storage, Administration, Lunch Room, Electrical/Traffic and Sign Shop Area and miscellaneous shared facilities. Building Shell The building shell is constructed of a steel frame with concrete block walls, steel bar joist and a metal deck roof structure. The masonry wall system is in good condition. The roof is a sheet membrane system sloped to three interior drains and side wall drains located in the parapet wall. Leaks are reported to be in the area between the vehicle storage area and the administration. Missing drain screens and clogged drains were observed.Evidence of standing water was noted on the lower roof portions over the Traffic Division area. The floor in the lunch room may contain asbestos material and should be tested. Building Interior The plumbing fixtures in the locker room require replacement due to their condition and to bring the system in compliance with ADA requirements. 11011 HVAC Vehicle Storage: The heating and ventilating equipment(Lennox Air Handling Equipment)designated for use in the main building requires upgrading and/or replacement to meet current code requirements. The ventilation exhaust air fans are activitated by a manual switch and are reported to be operational. There are s no supply air intake louvers which adversely affects the operation of the ventilation system. The addition of a mechanical ventilation system, arranged to operate automatically upon detection of a concentration of carbon monoxide,required by the current code,is recommended. The City of Elgin Division of Inspectional Services has stated that this is not a requirement and that the deficiency need not to be addressed unless the city decides to remodel or build. No provision for engine fume capture or exhaust is provided. City of Elgin Public Works Needs Assessment March 20, 1998 t r 2. EXISTING FACILITIES Page 2-4 Offices and Washrooms:Sufficient outside air for ventilation is not provided. Lunch Room: The separate air conditioning unit draws polluted air from the vehicle storage area. When the inspection was made, the air being conditioned was corning from the area of an operating motor vehicle. Electrical Office Area: Heat supplied by an infrared system supplemented by heat from adjacent spaces when the office door is opened. Office Area: The HVAC equipment appears to be at least 15 years old and is due for replacement. r Plumbing Vehicle Storage Area: No triple basins for oil separation were found on the site. Some unit heater gas pressure reducing valves were not vented to the outside of the building. Excess natural gas accumulation would result in a hazardous condition. Shop Areas: All drains are clogged and solvent storage area drainage was not separated from shop drainage resulting in potential contamination of sewers. Hose bibs did not have vacuum 111 breakers and could allow potable water contamination. Wash Rooms: Flush valves are of high volume design of five gal/flush. These valves should be replaced in the future with low volume valves in compliance with the current plumbing code. Fire Protection Enclosed spaces in the Vehicle Storage Area are not protected by sprinklers. Wooden structures adjacent to the west wall are not protected by sprinklers. The fire protection system water supply did not have current information to the last flow test date and there were no current approval tags attached to check valves or other protection equipment. OSHA Violations No provisions are made for safe solvent storage. Grounding systems are not used to prevent sparks. Flammable storage cabinets were not found. Lighting levels in portions of the building do not meet current code requirements. Welding areas are insufficiently separated from solvent storage areas. C City of Elgin Public Works Needs Assessment March 20, 1998 C C C 2. EXISTING FACILITIES Page 2-5 There is a lack of provisions for flammable waste storage. Environmental An asbestos inspection was not performed, noted in the Environmental Site Assessment Report by RSSI, November 7, 1996. This inspection is required for building renovation or demolition. Engineering Building Building Shell The exterior wall system is a concrete block and brick masonry bearing system supporting long span steel joists and a metal deck roof structure. The wall system appears to be in good condition. The roof is a sheet membrane system similar to the vehicle storage area. Three interior roof drains are placed in the center of the roof. Standing water was observed at the southwest and northwest corners. Drain screens are missing. The roof slope does not drain properly to the roof drains. HVAC equipment curbs appear to be in fair condition. The air condition condensate drains directly onto the roof membrane. Building Interior The building interior has been renovated to accommodate the expansion of the Public Works Operations. Plumbing fixtures are recommended for replacement due to their condition and to be in compliance with ADA requirements. Interior floor tile may contain asbestos material and should be tested. HVAC Office Area: The boiler used for hydronic heating did not have a current maintenance record available. The roof top units appeared to be operable but near the end of their service life. Replacement units are recommended if the building is to be retained. Roof unit condensate was found in numerous locations staining ceiling tile due to inadequate air conditioning duct insulation. Vehicle Storage Area: This area is insufficiently ventilated. Roof fans are available for ventilation. However,outside air intake inlets are blocked. Existing unit heaters were not operable. There is no automatic carbon monoxide ventilation system. Trac Division Storage Area: The paint and solvent storage areas are not ventilated. Plumbing No triple basins were observed for oil separation. Some unit heater gas pressure reducing valves were not vented to the outside of the building. Excess natural gas accumulation would result in a hazardous condition. C City of Elgin Public Works Needs Assessment March 20, 1998 C C C 2. EXISTING FACILITIES Page 2-6 Solvent storage area drainage was not separated resulting in potential sewer contamination. Hose bibs lacked vacuum breakers allowing potential potable water contamination. Fire Protection The fire protection system water supply did not have current �r information to the last flow test date and there were no current approval tags attached to check valves or other protection equipment. Electrical The service entrance panelboard utilizes circuit breakers and is rated at 225 amps. A 200 amp 36 circuit, 120/240 volt,a single phase panel provides power for lighting, receptacles and miscellaneous loads. Emergency egress lighting is not provided. Battery lighting should be provided in the building. The building is approximately twenty-seven years old and the electrical systems are close to their thirty-year life expectancy. All original equipment should be considered for replacement. Maintenance will be an increasing requirement to maintain electrical systems in good working condition. OSHA Violations No provisions are made for safe solvent storage. Grounding systems are not used to prevent sparks. Flammable storage cabinets were not found. Lighting levels in portions of the building do not meet current code requirements. Inadequate lighting levels in some areas. Lack of provisions for flammable waste storage. Environmental An asbestos inspection was not performed, noted in the Environmental Site Assessment Report by RSSI, November 7, 1996. This inspection is required for building renovation or demolition. Metal Storage Building A pre-engineered metal building(Reinert Building),containing a wood mezzanine area at the north portion and a concrete slab over approximately 50%of the floor area. The structure appears to be in fair condition. The load capacity of the wood mezzanine should be posted. C C City of Elgin Public Works Needs Assessment March 20, 1998 r C 2. EXISTING FACILITIES Page 2-7 Covered Material Storage (Old Sanitation Building) A concrete block and concrete frame structure with a steel joist and metal deck roof structure. The exterior wall requires repair. Fractured and missing concrete blocks were observed. The roof is a sheet membrane system and appears to be in good condition. Yard Structures Salt Dome: Current capacity of 5000 tons can be expanded to 7500 tons by the use of an exterior conveyor system. The structure was constructed in 1995 and is in good condition. Gravel Storage Building: (Old Salt Storage Building) Extensive deterioration of roof structural components was observed. Temporary support has been provided. A detailed structural analysis is recommended to determine building's structural integrity. Hazardous condition may be present. Fueling Islands: Two 10,000 gallon gasoline and one 6,000 gallon diesel oil tank are located at the north entrance access point to the yard. The tanks are reported to be registered. Recent upgrade and repair, permit no. 0018-97UPG, have been completed. In accordance to Federal Register and Illinois Administrative Code Requirements. PW 61 SOC drop tube overfill valve device was installed. Other UST's(Underground Storage Tanks):Historical drawings indicate additional USTs beneath the southeast corner of Muller Ice and east of the Reinert Building. None of these tanks are reported to be registered. Kerosene Oil Storage Tank: Venting for an underground tank system was observed near the southwest corner of the Covered Material Storage Building. The tank is reported to be a 500 to 600 gallon kerosene oil storage tank that is not registered. This tank and the fuel system components require testing for leaks and their removal is recommended. Material Bins: Spoil bin and Sludge bin lack positive drainage and filtration to a sanitary sewer system. Municipal Garage Parking Area and Drive Deterioration of the pavement has occurred and requires repair or replacement. Retaining wall contains deteriorated areas. r r City of Elgin Public Works Needs Assessment March 20, 1998 t r 2. EXISTING FACILITIES Page 2-8 Underground Tanks An abandoned fuel island containing a 10,000 gallon UST is reported to be empty and schedule for removal in 1998. An abandoned gasoline UST located adjacent to a concrete retaining wall near the northeast corner of the approach to the garage is reported to empty and is scheduled for removal in 1998. A 500 gallon UST containing waste oil requires testing. Building Shell Long span joists on a metal frame. A masonry exterior skin with fiberglass or transite panels. Interior roof leaks were observed in the maintenance bay area. Plumbing fixtures require replacement due to deterioration and to conform to ADA requirements. The wood constructed mezzanine requires detailed structural analysis to determine allowable loading limits. Roof panels may contain asbestos fibers and require testing. HVAC Office and Employee Support Areas: The existing hot water boiler, while operational, has a fuel efficiency rating of approximately 65%. Modern units have efficiency ratings as high as 92%. This system serves the office and employee support areas and replacement with upgraded building system is recommended. Exhaust fans in the washroom are inoperative with insufficient outside air for ventilation. Pit Area: The pit is considered as a NFPA Class I,Division II area requiring a minimum of 12 air changes per hour. Some natural ventilation is available when the sectional overhead doors are open. The ventilation system does not comply with NFPA requirements. The electrical lights and ventilation fans are not NEMA 7, explosion proof as required. Welding Area: There is no designated welding area that includes required ventilation. A discrete ventilation system is required to provide fume capture. Maintenance and Repair Areas: Gas and electrical unit heaters provide heating. There is recirculation of polluted air evidenced by the particulate buildup on light fixtures. The entire area does not meet current HVAC code requirements. Fire Protection A central sprinkler system has not been installed in the building. Fire protection is provided by wall mounted extinguishers. Wooden structure above grade level is not protected by sprinklers. Electrical Parking Lot: Electrical service is from a separate utility drop at the northeast corner of the property. The parking lot distribution and lighting system have code violations and are in the need of repair. C City of Elgin Public Works Needs Assessment March 20, 1998 L C 2. EXISTING FACILITIES Page 2-9 Maintenance Building: A 120/240 volt, three phase 400 amp service is provided located in the office. The service has a current transformer meter and a main fused disconnect switch. Three phase is only used fora new 71/2 HP air compressor. A fused 100 amp disconnect switch is taped in the service switch in violation of the code. Three single phase,120/240 volt panels are provided to feed loads throughout the building. The panels are main lug only and without a method of disconnecting, except for shutting down the entire building. Fluorescent lighting fixtures are in poor condition. Ballasts have reached the end of their service life. Future maintenance of these fixtures will be excessive. Consideration should be given to a fixture replacement program with HID metal halide lamp fixtures. Some light switches were inoperative. A space of three feet is to be maintained in front of electrical equipment There were observed examples where this requirement is not met. Seigle Structures Limited information is available for building locations and construction. Use of any structure on this site is not recommended until their safety and structural adequacy are determined. Site West of McBride R.O.W. Easement: Compacted gravel with abandoned rail tracks. The northwest corner,adjacent to the river, contained standing water and was reported to flood frequently. Approximately 50%of Buildings 1 and 2(see Page 6-3,Exhibit R- 1)lie in the designated 140'river's edge setback requirement. AP Legend Lot Reference Thomas McBride's Subdivision,date not identified. Building 1 South-Lot 12-Concrete block,steel frame and bar joist roof structure. Concrete floor slab approximately 4'above grade. Approximately 70'x 200'. Building 2 North and attached to Building 1- Lot 13-: Wood frame construction, wood roof truss system. A partial concrete floor slab approximately 4'above grade,center high bay space with wood constructed storage mezzanines Approximately 80'x 180'. City of Elgin Public Works Needs Assessment March 20, 1998 r 2. EXISTING FACILITIES Page 2-10 Building 3 Wood Structure running in a north south direction adjacent to McBride easement-Lots 14 and 15, approximately 32'x 270', was not accessible. Building 4 Metal roof-covered wood and steel frame canopy structures located at property perimeter north of Building 3 and adjacent to Fox River- Lots 14, 15 and 16, and a canopy structure approximately 25'x 130'-Lot 14. Building Shell Significant deterioration of all building exterior components was observed. Building 1 is in the best condition and is currently used as warehouse space. Roof deterioration and fractured structural members were observed. All structures require complete structural analysis to determine structural integrity and allowable loading limits. Miscellaneous canopy-covered structures were observed to be in poor condition with missing structural components and roof areas. HVAC Major renovation would be required to bring HVAC systems in compliance with codes. The future intended use of each building would be required for a detailed system analysis. Plumbing Existing plumbing is not salvageable. Complete demolition of all plumbing systems is recommended. Fire Protection All new systems required. Electrical Major renovation would be required to bring electrical systems in compliance with codes. The future intended use of each building would be required for a detailed system analysis. Environmental Two USTs(gasoline and diesel)were removed and clean up of the soils has occurred. There remains the question of the impact the tank system may have had on the groundwater between the tank area and the river. Phase II - 1995 Environmental Subsurface Exploration was performed by TSC. The report, dated December 19, 1995, comments on soil borings B-1,B-2,B-5 and B-9. Semi-violitiles exceed groundwater cleanup standards for B-1. Dieldrin (a pesticide) and semi-volatiles were found to exceed clean up standards. Dioxin or furan was detected in the soil at B-2,B-6 and CS-1 and dioxin was detected in the ground water sample at B-1. C C City of Elgin Public Works Needs Assessment March 20, 1998 r C 2. EXISTING FACILITIES Page 2-11 Phase 11- 1996 Environmental Subsurface Exploration by ATEC, dated May 10, 1996, examines if the soil or groundwater on-site were impacted by previous site activities or activities from an adjacent superfund site (Elgin Salvage Yard). Twelve borings were advanced in 1996 up to 20 feet in depth. The borings indicated two areas of concern. 1. Shallow PNA impact near SB7,SB8 and SB 12. 2. Total lead and PCB impact near SB 13 (boring located near Elgin Salvage which had lead and PCB problems) that require remediation. Clean up costs were estimated to be between $85,000 and $100,000 in the AETC Report. Additional site mitigation costs may be incurred if during the construction of new facilities. City of Elgin Public Works Needs Assessment March 20, 1998 C 3. SPACE PROJECTIONS Page 3-1 Summary The most accurate method of projecting future program space needs is to determine by measurement,how many additional route miles will require servicing by the Public Works Department. There is a relationship between route miles served and the number and type of vehicles required. The number of vehicles is the driving force in determining space needs. Alter their determination,a relationship is established between their operators and their respective supporting facilities. This relationship determines locker room count,shop areas,storage and other support facilities. Without the ability to measure the increase in route miles,estimates for space needs are made based on projected population increase and anticipated land consumption rates. A program verification phase is needed after areas of new development are defined by route miles and population density to finalized space projections. Space projections made by other communities were reviewed for comparative purposes. Of particular interest was the City of Naperville due to its similar population size and length of center lane street miles.Upon review, significant differences were found in the classification and details of the services provided by their Public Works Department compared to Elgin's,making comparisons of questionable value. Available information used to estimate space needs specific to Elgin are as follows: Projected Population Population Distribution Public Works Existing Equipment Inventory Public Works Equipment Utilization for Ice and Snow Control Projected Population Projected population has been estimated by the Elgin Planning Department,Report on 1990 Census Data and Projected Population Growth,November 26, 1991, and the Northeastern Planning Commission Update Report, published in the local press on August 23, 1997.Both sources estimated the year 2020 population at approximately 142,691 and 142,648 persons, respectively. An independent analysis performed by REI, using curve fitting projections,excluding cohort migration factors used in the Planning Department's calculations, also supported these projections,although our projected population was 7%lower-Exhibit A and Exhibit B. Population Distribution Population distribution is discussed in the Far West Area Plan Report. An Amendment to the Official Comprehensive Plan,August 14, 1996, prepared by the Elgin Planning Department, and serves as the core information source. Low Level and High Level Land Consumptions are projected for the Far West Planing Area. In addition,Acreage Land Use, dated January 3, 1997,prepared by the Elgin Planning Department,tabulates cumulative acreage of land use categories,residential,commercial and industrial,from 1986 to 1996. City of Elgin Public Works Needs Assessment March 20, 1998 r r 4.. 3. SPACE PROJECTIONS Page 3-2 L EXISTING AND PROJECTED POPULATION DATA EXHIBIT A r Data Source: Year Actual(1) Planning Exponential Department(2) Curve Fit(3) 1. Actual A. City of Elgin By The Numbers 1980 63744 62311 B. Report on 1990 Census Data 1981 63306 and Projected Population Growth 1982 64521 Elgin Planning Department 1983 65759 1984 67021 1980-63744 (1) 1985 68308 1988-69618 (1) 1986 69619 1990-77010 (1+2) 1987 70955 1996-85068 (1) 1988 69618 72317 1989 73705 2. Planning Department 1990 77010 75120 Cohort Component-Migration 1991 76560 r November 26,1991 1992 78031 Elgin Planning Department 1993 79529 1994 81055 1995 85731 82611 3. Exponential Curve Fit 1996 85068 84197 Hewlett Packard 1997 85813 01255-D The Best Curve Fitting or 1998 87460 01977-D Curve Fit/Best Function 1999 89139 SD-03A Curve Fitting 2000 94833 90849 2001 92593 2002 94370 2003 96182 2004 98028 2005 104494 99909 2006 101827 2007 103782 2008 105744 r 2009 107804 2010 115457 109873 2011 111982 2012 114131 2013 116327 2014 118555 2015 128246 120830 2016 123149 2017 125513 2018 127922 2019 130377 2020 142691 132880 Curve Fitting Projections:-Actual population data for the years 1980,1988,1990 and 1996 was used as data points for a best curve fit. An exponential curve was selected as a best fit with a resulting year 2020 projected population of 132,880 persons compared to the Elgin Planning Departments projection of 142,691 persons. The exponential curve calculation did not consider cohort migration migration factors used by the Planning Department and therefore represents a generalized approach. City of Elgin Public Works Needs Assessment March 20,1998 r E E Page 3-3 Exhibit B E ECity of Elgin Population Projection Year 1980 to Year 2020 in 5 Year Increments 150000 = _ • 140000 - _ C 130000 - A PP - 0 _ 0 C 120000 - 9 ' _ p. E _ - A 0 9' CC c 110000 - p 0 - r0 [ = co a _ - 0 • 0 ' e: o - 11- 100000 - 0 C _ • 0 0° - a0 I 90000 - _ 9 _ . A t0' 0' _ _ O !D E 80000 - _ 00. _ 0 _ .00 E _ 70000 - 0• _ 0..00 . _ E 60000 - te 111 1 III 1 1 1 1 1 1 1 1 LIII III III 1 1 1 1 C80 85 90 95 00 05 10 15 20 •Actual •Planning Dept 0 Exp.Curve Fit C E C r r3. SPACE PROJECTIONS Page 3-4 Public Works Existing Vehicle and Equipment Inventory An inventory of existing vehicles and equipment has been prepared by the Department of Public Works-Exhibit C. The listing is by type,description,fuel consumption,size,division and zones serves in a database format for sorting purposes. Legend Index No. Sequential number per Elgin listing. r Equipment Numbe Elgin identification number Vehicle/Equipment General Vehicle Type or Equipment Item Description Size/Capacity Fuel G Gasoline-Vehicle D Diesel-Vehicle Ge Gasoline-Equipment De Diesel-Equipment Size Recommended Parking Stall Size Sp Special 12'x 40' XL 12'x35' L 12'x30' M 10'x 20' S 10'x 10' To Tools Department/Divis St Street Division Tr Traffic Division Se Sewer Division Mg Municipal Garage Division Wa Water Distribution Division Pa Park Department Critical I/C Ice and Snow Control ER Emergency Repair ZONE CC Center City CDS Cul-De-Sacs CE Center East CW Central West CW$ub Central West Subdivisions CWH Central West/Hills CWS Central West Subdivisions r COW Century Oaks&Far West FN Far North Subdivisions M Mains NE Northeast 41, NESub Northeast Subdivisions NW Northwest NWSub Northwest Subdivisions SE Southeast Ill SESub Southeast Subdivisions to SW Southwest SWSub South Subdivisions VCW Valley Creek$West • # Zone Number i Sup Supervisor CL Crew Leader • City of Elgin Public Works Needs Analysis March 20,1998 r 3. SPACE PROJECTIONS Page 3-5 ALL DIVISIONS-LISTING OF VEHICLES AND EQUIPMENT EXHIBIT C-1 Index Equip. Vehicle Type Description Fuel size Dept. Critical Zone rNo. No. or G,D L,M,S or Equipment Item Div. 1 011 Step Van 1 Ton-GVW 10,000 Lbs D Ns Wa 2 956 Jeep 1/2 Ton-GVW 5600 Lbs G M Pa 3 021 Pickup Truck 3/4 Ton-4 Wheel Drive G M Wa 4 029 Jeep-Cherokee 4 Wheel Drive G Ns Wa IC Sup 5 045 Van 3/4 Ton G L Tr 6 047 Pickup Truck 3/4 Ton-4 Wheel Drive G M Tr IC CDS 7 104 Jeep-Cherokee 4 Wheel Drive G M St IC Sup 8 105 Van-Cargo 7 C.Y. 5.352 Cu M.Box G Ns Wa 9 116 Pickup Truck 7 CY. 5.352 Cu M.Box G M St IC CDS 10 123 Pickup Truck 10 CY. 7.645 Cu M.Box G M St IC Sup 11 211 Pickup Truck 7 CY. 5.352 Cu M.Box G M St IC 12 216 Pickup Truck 7 CY. 5.352 Cu M.Box G M Wa IC CDS 13 282 Pickup Truck 7 CY. 5.352 Cu M.Box G M Se IC Sup 14 411 Truck-Van 7 CV. 5.352 Cu M.Box G L Tr 15 412 1 Ton Stake Body 7 CV. 5.352 Cu M.Box D M Tr 16 012 Dump Truck 7 CY. 5.352 Cu M.Box D XL St IC CW/6+NW 17 137 Dump Truck 7 CY. 5.352 Cu M.Box D XL St 2+CW 18 014 Dump Truck 7 CY. 5.352 Cu M.Box D XL St IC NW/14+COW 19 015 Dump Truck 7 CY. 5.352 Cu M.Box D XL St IC 4+SW 20 017 Dump Truck 7 CY. 5.352 Cu M.Box D XL St IC 2+CW 21 018 Dump Truck 7 CY. 5.352 Cu M.Box D XL St IC 8+NWsub 22 019 Dump Truck 7 CY. 5.352 Cu M.Box D XL St IC 12+CWSub 23 020 Dump Truck 7 CY. 5.352 Cu M.Box D XL St IC 10+SW 24 022 Dump Truck 7 CY. 5.352 Cu M.Box D XL St IC 7+SE 25 023 Dump Truck 7 CY. 5.352 Cu M.Box D XL Wa IC 9+NESub 26 024 Dump Truck 7 CY. 5.352 Cu M.Box D XL Wa IC NE+7+CE 27 025 Dump Truck 7 CY. 5.352 Cu M.Box D XL St IC CE 28 026 Dump Truck 7 CY. 5.352 Cu M.Box D XL St IC 5+SE 29 027 Dump Truck 7 CY. 5.352 Cu M.Box D XL Se IC 10+SW 30 028 Dump Truck 4 CV. 3.058 Cu.M.Box G M St IC CDS 31 108 Dump Truck 4 CY. 3.058 Cu.M.Box G M Se IC CDS 32 126 Dump Truck 4 CV. 3.058 Cu.M.Box G M Se IC CDS 33 133 Dump Truck 7 CY. 5.352 Cu M.Box D XL Se IC+ER 4+SW 34 134 Dump Truck 7 CV. 5.352 Cu M.Box D XL Wa IC M 35 136 Dump Truck 10 CY. 7.645 Cu M.Box D XL St IC Mains+NW 36 141 Dump Truck 4 CV. 3.058 Cu.M.Box G M St IC CDS 37 144 Dump Truck 7 CY. 5.352 Cu M.Box D XL St IC 1+CC 38 145 Dump Truck 7 CY. 5.352 Cu M.Box D M St IC 11+SESub 39 147 Dump Truck 7 CY. 5.352 Cu M.Box D M St IC 40 148 Dump Truck 7 CY. 5.352 Cu M.Box D Inc St IC 6+NW 41 150 Dump Truck 12 CY. 9.175 Cu.M.Box D Inc Wa IC 12+CWSub 42 151 Dump Truck 7 CY. 5.352 Cu M.Box D Inc St IC 1+CC 43 156 Dump Truck 7 CY. 5.352 Cu M.Box D Inc St IC 3+NE 44 157 Dump Truck 7 CY. 5.352 Cu M.Box D Inc St IC 8+NWSub 45 158 Dump Truck 7 CY. 5.352 Cu M.Box D Inc Se IC 14+COW 46 170 Dump Truck 7 CV. 5.352 Cu M.Box D Inc Wa IC 3+NE 47 198 Dump Truck 4 CV. 3.058 Cu.M.Box G Inc St IC+ER CDS 48 199 Dump Truck 7 CV. 5.352 Cu M.Box D Inc St IC 11+SESub 49 213 Dump Truck 4 CY. 3.058 Cu.M.Box G Inc St IC CDS 50 226 Dump Truck 4 CY. 3.058 Cu.M.Box G Inc St IC CDS 51 104 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 52 116 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 53 282 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 54 108 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 55 226 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 56 012 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 57 137 U Snow Plow Truck Mounted Underbody Inc St IC 58 014 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 59 015 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC City of Elgin Public Works Needs Assessment March 20,1998 3. SPACE PROJECTIONS Page 3-6 ALL DIVISIONS-LISTING OF VEHICLES AND EQUIPMENT EXHIBIT C-2 Index Equip. Vehicle Type Description Fuel size Dept. Critical Zone No. No. or G,D L,M,S or Equipment Item Div. 60 016 A Snow Plow Truck Mounted V Plow Inc St IC 61 017 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 62 017 U Snow Plow Truck Mounted Underbody Inc St IC 63 018 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 64 019 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 65 019 U Snow Plow Truck Mounted Underbody Inc St IC 66 020 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 67 020 U Snow Plow Truck Mounted Underbody Inc St IC r 68 021 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 69 022 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 70 023 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 71 024 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 72 024 U Snow Plow Truck Mounted Underbody Inc St IC 73 025 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 74 026 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 75 026 U Snow Plow Truck Mounted Underbody Inc St IC 76 027 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 77 027 U Snow Plow Truck Mounted Underbody Inc St IC 78 028 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 79 047 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 80 126 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 81 133 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 82 133 U Snow Plow Truck Mounted Underbody Inc St IC 83 134 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC r 84 136 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 85 141 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 86 144 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 87 144 U Snow Plow Truck Mounted Underbody Inc St IC 88 145 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC r 89 145 U Snow Plow Truck Mounted Underbody Inc St IC 90 147 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 91 147 U Snow Plow Truck Mounted Underbody Inc St IC 92 148 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 93 148 U Snow Plow Truck Mounted Underbody Inc St IC 94 150 A Snow Plow Truck Mounted Reversible Patrol Wing Inc Wa IC+ER 95 151 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 96 151 U Snow Plow Truck Mounted Underbody Inc St IC 97 156 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 98 157 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 99 157 U Snow Plow Truck Mounted Underbody Inc St IC 100 158 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 101 158 U Snow Plow Truck Mounted Underbody Inc St IC 102 170 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 103 170 U Snow Plow Truck Mounted Underbody Inc St IC 104 198 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 105 199 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 106 203 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 107 206 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 108 211 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 109 213 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 110 216 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 111 137 B Spreader Tailgate (Salt or Sand) Inc St IC 112 015 B Spreader Tailgate (Salt or Sand) Inc St IC 113 017 B Spreader Tailgate (Batt or Sand) Inc St IC 114 019 B Spreader Tailgate (Batt or Sand) Inc St IC 115 020 B Spreader Tailgate (Salt or Sand) Inc St IC 116 022 B Spreader Tailgate (Salt or Sand) Inc St IC 117 023 B Spreader Tailgate (Batt or Sand) Inc St IC 118 024 B Spreader Tailgate (Batt or Sand) Inc St IC City of Elgin Public Works Space Needs Assessment March 20,1998 r 3. SPACE PROJECTIONS Page 3-7 ALL DIVISIONS-LISTING OF VEHICLES AND EQUIPMENT EXHIBIT C-3 Index Equip. Vehicle Type Description Fuel size Dept. Critical Zone No. No. or G,D L,M,S or Equipment Item Div. 119 025 B Spreader Tailgate (Salt or Sand) Inc St IC 120 026 B Spreader Tailgate (Salt or Sand) Inc St IC 121 027 B Spreader Tailgate (Salt or Sand) Inc St IC 122 028 B Spreader Tailgate (Salt or Sand) Inc St IC 123 108 B Spreader Tailgate (Salt or Sand) Inc St IC 124 126 B Spreader Tailgate (Salt or Sand) Inc St IC 125 133 B Spreader Tailgate (Salt or Sand) Inc St IC 126 134 B Spreader Tailgate (Salt or Sand) Inc St IC 127 136 B Spreader Tailgate (Salt or Sand) Inc St IC 128 141 B Spreader Tailgate (Salt or Sand) Inc St IC 129 144 B Spreader Tailgate (Batt or Sand) Inc St IC 130 145 B Spreader Tailgate (Salt or Sand) Inc St IC 131 147 B Spreader Tailgate (Salt or Sand) Inc St IC 132 148 B Spreader Tailgate (Salt or Sand) Inc St IC 133 151 B Spreader Tailgate (Salt or Sand) Inc St IC 134 157 B Spreader Tailgate (Salt or Sand) Inc St IC 135 158 B Spreader Tailgate (Salt or Sand) Inc St IC 136 170 B Spreader Tailgate (Salt or Sand) Inc St IC 137 198 B Spreader Tailgate (Salt or Sand) Inc St IC 138 226 B Spreader Tailgate (Salt or Sand) Inc St IC 139 012 L Leaf Box M St 140 015 L Leaf Box M St 141 018 L Leaf Box M St 142 022 L Leaf Box M St 143 025 L Leaf Box M St 144 027 L Leaf Box M St 145 110 Snow Blower Truck Mounted 1400 TPH(1269 T/Hr) D-e M St 146 122 Snow Blower Truck Mounted 300 TPH(272 T/Hr) G-e M St 147 203 Tractor Loader Front End&Dump 85,790 W D XL Wa IC 148 204 Tractor Loader Front End&Dump 33,579 W D XL St 149 205 Tractor Loader Front End&Dump 108,170 W D XL St IC 150 206 Tractor Loader Front End&Dump 85,790 W D XL St IC 151 209 Tractor Loader Front End&Dump 40,204 W D XL St 152 224 Tractor Loader Front End&Dump 51,474 W D XL Wa 153 016 Motor Grader 120 HP GVW 28,000 Lbs. D Sp St 154 107 Chain Saw 16 IN. G-e To St 155 109 Chain Saw 36 IN. G-e To St 156 111 Chain Saw Hydraulic Pole Mounted 14 IN. To St 157 112 Chain Saw 28 IN. G-e To St 158 115 Chain Saw 16 IN. G-e To St 159 119 Chain Saw 16 IN. G-e To St r 160 127 Chain Saw 16 IN. G-e To St 161 128 Chain Saw Hydraulic Pistol Grip 12 IN. G-e To St 162 136 Chain Saw 20 IN. G-e To St 163 212 Chain Saw 16 IN. G-e To St r 164 247 Saw Multipurpose G-e To St 165 102 Street Sweeper-PU 275 Gal. D S Wa 166 113 Street Sweeper-PU 240 Gal. D S St 167 124 Street Sweeper-PU 275 Gal. D S St 168 117 Roller Vibratory 21634 W D M St 169 132 Roller Vibratory 21634 W D M St 170 103 Cleaner Sewer 1500 Gal. D XL Se ER Weekends 171 313 Cleaner Sewer Trailer Mounted Extenda Jet G M Se 172 200 Cleaner Catch Basin 10 CY. D XL Se 173 202 Tractor Comb.Loader/Backhoe 64,136 W D XL Wa ER 174 219 Tractor Comb.Loader/Backhoe 51474 W D XL Se 175 220 Tractor Comb.Loader/Backhoe 61,918 W To Wa ER 176 142 Hammer 400 Ft./Lbs. To St 177 204 A Hammer 350 Ft./Lbs. S St City of Elgin Public Works Space Needs Assessment March 20,1998 r 3. SPACE PROJECTIONS Page 3-8 ALL DIVISIONS-LISTING OF VEHICLES AND EQUIPMENT EXHIBIT C-4 r Index Equip. Vehicle Type Description Fuel size Dept. Critical Zone No. No. or G,D L,M,S or Equipment Item Div. r 178 209 A Cold Planer Hydraulic Tractor Driven S St 179 209 B Power Broom Hydraulic Tractor Driven S St 180 208 Air Compressor Portable 185 CFM D-e S Wa 181 221 Air Compressor Portable 185 CFM D-e S Wa 182 227 Air Compressor Portable 185 CFM D-e S Wa 183 311 Air Compressor Portable 185 CFM D-e S Se 184 114 Air Compressor Tools Portable 185 CFM S Wa 185 299 Pump Centrifugal 4"-466 GPM D-e S Wa 186 210 Pump Centrifugal 4"-466 GPM D-e S Wa 187 312 Pump Centrifugal 3"-375 GPM G-e S Wa 188 315 Pump Centrifugal 3"-375 GPM G-e S Se 189 316 Pump Trash 3"-376 GPM G-e S Wa 190 118 Cutter Concrete- 5 HP G-e S St 191 201 Cutter Concrete-20 HP G-e S St 192 248 Cutter Concrete• 5 HP G-e S Se 193 198 Generator Set 25/31 KW D-e S Se 194 218 Generator Set 2.5 KW G-e S Se 195 253 Generator Set 2.5 KW G-e S Se 196 046 Truck Bucket 55 Ft. D XL Tr 197 135 Truck Bucket 35 Ft. D L Tr 198 139 Trailer Flat Bed 4 Ton XL St 199 140 Trailer Flat Bed 4 Ton XL St 200 493 Line Marker Self Propelled 12 Gal. G-e S Tr 201 491 Line Marker Self Propelled 5 Gal. G-e S Tr 202 121 Trailer XL St 203 225 Trailer XL Wa ER 204 223 Trailer XL Wa ER 205 228 Traffic Line Remover G-e S Tr 206 494 Leaf Loader 95 HP D-e L St 207 149 Leaf Loader 95 HP D-e L St 208 152 Leaf Loader 95 HP D-e L St 209 153 Leaf Loader 95 HP D-e L St 210 154 Leaf Loader 95 HP D-e L St 211 155 Leaf Loader 18"Hose D-e M St 212 159 Leaf Loader 95 HP D-e L St 213 129 Chipper 220 HP D-e L St 214 131 Chipper 175 HP G-e M St 215 169 Chipper 220 HP D-e L St 216 125 Concrete Mixer 10 HP G-e S se W/air comp. 217 252 Concrete Mixer 3 HP G-e S Se 218 207 Compactor Jumping Jack 4 HP G-e To Wa 219 146 Compactor Vibrator Plate 2.5 HP G-e To St 220 214 Manhole Ventilator 1244 CFM G-e S Se 221 314 Manhole Ventilator 1244 CFM G-e S Se 222 801 Fork Lift 4000 Lbs. G-e M St r 223 490 Arrow Board S M Tr 224 492 Arrow Board S M Tr 225 283 Garbage Truck D Sp St 226 499 Water Tanks G-e M St 227 New Sewer Televising Truct D XL Se ER 228 New Vactor Truck D Sp Se ER 229 ;033 Step Van D XL Wa 230 New Trailer - XL Wa ER 231 Req. Arrow Board - S Tr 232 Req. Arrow Board - S Tr r City of Elgin Public Works Space Assessment March 20,1998 r 3. SPACE PROJECTIONS Page 3-9 EXISTING VEHICLE STATISTICS EXHIBIT D-1 r r Mileage by Salt/Plow Districts Department of Public Works Appendix H,Amended July 24,1997 Plow and salt data from thirteen zones with route classifications in terms of primary miles,snow route miles and secondary route miles by vehicle type,were used to calculate total plowing miles, Total plowing miles for all routes are listed in Exhibit D1 and average plowing miles per equipment item are calculated-Exhibit D2. Projections for an increase in equipment,based on a similar population distribution,are made from this data. r Population per plowing mile was calculated at 85,068/1252 plow miles=68 persons per plow mile. DISTRICT PRIMARY MILES SNOW ROUTE MILES SECONDARY ROUTE MILES Center Lane Plowing Center Lane Plowing Center Lane Plowing 1 - - - 9.10 29.60 60.00 0.30 0.80 1.60 2 - - - 3.27 7.44 14.88 0.10 0.20 0.40 3 - - - 7.15 14.30 28.60 3.90 8.20 16.40 4 - - - 5.95 12.10 24.20 1.20 2.40 4.80 5 - - - 0.45 0.90 1.80 6.30 14.70 29.40 6 - - 8.37 19.99 39.98 0.00 0.00 0.00 7 - - - 4.03 8.05 16.10 1.35 5.40 10.80 8 2.70 10.80 21.60 7.01 14.02 28.04 1.86 7.08 14.16 9 1.25 2.50 5.00 6.45 17.40 34.80 1.25 2.50 5.00 10 0.56 1.12 2.24 10.45 26.70 53.40 2.13 4.26 8.52 11 0.85 1.70 3.40 0.70 1.40 2.80 7.30 14.60 29.20 12 1.65 3.30 6.60 3.71 6.42 12.84 0.30 6.90 13.80 13 Not Used - - - - - - - - t 4 3.85 13.4026.80 3.36 6.72 13.44 3.24 6.48 12.96 10.86 32.82 65.64 70.00 165.04 330.88 29.23 73.52 147.04 C D E F G H I J K Sumrnary of Above Vehicular Route Classifications Item Description Data Source Value 1 Total Center Lane Miles Summation C+F+I 110 2 Total Lane Miles Summation D+G+J 271 3 Total Plowing Miles Summation E+H+K 544 4 City Wide Center Lane Miles(Estimated Number) Elgin Input 287 5 Less Summary of Above Less Item 1 -110 6 Residential Center Lane Miles(Estimated Number) Item 4-Item 5 177 7 Residential Plowing Miles @ 4 Passes/Lane Elgin Input 708 8 Total Plowing Miles Item 3+Item 7 1252 Existing Equipment Statistics 1995-1996 Item Description Data Source Value 9 Current Population (1996 Special Census) 85068 10 Average Population/Plowing Mile Item 9/Item 8 68 11 Total Plow+Spreader Trucks Item 11 +Item 12 28 12 Number of Spreader Trucks Elgin Input 17 13 Number of Plow Trucks Elgin Input 11 14 Average Miles/Spreader Truck Item 8/Item 12 74 15 Average Miles/Plow Truck Item 8/Item 13 114 16 Number of Cul De Sac Trucks Elgin Input 10 17 Average Plow Miles/Cul De Sac Truck Item 8/item 16 125 18 Number of Loaders Elgin Input 3 19 Average Plow Miles/Loader Item 8/Item 18 417 City of Elgin Public Works Needs Assessment March 20,1998 r 3. SPACE PROJECTIONS Page 3-10 ESTIMATE FOR FUTURE VEHICLE COUNT EXHIBIT D-2 tVehicle Count Based On Population Projection Value Item Description Data Source High Low 20 Year 2020 2020 21 Population Projection Exhibit No.B 142691 132880 22 Population Increase From 1996 Special Census Exhibit No.B 57623 48592 23 Calculated Annualized Population Growth Rate FV Calculation 2.27% 1.98% 24 Calculated Percentage of Population Increase Item 21 /Item 9-1 68% 56% r 25 Additional Plowing Miles Item 22/Item 10 848 715 26 Current Number of Spreader Trucks Item 12 17 17 27 Additional Number of Spreader Trucks Item 25/Item 14 12 10 28 Projected Number of Spreader Trucks 29 27 29 Current Number of Plow Trucks Item 13 11 11 30 Additional Number of Plow Trucks Item 25/Item 15 7 6 I 31 Projected Number of Plow Trucks 18 17 32 Current Number of Cu!De Sac Trucks Item 15 10 10 33 Additional Number of Cul De Sac Trucks Item 24/Item 16 7 6 34 Projected Number of Cul De Sac Trucks Item 31 +Item 32 17 16 35 Current Number of Loaders Item 17 3 3 36 Additional Number of Loaders Item 24/Item 18 2 2 37 Projected Number of Loaders Item 34+Item 35 5 5 Summary Ice and Snow Control Number of Vehicles 38 Current Number Items 26+29+35 41 41 Projected Additional Number Items 27+30+36 28 23 39 Projected Total Number Items 28+31 +34 69 64 r Note 1: Negligible difference exists between the additional projected vehicles from the Planning Department's population projections and those resulting from the exponential projection. Note 2: A close correlation exists between the number of vehicles,the number of employees required for their operation and support facilities required. I I I I City of Elgin Public Works Needs Assessment March 20,1998 r3. SPACE PROJECTIONS Page 3-11 rEstimated Space Needs for 2020 Population Density The Far West Planning Boundary Area,bounded by approximately the Northwest Tollway(I-90)on the north,the Village of Pingree Grove on the west,the Illinois Central Railroad tracks on the south,and Randall Road on the east. This area contains 11,396 total acres of which 7,010 is developable. The r difference between developable acres and total acres is distributed in wetlands,flood plains,woodlands, open space and existing development. Low Level Land Consumption is estimated at 67%of developable acres and High Level Land Consumption has been estimated at 97%. The boundary limits are based on the cost-effective expansion of the municipal infrastructure. The projected population increases from 74,300 persons to 142,691,according to the Planning Department's 2020 estimate,for an increase of 68,391 from the 1995 count. For the purposes of the space need projection,the boundary limits for land consumption are assumed to be finite and the population increase is distributed over the new developed acres. 1995 85,731 population/6,740 Total Developed Land(1)= 12.72 persons per acre (1)Residential 4,974+Commercial 721 +Industrial 1045 Excluded:open space,institutional,open space,transportation communication and utilities t2020 Low Level Land Consumption at 67%x 7,010 acres= 4,696 new acres 6,740+4,696= 11,436 Total Acres 74,300 increase/4,696 new acres= 15.82 persons per acre r Population density increase(decrease)from 1995 24% Developed Acres Increase from 1995 70% 2020 High Level Land Consumption at 97%x 7,010 new acres= 6,799 new acres 6.740+6,799= 13,539 Total Acres 74,300 increase/6,799 new acres= 10.93 persons per acre Population density increase(decrease)from 1995 (14%) Developed Acres Increase from 1995 101% These results describe an increase in land area served,from 70%to 101%increase,with a varying population density based on the level of land consumption. Attendant considerations are that new development will be based on the following: • Continuing a decentralization trend of the metropolitan area. The Far West Area Plan Report states that"land consumption projections assume a continuation of the decentralization trend that the metropolitan area has experienced over the last twenty years." • Increased use of Cul-De-Sac street planning for new development areas. tThe Cul-De-Sac pattern requires a greater number of smaller size vehicles due to a reduced turning radius. Large vehicles are efficiently utilized for other Public Works • functions when not involved in ice and snow operations. Smaller vehicles have a lower utilization rate and therefore reduce off season operational efficiency. City of Elgin Public Works Needs Assessment March 20, 1998 F 3. SPACE PROJECTIONS Page 3-12 Outsourcing of Cul-De-Sac plowing may be an alternative to increasing the fleet size of smaller vehicles. • The higher level of land consumption. Recent reports indicate that fewer acres are available for development than originally anticipated due to an increase in areas determined undevelopable by land management policies. The projected population will be distributed over a wider gross area requiring an increased infrastructure to serve the same number of people in a smaller net land area. Space Needs Program Multiplier The year 2000 program space recommendations establish the base from which a multiplier is added for future requirements. The multiplier is based on projected population growth and land use policies. A multiplier of 2.00 represents doubling program recommendations or for a 100%increase in space needs. The multiplier has a close correlation to vehicle equipment space projections and staff required. Individual program items not applicable to this multiplier will be adjusted accordingly and are detailed in the space program. Multiplier Selection 2020 NSF-Low 2.00 This multiplier applied to the current recommended Net Square Feet (NSF) reflects the estimated 201%increase in developed acres for a projected population of 142,691 persons by the year 2020. This multiplier is viewed as a conservative approach with a minimum variation (14%)from current population distribution supported by a similar infrastructure. 2020 NSF High 3.00 A multiplier reflecting the "High Level Land Consumption Rate" adjusted to reflect the increased use of smaller vehicles and increase in infrastructure requirements compared to current conditions. Both multipliers represent a significant amount of expansion from the year 2000 space recommendations. They should not be viewed as a finite commitment,but rather establishing a framework for planning. "Adjustments as we go"are anticipated and direct concept scheme development. City of Elgin Public Works Needs Assessment March 20, 1998 r F 3. SPACE PROJECTIONS Page 3-13 Multiplier Application to Program Division Level Managers No Correlation Normally staffed by one manager. Administrative Staff Adjusted Value Increase anticipated depending on disposition and organization of functions. Mid Level Managers Adjusted Value Current management structure places mid level in supervisory positions for sections within a division. Decentralization of facilities and increased Line Supervisory Staff will bring the increase the number of mid level managers required. Line Supervisory Staff Full Value Dependant on the number of crews at the Field Staffing Level. Field Level Staffing Full Value A direct relationship between staff,equipment and the number of vehicles. Vehicles-Vehicle Storage Full Value The driving force of space and staff requirements. Plow miles are related to population and land use polices outlined in the Far West Area Plan. The land use policies described in the Far West Area Plan support the current decentralization trend. A shift will occur between the number of larger vehicles to smaller vehicles for ice and snow control to service the cul-de-sac street pattern for residential development. Equipment Full Value Shared Facilities Adjusted Value Locker rooms are directly related to staff which have a direct relationship to the number of vehicles required. Other support program items will receive an adjusted value. Municipal Garage Adjusted Value Although related to the number of vehicles, increase use of preventive maintenance programs,newer equipment such as vehicle lifts and overhead product dispensing systems will temper space needs. Shop Areas and Shop Storage Adjusted Value New construction and improved construction technology will reduce shop support and shop storage space requirements. Material Bins Adjusted Value City of Elgin Public Works Needs Assessment March 20, 1998 I 3. SPACE PROJECTIONS Page 3-14 Material Bins Adjusted Value Similar to Shop Areas and Shop Storage. Space requirements will be affected by decentralization. Yard Storage Adjusted Value Similar to Shop Areas and Shop Storage. Space requirements will be affected by decentralization. City of Elgin Public Works Needs Assessment March 20, 1998 r 4. SPACE PROGRAM Page 4-3 L Room Qty. Space Name Remarks 2000 2020 2020 Rem'd Low High No. NSF NSF NSF 01-01 1 Director 225 225 225 Total NSF 225 225 225 Proposed Planning Factor 1.35 Estimated GSF 300 300 300 C C r C C C City of Elgin Public Works Needs Assessment March 20,1998 C ENGINEERING DIVISION Page 4-4 Exhibit F Engineering Division 02 City Engineer J.Evers 02-01 Secretary _ Engineering D.O'Brien 02-02 (1998) _ Part Time Receptionist 02-03 Civil Engineers Engineering Inspection 02-04 02-05 Clvil1 Civil D.Valentine.— T.Denning 02-04-01 02-04-02 Part Time Part Time F.Gould T.Wicidein M.Olsen O.Seimer 02-05-01 02-05-02 02-05-10 02-05-11 CM 2 (1998) S.Pertzbom 02-04-03: 02-04-04 C.Seimer M.Morrissy 02-05-03 02-05-03 I J.Beverly C.8utzcw 02-05-04 02-05-05 O.Santos 02-05-06 I t 4. SPACE PROGRAM Page 4-5 Room Qty. Space Name Remarks 2000 2020 2020 Rem'd Low High No. _ NSF NSF NSF • 02 PUBLIC WORKS ENGINEERING DMsON • 02-01 1 City Engineer 180 180 180 02-02 1 Secretary 300 300 300 Copy Station 02-03 1 Part Time Receptionist Shared Space N/A N/A N/A (1998) 02-04 Dept Civil Engineers 02-04-01 3 Civil Engineer 450 900 1350 02-04-03 02-04-04 1 (1998) 150 300 450• 1 Dept Engineering Inspection 02-05-01 7 Inspectors 700 1400 2100 • 02-05-08 02-05-10 2 Part Time Inspectors 200 400 600 02-05-11 02-100 1 Reception Area 150 150 150 02-101 1 Conference Room 200 400 600 02-102 1 General Storage 900 1800 2700 01-103 1 Flat File Storage 240 480 720 02-104 1 File-Work Area 150 300 450 Total NSF 3620 6610 9600 Proposed Planning Factor 1.35 Estimated GSF 4890 8920 129601 City of Elgin Public Works Needs Assessment March 20,1998 I PUBLIC WORKS ADMINISTRATION/OPERATIONS Page 4-6 Exhibit G I I I Public Works Administration D.Lawry 01-100 I I I Public Works Operations 1 03 I IAssistant Director G.Miller 03-01 I I Public Works (1998) Administrative I Inspector Clerk Secretary P.Mazurek M.Gregory 03-04 03-02 03-03 I Part Time Part Time Clerk Clerk I P.Nebal L.Petschow Street Division Traffic Sweer Municipal 03-03-01 03-03-02 Division Division Garage 1 04 05 06 07 I I 0 4. SPACE PROGRAM Page 4-7 Room Qty. Space Name Remarks 2000 2020 2020 • Rem'd Low High , No. NSF NSF NSF ... ---- 03 - - ------- --•--•- lip 03-01 1 Assistant Director 180 180 180 03-02 1 Clerk 120 240 360 PP 03-03 1 Administrative Secretary 120 120 120 03-04 1 Public Works Inspector Work Station Not Required N/A N/A N/A 01, Provide Z x 2'Locker 03-03-01 2 Part Time Clerk 120 240 360 03-03-02 03-100 1 Reception Area 150 150 450 03-101 1 Conference Room Snow Command 400 400 1200 03-102 1 Computer Room 100 200 300 0 Total NSF 1190 1530 2970 Proposed Planning Factor 1.35 Estimated GSF 1610 2070 4010 City of Elgin Public Works Needs Assessment March 20,1998 STREET DIVISION Page 4-8 Exhibit H Street Division 04 (1998) Street Operations Staid Waste Superintendent Superintendent Coordinator J.RohsdO W.Schuitz 04-02 04-01 04-03 Pt1r c Works Crew Leader C,Blaiark 04-04 a Cement Equipment Utility a Workers Operators Workers 04-06 04-06 04-07 ONO 04-05_1' 0406-01`04-06-02 111 Seasonal Sotto* — Helper — _Hem 0407-01 04-07-02 04-07-20, 040721 I 04-06�+ Q4416°4 Seasonal ea Ssonal Helper Heiper 0407-03 04-07-04 04-07-22 0407-23 .0406-06^04-06-08 — 0407-05. 0407-06 (1998) 04-0607 0807.07 04-07-08 (1998) 04-07-09 04-07-10 (1998) (1998) 04-07-11 04-07-12 (2030) (2000) 04-07-13 04-07-14 (2000) 04-07-15 r 4. SPACE PROGRAM Page 4-9 r Room Qty. Space Name Remarks 2000 2020 2020 No. Rem'd Low High NSF NSF NSF ... :::•..- ---- ---•...,,,•• -...:...-:..::':-.,.. - - ..,:.....-:::-i---::-....-.:::..... .,::::::::1::::-,... ,,.,' :::::m::::-: -..:.:•-. ........i:::::::::i::::::::.:.:::.•.,:..:•:,••-•:---::.,::.:::'..:...,-.: '''•:----04.::..:::::-i:'.. PMEILIC.W ',.:::'• : IDAKS 4.STREETINIWN11.::.:•T. . .'.....-:..:.-.:::::i:i:i::•-:. ".:*.::•-::::::.,::-:-:-:::..::i:?:.:•:---•.------------::'.'• :::,....--::-:,:i:, . r . • .. ..... ......... . „ . .„... . ......... ...... .... .............. . .... • 04-01 ..... Superintendent 120 120 120 04-02 1 Solid Waste Coordinator 120 120 120 r 04-03 (1998) 1 Operations Superintendent 120 120 240 04-04 1 Crew Leader 100 200 300 04-05 Dept Cement Workers - - - 04-05-01 1 Cement Worker Work stations not required N/A N/A N/A Provide Z x Z Locker 04-06 Dept Equipment Operators - - - 04-06-01 6 Equipment Operator Work stations not required N/A N/A N/A L 04-06-06 0406-07 1 (1998) Provide Z x Z Locker 04-07 Dept Utility Workers - - - L 04-07-01 9 Utility Worker 04-07-09 Work stations not required Provide 2'x Z Locker N/A N/A N/A 04-07-10 3 (1998) N/A N/A N/A 04-07-12 r 04-07-13 3 (2000) N/A N/A N/A 04-07-15 04-07-20 4 Seasonal Helper Work stations not required N/A N/A N/A 0407-23 Provide 1/2 half size space in Z x Z Locker Total NSF 460 560 780 Proposed Planning Factor 1.35 Estimated GSF 620 760 1050 r t E t r E City of Elgin Public Works Needs Assessment March 20,1998 . r 4. SPACE PROGRAM Page 4-10 STREET DIVISION VEHICLES AND EQUIPMENT-1998 EXHIBIT I-1 Index Equip. Vehicle Type Descnption Fuel Size Dept. Critical Zone No. No. or G Ge or Equipment Item D De Div. 16 012 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC CW/6+NW 56 012 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 139 012 L Leaf Box - M St 18 014 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC NW/14+COW 58 014 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 19 015 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 4+SW 59 015 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 112 015 B Spreader Tailgate (Salt or Sand) Inc St IC 140 015 L Leaf Box M St 153 016 Motor Grader 120 HP GVW 28,000 Lbs. D Sp St 60 016 A Snow Plow Truck Mounted V Plow - Inc St IC 20 017 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 2+CW 61 017 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 113 017 B Spreader Tailgate (Salt or Sand) - Inc St IC 62 017 U Snow Plow Truck Mounted Underbody - Inc St IC 21 018 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 8+NWSub 63 018 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 141 018 L Leaf Box - M St 22 019 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 4+SW 64 019 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 114 019 B Spreader Tailgate (Salt or Sand) - Inc St IC 65 019 U Snow Plow Truck Mounted Underbody - Inc St IC 23 020 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 10+SW 66 020 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC r- 115 020 B Spreader Tailgate (Salt or Sand) Inc St IC 67 020 U Snow Plow Truck Mounted Underbody - Inc St IC 68 021 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 24 022 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 7+SE 69 022 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 116 022 B Spreader Tailgate (Batt or Sand) - Inc St IC 142 022 L Leaf Box - M St 70 023 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC r 117 023 B Spreader Tailgate (Salt or Sand) Inc St IC 71 024 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 118 024 B Spreader Tailgate (Salt or Sand) - Inc St IC 72 024 U Snow Plow Truck Mounted Underbody - Inc St IC r 27 025 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC CE 73 025 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 119 025 B Spreader Tailgate (Satt or Sand) - Inc St IC 143 025 L Leaf Box - M St 28 026 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 5+SE 74 026 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 120 026 B Spreader Tailgate (Salt or Sand) - Inc St IC 75 026 U Snow Plow Truck Mounted Underbody - Inc St IC 76 027 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 121 027 B Spreader Tailgate (Salt or Sand) Inc St IC 144 027 L Leaf Box - M St 77 027 U Snow Plow Truck Mounted Underbody - Inc St IC 30 028 Dump Truck 4 C.Y. 3.058 Cu.M.Box G M St IC CDS 78 028 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 122 028 B Spreader Tailgate (Salt or Sand) - Inc St IC 79 047 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 165 102 Street Sweeper-PU 275 Gal. D S St City of Elgin Public Works Needs Assessment March 20,1998 t r 4. SPACE PROGRAM Page 4-11 STREET DIVISION VEHICLES AND EQUIPMENT-1998 EXHIBIT 1-2 Index Equip. Vehicle Type Description Fuel Size Dept. Critical Zone No. No. or G Ge or Equipment Item D De Div. 7 104 Jeep-Cherokee 4 Wheel Drive G M St IC Sup 51 104 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 154 107 Chain Saw 16 IN. G-e To St 54 108 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 123 108 B Spreader Tailgate (Salt or Sand) - Inc St IC 155 109 Chain Saw 36 IN. G-e To St 145 110 Snow Blower Truck Mounted 1400 TPH(1269 T/Hr) D-e M St 156 111 Chain Saw Hydraulic Pole Mounted 14 IN. G-e To St 157 112 Chain Saw 28 IN. G-e To St 166 113 Street Sweeper-PU 240 Gal. D S St 158 115 Chain Saw 16 IN. G-e To St 9 116 Pickup Truck 7 C.Y. 5.352 Cu M.Box G M St IC CDS 52 116 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 168 117 Roller Vibratory 21634 W D M St 190 118 Cutter Concrete- 5 HP G-e S St 159 119 Chain Saw 16 IN. G-e To St 202 121 Street Paver D XL St 146 122 Snow Blower Truck Mounted 300 TPH(272 T/Hr) G-e M St 10 123 Pickup Truck 10 C.Y. 7.645 Cu M.Box G M St IC Sup 167 124 Street Sweeper-PU 275 Gal. D S St 80 126 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 124 126 B Spreader Tailgate (Salt or Sand) - Inc St IC 160 127 Chain Saw 16 IN. G-e To St 161 128 Chain Saw Hydraulic Pistol Grip 12 IN. G-e To St 213 129 Chipper 220 HP D-e L St Ilk 214 131 Chipper 175 HP G-e M St 169 132 Roller Vibratory 21634 W D M St 81 133 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 125 133 B Spreader Tailgate (Salt or Sand) Inc St IC 82 133 U Snow Plow Truck Mounted Underbody - Inc St IC 83 134 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC r 126 134 B Spreader Tailgate (Salt or Sand) - Inc St IC 162 136 Chain Saw 20 IN. G-e To St 35 136 Dump Truck 10 C.Y. 7.645 Cu M.Box D XL St IC Mains+NW 84 136 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 127 136 B Spreader Tailgate (Salt or Sand) - Inc St IC 17 137 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St 111 137 B Spreader Tailgate (Salt or Sand) - Inc St IC 57 137 U Snow Plow Truck Mounted Underbody - Inc St IC 198 139 Trailer Flat Bed 4 Ton - XL St 199 140 Trailer Flat Bed 4 Ton - XL St 36 141 Dump Truck 4 C.Y. 3.058 Cu.M.Box G M St IC CDS 85 141 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 128 141 B Spreader Tailgate (Salt or Sand) - Inc St IC 176 142 Hammer 400 Ft./Lbs. A To St 37 144 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 1+CC 86 144 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 129 144 B Spreader Tailgate (Salt or Sand) - Inc St IC t87 144 U Snow Plow Truck Mounted Underbody - Inc St IC 38 145 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 11+SESub 88 145 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 130 145 B Spreader Tailgate (Salt or Sand) - Inc St IC 89 145 U Snow Plow Truck Mounted Underbody - Inc St IC City of Elgin Public Works Needs Assessment March 20,1998 r 4. SPACE PROGRAM Page 4-12 STREET DIVISION VEHICLES AND EQUIPMENT-1998 EXHIBIT I-3 r Index Equip. Vehicle Type Description Fuel Size Dept. Critical Zone No. No. or G Ge or Equipment Item D De Div. t 219 146 Compactor Vibrator Plate 2.5 HP G-e To St 39 147 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 90 147 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 131 147 B Spreader Tailgate (Salt or Sand) - Inc St IC 91 147 U Snow Plow Truck Mounted Underbody - Inc St IC 40 148 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 6+NW 92 148 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 132 148 B Spreader Tailgate (Batt or Sand) Inc St IC 93 148 U Snow Plow Truck Mounted Underbody - Inc St IC 207 149 Leaf Loader 95 HP D-e L St 42 151 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 1+CC 95 151 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 133 151 B Spreader Tailgate (Batt or Sand) Inc St IC 96 151 U Snow Plow Truck Mounted Underbody - Inc St IC 208 152 Leaf Loader 95 HP D-e L St 209 153 Leaf Loader 95 HP D-e L St 210 154 Leaf Loader 95 HP D-e L St 211 155 Leaf Loader 18"Hose D-e M St 43 156 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 3+NE 97 156 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 44 157 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 8+NWSub r 98 157 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 134 157 B Spreader Tailgate (Salt or Sand) - Inc St IC 99 157 U Snow Plow Truck Mounted Underbody - Inc St IC r 100 158 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 135 158 B Spreader Tailgate (Batt or Sand) - Inc St IC 101 158 U Snow Plow Truck Mounted Underbody - Inc St IC 212 159 Leaf Loader 95 HP D-e L St 215 169 Chipper 220 HP D-e L St 46 170 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 3+NE 102 170 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 136 170 B Spreader Tailgate (Salt or Sand) - Inc St IC 103 170 U Snow Plow Truck Mounted Underbody - Inc St IC 104 198 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 137 198 B Spreader Tailgate (Sett or Sand) - Inc St IC 105 199 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 191 201 Cutter Concrete-20 HP G e S St 106 203 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 148 204 Tractor Loader Front End&Dump 33,579 W D XL St 177 204 A Hammer 350 Ft./Lbs. A To St 149 205 Tractor Loader Front End&Dump 108,170 W D XL St IC 150 206 Tractor Loader Front End&Dump 85,790 W D XL St IC 107 206 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 151 209 Tractor Loader Front End&Dump 40,204 W D XL St 178 209 A Cold Planer Hydraulic Tractor Driven D S St 179 209 B Power Broom Hydraulic Tractor Driven D S St 11 211 Pickup Truck 7 C.Y. 5.352 Cu M.Box G M St IC 108 211 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 109 213 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 110 216 A Snow Plow Truck Mounted Reversible Patrol Wing Inc St IC 50 226 Dump Truck 4 C.Y. 3.058 Cu.M.Box G M St IC CDS 55 226 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 138 226 B Spreader Tailgate (Salt or Sand) - Inc St IC City of'Elgin Public Works Needs Assessment March 20,1998 I 4. SPACE PROGRAM Page 4-13 STREET DIVISION VEHICLES AND EQUIPMENT-1998 EXHIBIT I-4 rIndex Equip. Vehicle Type Description Fuel Size Dept. Critical Zone No. No. or G Ge or Equipment Item D De Div. 138 226 B Spreader Tailgate (Salt or Sand) - Inc St IC 164 247 Saw Multipurpose G-e To St 53 282 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc St IC 225 283 Garbage Truck D Sp St 206 494 Leaf Loader 95 HP D-e L St 226 499 Water Tanks G-e M St 222 801 Fork Lift 4000 Lbs. G-e M St r r r illL t r City of Elgin Public Works Needs Assessment March 20,1998 1 I TRAFFIC DIVISION Page 4-14 Exhibit J I Traffic I Division 05 I ITraffic Superintendent I 05-01 II Traffic I Parking Not Included i i I 0502 1 iii Electrical Sign Shop Pang IWorkers Supen4sor 1 05-04 05-05 I IT Ill ' (1Part Time Part Time i Worker 1 Worker Crew Leader Crew Leader T,Mlgatz � I I I 05-04-01 05-05-01 [ i 31. 'cr jrS 113'e.,-.. tkvl= • F Seasonal (19996) "`Ort< Help Seasonal ' '''??_'�— K.Rice J.Hobson Help ., i : 05-05-02 05-05-03 ' 05-05-10 05-05 11 I I I r 4. SPACE PROGRAM Page 4-15 Room Qty. Space Name Remarks 2000 2020 2020 Rem'd Low High No. NSF NSF NSF • - 05 :: :PUBLICWORKS..TRAF.. :::i:ls:ra> :>...;::>: : ::> : ;:.;:•. ';'.:'»: .:.>: »:> >:::i.i:,:: 05-01 1 Superintendent Computer Console Area Included 200 200 600 05-02 Dept Traffic - - - 05-04 Dept Electrical Workers - - - 05-04-01 1 Crew Leader 100 200 300 (1998) Provide 7 x 2'Locker 05-04-02 3 Electrical Worker Provide Work Space at Bench Area N/A N/A N/A 05-04-04 Provide 7 x 2 Locker 05-05 Dept Sign Shop - - 05-05-01 1 Crew Leader 100 200 300 Provide 2'x 7 Locker 05-05-02 2 Sign Shop Worker Provide Work Space at Bench Area N/A N/A N/A 05-05-03 Provide 2'x 2'Locker 05-05-04 1 (1999) N/A N/A N/A 05-04-10 1 Seasonal Help Work Stations Not Required N/A N/A N/A t05-04-11 1 (1998) Total NSF 400 600 1200 Proposed Planning Factor 1.35 Estimated GSF 540 780 1560 : • City of Elgin Public Works Needs Assessment March 20,1998 t 4. SPACE PROGRAM Page 4-16 TRAFFIC DIVISION VEHICLES AND EQUIPMENT-1998 EXHIBIT K r Index Equip. Vehicle Type Description Fuel Size Dept. Critical Zone No. No. or G Ge or Equipment Item D De Div. 5 045 Van 3/4 Ton G L Tr 196 046 Truck Bucket 55 Ft. D XL Tr 6 047 Pickup Truck 3/4 Ton-4 Wheel Drive G M Tr IC CDS 197 135 Truck Bucket 35 Ft. D L Tr 205 228 Traffic Line Remover G-e S Tr 14 411 Truck-Van G L Tr 15 412 1 Ton Stake Body 7 C.Y. 5.352 Cu M.Box D M Tr 223 490 Arrow Board S M Tr 201 491 Line Marker Self Propelled 5 Gal. G-e S Tr 224 492 Arrow Board S M Tr 200 493 Line Marker Self Propelled 12 Gal. G-e S Tr 231 req. Arrow Board - S Tr 2321 Req. Arrow Board - S Tr t r r E . C City of Elgin Public Works Needs Assessment March 20,1998 ' SEWER DIVISION Page 4-17 Exhibit L ' Sewer Division 1 06 I Sewer ' Superintendent A.Graff 06-01 (1998) Crew Leader 06-02 Equipment Utility Workers Operators 06-03 06-04 Seasonal Help D.Denton T.Thompson 06-03-01 06-03-02 06-04-01 06-04-02 06 04 20 t (1998) (1998) _ Seasonal Help 06-03-03 06-04-03 06-04-04 06-04-21 ' 06-04-05 06-04-06 1 (1998) (1998) 06-04-07 06-04-08 (1998) 06-04-09 r 4. SPACE PROGRAM Page 4-18 il. ItA Room Qty. Space Name Remarks 2000 '2020 2020 ii Rem'd Low High ke No. NSF NSF NSF c :.-..::"':::, :- ,.',. .:..,''::::,.:: :,--:i i:.:,.:..,' :'-- '-...:.n:,-..::::-..:' - :i,: :i i...:.:.:i-:]-:,':. '::......----:. ':----r-,.i.,',.'::::':',i::',"'::-'.-'-':',:,:',::::i'::i,:::::•.,::-.:•:::::',•,',:::,,',',:,,,,':":,•:'::,,-:-:,-.':',--,,,,:::.: 06-01 1 Superintendent Locate near shared map room 120 120 120 06-02 1 Crew Leader Locate near Superintendent 100 100 300 r (1998) tie 06-03 Dept Equipment Operators - - - 06-03-01 2 Equipment Operator Work stations not required N/A N/A N/A 06-03-02 Provide 7 x Z Locker+ Mud Room Locker 06-03-03 1 (1998) N/A N/A N/A 06-04 'Dept Utility Workers - - - 1110 i.- ite 06-04-01 6 Utility Worker Work stations not required N/A N/A N/A 06-04-06 Provide 7 x 7 Locker+ Mud Room Locker 06-04-07 3 (1998) r 06-04-09 06-0420 1 Seasonal Help Work station not required N/A N/A N/A Locker not required 06-04-21 N/A N/A N/A . 06-100 1 Storage Room Gas Detectio Detectors,Chargers,Calibration Materials 50 50 150 _ Equipment 1 E Total NSF Proposed Planning Factor Estimated GSF 1.35 270 270 570 3601 350 1 740 r r t E r : . City of Elgin Public Works Needs Assessment March 20,1998 C r r 4. SPACE PROGRAM Page 4-19 iii SEWER DIVISION VEHICLES AND EQUIPMENT-1998 EXHIBIT M PI . Index Equip. Vehicle Type Description Fuel Size Dept. Critical Zone No. No. or G Ge or Equipment Item D De Div. 29 027 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL Se IC 10+SW 170 103 Cleaner Sewer 1500 Gal. D XL Se ER Weekends 31 108 Dump Truck 4 C.Y. 3.058 Cu.M.Box G M Se IC CDS Fill 216 125 Concrete Mixer 10 HP G-e S Se w/air comp. L 32 126 Dump Truck 4 C.Y. 3.058 Cu.M.Box G M Se IC CDS 33 133 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL Se IC 4+SW 45 158 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL Se IC 14+COW 193 19858 Generator Set 25/31 KW D-e S Se 48 199 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL Se IC 11+SESub 172 200 Cleaner Catch Basin 10 C.Y. D Sp Se 220 214 Manhole Ventilator 1244 CFM G-e S Se r 194 218 Generator Set 2.5 KW G-e S Se 174 219 Tractor Comb.Loader/Backhoe 51,474 W D XL Se 192 248 Cutter Concrete- 5 HP G-e S Se 217 252 Concrete Mixer 3 HP G-e S Se 195 253 Generator Set 2.5 KW G-e S Se 13 282 Pickup Truck 7 C.Y. 5.352 Cu M.Box G M Se IC Sup 183 311 Air Compressor Portable 185 CFM D-e S Se 171 313 Cleaner Sewer Trailer Mounted Extenda Jet G M Se 221 314 Manhole Ventilator 1244 CFM G-e S Se 188 315 Pump Centrifugal 3"-375 GPM G-e S Se 227 New Sewer Televising TrucK D XL Se ER 228 New Vactor Truck D Sp Se ER C r r r OP r OP L • City of Elgin Public Works Needs Assessment March 20,1998 6 r I I MUNICIPAL GARAGE DIVISION Page 4-20 Exhibit N I I Municipal Garage DMslon 07 i I I Garage Superintendent T.Podzimek 07-01 1 I — Clerk Typist L. Ruiz 07-02 I Automotive i . Automotive Mechanics Service Worker I07-03 07-04 I (1998) B.Pate B.Brunner T.Mogler 07-03-01 07-03-02 .07-04-01 07-04-02 I I E.Wacker K.Jowasld 07-03-03 07-03-04 1 (1998) I07-03-05 I I 4. SPACE PROGRAM Page 4-21 Room Qty. Space Name Remarks 2000 2020 2020 Rem'd Low High No. NSF NSF NSF ;:mulkicipAL:GARAGE:1;:,:; „ 07-01 Superintendent 120 120 120 07-02 Clerk-Typist Records Area 190 190 570 07-03 Dept Automotive Mechanics 07-03-01 4 Automotive Mechanic Increase Existing Work Station Space 400 800 1200 07-03-04 076-03-0 1 (1998) 100 200 300 07-04 Dept Automotive Service Workers 07-04-01 1 Automotive Service Worke Increase Existihg Work Station Space 80 160 240 07-04-02 1 (1998) 80 160 240 07-200 Existing Maintenance Area Provide Overhead Product Dispensing 7000 14000 21000 Provide Heavy Duty Lift 07-210 Support Areas Increase Parts Storage on Grade Level 2200 4400 6600 07-220 New Repair Bay 25 x 601200 2400 3600 Locate on North Side 07-230 Bench Area 5 x 60'Adjacent to North Side of New Bay 300 600 900 07-240 Exterior Covered Storage 5'x 85'-Salt Spreader and Street 425 850 1280 64 Sweeper Brush Storage Total NSF 12095 23880 36050 Proposed Planning Factor 1.10 Estimated GSF 13300 26270 39660 C • PP City of Elgin Public Works Needs Assessment March 20,1998 tit WATER DEPARTMENT Page 4-22 Exhibit 0 Wets Department 08 Wats Department Director L.Delbert 08-01 ' Wats Superinten0ec • P Ogesbee 08-02 Wats I Crew Leader M.O'Brien 08-03 Operators Utility Workers ' 08-04 08-06 I3eldtif' R.Waterman R.Schutt R.Akers R.Debartolo Et.5ylrt_ 08-00.-01 08-04-02 08-0-01 08-05-02 :;.0605-Z�.. • D.Dominguez G.Lorenzo �" 08-0503 08-05-04 ' J.Martinez P.Tate 08-05-06 08-05-06 J.Ctxistenson - R.Ward 05-05-07 05-05-08 1 (1998) (1999) ' 050509 4 05-0. 10 I 4. SPACE PROGRAM Page 4-23 r Room Qty. Space Name Remarks 2000 2020 2020 Rem'd Low High No. NSF NSF NSF ATERDEPARTMEN�.;:..:;:::<', a8 .ilii ....:::,',::::: :::..::-:1.E- . . . 08-01 1 Director Located at Water Plant 0 0 0 08-02 1 Superintendent Locate near shared map room 120 120 120 08-03 1 Crew Leader Locate near Superintendent 100 100 100 Provide 2'x 2'Locker+ Mud Room Locker 08-04 Dept Operators - - - 08-04-01 2 Operator Work stations not required N/A N/A N/A 08-04-02 Provide 2'x 2'Locker+ Mud Room Locker 08-04-03 1 N/A N/A N/A 08-05 Dept Utility Workers - - - 08-05-01 8 Utility Worker Work stations not required N/A N/A N/A 08-05-08 Provide 2'x 2'Locker+ Mud Room Locker 05-05-09 1 (1998) N/A N/A N/A 05-05-10 1 (1999) N/A N/A N/A -8-06-20 1 Seasonal Help Work station not required N/A N/A N/A Locker not required Total NSF 220 220 220 Proposed Planning Factor 1.35 Estimated GSF 300 300 300 C . C City of Elgin Public Works Needs Assessment March 20,1998 r r 4. SPACE PROGRAM Page 4-24 L. WATER DISTRIBUTION DIVISION VEHICLES AND EQUIPMENT-1998 EXHIBIT P 1111 Index Equip. Vehicle Type Description Fuel Size Dept. Critical Zone No. No. or G Ge or Equipment Item D De Div. 1 011 Step Van 1 Ton-GVW 10,000 Lbs D Ns Wa 3 021 Pickup Truck 3/4 Ton-4 Wheel Drive G M Wa 25 023 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL Wa IC 9+NESub 26 024 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL Wa IC NE+7+CE 4 029 Jeep-Cherokee 4 Wheel Drive G Ns Wa IC Sup 229 033 Step Van D XL Wa 8 105 Van-Cargo 7 C.Y. 5.352 Cu M.Box G Ns Wa 184 114 Air Compressor Tools Portable 185 CFM To S Wa 34 134 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL Wa IC+ER M 41 150 Dump Truck 12 C.Y. 9.175 Cu.M.Box D XL Wa IC 12+CWSub 94 150 A Snow Plow Truck Mounted Reversible Patrol Wing - Inc Wa IC/ER 47 198 Dump Truck 4 C.Y. 3.058 Cu.M.Box G M Wa IC+ER CDS 173 202 Tractor Comb.Loader/Backhoe 64,156 W D XL Wa ER 147 203 Tractor Loader Front End&Dump 85,790 W D XL Wa IC 218 207 Compactor Jumping Jack 4 HP G-e To Wa 180 208 Air Compressor Portable 185 CFM D-e S Wa 186 210 Pump Centrifugal 4"-466 GPM D-e S Wa 163 212 Chain Saw 16 IN. G-e To Wa 49 213 Dump Truck 4 C.Y. 3.058 Cu.M.Box G M Wa IC CDS 12 216 Pickup Truck 7 C.Y. 5.352 Cu M.Box G M Wa IC CDS 175 220 Tractor Comb.Loader/Backhoe 61,918 W D XL Wa ER 181 221 Air Compressor Portable 185 CFM D-e S Wa 204 223 Trailer - XL Wa ER 152 224 Tractor Loader Front End&Dump 51,474 W D XL Wa 203 225 Trailer - XL Wa ER 182 227 Air Compressor Portable 185 CFM D-e S Wa 185 299 Pumps Centrifugal 4"-466 GPM D-e S Wa . . 187 312 Pump Centrifugal 3"-375 GPM G-e S Wa 189 316 Pump Trash 3"-376 GPM G-e S Wa 230 New Trailer - XL Wa ER r t C r City of Elgin Public Works Needs Assessment March 20,1998 r r 4. SPACE PROGRAM Page 4-25 r Room Qty. Space Name Remarks 2000 2020 2020 Rem'd Low High No. NSF NSF NSF .„...•:::......:,. :„„„,:i,i,,, ,i:.,... . ......,...,.........„ .:::.,....:•.=..... .:.,„,,„,::,„::,„:„:....., . ...,'::::.:.:1„„:.....,.:.::.::.:. :.:.:::ii,:ii:.„,:::,::::„::. ....i.i„,i.,..,.,i,i::::::,...::,,,,...,,..:.,.:,:..:: .:..:.,..:,..........,„ii,,,.:.,.,, ::.:;,.:9. 100 ::.: ::.::.::::...$441$ 0::FACRITIES•;::::•:•:..::,;:i::::.....::.::::;M.:::;•-•••...:..:i:.:.::::::.:::MR::;-::: .:i::_i::.:;,:;i::;i :M]::.::?...:]:?>i?::.;:i-:::':::,:,'::U::::::.::.:-I.:::::-.::::.: r - 09-101 34 Mud Room Z x 2'Wire Mesh Steel Full Height Locke's 570 1140 1710 +Wash Area/Basin 09-102-0 76 Men's Locker Room 2'x 7 Full Height Metal Lockers 1600 3200 4800 fir 09-102-0 4 Men's Shower Area 3'x 3'Shower Stall+Wet Area 100 200 300 09-102-03 Men's Wash Room 4 wc's,3 urinals,2 Wash Fountains 360 720 1080 C09-103-0 6 Women's Locker Room 2'x 2'Full Height Metal Lockers 220 440 660 09-103-0 2 Women's Shower Area 3'x 3'Shower Stall+Wet Area 50 100 150 09-103-03 Women's Wash Room 2 wc's,3 lays 100 200 300 09-104 Utility Room Mop Basin and Supplies 50 50 150 C09-105 Break Area Seating for 35 1200 2400 3600 09-105-0' Kitchenette 100 200 300 r09-105-02 Break Area Storage 100 200 300 09-106 Flat File Area 480 960 1440 • 09-107 Drawing Rack Area 150 300 450 09-108 File Area 200 400 600 • . 09-109 Copy/Work Area 100 200 300 09-110 General Storage 200 400 600 C Total NSF 5580 11110 16740 Proposed Planning Factor 1.30 Estimated GSF 7250 14440 21760 7 E kW C C City of Elgin Public Works Needs Assessment March 20,1998 C 4. SPACE PROGRAM Page 4-26 Room Qty. Space Name Remarks 2000 2020 2020 Rem'd Low High No. NSF NSF NSF STORAGE : :>:' :;: Vehicle Size Dimension Fuel W L Diesel Gas 10-100 4 Tandem Spaces 12' 60' 4 2880 5760 8640 Dump Truck-Trailer-Back Hoe 10-200 3 S Vehicles 12 40' 2 Vac-All 1440 2880 4320 10-300 39 X Vehicles 12 35' 40 0 Plows Inc. 16380 32760 49140 10-400 3 L Vehicles 12 30' 8 3 1170 2340 3510 10-500 23 Vehicles 10' 20' 3 11 4600 9200 13800 10-600 18 S Vehicles 10' 10' 9 17 1800 3600 5400 Total NSF 28270 56540 84810 Proposed Planning Factor 2.00 Estimated GSF 56540 113080 169620 (Based on Center Aisle Double Aisle Configuration Using 35'Center Aisle Width-Perpendicular Parking With 5'Walks Adjacent to Exterior Walls) 011 City of Elgin Public Works Needs Assessment March 20,1998 r r 4. SPACE PROGRAM Page 4-27 ALL DIVISIONS-LISTING OF VEHICLES BY SIZE-1998 EXHIBIT Q-1 Index Equip. Vehicle Type Description Fuel Size Dept. Critical Zone No. No. or G Ge or Equipment Item D De Div. 5 045 Van 3/4 Ton G L Tr 197 135 Truck Bucket 35 Ft. D L Tr 14 411 Truck-Van G L Tr 3 021 Pickup Truck 3/4 Ton-4 Wheel Drive G M Wa 30 028 Dump Truck 4 C.Y. 3.058 Cu.M.Box G M St IC CDS 6 047 Pickup Truck 3/4 Ton-4 Wheel Drive G M Tr IC CDS 7 104 Jeep-Cherokee 4 Wheel Drive G M St IC Sup 31 108 Dump Truck 4 C.Y. 3.058 Cu.M.Box G M Se IC CDS 9 116 Pickup Truck 7 C.Y. 5.352 Cu M.Box G M St IC CDS 168 117 Roller Vibratory 21634 W D M St 10 123 Pickup Truck 10 C.Y. 7.645 Cu M.Box G M St IC Sup 32 126 Dump Truck 4 C.Y. 3.058 Cu.M.Box G M Se IC CDS 169 132 Roller Vibratory 21634 W D M St 36 141 Dump Truck 4 C.Y. 3.058 Cu.M.Box G M St IC CDS 47 198 Dump Truck 4 C.Y. 3.058 Cu.M. Box G M Wa IC+ER CDS 11 211 Pickup Truck 7 C.Y. 5.352 Cu M.Box G M St IC 49 213 Dump Truck 4 C.Y. 3.058 Cu.M.Box G M Wa IC CDS 12 216 Pickup Truck 7 C.Y. 5.352 Cu M.Box G M Wa IC CDS 50 226 Dump Truck 4 C.Y. 3.058 Cu.M.Box G M St IC CDS E13 282 Pickup Truck 7 C.V. 5.352 Cu M.Box G M Se IC Sup 171 313 Cleaner Sewer Trailer Mounted Extenda Jet G M Se 15 412 1 Ton Stake Body 7 C.Y. 5.352 Cu M.Box D M Tr 223 490 Arrow Board S M Tr 224 492 Arrow Board S M Tr 226 499 Water Tanks G-e M St 222 801 Fork Lift 4000 Lbs. G-e M St 2 956 Jeep 1/2 Ton-GVW 5600 Lbs G M Pa 1 011 Step Van 1 Ton-GVW 10,000 Lbs D Ns Wa 4 029 Jeep-Cherokee 4 Wheel Drive G Ns Wa IC Sup 8 105 Van-Cargo 7 C.Y. 5.352 Cu M.Box G Ns Wa 165 102 Street Sweeper-PU 275 Gal. D S St 166 113 Street Sweeper-PU 240 Gal. D S St 184 114 Air Compressor Tools Portable 185 CFM To S Wa 167 124 Street Sweeper-PU 275 Gal. D S St 193 19858 Generator Set 25/31 KW D-e S Se 180 208 Air Compressor Portable 185 CFM D-e S Wa 178 209 A Cold Planer Hydraulic Tractor Driven D S St 179 209 B Power Broom Hydraulic Tractor Driven D S St 186 210 Pump Centrifugal 4"-466 GPM D-e S Wa 194 218 Generator Set 2.5 KW G-e S Se r 181 221 Air Compressor Portable 185 CFM D-e S Wa 182 227 Air Compressor Portable 185 CFM D-e S Wa 195 253 Generator Set 2.5 KW G-e S Se 185 299 Pumps Centrifugal 4"-466 GPM D-e S Wa r 183 311 Air Compressor Portable 185 CFM D-e S Se 187 312 Pump Centrifugal 3"-375 GPM G-e S Wa 188 315 Pump Centrifugal 3"-375 GPM G-e S Se 189 316 Pump Trash 3"-376 GPM G-e S Wa 153 016 Motor Grader 120 HP GVW 28,000 Lbs. D Sp St 172 200 Cleaner Catch Basin 10 C.Y. D Sp Se 225 283 Garbage Truck D Sp St 228 New Vactor Truck D Sp Se ER 16 012 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC CW/6+NW City of Elgin Public Works Needs Assessment March 20,1998 r r 4. SPACE PROGRAM Page 4-28 ALL DIVISIONS-LISTING OF VEHICLES BY SIZE-1998 EXHIBIT Q-2 Index Equip. Vehicle Type Description Fuel Size Dept. Critical Zone No. No. or G Ge or Equipment Item D De Div. 18 014 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC NW/14+CDW 19 015 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 4+SW 20 017 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 2+CW 21 018 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 2+CW 22 019 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 12+CWSub 23 020 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 10+SW 24 022 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 7+SE 25 023 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL Wa IC 9+NESub 26 024 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL Wa IC NE+7+CE 27 025 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC CE 28 026 Dump Truck 7 C.Y. 5.352 Cu M. Box D XL St IC 5+SE 29 027 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL Se IC 10+SW 229 033 Step Van D XL Wa 196 046 Truck Bucket 55 Ft. D XL Tr 170 103 Cleaner Sewer 1500 Gal. D XL Se ER Weekends 202 121 Street Paver D XL St 33 133 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL Se IC 4+SW 34 134 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL Wa IC+ER M 35 136 Dump Truck 10 C.Y. 7.645 Cu M. Box D XL St IC Mains+NW 17 137 Dump Truck 7 C.Y. 5.352 Cu M. Box D XL St 2+CW 198 139 Trailer Flat Bed 4 Ton - XL St 199 140 Trailer Flat Bed 4 Ton - XL St 37 144 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 1+CC 38 145 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 11+SESub 39 147 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 40 148 Dump Truck 7 C.Y. 5.352 Cu M. Box D XL St IC 6+NW 41 150 Dump Truck 12 C.Y. 9.175 Cu.M.Box D XL Wa IC 12+CWSub 42 151 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 1+CC r . 43 156 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 3+NE 44 157 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 8+NWSub 45 158 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL Se IC 14+COW 46 170 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL St IC 3+NE r 48 199 Dump Truck 7 C.Y. 5.352 Cu M.Box D XL Se IC 11+SESub 173 202 Tractor Comb.Loader/Backhoe 64,156 W D XL Wa ER 147 203 Tractor Loader Front End&Dump 85,790 W D XL Wa IC 148 204 Tractor Loader Front End&Dump 33,579 W D XL St 149 205 Tractor Loader Front End&Dump 108,170 W D XL St IC 150 206 Tractor Loader Front End&Dump 85,790 W D XL St IC 151 209 Tractor Loader Front End&Dump 40,204 W D XL St 174 219 Tractor Comb.Loader/Backhoe 51,474 W D XL Se 175 220 Tractor Comb.Loader/Backhoe 61,918 W D XL Wa ER 204 223 Trailer XL Wa ER 152 224 Tractor Loader Front End&Dump 51,474 W D XL Wa 203 225 Trailer - XL Wa ER 230 New Trailer - XL Wa ER 227 New Sewer Televising Truc c D XL Se ER C r City of Elgin Public Works Needs Assessment March 20,1998 r r 4. SPACE PROGRAM Page 4-29 opL. Room Qty. Space Name Remarks 2000 2020 2020 Rem'd Low High r No. NSF NSF NSF > ',..;:.:;,.... .::..:..i:i:::;::iii:;;::::::: ::';''':',,..,.,.i;:::!:!:!:.,:::;::::::-:-%i:7,-..---.-.::.:.iiii,::: ::-4::,.„:.ii:::::::-,..:::.: :.::::.. .........,..„.,:,,,..:::::i:.::*:.:. E« PAlSHO :ST©RA HF............ ;.:SHO ,.::::iii:i:::::::::,::,:,:::::::.:.." ::.:i:::.::.:,:„„, :::,.:::. :.:.:.:::::...::....i.:::::::,:..::::.::.::.::::,...... ...:.::,:i:::...:......: 11-100 Street Division - - - 11-101 ■ Shop Bench Area Grinder,Vice 100 200 300 Access to Parts Cleaner 11-102 III Parts Areas Chain Saws 50 100 150 11-103 IIIII Small Tools Storage Chain Saws 50 100 150 11-104 ■ General Storage Specialized Salt,Supplies and Materials 100 200 300 11-200 III Traffic Division - 11-200-0■ Electrical Shop Tools,Bench Area 400 800 1200 11-202-0. Electrical Storage Cables,Conduits,Sign Brackets,Traffic 400 800 1200 Lar.a Parts 11-202-0 III Electrical Storage Bulbs,Photo Cells,Control Equipment 400 800 1200 Small Parts 11-210-0■ Sign Shop Tools,Computer Sign Maker,Press 600 1200 1800 t11-210-0111 Sign Shop Storage Materials Storage-Blanks,Materials 600 1200 1800 11-210-0 1111 Flammable Materials Graffiti Solvent,Paint, 300 600 900 Stora.e Ex.losion Resistant Area r11-210-0. Barricade Storage Cones,Plywood and Plastic Barricades 300 600 900 11300 El Sewer Division - - - r _ 11-301 III Tool Area and Bench Access to Compressed Air 100 200 300 Re.air Fittin.s Blowers,Cou.lin.s,Pum. 11-400 il Municipal Garage Division See Separate Section N/A N/A N/A 11-500 III Water Department - - - 11-501 III Tool Area and Bench Access to Compressed Air 100 200 300 r 11-502 III Small Parts Storage Locate adjacent to Tool Area 2000 4000 6000 Gaskets,Bras$Parts,Small H drant Pa s 11-503 11 Flammable Storage Flammable Cabinet for Gasoline Mix 20 40 60 11-504 1 Small Equipment Storage 200 400 600 Pumps r OD City of Elgin Public Works Needs Assessment March 20,1998 r 4. SPACE PROGRAM Page 4-30 11-600 Shared Facilities - 11 601 Product Storage Area Antifreeze.Oil,Transmission Fluid, 200 400 600 10 Barrels w/pumps Hydraulic Fluid 11-602 Parts Cleaning Area 100 200 300 Solvent Storage 11 603 Air Compressor 100 200 300 11-604 Emergency Generator 600 1200 1800 11-605 2 Wash Bay 24'x 50' 2400 4800 7200 Locate Near Vehicle Storage and Fueling Total NSF 9120 18240 27360 Proposed Planning Factor 1.25. Estimated GSF 11400 22800 34200 Vehicle Circulation Space Excluded r r r City of Elgin Public Works Needs Assessment March 20,1998 r r 4. SPACE PROGRAM Page 4-31 Pm Room Qty. Space Name Remarks 2000 2020 2020 r Rem'd Low High No. NSF NSF _ NSF ''''''' ',•',.::';• . .1'1.. ; .].:1,...;.;;.. .'.S'.1,ii.ii:::i:•;;;P:i]-::;,:i';:i.li.:::: :: 42000 STORAGE C0VERED r 12-100 Street Division - - 12-101 Asphalt Tools and Buckets,Emulsion, 300 600 900 r Equipment Sectional Overhead Door\Fork Lift Access 12-102 Lumber 300 600 900 12-103 Seasonal Equipment 2200 4400 6600 r12-104 Small Equipment 600 1200 1800 12-200 Traffic Division -- - - 12-201 Storage Sign Blanks,Support Posts/Accessories, 900 1800 2700 3 Bins at ur x 30' 12-202 Pole Storage 900 1800 2700 12-203 Small Equipment 1080 2160 3240 12-300 Sewer Division - - - 12-301 Grit Bed Sludge from Vac All 300 600 900 12 x 24'Catch Basin Access 12-302 Grit Bed Sludge 300 600 900 12'x24' 12-303 Storage Test Plugs,Inflatable Bladders Repair Fit'i 300 600 900' 12-304 Sand Bags-Filled 8 Pallets at 50 Bags per Pallet 300 600 900 r . 12-305 Sand Bags-Blanks 6000 Bags unfilled stored in bales 100 200 300 12-306 Hose Storage 4"Suction and Discharge Hoses for Pump 200 400 600 r12-307 Small Equipment 200• 400 600 12-400 Municipal Garage Division See Separate Listing al - - r r r r r City of Elgin Public Works Needs Assessment March 20,1998 r 4. SPACE PROGRAM Page 4-32 12-500 Water Department - 12-501 Small Parts Valves,Buffalo Boxes,Copper Pipe, 500 1000 1500 Service Parts 12-502 Large Parts Road Plates,Trench Boxes,Hydrants 1500 3000 4500 12-503 Small Equipment 1080 2160 3240 12-600 Shared Facility 12-601 4 Vehicle Storage Garbage Truck 0 0 12'x40' 12-602 Fuel Dispensing 2400 4800 7200 Total NSF 13460 26920 40380 Proposed Planning Factor 1.00 Estimated GSF 13460 269201 40380 Vehicle Circulation Space Excluded r r r r r r r City of Elgin Public Works Needs Assessment March 20,1998 P r L 4. SPACE PROGRAM Page 4-33 r Room Qty. Space Name Remarks 2000 u000 2020 nem'd Low High NSF NSF r`` ' � '�� . ��3�mm��-r ,' � �*� _ `�~ � .,� -- ^ ' _._ ~- - --' , -� ' --' ' -' -�� 600 1200 1800 � 1u�ou Asphalt 13-101 Black Dirt 600 1200 1800 0L 13'102 Sand Mason 600 1200 1800 13-103 Sand-Flood Control 600 1200 1800 r13'104 Sand'Ice Control 600 1200 1800 13-105 Stone 600 1200 1800 FConcrete�o'1ws 300 600 900 13'107 Spoil-Street Sweepe360 720 1080 � 13'108 Spoil'T*mpo��*ommg 360 720 10e0 � 13'10e Brick 600 1200 1800 F1u'uoo Gravel *oo 1auo o7on 13-300 ' Salt Dome 7uooTon oapavxy 9825 1e650 29480 11a Diameter mmTotal NSF 15e45 31ee0 47e40 Proposed Planning Factor 1.00 r ' E�im�ouooF 1s*so u1ueo 47Ow� Vehicle Circulation Space Excluded r r Foxycxs|ginpumivVVv�eN�gsA�v� m�meMa�h2o.199a r r4. SPACE PROGRAM Page 4-34 Room Qty. Space Name Remarks 2000 2020 2020 Rem'd Low High No. NSF NSF NSF 14-300 Sewer Division - - 14-301 Storage Manhole Covers and Rings 500 1000 1000 Miscellaneous Castings E 14-302 Pipe-PVC 500 1000 1000 14-500 Water Department - - - r 14-501 Concrete Structures 1500 3000 2340 14-502 Pipe-Ductile Iron 1500 3000 2340 r 14-503 Catch Basins New and Used 1500 3000 2340 14-600 Shared Space - - - r 14-601 Pipe-Concrete 2000 4000 3120 , 14-602 Pipe-Ductile Iron 2000 4000 3120 t 14-603 General Refuse Storage Holding Area for Disposal 2000 4000 3120 14-610 70 Employee Parking 70 Spaces 9'x 20'w/25'Center Aisle 20500 41000 61500 14-611 10 Visitor Parking 10 Spaces 3000 6000 9000 r . Total NSF 35000) I 70000 88880 Proposed Planning Factor 1.00 Estimated GSF 35000 70000 88880 Vehicle Circulation Space Excluded IVehicle Circulation to Parking Area Excluded r r r r r tCity of Elgin Public Works Needs Assessment March 20,1998 P r 5. MASTER PLAN APPROACH Page 5-1 Criteria The following criteria was established for scheme development: 1. Maximize the use of existing facilities 2. Increase utilization of staff productivity and efficiency 3. Comparability of the Public Works facilities to neighborhoods 4. Improve site security 5. Provide separation of yard vehicles from employee vehicles 6. Maximize heated storage space for diesel fuel rolling stock 7. Centralize shop facilities for flexibility and promote shared space 8. Respect the 140'river edge setback and future bike path 9. Provide public access to the river edge 10 Minimize development costs 11 Minimize impact to operations during development 12. Provide flexibility to accommodate future needs Scheme Development Concept schemes have been organized into two groups. Group 1 Schemes 1, 2 and 3 analyze the existing Ann Street site to determine how much of the program can be accommodated. Scheme 3 expands to the use of the Seigle Property. Variations in the three schemes reflect different scenarios for the proposed library expansion to'determine what Public Works components have to be relocated and their associated costs. Phasing alternatives are illustrated for Schemes 1 and 2. Group 2 Schemes 4 and 5 address methods to accommodate the projected year 2020. Both schemes offer phasing alternatives for development. The Municipal Garage is relocated in Scheme 4A and expanded to meet the year 2020 program requirements in Scheme 4B. The sites are theoretical in the second group. A location on the west side adjacent to an industrial district and major arterial routes is recommended. Scheme 4 requires a 10-acre site. Scheme 5 requires a 17-acre site. City of Elgin Public Works Needs Assessment March 20, 1998 r 5. MASTER PLAN APPROACH Page 5-2 Both groups of schemes contain internal flexibility to accommodate changes in program. Vehicles stored in heated space varies from exclusively diesel fueled to an increasing proportion of smaller gasoline fueled vehicles as time progresses. Clear span space,approximately 105 feet wide,is based on a 35-foot center aisle serving a 35-foot parking bay depth located on either side. The 35-foot depth parking stall allows indoor storage of the plow heads associated with the larger vehicles. Shops are grouped together to encourage the use of Shared Facilities and provides flexibility of space to accommodate program change. Materials Storage is grouped for traffic separation and flexibility of space. A schematic diagram is illustrated for improved salt delivery and loading operations. The Material Bins are placed at the perimeter of the site to reduce the need to secure the site by using a fence and offer visual screening to adjacent property users. Administration is located in a supervisory location for yard control and is adjacent to Shared Facilities. Shared Facilities contain Locker Rooms and common use spaces. Indoor circulation is featured to Shop Areas. Shop Areas have internal or external vehicle access. Mezzanine storage is provided for the storage of large parts, seasonal equipment and specialized heating and ventilating equipment. C City of Elgin Public Works Needs Assessment March 20, 1998 5. MASTER PLAN APPROACH Page 5-3 Scheme Summary Group 1 -Use of 35 Ann Street and Seigle Site Scheme 1A Existing 5.11 Acres Library Parking Expansion into Yard Existing Main Building Remains Maintain Salt Dome Location Relocate Material Storage Future Seigle Site Development Current Program Recommendations Not Achieved Scheme 1B Existing 5.11 Acres Fuel Island,Waste Oil Drop Off,Emergency Generator Current Program Recommendations Not Achieved Scheme 2A Existing 3.6 Acres Library Expansion into Yard Existing Main Building Functions Relocated Construct New Vehicle Storage/Shop Building Reinert Building Remains Maximize Development at Existing Site Maintain Salt Dome Location Future Seigle Site Development Current Program Recommendations Not Achieved Without the Development of Seigle Site Scheme 2B Existing 3.6 Acres Yard Pavement Improvement • Fuel Island Waste Oil Drop Off,Emergency Generator New Covered Storage Building New Material Bins Future Seigle Site Development Current Program Recommendations Not Achieved Without the Development of the Seigle Site Scheme 3 Total 5.57 Acres Library Expansion into Yard Existing Main Building Functions Relocated Construct New-covered Storage Building Construct New Vehicle Storage/Shop Building Relocate Salt Dome Maximize Development at Existing Site Maximum Development of Seigle Site Current Program Recommendations Are Achieved C City of Elgin Public Works Needs Assessment March 20, 1998 r it r 5. MASTER PLAN APPROACH Page 5-4 Scheme 6 Total 3.93 Acres (Reflects the defeat of the Gail Borden Library Expansion referendum) Maintain Use of Main Building in Addition to the Construction of Scheme 2A and 2B Current Program Recommendations Are Achieved Without the Development of the Seigle Site Group 2-New West Side Site Development Scheme 4A Develop new 10.00 Acre Site Relocate Municipal Garage Scheme 4B Expand Municipal Garage Year 2020 Program Recommendations Are Achieved Scheme 5A Develop new 17.00 Acre Site Scheme 5B 100%Expansion of Scheme 5A Year 2020 Program Recommendations Are Exceeded City of Elgin Public Works Needs Assessment March 20, 1998 C r 6. SCHEME- 1A Page 6-1 DISCUSSION Library Expansion Into Yard Existing Main Building Remains Maintain Salt Dome Location Relocate Material Storage Future Seigle Site Development Description: A new Covered Material Storage Building is constructed with improved employee parking area. The use of the Seigle Property for material and/or vehicle storage is a future consideration and is not included in the concept cost estimate. Existing pavement is not improved except for the northeast employee parking area. Advantages: 1. Improved separation between yard and passenger vehicle traffic flow. 2. Grit bed location provides improved access to sewer system. 3. A new-covered storage area is separated from major yard traffic flow. 4. The construction of the Covered Materials Storage Building and the north employee parking can be applied to expanded schemes illustrated as Scheme 2B and Scheme 3. Disadvantages: 1. The use of the site is in conflict with the recommendations contained in the Elgin Center City Master Plan. 2. The location of the Reinert Building intrudes into the 140-foot river edge set back. 3. This scheme does not fulfill recommendations for the year 2000 program. 4. Shared facilities at 40%of program. Indoor vehicle parking at 50%of program Size of available vehicle parking areas does not correlate well with program recommendations Yard storage at 50%of program recommendation 5. Decentralized Administrative functions requiring exterior circulation. 6. Decentralized-covered storage areas. City of Elgin Public Works Needs Assessment March 20, 1998 r 6. SCHEME-lA Page 6-2 7. Decentralized vehicle parking. 8. Poorly located Yard Storage. 9. Yard security is violated by traffic flow through library parking. 10. Existing pavement repair and the upgrade and/or replacement of existing building systems serving the Main Building or the Engineering Building is not addressed in this scheme or cost estimate. 11. The location of the Reinert Building and the yard traffic prevents easy public access to the river's edge recommended in the Elgin Center City Master Plan. C City of Elgin Public Works Needs Assessment March 20, 1998 V 1 3 i 3ldOS .00Z *OM .OS .0 ERN 3 3 3 1 1 3 { 1 1 3 13 1 1 §€, --.,,, _ , L I 1 BZ 1 1 :7=-1: tZ { 9Z, OS, l ----- I 3 - �Z { Si i 3 1 (____, i, it . , i,z 1 ] ., x: 1111111 III ] 0616 - 01 IN £ �1 L. 1� : 's� 6 _ ■ 1 1II 1123 I 3 •• — ■ � 6 ��^_� nlIJ zZ■ 4 d - r-i 3 �lr ii• s vs 'AAV 3A0$O 33 Z-b�!q!4x3 17-g a6ed 3 3 6. SCHEME-1A Page 6-5 LEGEND Item Description Unit Scheme 2000 2020 2020 of IA Program Program Program Measure Low High 1 Administration GSF 4850 3730 13600 21040 (Eng.Dept @ City Hall 2000 Program) 2 Shared Space GSF 1250 7250 14440 21760 GSF 6100 10980 28040 42800 3 Vehicle Storage 4A 17 x 35'(Main) Spaces 7 4B 17 x 35'(Eng.Bld'g) Spaces 0 4C 12 x 35'(Yard) Spaces 8 Subtotal Spaces 15 42 84 126 r, 5 12 x 70'Tandem Spaces 0 4 8 12 5A 17 x 30'(Main) Spaces 5 5B 12 x 30'(Covered) Spaces 8 5C 12'x 30'(Yard) Spaces 12 Subtotal Spaces W 30 3 6 9 7A 10'x 25'(Main) Spaces 9 7B 10'x 25'(Eng.Bld'g) Spaces 16 7C 10'x 25(Yard) Spaces 0 Subtotal Spaces 25 32 64 96 Total Spaces 70 81 162 243 8 Wash Bays Spaces 1 2 4 6 E9 Shop Area NSF 2050 10 Mezzanine Level Shop Storage NSF 2500 Total NSF 4550 7650 15300 22950 Vehicle Maintenance (Off-Site) GSF 10280 13330 26270 39660 11 Parts and Shop Area GSF 1750 6960 8710 8710 12 Mezzanine Storage GSF 1100 6960 8060 8060 Repair Bays 13 Large Bays 24'x 65' Spaces 2 3 6 9 14 Medium Bays 24'x 35' Spaces 5 5 5 5 15 Small Bays 24'x 30' Spaces 2 2 4 6 Total Spaces 9 10 15 20 Parking 16 Employee Spaces 73 80 180 270 17 Visitor Spaces 4 10 20 30 ETotal Spaces '77 90 200 300 18 Fuel Island Dispensers Existing 4 8 12 19 Waste Oil GSF 0 450 900 1350 20 Electrical/Emergency Generator GSF 0 450 900 1350 Covered Storage-Building 22 General-Heated GSF 4150 23 General-Unheated GSF 4500 Total Covered Storage GSF 8650 11060 22120 33180 24 Material Bins NSF 4340 6125 12240 18360 25 Grit Beds NSF 600 1200 1800 26 Salt Dome NSF 9825 9825 19650 29475 Total NSF 14165 16550 33090 49635 r Yard Storage 27 Covered NSF 0 28 Exterior NSF 5000 Total NSF 5000 11060 22120 33180 City of Elgin Public Works Needs Assessment March 20,1998 r 6. SCHEME-1A Page 6-6 CONCEPT COST ESTIMATE - Item Description and Assumptions Qty. Unit Unit Cost rNo. Cost 1.0 Engineering Building 1.1 Remodel [ 1.2 Expansion Space Subtotal 2.0 Heated Vehicle Storage-Large and Medium Size 2.1 2.3 Vehicle Space-Large 2.2 Vehicle Space Medium Mezzanine Area Subtotal C 3.0 Shop Area and Shop Storage 3.1 Shop Area 3.2 Shop Mezzanine Storage Area E Subtotal 4.0 Heated Vehicle Storage-Small Size 4.1 Small Vehicle Storage Building E 4.2 Mezzanine storage Subtotal 5.0 Exterior Storage r 5.1 5.3 Material Bins 5.2 Covered Storage Yard Storage 5.4 Salt Dome Base and Relocation Subtotal $0 E6.0 Paving 6,1 Grading-Removal Potential Reduction 4500 SY 10.00 $45,000 6.2 Yard Potential Reduction 4500 SY 30.00 $135,000 E 6.3 Parking Seigle Property Future SY 30.00 NIC $0 6.4 $180,000 7.0 Utilities C 7.1 7.2 Sanitary and Storm 380, LF 60.00 $23,000 Triple Basins Subtotal $23,000 C 8.0 Miscellaneous 8.1 Fuel Island Renovation 8.2 Emergency Generator 8.3. Fencing/Gates E 8.4 8.5 Main Yard Demolition Seigle Demolition Subtotal 30 rScheme 1A-Conceptual Project Construction Cost $203,000 Item Included: A Escalation-2 Years 10% E B C Contingency Fees,Testing 15% Excluded Not Included: E A B Equipment Furnishings C Communications Equipment D Telephone/Data Equipment r E F Hazardous Material Mitigation Unusual Subsurface Conditions G Demolition of Existing Garage H Temporary Off Site Facilities r l [ J Work Off Site Including Library Expansion Space&Municipal Garage McBride Street Renovation City of Elgin Public Works Needs Assessment March 20,1998 r 7. SCHEME-1B Page 7-1 DISCUSSION The Development of a New Fuel Island and Electrical Distribution Area in Addition to Scheme 1A. Description: p A fuel Island Area is developed that contains fuel storage.Fuel dispensers,a Public Waste Oil Drop Off Area and an Electrical-Emergency Generator Area. Advantages: 1. Reconfigured fuel island combines a public Waste Oil Drop Off area isolated from yard traffic. 2. The site's electrical system and emergency generator are located near the electrical service entrance. 3. This new area can be applied to Scheme 3 and 4E. r 5 City of Elgin Public Works Needs Assessment March 20, 1998 C L Page 7-3 L. Exhibit S-2 r S r li GROVE AVE MI '1 5A` 9 /I — � 11-1 u5A 9ui9 ea ' - I, 17 '� aLawilhai- ' i 1 t� 3 10 i18 1 - 16 ' 3 II ' 1111111111 =41 . titl l 8EH i 161 { II L '-24� III � � i II I III i � 1 l IIID '� i _ LK24 1 24i25 .' 5C 1 i' 124 = I I I — I I 28 I I I 231 1 11E \ iHHiHHHH 1 1 1 PP1 I tile 2 1 Ej 1 i , i 1 E 1 1 C L R„ N ED ` 0' 50' 100' 200' SCALE C., r 1B 7. SCHEME-1B Page 7-4 LEGEND r Item Description Unit Scheme 2000 2020 2020 of 18 Program Program Program Measure Low High - * . r 1 Administration GSF 4850 3730 13600 21040 (Eng.Dept e City Hall 2000 Program) 2 Shared Space GSF 1250 7250 14440 21760 CGSF 6100 10980 28040 42800 3 Vehicle Storage 4A 17 x 35'(Main) Spaces 7 E 4B 17 x 35'(Eng.Bld'g) Spaces 0 4C 12'x 35(Yard) Spaces H 8 Subtotal Spaces 15 42 84 126 C5 12'x 70Tandem Spaces 0 4 8 12 5A 17 x 30'(Main) Spaces 5 5B 17 x 30'(Covered) Spaces 8, 5C 12'x 30'(Yard) Spaces 17 E Subtotal Spaces 30 3 6 9 7A 10'x 25(Main) Spaces - ,. 9 E 7B 10'x 25'(Eng.Bldg) Spaces 16 7C 10'x 25(Yard) Spaces 0 Subtotal Spaces 25 32 64 96 E 1 Total Spaces 70 81 162 243 8 Wash Bays Spaces 1 2 4 6 9 Shop Area NSF 12050 E 10 Mezzanine Level Shop Storage NSF 2500 Total NSF 4550 7650 15300 22950 r Vehicle Maintenance (Off-Site) GSF 10260 13330 26270 39660 11 Parts and Shop Area GSF 1750 6960 8710 8710 12 Mezzanine Storage GSF 1100 6960 8060 8060 Repair Bays E13 Large Bays 24'x 65' Spaces 3 6 9 14 Medium Bays 24 x 35' Spaces 5 5 5 5 15 Small Bays 24 x 30' Spaces .2 2 4 6 Total Spaces - 9 10 15 20 EParking 16 Employee Spaces 76 80 180 270 17 Visitor Spaces 4 10 20 30 Total Spaces 90 200 300 E 18 Fuel Island Dispensers Existing 4 8 12 L 19 Waste Oil GSF 20 Electrical/Emergency Generator GSF 450 450 900 - 450 450 900 1350 1350 Covered Storage-Building 11 E22 General-Heated GSF ' :4150 23 General-Unheated GSF 9400 Total Covered Storage GSF 1 13550 11060 22120 33180 24 Material Bins NSF 6160 6125 12240 18360 C 25 Grit Beds NSF 1000 600 1200 1800 26 Salt Dome NSF 9825 9825 19650 29475 Total NSF ' 1698.5 16550 33090 49635 Yard Storage 27 Covered NSF -0 28 Exterior NSF - 5000 1 Total NSF 5000 11060 22120 33180 E City of Elgin Public Works Needs Assessment March 20,1998 r7. SCHEME-1B Page 7-5 CONCEPT COST ESTIMATE Item Description and Assumptions Qty. Unit Unit Cost LP No. Cost 1.0 Engineering Building 1.1 Remodel E 1.2 Expansion Space Subtotal 2.0 Heated Vehicle Storage-Large and Medium Size 2.1 Vehicle Space-Large II 2.2 Vehicle Space Medium 2.3 Mezzanine Area Subtotal E3.0 Shop Area and Shop Storage 3.1 Shop Area 3.2 Shop Mezzanine Storage Area ESubtotal 4.0 Heated Vehicle Storage-Small Size 4.1 Small Vehicle Storage Building r 4.2 me77anine storage Subtotal 5.0 Exterior Storage E5.1 Material Bins 4340 NSF 50.00 $217,000 5.2 Covered Storage 7000 NSF 60.00 $420,000 5.3 Yard Storage NSF 40.00 $0 5.4 Salt Dome Base and Relocation ESubtotal $637,000' 6.0 Paving 6,1 Grading-Removal 1500 SY 10.00 E6.2 Yard 540 SY 30.00 6.3 Parking 1700 SY 30.00 $51,000 6.4 Seigle Property Future $51,000 7.0 Utilities C 7.1 Sanitary and Storm 380 LF 60.00 $23,000 7.2 Triple Basins Allow Subtotal $23,000 r8.0 Miscellaneous 8.1 Fuel Island Renovation Allow $200,000 8.2 Emergency Generator Allow $70,000 E 8.3 8.5 Fencing/Gates 8.4 Main Yard Demolition Seigle Demolition Future Subtotal $270,000 rScheme 1B-Conceptual Project Construction Cost $981,000 Item Included: CA Escalation-2 Years 10% B Contingency 15% C Fees,Testing Excluded C Not Included: A Equipment B Furnishings C Communications Equipment : D Telephone/Data Equipment E Hazardous Material Mitigation F Unusual Subsurface Conditions G Demolition of Existing Garage E H Temporary Off Site Facilities I Work Off Site Including Library Expansion Space&Municipal Garage J McBride Street Renovation City of Elgin Public Works Needs Assessment March 20,1998 8. SCHEME-2A Page 8-1 DISCUSSION Library Expansion Into Yard Existing Main Building Functions Relocated Maximize Development at Ann Street Site Maintain Salt Dome Location Future Seigle Site Development Description: A new Vehicle Storage structure and Shop Area are constructed to the west of and attached to the existing Engineering Building. Advantages: 1. Site security is achieved allowing independent access to the library parking areas and public access to the river's edge. 2. Administrative space and shared facilities come close to program recommendations and are ideally located. 3. Shop space and Shop Storage program requirements are achieved with an ideal location adjacent to Heated Vehicle Storage and independent vehicle access to individual shop areas. 4. Heated Vehicle Storage program recommendations for large diesel rolling stock are achieved. 5. Indoor circulation to the majority of program functions. 6. Four Tandem Parking Spaces have interior or exterior access. 7. Two Wash Bays are provided that have interior or exterior access. 8. Grit Bed location provides improved access to sewer system. 9. The west expansion of the Engineering Building providing space for Locker Rooms,the Shop Area and the Heated Vehicle Storage Area can be constructed with a minimum disruption to ongoing operations. 10. The recommended program cannot be accommodated at this site. Vehicle Storage and Yard Storage Areas are significantly below program. Relocation of these areas to the Seigle Site will increase area but at the disadvantage of an off-site location. City of Elgin Public Works Needs Assessment March 20, 1998 r r 8. SCHEME-2A Page 8-2 Disadvantages: 1. The use of the site is in conflict with the recommendations contain in the Elgin Center City Master Plan. 2. Program recommendation beyond the year 2000 cannot be accommodated. 3. The future use of the Seigle Site decentralizes operations. 4. Employee parking is decentralized. 5. Medium size heated storage requirements for rolling stock are not achieved. tit !1, r I C City of Elgin Public Works Needs Assessment March 20, 1998 C LPage 8-4 Exhibit T-2 C GROVE AVE [1]] C p [ID 11A n 11F EN. 119 [112 U" 11E LI dist. 1 Mill: Io�r-� jig - MINIM KW , 1 1111111111k , 1 ..... 'cH nc .... ..., N 1 r 10 MO ' ! � r 1 E i 1 ! .�� 8 1 � r_ , ..... E i ..., 11 1 i 1 11D , 1 E i i ! , , 1 17 1 , ; I 11 ... .. , E i 1 L----1 , 1 , 1 , iI !E 1 I i I � 1 ' I , LI I ,,:\ ! I tiri I IE N 0' 50' 100' 200' SCALE C� 2A CS. SCHEME-2A Page 8-5 rLEGEND Herr Description Unit :Scheme 2000 2020 2020 rot 2A Program Program Program Measure • Low High 1 Administration GSF •- 3730 3730 13600 21040 (Eng.Dept 6 City Hall 2000 Program) E 2 Shared Space GSF ' 2100 7250 14440 21760 GSF - 5830 10980 28040 42800 • 3 Vehicle Storage 4 17 x 35Spaces .. - 16 42 84 126 5 17 x 70'Tandem Spaces .... .4 4 8 12 6 10'x 25' Spaces .:: .. . 10, Total Inside -.. 30 . .. . . E 7 17 x 25' Spaces 1:....; -.14 32 64 96 Total Spaces : " 44 78 156 234 . . 2 2 4 6 8 Wash Bays Spaces - -: '- E 9 Shop Area NSF . - 5040 10 Mezzanine Level Shop Storage NSF - 2610 Total NSF -, 7650 - 7650 15300 22950 E . Parking • .. (Eng.Dept ft City Hall 2000 Program) • C 11 A Employee 11E Employee Spaces -fi Spaces ,• • - 6 11C Employee Spaces 24 11C Employee Spaces • 16 E 11E Employee Spaces 10 11F Visitor 3 Total Spaces , 70 80 180 270 ,,.. E12 Fuel Island Dispensers (Existing) 13 Waste Oil GSF - ' - .0 450 900 1350 14 Electrical/Emergency Generator GSF .H • 0, 450 900 1350 . . E Covered Storage-Building . .. 15 General-Heated GSF 1-- -- 0 16 General-Unheated GSF . ' 0 IE Total Covered Storage GSF 0 11060 22120 33180 .• -.' 17 Material Bins NSF - 0 6125 12240 18360 18 Grit Beds NSF - „.0 600 1200 1800 C 19 Salt Dome NSF 9825 9825 19650 29475 Total NSF '; ' - 825 16550 33090 49635 .. . . Yard Storage . ......, . - C20 Covered NSF ..: •io 21 Exterior NSF 1: '11200 Total NSF -11200 11060 22120 33180 - „ ...... ..---- [ C C C CCity of Elgin Public Works Needs Assessment March 20, 1998 _ .__ r8. SCHEME-2A Page 8-6 CONCEPT COST ESTIMATE Item Description and Assumptions Qty. Unit Unit Cost No. Cost 1.0 Engineering Building 1.1 Remodel Scheme 2B 1.2 Expansion Space 2100 GSF 80.00 $168,000 Subtotal $168,000 2.0 Heated Vehicle Storage-Large and Medium Size 2.1 Vehicle Space-Large 23520 GSF 70.00 $1,646,400 2.2 Vehicle Space Medium 70.00 Scheme 3 2.3 Mezzanine Area 30.00 Scheme 3 Subtotal $1,646,400 3.0 Shop Area and Shop Storage 3.1 Shop Area 5040 GSF 70.00 $352,800 3.2 Shop Mezzanine Storage Area 2610 GSF 30.00 $78,300 Subtotal $431,100 4.0 Heated Vehicle Storage-Small Size 4.1 Small Vehicle Storage Building Scheme 3 4.2 Mezzanine storage 1890 GSF 30.00 $56,700 Subtotal $56,700 5.0 Exterior Storage 5.1 Material Bins Scheme 2B 5.2 Covered Storage Scheme 28 5.3 Yard Storage Scheme 2B 5.4 Salt Dome Base and Relocation Scheme 3 Subtotal $0 6.0 Paving 6,1 Grading-Removal Scheme 2B 6.2 Yard Scheme 2B 6.3 Parking Scheme 28 6.4 Seigle Property Scheme 3 $0. 7.0 Utilities 7.1 Sanitary and Storm 300 LF 50.00 $15,000 7.2 Triple Basins Allow $15,000 Subtotal $30,000 r8.0 Miscellaneous 8.1 Fuel Island Renovation Scheme 2B 8.2 Emergency Generator Scheme 2B 8.3 Fencing/Gates LF 20.00 Scheme 2B 8.4 Main Yard Demolition Sanitary Building Allow 340,000 8.5 Seigle Demolition Scheme 3 Subtotal $40,000' Scheme 2A Conceptual Project Construction Cost $2,372,200 Item Included: A Escalation-2 Years 0% B Contingency 0% C Fees,Testing Excluded Not Included: A Equipment B Furnishings C Communications Equipment D Telephone/Data Equipment E Hazardous Material Mitigation F Unusual Subsurface Conditions G Demolition of Existing Garage H Temporary Off Site Facilities I Work Off Site Including Library Expansion Space&Municipal Garage J McBride Street Renovation City of Elgin Public Works Needs Assessment March 20,1998 01. 9. SCHEME-2B Page 9-1 DISCUSSION The Development of Supporting Yard Areas and Structures in Addition to Scheme 2A. ffi Description: 0 A Fuel Island Areas is developed fuel storage containing,dispensers,a Public Waste Oil Drop Off Area and an Electrical Service and an Emergency Generator Area. Yard structures include Material Storage MO Bins,Grit Beds,a New-covered Storage Building,parking areas and new pavement. ita Advantages: 0 1. See Scheme IA and 1B. 2. Concluded the second component of Scheme 2 which is necessary to provide functional facility. OP p • 66 p • 0 p City of Elgin Public Works Needs Assessment March 20, 1998 Po P ft- i, tie r ilPage 9-3 fir Exhibit U-2 Ow is OP kf al L-1 C---- --- I—I r 1_ al 1 - 11F i s i -. OP i 1 12 i ,-. 110 (.../-----------.......------------------\r '1 ,...4 , 1/..- 411•1• ••• Im.. 2 ,-- 1111111111 j 13=1461... ---- i-7----11E r 1 1111111 . ' 1 1 I. III I HD --1--- I ' ........-- . Ir — 17 I -- i - I -- - iii ' I I 5 15 18 .- I 1110 '111 ...- - - = = i .' 11 r' 1 CI , I I --- ' =I 1 1 1 i 1 I 21 1:=L----- , I i --•-• et 1 I 413 I - ---• .I i i .... 11D • lie1 „„.....••• 1 I i ...."... 1- 11111 1 11111111 1 1 ...1 L 1 i 15 I ' .• 1 l 1 r I . I .000••••••I ri ! i .....----.. .,,,,...................... 1 i 1 1 . 1 1 L ! , • 1 ! We L0' 50' 100' 200 SCALE ' ....."'"" L 2B 9. SCHEME-2B Page 9-4 rLEGEND Kerr Description Unit .Scheme 2000 2020 2020 of 2B Program Program Program rMeasure Low High 1 Administration GSF 3730 3730 13600 21040 (Eng.Dept @ City Hall 2000 Program) 2 Shared Space GSF 2100 7250 14440 21760 GSF 5830 10980 28040 42800 3 Vehicle Storage 4A 17 x 35' Spaces 16 42 84 126 4B 17 x 35' Spaces 10 5 17 x 70'Tandem Spaces 4 4 8 12 6 10'x 25' Spaces 10 Total Inside 40 7 17 x 25' Spaces 14 32 64 96 Total Spaces 54 78 156 234 t8 Wash Bays Spaces 2 2 4 6 9 Shop Area NSF 5040 10 Mezzanine Level Shop Storage NSF - 2610 hir Total NSF 7650 7650 15300 22950 Parking (Eng.Dept 0 City Hall 2000 Program) 11A Employee Spaces 44 11E Employee Spaces 0 11C Employee Spaces 0 11 0 Employee Spaces 16 11 E Employee Spaces 10 11F Visitor 3 Total Spaces 73 80 180 270 12 Fuel Island Dispensers 13 Waste Oil GSF 450 450 900 1350 14 Electrical/Emergency Generator GSF 450 450 900 1350 Covered Storage-Building 15 General-Heated GSF 1890 16 General-Unheated GSF 0 ETotal Covered Storage GSF 1890 11060 22120 33180 17 Material Bins NSF 3400 6125 12240 18360 18 Grit Beds NSF 1000 600 1200 1800 19 Salt Dome NSF 9825 9825 19650 29475 Total NSF 14225 16550 33090 49635 Yard Storage 20 Covered NSF 0 21 Exterior NSF 5000 Total NSF 5000 11060 22120 33180 t City of Elgin Public Works Needs Assessment March 20,1998 9. SCHEME-2B Page 9-5 CONCEPT COST ESTIMATE Item Description and Assumptions Qty. Unit Unit Cost No. Cost 1.0 Engineering Building 1.1 Remodel 8520 GSF 80.00 $682,000 1.2 Expansion Space Scheme 2A Subtotal $682,000. 2.0 Heated Vehicle Storage-Large and Medium Size 2.1 Vehicle Space-Large Scheme 2A 2.2 Vehicle Space Medium Scheme 2A 2.3 Mezzanine Area Scheme 2A Subtotal $0 3.0 Shop Area and Shop Storage 3.1 Shop Area Scheme 2A r 3.2 Shop Mezzanine Storage Area Scheme 2A Subtotal $0 4.0 Heated Vehicle Storage-Small Size 4.1 Small Vehicle Storage Building Scheme 3 4.2 Mezzanine storage Scheme 3 Subtotal $0 5.0 Exterior Storage 5.1 Material Bins 4400 NSF 50.00 $220,000 5.2 Covered Storage 7000 NSF 60.00 $420,000 5.3 Yard Storage 5500 NSF 40.00 $220,000 5.4 Salt Dome Base and Relocation Scheme 3 Subtotal $860,000 6.0 Paving 6,1 Grading-Removal 10100 SY 10.00 $101,000 6.2 Yard 7800 SY 30.00 $234,000 6.3 Parking 2300 SY 30.00 $69,000 6.4 Seigle Property Future Scheme 3 $404,000 7.0 Utilities 7.1 Sanitary and Storm 1200 LF 60.00 $72,000 7.2 Triple Basins Allow $30,000 Subtotal $102,000 8.0 Miscellaneous 8.1 Fuel Island Renovation Allow $200,000 8.2 Emergency Generator Allow $70,000 8.3 Fencing/Gates 900 LF 30.00 $27,000 8.4 Main Yard Demolition Allow $70,000 8.5 Seigle Demolition Future Scheme 3 Subtotal $367,000 E _ Scheme 2B Conceptual Project Construction Cost $2,415,001 Item Included: A Escalation-2 Years 10% B Contingency 15% C Fees,Testing Excluded Not Included: A Equipment B Fumishings C Communications Equipment D Telephone/Data Equipment E Hazardous Material Mitigation F Unusual Subsurface Conditions G Demolition of Existing Garage H Temporary Off Site Facilities I Work Off Site Including Library Expansion Space&Municipal Garage J McBride Street Renovation City of Elgin Public Works Needs Assessment March 20,1998 r 10. SCHEME-3 Page 10-1 DISCUSSION Library Expansion Into Existing Yard Existing Main Building Functions Relocated Construct New-covered Storage Building Construct New Vehicle Storage/Shop Building Relocate Salt Dome Maximize Development at Existing Site Maximize Development at Seigle Site C Description: A new Heated Vehicle Storage Structure is constructed fulfilling the year 2000 program requirements requiring the relocation of the Salt Dome to the Seigle Site where yard and covered storage program functions are located. This scheme maximizes the use of both sites located to the west of the railroad right of way. Development east of the railroad is not considered due to recommendation of the Elgin Planning Department based on impact to adjacent residential areas. Advantages: 1. The year 2000 program requirements are achieved when both sites are utilized. 2. Site security is achieved allowing independent access to the library parking areas and public access to the river's edge. 3. Separation of yard traffic from employee parking areas. 4. Centralized employee parking. 5. Centralized rolling stock parking and storage areas. 6, Shop Areas are accessible from the Heated Vehicle Storage area. 7. Grit Bed location provides improved access to sewer system. Disadvantages: 1. The use of the site is in conflict with the recommendations contained in the Elgin Center City Master Plan. 2. Program requirements beyond the year 2000 cannot be accommodated. 3. The use of the Seigle Site decentralizes operations. Some material bins have been provided at the main site for everyday use with longer term storage items located at the Seigle Site. City of Elgin Public Works Needs Assessment March 20, 1998 L C r 10. SCHEME-3 Page 10-2 4. Administrative,Operations and Shared Space are separated from Vehicle Storage and Shop Areas. 5. The traffic flow at the Fueling Island is compromised when compared to Scheme 1 and Scheme 2. r C C r C C C C C C C C C City of Elgin Public Works Needs Assessment March 20, 1998 L r t Page 10-4 Exhibit V-2 E E r _ 1 lb EJ] ED dIIIIIIIIIIIIII U — : — 18 41 E 17 — _ iv-:-r--=v-il---u , •----- - II 19 il — — — • I .1 19 l — ' Wilt _ , I 22 I -r ' ) r , ---) II 4 , 4 .41 i 3 4 . .... -- ----.- 1 i I I I 1 -- --- - I 44 4 I •••" =716 16 1 111 25 1 • -4-1 i — — — — — — — — • i 1 — — — — — — —— — —— — I I E 22. I r-3 7iiliiiiilimi 1 24A- I 1 I i . 1 I =I C i al‘ C . I I ,11 . I , . I I I E ! L N•ED 0' 50' 100 200' L 3 �- HLHn 111, _ ::-.A_ _ _ iii 1 1 , - nd 1 :1- L 1 1 -_-► \ \ \, i 11 \ \ 1 1 l� \ \ `� 1 1 \ \ \ DANIELS AVE. \ \N, ` I \ `p� \ \ \ ILI � Ii Jv 0 rr-b Li a El I_ N1 ' `, Z i ii r, 1 1, \ a ,____ IV CA) _ _ _ - - - \ n \ N I ► n\ , I o I r N ED K g gu O 7 co Q co CO J w6 10. SCHEME-3 Page 10-6 rLEGEND Item Description Unit Scheme 2000 2020 2020 of 3 Program Program Program Measure Low High r 1 Administration GSF 7150 8620 13600 21040 2 Shared Space GSF 7250 7250 14440 21760 GSF 14400 15870 28040 42800 r 3 Vehicle Storage 4A 12'x 35' Spaces 36 4B 12 x 40' Spaces 4 E Subtotal Spaces 40 42 84 126 5 12'x 70'Tandem Spaces 4 4 8 12 6A 12 x 30' Spaces 10 6B 12 x 30' Spaces 14 Subtotal 24 3 6 9 r 7 10'x 25' Spaces 14 32 64 96 Total Spaces 82 81 162 243 8 Wash Bays Spaces 2 2 4 6 9 Shop Area NSF 7350 10 Mezzanine Level Shop Storage NSF 2000 Total NSF 9350 7650 15300 22950 Vehicle Maintenance(Crystal St) GSF 10280 13330 26270 39660 11 Parts and Shop Area GSF 1750 6960 8710 8710 12 Mezzanine Storage GSF 1100 6960 8060 8060 Repair Bays 13 Large Bays 24'x 65' Spaces 2 3 6 9 14 Medium Bays 24'x 35' Spaces 5 5 5 5 15 Small Bays 24'x 30' Spaces 2 2 4 6 Total Spaces 9 10 15 20 r Parking (Eng.Dept©City Hall 2000 Program) 16 Employee Spaces 80 17 Visitor Spaces 10 Total Spaces 90 90 180 270 18 Fuel Island Dispensers 4 4 8 12 19 Waste Oil GSF 600 450 900 1350 20 Electrical/Emergency Generator GSF 600 450 900 1350 Covered Storage-Building 22 General-Heated GSF 12240 23 General-Unheated GSF 0 Total Covered Storage GSF 12240 11060 22120 33180 r 24P Material Bins NSF 2400 24E Material Bins NSF 3400 Total NSF 5800 6125 12240 18360 25 Grit Beds NSF 800 600 1200 1800 26 Salt Dome NSF 9825 9825 19650 29475 rTotal NSF 10625 10425 20850 31275 Yard Storage 27 Covered NSF 4500 28 Exterior NSF 4800 Total NSF 9300 11060 22120 33180 29 Exterior Expansion Area NSF 0 30 Storm Water Detention Area 0 City of Elgin Public Works Needs Assessment March 20,1998 E10. SCHEME-3 Page 10-7 CONCEPT COST ESTIMATE pi Item Description and Assumptions Oty. Unit Unit Cost L No. Cost 1.0 Engineering Building 1.1 Remodel 9135 SF 70.00 Expansion Space 5265 SF 100.00 $639,000 1.2 $527,000 Subtotal 14400 $1,166,000 E 2.0 Heated Vehicle Storage-Large and Medium Size 2.1 Large-Main Large-Seigle Seigle 2700 SF 31920 SF 80.00 80.00 $2,553,600 2.2 $216,000 2.3 Medium-Main 5040 SF 80.00 $403,200 E 2.4 2.5 Medium-Seigle Subtotal 6600 SF 80.00 80.00 $528,000 Small-Main 3000 SF $240,000 49260 SF $3,940,800 E 3.0 Shop Area and Shop Storage 3.1 Shop Area 7350 SF 90.00 Shop Mezzanine Storage Area 2000 SF 40.00 $661,500 3.2 $80,000 Subtotal 9350 SF $741,500 r 4.0 Covered Storage 4.1 Mezzanine Level-Main 5040 SF 90.00 $453,600 4.2 Grade Level-Main 4000 SF 90.00 $360,000 4.3 Grade Level-Seigle 4500 SF 40.00 $180,000 rSubtotal 13540 SF ' $993,600 5.0 Exterior Storage 5.1 Material Bins-Main Yard 2400 SF 50.00 $120,000 r 5.2 Material Bins-Seigle Yard Storage-Covered 3400 SF 50.00 40.00 $170,000 5.4 4500 SF $180,000 5.5 Salt Dome Base and Relocation I Allow $200,000 Subtotal $670,000 r6.0 Paving 6,1 Grading-Removal 13100 SY 10.00 $131,000 6.2 Yard-Main 7200 SY 30.00 $216,000 r 6.3 Yard-Seigle Parking 3300 SY 30.00 30.00 $99,000 6.4 2600 SY $78,000 $524,000 7.0 Utilities [ 7.1 7.2 Sanitary and Storm Triple Basins 2000 LF Allow 60.00 $120,000 $60,000 Subtotal $180,000 E 8.0 Miscellaneous 8.1 Fuel Island Renovation Allow $200,000 8.2 Emergency Generator Allow $70,000 8.3 Fencing/Gates-Main 750 LF 40.00 $30,000 r 8.3 8.4 Fencing/Gates-Seigle Main Yard Demolition 500 LF Allow 40.00 $20,000 $80,000 8.5 Seigle Demolition Allow $100,000 Subtotal $500,000 EScheme 3 Conceptual Project Construction Cost $8,715,900 C E C ECity of Elgin Public Works Needs Assessment March 20,1998 SCHEME-3 Page 10-8 CONCEPT COST ESTIMATE Item Included: A Escalation-2 Years 10% B Contingency 15% C Fees,Testing Excluded Not Included: A Equipment B Fumishings C Communications Equipment D Telephone I Data Equipment E Hazardous Material Mitigation F Unusual Subsurface Conditions G Demolition of Existing Garage H Temporary Off Site Facilities Work Off Site Including Library Expansion Space&Municipal Garage J McBride Street Renovation C City of Elgin Public Works Needs Assessment March 20,1998 4.. 11. SCHEME-4A Page 11-1 if* DISCUSSION Development of a West Side Facility on A 10-Acre Site Scheme 4A in Conjunction With The Ann Street Facility Relocated Vehicle Maintenance(Municipal Garage) Expansion Capability to Scheme 4B Description: A new Public Works Facility that may be used in conjunction with the Ann Street complex or as a stand alone facility capable of expansion,or as a 1st Phase development of a west side operation. Advantages: Cl. Indoor circulation to all major program components. 2. Separation of various traffic patterns. 3. Access to fuel Island and Waste Oil Drop Off Area without penetrating yard circulation. 4. Improved Salt Storage/Salt Loading Area. 5. Improved surface drainage to storm water detention areas. 6. Internal organization of Heated Vehicle Storage is adjustable to changing program requirements. 7. Expansion to 4B achievable with minimum disruption to existing operations. 8. Yard activities visually isolated from public view. 9. Efficient use of site. C Disadvantages: 1. Vehicle Maintenance area may require independent Wash Rooms from Shared Space due to the distance separating the two facilities. 2. Expansion beyond the 4A/4B Program is limited without additional site area being acquired. r City of Elgin Public Works Needs Assessment March 20, 1998 11. SCHEME-4A Page 11-3 PI LEGEND Item Description Unit Scheme 2000 2020 2020 of 4A Program Program Program r Measure Low High 1 Administration GSF 6720 8620 13600 21040 2 Shared Space GSF 6720 7250 14440 21760 11. GSF 13440 15870 28040 42800 3 Vehicle Storage 4 12'x 35' Spaces 66 42 84 126 5 12'x 70'Tandem Spaces 4 4 8 12 hri 6 12'x 30' Spaces :16. 3 6 9 7 10'x 25' Spaces :0 32 64 96 Total Spaces 76 81 162 243 lior 8 Wash Bays Spaces 2 2 4 6 9 Shop Area NSF 7680 10 Mezzanine Level Storage NSF - .0 Total NSF 7680 7650 15300 22950 Vehicle Maintenance GSF 20160 13330 26270 39660 11 Parts and Shop Area GSF 3360 6960 10320 8710 12 Mezzanine Storage GSF 3360. 6960 10320 8060 Repair Bays 13 Large Bays 24'x 65' Spaces 6 3 6 9 14 Medium Bays 24'x 35' Spaces 0 5 5 5 15 Small Bays 24'x 30' Spaces 4 2 4 6 Total Spaces 10 10 15 20 Parking (Eng. Dept @ City Hall 2000 Program) 16 Employee Spaces 97 17 Visitor Spaces 10 Total Spaces 107 90 180 270 18 Fuel Island Dispensers 4 4 8 12 19 Waste Oil GSF 600 450 900 1350 20 Electrical/Emergency Generator GSF 600 450 900 1350 Covered Storage-Building 22 General-Heated GSF 15120 23 General-Unheated GSF 0 Total Covered Storage GSF 15120 11060 22120 33180 24 Material Bins NSF 9800 6125 12240 18360 25 Grit Beds NSF 800 600 1200 1800 26 Salt Dome NSF 9825 9825 19650 29475 Total NSF 20425 10425 20850 31275 Yard Storage 27 Covered NSF 9800 28 Exterior NSF 6600 Total NSF 16400 11060 22120 33180 29 Exterior Expansion Area NSF 6000 r 30 Storm Water Detention Area E . • L City of Elgin Public Works Needs Assessment March 20,1998 ... ii. 11. SCHEME-4A Page 11-4 CONCEPT COST ESTIMATE Item Description and Assumptions Qty. Unit Unit Cost is. No. Cost 1.0Administration Building r 1.1 Office Area 6720 SF 100.00 $672,0001 lirr 1.2 Shared Facilities 6720 SF 100.00 $672,0001 Subtotal 13440 SF $1,344,000 PP 2.0 Large Span Space t:.. iii 2.1 Vehicle Storage Area 73660 SF 80.00 $5,892,800 2.2 Vehicle Maintenance Area 16800 SF 100.00 $1,680,000 2.3 Vehicle Maintenance Mezzanine 3360 SF 40.00 $134,400 r Subtotal 93820 SF $7,707,200 3.0 Shop Area and Shop Storage 3.1 Shop Area 7680 i SF 90.00 $691,200 c 3.2 Shop Mezzanine Storage Area 0 SF 40.00 $0 Subtotal I 7680 SF $691,200 4.0 Covered Storage E 4.1 4.2 Grade Level Mezzanine 10080 SF 7680 SF 80.00 40.00 $806,400 $307,200 Subtotal 17760 SF $1,113,600 E 5.0 Exterior Storage 5.1 Material Bins-Main Yard 9800 SF 50.00 $490,000 5.4 Yard Storage-Covered 9800 SF 40.00 $392,000 5.5 Salt Dome+Loading Area Allow $300,000 ESubtotal $1,182,000 6.0 Paving 6,1 Grading 48400 SY 10.00 $484,000. E 6.2 6.4 Yard-Main Parking 16610 SY 3780 SY 30.00 30.00 $498,000 $113,0001 $1,095,0001 7.0 Utilities E 7.1 7.2 Sanitary and Storm Subtotal 2400 LF Allow 60.00 $144,000 Triple Basins $90,000 $234,000 C 8.0 Miscellaneous 8.1 Fuel Island Emergency Generator Allow $200,000 Allow 8.2 $70,000 8.3 Fencing/Gates 1400 LF 40.00 $56,000 E 8.4 1 8.5 Landscaping Allow $25,000 Vehicle Maintenance Built in Equipment Allow $180,000 Subtotal $531,000 E Scheme 4A Conceptual Project Construction Cost $13,898,000 Item Included: AEscalation-2 Years 10% B Contingency 15% rC Fees,Testing Excluded Not Included: A Equipment Other Than Noted B C Furnishings Communications Equipment D Telephone/Data Equipment E Hazardous Material Mitigation F G Unusual Subsurface Conditions Demolition of Existing Garage H Temporary Off Site Facilities I Work Off Site Including Library Expansion Space&Municipal Garage J McBride Street Renovation City of Elgin Public Works Needs Assessment March 20,1998 r OP 12. SCHEME-4B Page 12-1 • DISCUSSION The development of an expanded Vehicle Maintenance Area. • Scheme 4B in Conjunction With the Ann Street Facility. Description: The vehicle Maintenance Area is expanded into Heated-Covered Storage Areas achieving year 2020 program requirements. Advantages: 1. Centralized Vehicle Maintenance operations that have external or internal vehicle access. 2. The Vehicle Maintenance Area in Scheme 4A and 4B is a separate area storage areas providing an efficient use of heating and ventilating building systems. 3. Centralized location of the Vehicle Maintenance Shop Area. 4. The linear arrangement of service bays for vehicles can be serviced by a future overhead bridge crane if maintenance programs expand. 5. Additional expansion of Vehicle Maintenance is possible by relocating the Tandem Vehicle Storage Bays. Disadvantages: Centralized location of the Vehicle Maintenance Administrative and Shop Area has the disadvantage of splitting the Vehicle Maintenance Area into two areas. 2. The numerous sectional overhead doors decrease indoor environmental comfort levels. This may be partially offset in adverse weather conditions by utilizing indoor circulation routes. r r r r City of Elgin Public Works Needs Assessment March 20, 1998 12. SCHEME-4B Page 12-3 LEGEND 7 Item Description Unit Scheme eve • • • • o f 48 Program Program Pr.. Measure Low High 1 Administration GSF 6720 2 Shared Space GSF 6720 86207250 1360014440 2104021760 GSF 13440 15870 28040 :'. 3 Vehicle Storage 4 12 x 35' Spaces 56 42 84 126 5 12'x 70'Tandem Spaces 4 6 12'x 30' Spaces 16 7 10'x 25' Spaces 0 Total Spaces 76 3281 64162 96243 8 Wash Bays Spaces 2 9 Shop Area NSF 7680 10 Mezzanine Level Storage NSF 0 Total NSF 7680 7650 15300 22950 Vehicle Maintenance GSF 35280 ••• 11 Parts and Shop Area GSF 84006960 15360 8710 12 Mezzanine Storage GSF 8400 6960 15360 8060 Repair Bays 13 Large Bays 24'x 65' Spaces 6 14 Medium Bays 24'x 35' Spaces 6 15 Small Bays 24'x 30' Spaces 4 ETotal Spaces 16 10 Parking 15 20 (Eng.Dept @ City Hall 2000 Program) 16 Employee Spaces 97 17 Visitor Spaces 10 Total Spaces 197 `• 180 270 18 Fuel Island Dispensers 4 = 19 Waste Oil GSF 600450 900 121350 20 Electrical/Emergency Generator GSF 600 450 90. 1350 Covered Storage-Building 22 General-Heated GSF 9600 23 General-Unheated GSF 0 Total Covered Storage GSF 9600 11060 22120 33180 24 Material Bins NSF 98006125 . .. 25 Grit Beds NSF 800 ... .. 1800 26 Salt Dome NSF 9825 9825 19650 29475 Total NSF 20425 10425 20850 31275 Yard Storage 27 Covered NSF 9800 28 Exterior NSF 6000 • Total NSF 15800 11060 r . 33180 29 Exterior Expansion Area NSF 6000 30 Storm Water Detention Area • City of Elgin Public Works Needs Assessment March 20,1998 r 12. SCHEME-4B Page 124 CONCEPT COST ESTIMATE Item Description and Assumptions Qty. Unit Unit Cost rNo. Cost 1.0 Administration Building 1.1 Office Area 6720 SF 100.00 Scheme 4A E 1.2 Shared Facilities Subtotal 6720 SF 100.00 Scheme 4A 13440 $0 2.0 Large Span Space 2.1 Vehicle Storage Area 73660 SF 80.00 Scheme 4A 2.2 Vehicle Maintenance Area 10080 SF 35.00 $352,800 2.3 Vehicle Maintenance Mezzanine 5040 SF 40.00 Scheme 4A Subtotal 88780 SF $352,800 r3.0 Shop Area and Shop Storage 3.1 Shop Area 7680 SF 90.00 Scheme 4A 3.2 Shop Mezzanine Storage Area 0 SF 40.00 Scheme 4A ESubtotal 7680 SF $0 4.0 Covered Storage 4.1 Grade Level 0 SF 80.00 $0 4.2 Mezzanine 7680 SF 40.00 Scheme 4A Subtotal 7680 SF $0 5.0 Exterior Storage 5.1 Material Bins-Main Yard 9800 SF 50.00 Scheme 4A 5.4 Covered Storage-Heated 2450 SF 50.00 $122,500 5.5 Salt Dome+Loading Area Allow Scheme 4A Subtotal $122,500 r 6.0 Paving 6Grading 48400 SY 10.00 Scheme 4A 6.2 Yard-Main 16610 SY 30.00 Scheme 4A r 6.4 Parking 3780 SY 30.00 Scheme 4A $0 7.0 Utilities 7.1 Sanitary and Storm 2400 LF 60.00 Scheme 4A E 7.2 Triple Basins Subtotal Allow Scheme 4A $0 8.0 Miscellaneous 8.1 Fuel Island Allow Scheme 4A 8.2 Emergency Generator Allow Scheme 4A 8.3 Fencing/Gates 1400 LF 40.00 Scheme 4A 8.4 Landscaping Allow Scheme 4A 8.5 Vehicle Maintenance Built in Equipment Allow $133,700 Subtotal $133,700 Scheme 4B Conceptual Project Construction Cost $609,000 Item Included: A Escalation-2 Years 10% B Contingency 15% C Fees,Testing Excluded Not Included: A Equipment Other Than Noted B Furnishings C Communications Equipment D Telephone/Data Equipment E Hazardous Material Mitigation F Unusual Subsurface Conditions G Demolition of Existing Garage H Temporary Off Site Facilities I Work Off Site Including Library Expansion Space&Municipal Garage J McBride Street Renovation C City of Elgin Public Works Needs Assessment March 20, 1998 C 110 13. SCHEME-5A Page 13-1 �w DISCUSSION The development of a West Side Facility on a 17-Acre Site capable of achieving year 2020 program requirements when used in conjunction with scheme 4A or 4B. Ann Street Facility Abandoned. Description: IP A facility developed to maximize Heated Indoor Vehicle Storage. fit Advantages: 1. Indoor circulation to major program components. 2. Separation of various traffic patterns. 3. Access to Fuel Island and Waste Oil Drop Off Area without penetrating Yard Traffic circulation. 4. Internal organization of Heated Vehicle Storage is adjustable to accommodate changing rprogram requirements. 5. Separation of program Vehicle Storage Areas from occupied space increases efficiency and reduces operating cost of building heating and ventilation systems. A, Expansion to 5B requires a minimum of disruption to current operations. 7. Yard Activities visually isolated from public view. Disadvantages: 1. Salt Storage is located an extended distance from Yard circulation to maintain area free for expansion. If a deeper site is available, this issue can be minimized by relocating the Salt p Storage Area closer to Yard Circulation. itrk 2. The Employee Parking Area is located an extended distance from Administration and Shared Facilities to maintain area free for expansion. This area can be landscaped and used as an employee break area if 5B expansion does not occur. V 011 w City of Elgin Public Works Needs Assessment March 20, 1998 A r 13. SCHEME-5B Page 13-3 r LEGEND Item Description Unit .Scheme 2000 2020 2020 of SA Program Program Program rMeasure Low High 1 Administration GSF 6720 8620 13600 21040 2 Shared Space GSF 6720 7250 14440 21760 GSF 13440 15870 28040 42800 3 Vehicle Storage 4 12'x 35' Spaces 48 42 84 126 5 12'x 70'Tandem Spaces 4 4 8 12 6 17x30' Spaces 16 3 4 6 7 10'x 25' Spaces 28 32 64 96 Total Spaces 96 81 162 243 8 Wash Bays Spaces 2 2 4 6 9Shop Area NSF 7680 10 Mezzanine Level Storage NSF 0 Total NSF 7680 7650 15300 22950 Vehicle Maintenance GSF :Scheme 11 Parts and Shop Area GSF r 12 Mezzanine Storage GSF Repair Bays 13 Large Bays 24'x 65' Spaces 14 Medium Bays 24'x 35' Spaces 15 Small Bays 24'x 30' Spaces Total Spaces Parking 16 Employee Spaces 97 17 Visitor Spaces 10 Total Spaces 107 90 180 270 18 Fuel Island Dispensers 4 4 8 12 19 Waste Oil GSF 600 450 900 1350 20 Electrical/Emergency Generator GSF 600 450 900 1350 Covered Storage-Building 22 General-Heated GSF 16920 23 General-Unheated GSF 0 Total Covered Storage GSF 16920 11060 22120 33180 24 Material Bins NSF 7350 6125 12240 18360 25 Grit Beds NSF 800 600 1200 1800 26 Salt Dome NSF 9825 9825 19650 29475 Total NSF 17975 10425 33090 49635 Yard Storage 27 Covered NSF 9800 28 Exterior NSF 17000 Total NSF 26800 11060 22120 33180 29 Exterior Expansion Area NSF 9000 30 Storm Water Detention Area r . re rCity of Elgin Public Works Needs Assessment March 20,1998 r SCHEME-5A Page 13-4 te: CONCEPT COST ESTIMATE Item Description and Assumptions Qty. Unit Unit Cost P. No. Cost iii. 1.0 Administration Building 1.1 Office Area 6720 SF 100.00 $672,000 1.2 Shared Facilities 6720 SF 100.00 $672,000 Subtotal 13440 SF $1,344,000 2.0 Large Span Space r2.1 Vehicle Storage Area 66960 SF 80.00 $5,356,800 iiio 2.2 Vehicle Maintenance Area SF 100.00 $0 2.3 Vehicle Maintenance Mezzanine SF 40.00 $0 Subtotal 66960 SF $5,356,800 rill lila 3.0 Shop Area and Shop Storage 3.1 Shop Area 7680 SF 90.00 $691,200 3.2 Shop Mezzanine Storage Area SF 40.00 $0 IP Subtotal 7680 SF $691,200 4.0 Covered Storage 4.1 Grade Level 11760 SF 80.00 $940,800 4.2 Mezzanine 7680 SF 40.00 $307,200 Subtotal 19440 SF $1,248,000 5.0 Exterior Storage 5.1 Material Bins-Main Yard 8150 SF 50.00 $407,500 5.4 Covered Storage-Heated SF 50.00 $0 Covered Storage 9800 SF 40.00 $392,000 5.5 Satt Dome+Loading Area Allow $550,000 Subtotal $1,349,500 6.0 Paving r 6,1 Grading 56600 SY 10.00 $566,000 6.2 Yard-Main 15320 SY 30.00 $460,000 6.4 Parking 5740 SY 30.00 $172,000 $1,198,000 7.0 Utilities 7.1 Sanitary and Storm 3600 LF 60.00 $216,000 7.2 Triple Basins Allow $90,000 Subtotal $306,000 8.0 Miscellaneous 8.1 Fuel Island Allow $200,000 8.2 Emergency Generator Allow $70,000 8.3 Fencing/Gates 2080 LF 40.00 $83,000 8.4 Landscaping Allow $25,000 8.5 Vehicle Maintenance Built in Equipment N/A Subtotal $378,000 Scheme 5A Conceptual Project Construction Cost $11,871,500 Item Included: AEscalation-2 Years 10% B Contingency 15% C Fees,Testing Excluded Not Included: A Equipment Other Than Noted B Furnishings C Communications Equipment D Telephone/Date Equipment E Hazardous Material Mitigation rF Unusual Subsurface Conditions G Demolition of Existing Garage H Temporary Off Site Facilities I Work Off Site Including Library Expansion Space&Municipal Garage J McBride Street Renovation City of Elgin Public Works Needs Assessment March 20,1998 y 14. SCHEME-5B Page 14-1 bp, DISCUSSION ibt The development of an expanded indoor heated Vehicle Storage Area. Ann Street Facility Abandoned. Description: Vehicle Storage Area is expanded to full capacity achieving year 2020 High program requirements. The storage areas introduce a higher proportion of smaller vehicles reflecting the anticipated use of these vehicles for Cul-Du-Sac salting and plowing. The Shared Facilities,Salt Storage Area and Yard support areas are expanded to support the additional number of vehicles. Advantages: 1. Full utilization of the site with separate circulation patterns. 2. Close relationship between Wash Bays and Fueling under Administrative supervision. 3. Internal Vehicle Storage cross circulation with minimum number of sectional overhead doors. 4. Enclosed Heated Storage. At grade level,has both internal and external access. 5. Separation of storage from occupied space increases efficiency of heating and ventilation systems. 6. Centralized salt loading operations with multiple Salt Storage Dome use. This multiple use can be used to separate loading and unloading operations. 7. Yard activities separated from public view. 8. Expandable Yard Storage Areas. 9. Phase 5B implementation achieved with a minimum of disruption to current operations. 10. This scheme can be modified to incorporate Vehicle Maintenance illustrated in Scheme 4A/ 4B at reduced Vehicle Storage area. Disadvantages: 1 Access to Fueling Area requires confirmation of acceptable turning radiuses. 2. Exterior access only to Wash Bays. C City of Elgin Public Works Needs Assessment March 20, 1998 r r 14. SCHEME-5B Page 14-3 [ LEGEND Item Description Unit Scheme 2000 2020 2020 of 58 Program Program Program r . Measure Low High 1 Administration GSF 13440 8620 13600 21040 2 Shared Space GSF 13440 7250 14440 21760 GSF 26880 15870 28040 42800 3 Vehicle Storage 4 12'x 35' Spaces 96 42 84 126 5 17 x 70Tandem Spaces 1 8 2 8 12 6 12'x 30' Spaces • 16 2 4 6 7 10'x 25' Spaces 59 2 64 96 Total Spaces 179 48 162 243 8 Wash Bays Spaces - 4 2 4 6 9 Shop Area NSF 7680 10 Mezzanine Level Storage NSF 7680 rTotal NSF 15360 7650 15300 22950 Vehicle Maintenance GSF Scheme 4 12 11 Parts and Shop Area GSF Mezzanine Storage GSF E Repair Bays . 13 Large Bays 24'x 65' Spaces 14 Medium Bays 24'x 35' Spaces r 15 Small Bays 24'x 30' Spaces Total Spaces Parking E 16 Employee Spaces 187 17 Visitor Spaces 10 Total Spaces 197 90 180 270 E 18 Fuel Island Dispensers 8 4 8 12 19 Waste Oil GSF 900 450 900 1350 20 Electrical/Emergency Generator GSF 900 450 900 1350 Covered Storage-Building 22 General-Heated GSF 25200 23 General-Unheated GSF - 0 ETotal Covered Storage GSF 25200 11060 22120 33180 24 Material Bins NSF 12250 6125 12240 18360 25 Grit Beds NSF 1600 600 1200 1800 26 Salt Dome NSF 19650 9825 19650 29475 . Total NSF 33500 10425 33090 49635 Yard Storage 27 Covered NSF 12250 E 28 Exterior NSF 26000 Total NSF 38250 11060 22120 33180 29 Exterior Expansion Area NSF 11000 . , L30 Storm Water Detention Area . E E City of Elgin Public Works Needs Assessment March 20.1998 r14. SCHEME-5B Page 14-4 CONCEPT COST ESTIMATE Item Description and Assumptions Qty. Unit Unit Cost No. Cost 1.0 Administration Building 1.1 Office Area 6720 SF 100.00 $672,000 1.2 Shared Facilities 6720 SF 100.00 $672,000 Subtotal 13440 SF $1,344,000 2.0 Large Span Space 2.1 Vehicle Storage Area 78120 SF 80.00 $6,249,600 2.2 Vehicle Maintenance Area SF 100.00 $0 2.3 Vehicle Maintenance Mezzanine SF 40.00 $0 Subtotal 78120 SF $6,249,600 3.0 Shop Area and Shop Storage 3.1 Shop Area SF 90.00 $0 3.2 Shop Mezzanine Storage Area SF 40.00 $0 Subtotal 0 SF $0 4.0 Covered Storage 4.1 Grade Level 12600 SF 80.00 $1,008,000 4.2 Mezzanine SF 40.00 $0 Subtotal 12600 SF $1,008,000 5.0 Exterior Storage 5.1 Material Bins-Main Yard 7350 SF 50.00 $367,500 5.4 Covered Storage-Heated SF 50.00 $0 Covered Storage SF 40.00 $0 5.5 Salt Dome+Loading Area Allow $275,000 cSubtotal $642,500 6.0 Paving + 6,1 Grading 3390 SY 10.00 $34,000 16.2 Yard-Main 2190 SY 30.00 $66,000 6.4 Parking 1200 SY 30.00 $36,000 $136,000 7.0Utilities 7.1 Sanitary and Storm 540 LF 60.00 $32,000 7.2 Triple Basins Allow $90,000 ' Subtotal $122,000 C 8.0 Miscellaneous 8.1 Fuel Island Allow $100,000 8.2 Emergency Generator Allow $70,000 8.3 Fencing/Gates 8.4 Landscaping Allow $25,000 8.5 Vehicle Maintenance Built in Equipment N/A Subtotal $195,000 CScheme 5B Conceptual Project Construction Cost $9,697,100 Item Included: A Escalation-2 Years 10% B Contingency 15% C Fees,Testing Excluded Not Included: A Equipment Other Than Noted B Furnishings C Communications Equipment D Telephone/Date Equipment CE Hazardous Material Mitigation F Unusual Subsurface Conditions G Demolition of Existing Garage H Temporary Off Site Facilities CI Work Off Site Including Library Expansion Space&Municipal Garage J McBride Street Renovation EElgin Public Works Needs Assessment March 20,1998 l 4 15. SCHEME-6 Page 15-1 DISCUSSION Library Expansion Postponed Continued Use of Main Building in Conjunction With Scheme 4A+4B Year 2000 Program Recommendations Achieved Seigle Site Reserved for Future Development Description: Scheme 6 is included in the study to reflect the defeat of the library expansion referendum. The existing Main Garage remains in addition to the development of Scheme 2A+2B. This scheme maximizes the use of the 35 Ann Street site, achieving the recommended program for year 2000 without the need to develop the Seigle Site. e Advantages: (In addition to Scheme 4A+4B) 1. The year 2000 program requirements are achieved with little additional cost. 2. Maximum advantage of existing facilities. 3. Seigle site is reserved for future expansion. Disadvantages: (In addition to Scheme 4A+4B) ]. Vehicle storage is decentralized. 2. Employee parking is decentralized. 3. Shared facilities are divided between two buildings requiring exterior circulation. C C r C r City of Elgin Public Works Needs Assessment March 20, 1998 r _ _ r Page 15-3 Exhibit AA-2 r GROVE AVE. 68 INN E) r 1-si lI ; ' � _ �� JIIIIIII111 ( 1 r ,,,,,s la , , i _ _ ..... mils.. • , _ illilillii \1111111111 ...ow '. I_ , k..._ 11F i . 6B ter,-�--�� I ir 2-' as IIII 11 I ! .� 111111111 I jr ,3 ,a`�' ,1EHI — I i ) I I ( I r 1 illiilA lilil ` 8 A FI -- 011111111 11111111 ' - EI ) I I L 1 � 7A ( i --- 3 r___ 4.,.--10 i 1 _ 17 I 15 18 �..� 1• _�, — f � - t ---- I — - ,_ 1 I 21 —7 — r 1 4B I i i 1 ` . 1--- IIIIIIIIIIIIII1 I —7 1 ,-71 1 I /, -.t I.. i • El 'I I I , 00 . 6. N 0' 50' 100' 200' rSCALE .....„ 6 15. SCHEME-6 Page 15-4 rLEGEND II* Kern Description Unit Scheme 2000 2020 2020 of 6 Program Program Program Measure Low High : 1 Administration GSF 3730 3730 13600 21040 (Eng.Dept a City Hall 2000 Program) r 2A Shared Space GSF 2100 7250 14440 21760 illo 2B Shared Space(Existing) GSF 5000 GSF 10830 10980 28040 42800 3 Vehicle Storage E 4A 12 x 35' Spaces 16 42 84 126 4B 12x 35'(Existing) Spaces 9 5 12'x 70Tandem Spaces 4 4 8 12 6A 10'x 25' Spaces 10 r6B 10'x 25(Existing) Spaces 13 lip Total Inside Spaces 52 7A 12'x 25' Spaces 14 32 64 96 rw, 7B 12'x 25' Spaces 20 Total Spaces 86 78 156 234 8 Wash Bays Spaces 2 2 4 6 E9 Shop Area NSF 5040 10 Mezzanine Level Shop Storage NSF 2610 Total NSF 7650 7650 15300 22950 EParking (Eng.Dept a City Hall 2000 Program) 11• Employee Spaces 44 E11= Employee Spaces N/A 11 s Employee Spaces N/A 11 I Employee Spaces 16 11: Employee Spaces 10 E 11- Visitor 3. Total Spaces 73 80 180 270 12 Fuel Island Dispensers GSF 450 450 900 1350 1314 WasteOil Emergency Generator GSF 450 450 900 1350 C I Covered Storage-Building . 15 General-Heated GSF 1890 16 General-Unheated GSF 12700 Total Covered Storage GSF 14590 11060 22120 33180 E 17 Material Bins NSF 3400 6125 12240 18360 18 Grit Beds NSF 1000 600 1200 1800 19 Salt Dome NSF 9825 9825 19650 29475 ETotal NSF 14225 16550 33090 49635 Yard Storage 20 Covered NSF 12700 21 Exterior NSF 5000 , E Total NSF 17700 11060 22120 33180 . . C E C City of Elgin Public Works Needs Assessment March 20,1998 ._ _ r 15. SCHEME-6 Page 15-5 CONCEPT COST ESTIMATE(In addition to Scheme 4A+4B) Item Description and Assumptions Qty. Unit Unit Cost r No. Cost E. ki. 1.0 Main Garage(Existing) 1.1 Upgrade(ventilation and CO2 detection) Allow $75,000 C 1.2 Minor Renovation of Office and Shop Areas Subtotal Allow $20,000 $95,000 2.0 Paving 600 SYD 30.00 $18,0001 PO !i‘ illit 3.0 Demolition Gravel Storage and Existing Bins Allow $20,000 Scheme 6 Conceptual Project Construction Cost(In addition to Scheme 4A+4B) $133,000 Item Included: A Escalation-2 Years 10% B Contingency 15% C Fees,Testing Excluded Not Included: A Equipment Other Than Noted E B D Furnishings C Communications Equipment Telephone/Data Equipment E Hazardous Material Mitigation E F Unusual Subsurface Conditions G Demolition of Existing Garage H Temporary Off Site Facilities I Work Off Site EJ McBride Street Renovation C C r kJ* C C C pie L C imp t. City of Elgin Public Works Needs Assessment March 20,1998 C [ 16. SCHEME SUMMARY Page 16-1 r EEAST SIDE DEVELOPMENT Scheme Description Gross Acres Heated Total Construction Sq.Ft. Spaces Spaces Cost Initial development for 5 year plan. Relocation of Material 1 Storage for Library Expansion and development of new Fuel Island area. E1A Phase 1 Relocate Material Storage. 57900 5.11 37 70 $203,000 1B Phase 2 Develop Fuel Island,improve utilities $981,000 E Total Area and Est.Construction Cost 57900 5.11 37 70 $1,184,000 Project Costs inc.Fee,Furnishings and Equipment $177,600 Land Costs $0 Estimated Project Costs $1,361,600 Construction of a new vehicle storage structure attached to I 2 Engineering Building. Existing Main Garage area relocated rby library expansion 2A Phase 1 Construction of Vehicle Storage 51145 $2,372,200 E 2B Phase 2 Site development 3.60 40 50 $2,415,000 Total Area and Est.Construction Cost 511451 3.60 40 50 $4,787,200 Project Costs inc.Fee,Furnishings and Equipment $718,080 Land Costs $0 i Estimated Project Costs $5,505,280 3 Maximum use of 35 Ann Street Site and development of E I Seigle Property to achieve year 2000 space needs including relocation of Salt Dome. 1 r35 Ann Street 81440 3.60 641 641 $8,715,900 Seigle Property 8400 1.97 18 i 181 inc.above Total Area and Est.Construction Cost 81440 5.57 641 641 $8,715,900 Project Costs inc.Fee,Furnishings and Equipment $1,307,385 Land Costs(Environmental Mitigation Excluded) $0 CEstimated Project Costs $10,023,285 j E ,. Continued use of Main Garage with a new Vehicle Storage 0 structure (Scheme 2A and site development(Scheme 2B) No upgrade for Main Garage. E Scheme 2A+2B 51145 3.60 40 50 $4,787,200 Existing Main Garage Upgrade 27925 0.33 12 32 $133,000 Total Area and Est.Construction Cost 51145 3.93 52 82 $4,920,200 Project Costs inc.Fee,Furnishings and Equipment $738,0301 Land Costs $0 Estimated Project Costs $5,658,230] r City of Elgin Public Works Needs Assessment March 20,1998 C E 16. SCHEME SUMMARY Page 16-2 [ WEST SIDE DEVELOPMENT Scheme Description Gross Acres Heated Total Construction Sq.Ft. Spaces Spaces Cost EConstruction of a new facility incorporating the Municipal 4 Garage with centralized administration.Year 2020 program at 2 times current space needs. E 4A Phase 1 -Initial development 144680 10.00 76 76 $13,898,000 4B Phase 2-Vehicle Maintenance internal expansion no change no change no change no change $609,000 Total Area and Est.Construction Cost 144680 10.00 76 76 $14,507,000 E Project Costs inc.Fee,Furnishings and Equipment Land Costs $900,000 Estimated Project Costs $2,176,050 $17,583,050 r . Construction of a new facility in addition to Scheme 4. Year 0 2020 program at 3 times current space needs. Indoor parking for smaller vehicles. 5A Phase 1 -Initial development 125000 17.00 96 96 $11,871,500 5B Phase 2-Expansion 98070 no change 83 83 $9,697,100 Total Area and Est.Construction Cost 125000 17.001 96 96 $21,568,600 E Project Costs inc.Fee,Furnishings and Equipment $3,235,290' Land Costs $1,530,000 Estimated Project Costs $26,333,890 C E Notes Regarding Order of Magnitude Conceptual Cost Estimate 1 Estimated construction cost for order of magnitude for scheme comparison. 2 1997 west side land costs estimated at$90,000 per acre. 3 Cost expressed in year 2000 dollars. Escalation beyond year 2000 not included. E 4 Construction costs include 15%contingency. 5 A competitive bid situation has been assumed with a minimum of five responsive bids being received. E C C C C rCity of Elgin Public Works Needs Assessment March 20,1998 r 16. SCHEME SUMMARY Page 16-3 Combinations of Schemes The results of the interaction between population growth, land use, operational efficiency gained from the construction of new facilities and development of the Center City, are difficult to predict. Future program recommendations are not met by one scheme,but rather a combination of schemes,each supporting one another. Flexibility and incremental expansion are emphasized. Scheme(1A+ 1 B) Minimum development responding to library expansion. Scheme recommended for expansion to Schemes 2A+2B. Scheme(2A+2B) Recommended scheme in combination with Scheme (4A+4B). Indoor vehicle storage program is not met. Scheme(2A+2B)+(4A+4B) Recommended scheme for year 2020 space program using facilities located on both sides of the river. Scheme 3 Current space program recommends are met. Requires the use of the Seigle Site. Expansion would require the development of Scheme 4. Scheme 6 Current space recommendations are met. This scheme uses the existing Main Garage in combination with Scheme 2. Scheme 6+(4A+4B) Recommended combination for year 2020 space program using facilities located on both sides of the river. Scheme 3 +(4A+4B) Year 2020 space program met using facilities located on both sides of the river. Scheme(4A+4B)+5A Year 2020 space program met using facilities only located on the west side of the river. Scheme(2A+2B)+(4A+4B)+5A Year 2020 space program recommendations exceeded with facilities located on both sides of the river. Scheme(4A+4B)+(5A+5B) Year 2020 space program recommendations are exceeded with facilities located only on the west side of the river. C C C r City of Elgin Public Works Needs Assessment March 20, 1998 r 10 it 17. RECOMMENDATIONS Page 17- 1 41. SUMMARY r~- Scheme Development p Six schemes have been included in this study to represent the variety of approaches that are available to Elgin for the improvement and expansion of the Public Works Department. The rate of growth and on what side of the Fox River should the facilities be located are the variables in the development of the schemes. Population projections made by the Planning Department and the Northeastern Planning commission project a 71%increase by the year 2020,resulting in a total population of 142,700. The issue of which side of the river to build on requires a revisit to the Elgin Center City Master Plan developed by Sasaki Associates in 1991 and adopted as an ordinance. The schemes included in the study focus on short-term as well as long-tern considerations. Each PO alternative presented is modular in concept. Expansion is accomplished by incremental additions to existing facilities. Interior space is deliberately made flexible to accommodate "change as we go" adjustments. Actual scheme development will require program updating and additional date onsite location and configuration. Centralized vs.Decentralized Operations In addition to the physical development of the physical facilities,the issue of centralized,vs.decentralized operation require close examination. This operational issue is a current topic of discussion at most public works facilities. Space and operational efficiencies from a centralized facility are recognized and the added advantages of locating division crews closer to their work represent another point of view. As the needs of the City shill from area to area,crews can be relocated,as required,to increase their efficiency. The placement of the function where a majority of their work is located improves service turnaround time to the department providing a faster response time to the community. The anticipated increase in the rate of population growth on the west side and the access restrictions to this area imposed on operations by the Kimball Street Bridge,favors the decentralized position. Seigle Property The use of this property is questionable. Environmental reports discuss in depth the issues associated with this site. Some remediation has been completed. Remaining issues, i.e., the migration of contamination under the existing buildings and the anticipate cost of clean up remain. The usable area OP of the site is diminished when the river's edge set back and transitional zoning set back requirements are L. applied. The memorandum from the Elgin Planning Department expresses their concerns regarding use of the site. Use of the Seigle Property east of the tracks is not included in scheme development due to the impact on it the adjacent residential environment and the need for vehicles to cross the proposed bike path. ii IA City of Elgin Public Works Needs Assessment March 20, 1998 Win Ph 17. RECOMMENDATIONS Page 17-2 OP Other Properties Elgin Salvage Yard: By acquiring the Elgin Salvage Property,a contiguous parcel of land would be assembled for the Aim Street Site to the south and Elgin Salvage to the north. The issues discussed for the preferred development of this area remain. The shape of the property, similar to the Seigle Site, promotes a linear development of facilities which compromises operational efficiency. The environmental issues and their attendant cost issues are unresolved at this date. 1w W.R.Meadows: The use of this area up to Kimball Street is an improved alternative to the use of the Seigle Site. The shape of the property still requires a linear development but is less restrictive than the OP Seigle Site. Environmental reports discuss areas that would require mediation without identifying estimated costs. The site's adjacency to Kimball Street magnifies the land use issue. The continued industrial use of this site area,adjacent to Kimball Street,one of the primary entrances to the City, is a contradiction to all recommendations contained in the Center City Master Plan and therefore its use as 0.0 expansion area is not recommended. OP Schemes Scheme IA/IB This scheme represents minimum development at the Ann Street site. In Scheme IA the material bins and exterior yard storage are relocated to the northwestern portion of the site, responding to the expansion of the library onto public works property. Scheme 1B improves employee parking,develops an improved fuel island,electrical distribution center and waste oil drop off area and constructs material bins and a covered storage area. Use of the Reinert Metal Building. Main Garage and Engineering Building are retained. Vehicle storage space is significantly below recommendations and program elements are decentralized impairing efficient operations. This scheme represents a short term solution until a finalized direction for updating and expansion of Public Works facilities is established. The advantage of this scheme is that its development may be expanded into Scheme 2A and 2B, without modification. OP Scheme 2A/2B Construction of a Heated Vehicle Storage and Shop Area, connecting to the Engineering Building,develops an efficient scheme. Indoor circulation for people is provided between major activities. Shop activity is independent with a direct connection to the Shared Facilities. Tandem Vehicle Storage and the Wash Bays have both interior and exterior access. Scheme 2B develops the site and constructs a Heated Covered Vehicle Storage Area and Material Bins. Current program recommendations are not achieved. The deficiency may be partially off set by the development of the Seigle Site by expanding the program for new facilities. This scheme is recommended if continued use of this site location is maintained to the year 2020. • F City of Elgin Public Works Needs Assessment March 20, 1998 !16 f�_ r 17. RECOMMENDATIONS Page 17-3 Scheme 3 Maximum use of the Ann Street Site and Seigle Property is developed. The indoor circulation feature of Scheme 2 is compromised. Program recommendations for the year 2000 are achieved. The Seigle Property is used for material and long term vehicle and equipment storage. Relocation of the salt dome represents an expense which is avoided in Scheme 2. This scheme is developed to demonstrate how much land and construction dollars are required to fulfill the program if no other options are available. r Scheme 4 Relocation of the Municipal Garage from the north Crystal Avenue and the development of a centralized administration center is featured in this scheme. Scheme 4, in conjunction with Schemes 2A/2B,would achieve the year 2020 program recommendations. Scheme 2 would serve the east side and Scheme 4 the west side.Decentralization of operations requires close examination. Loss of administrative efficiency, resulting from decentralization, is offset by locating the facilities close to the areas served and by the development of a redundancy in the event one of the facilities operations are impaired. Expansion beyond Scheme 2 and 4,would require development of Scheme 5. Scheme 5 As the community grows and land use policies are implemented(described in the Far West Area Plan),the Elgin Center City Plan recommendations should be revisited. Continued use of the 35 Ann Street Site should be examined if the riverfront area importance is a vital ingredient of City development. Scheme 5 provides a solution to population growth exceeding projections, a higher land consumption rate than predicted and/or the abandonment of east side facilities. Vehicle storage expands to accommodate a higher proportion of smaller vehicles projected at this date. Internal flexibility of vehicle storage space results from the use of long span steel joists. Approximately 105' of clear span storage space permits changes in vehicle type to respond to the changing needs of Elgin. Expansion area for Scheme 5B is land banked in scheme 5A,requiring the purchase of approximately 17-acres of land. The location of Materials and Salt Storage is flexible dependant upon site specific considerations. Scheme 6 Scheme 6 reflects the defeat of the library expansion referendum. The existing Main Garage • remains in addition to the development of Scheme 2A + 2B. The year 2000 program requirements are now achieved with little additional cost beyond the development of Scheme 2A+2B. Public access to the river is provided and the Seigle Property is reserved for future expansion. City of Elgin Public Works Needs Assessment March 20, 1998 Pp 110 p L 17. RECOMMENDATIONS Page 17-4 iw RECOMMENDATIONS Land Purchase Land purchase of west side property is recommended as soon as possible. The advancement of time,the availability of property and the increased value resulting from surrounding development, will all contribute to price escalation. Location adjacent to major arterial routes and compatible land use areas, i.e.,light industrial/commercial,is recommended. Schemes 4 and 5 have been developed to minimize their impact on the surrounding area. Yard tragic and Material Storage is visually separated from the surrounding areas. The majority of overhead sectional doors are orientated away from view with storm water detention areas serving as green buffers to adjacent areas. Scheme Selection Current(Year 2000) Scheme 6 Scheme 2-(2A+2B) Existing Main Garage (Upgrade cost included) Total Scheme 6 $5,658,000 Advantages The year 2000 program requirements are achieved with little additional cost above scheme 2. - Maximum advantage of existing facilities Seigle Property is reserved for future expansion Public access to river Disadvantages Vehicle storage is decentralized Employee parking is decentralized Shared facilities are divided between two buildings requiring exterior circulation Year 2020 Scheme 6 $5,658,000 Scheme 4 $17,583.000 Total 2020 $23,241,000 OP City of Elgin Public Works Needs Assessment March 20, 1998 Po 17. RECOMMENDATIONS Page 17-5 Year 2020+ Revisit Elgin Center City Master Plan PP East and West Side Development Scheme 6+Scheme 4+Scheme 5a West Side Development Only Scheme 4+Scheme 5A and SB r P P to L P C p • fie City of Elgin Public Works Needs Assessment March 20, 1998 ip 11. 18. LIST OF EXHIBITS Page 18-1 PP Exhibit Title Page 5 i. }w A. Existing Population Data 3-2 1k B. Projected Population Data 3-3 C. Listing of Vehicles and Equipment 3-5 D. Existing Vehicle Statistics 3-9 r E. Public Works Table of Organization 4-1 k F. Engineering Division Table of Organization 4-4 G. Public Works Administration/Operations Table of Organization 4-6 H. Street Division Table of Organization 4-8 tor. L Street Division Listing of Vehicles and Equipment 4-10 J. Traffic Division Table of Organization 4-14 K. Traffic Division Listing of Vehicles and Equipment 4-16 OD L Sewer Division Table of Organization 4-17 lie M. Sewer Division Listing of Vehicles and Equipment 4-19 N. Municipal Garage Division Table of Organization 4-20 P O. Water Department Table of Organization 4-22 tie P. Water Distribution Division Listing of Vehicles and Equipment 4-24 Q. Listing of All Vehicles by Size 4-27 R-1. Scheme IA Area Plan 6-3 Ik R-2. Municipal Yard Plan 6-4 S-1. Scheme 1B Area Plan 7-2 S-2. Municipal Yard Plan 7-3 • T-1. Scheme 2A Area Plan 8-3 LT-2. Municipal Yard Plan 8-4 U-1. Scheme 2B Area Plan 9-2 U-2. Municipal Yard Plan 9-3 lik V-1. Scheme 3 Area Plan 10-3 V-2. Detail Plan-35 Ann Street 10-4 V-3. Detail Plan-Seigle Property 10-5 W. Scheme 4A Plan 11-2 X. Scheme 4B Plan 12-2 Y. Scheme 5A Plan 13-2 P Z. Scheme 5B Plan 14-2 1. AA-1. Scheme 6 Area Plan 15-2 AA-2. Municipal Yard Plan 15-3 BB. Project Approach and Schedule 19-4 E Fil i►. 0' k" 110 F City of Elgin Public Works Needs Assessment March 20, 1998 r L. C r 19. APPENDIX A Page 19-1 LIST OF REFERENCES 1. Public Works Table of Organization Department of Public Works,April 21, 1997 2. Public Works Vehicle Equipment List Department of Public Works 3. Changes to Next Tear's Base Table of Organization Department of Public Works,Attachment F August 31, 1994 4. Public Works Operations Overview of Position Request for 1998 rDepartment of Public Works,July 18, 1997 5. Aerial Photographs Sidewell Company 6. Flood Plain Maps Insurance NAV Maps 7. Seigle Survey Plat Drawing 8. Site Layout for Public Works 6 Department of Public Works 9. Site Layout for the Salt Dome Drawing 10. Memorandum-Planning Department Regarding Seigle Property and Adjoining Right of Way Elgin Planning Department To:R.Dahlstrom From:D.McNeil,February 5, 1997 11. Underground Utility Sketches at Public Works ire Department of Public Works,March 30, 1994 12. Underground Tank Information Office of the Illinois State Fire Marshal,December 20, 1996 permit issue date 13. Detailed Public Works Equipment List Pi City of Elgin Equipment Rental Rates Pi 1997 MFT Maintenance Department of Public Works 14. Water Distribution Inventory List Department of Public Works, 1997 fa 15. Traffic Division Relocation List 5 L PP City of Elgin Public Works Needs Assessment March 20, 1998 r 19. APPENDIX A Page 19-2 Department of Public Works,February 13, 1997 16. Elgin Center City Master Plan • Sasaki Associates Inc., 1991 17. Municipal Garage Plan Drawing 18. Library Task Force Expansion Plan Year 2000 Plan,dated May,8, 1997 iftk 19. Decision Package Submittal Form Department of Public Works 20. Environmental Analysis for Seigle Property Environmental Subsurface Exploration Seigle's Facility TSC Geotechnical Engineering,December 19, 1995 L 21. Environmental Analysis for Seigle Property Phase II Investigation OPP Seigle Property,May 10, 1996 22. 45 Day Report and Corrective Action Completion Report,LUST Incident#961875 Seigle's Facility Testing Service Corporation,February 19, 1997 23. Environmental Site Assessment at Elgin Public Works and Engineering Departments 35,37,39 &40 Ann Street and America Products Packaging Products,304 North Grove Avenue Performed for the Gail Borden Library District RSSI,November 7, 1996 r , 24. Proposed Floor Plan for Engineering Building Renovation Sketches 25. Proposed Staff Changes to Next Year's Base Table of Organization 26. Ice and Snow Control Manual 1996/1997 Department of Public Works,November 1, 1996 27. Letter to D.Zack Regarding Flood Plain Issues at Kimball and Grove Site P1 Letter from Frye,Gillan,Molinaro,Architects,dated June 6, 1997 28. Statistical City of Elgin Profile 29. Public Works Operations Overview of Position Request Department of Public Works,July 18, 1997 30. Ice and Snow Control Manual-Revised Appendix H City of Elgin Public Works Needs Assessment March 20, 1998 r 19. APPENDIX A Page 19-3 Department of Public Works,July 24, 1997 31. Far West Area Plan Elgin Planning Department,August 14, 1996 32. Comprehensive Plan,Elgin Illinois Elgin Planning Department, 1983 33. City of Elgin Zoning Ordnance Elgin Planning Department,February 8, 1995 34. Memorandum,Report on 1990 Census Data and Projected Population Growth Elgin Planning Department,November 26, 1991 35. Elgin Salvage-New Building Location and Flood Plain Limits,12/27/95 Drawing 36. System of Sewers in McBride Street and Other Streets and Places in Elgin,Illinois Elgin Engineering Division PR 37. Article:Area Population Forecast Revised,Northeastern Planning Commission,August 23,1997 Elgin Planning Department 38. Memorandum-To Mayor and Members of the City Council Elgin Planning Department R. Malm,February 24, 1997, Subject Library Expansion 39. Decision Package 1998 Public Works/Engineering 98-PW01 -Public Works Expansion,Phase I 40. Acreage Land Use Elgin Planning Department,January 3, 1997 41. Public Works Table of Organization Department of Public Works,October 14, 1997 t. irr Im l• City of Elgin Public Works Needs Assessment March 20, 1998 L