97-115 F 4
JULY, 2007
IN REVIEWING THIS FILE, IT WAS DETERMINED THAT AN EXECUTED COPY
OF THE AGREEMENT LISTED BELOW WAS NEVER RETURNED TO THE
CLERK'S OFFICE.
ALL THAT IS AVAILABLE IS THE ATTACHED DRAFT COPY OF THE
AGREEMENT AND ITS SUPPORTING PAPERWORK.
REFERENCE: RESOLUTION NO. 97-115
PASSED: APRIL 23, 1997
SUBJECT: AGREEMENT WITH KANE COUNTY FOR PARTICIPATION IN THE
SERIOUS HABITUAL OFFENDER'S COMPREHENSIVE ACTION
PLAN(SHOCAP)
SPEED MESSAGE
.... ,
TO FROM
/".'''
r ,--
SUBJECT ' •,. 4 (12/4_,Cavv-..t1AY ‘d(-1/7(0-4-N-17 .,--,t914- 5(44-‘ S41 0 C >ta la
(
( DATE ( .-ey/L-4 0 c, t,V,---,
9
, t
4
=
c ,6L-41,,,, ;...2.-- ,, - (1",L."7.' 1 (7..,e- -, ;:f-
I ''''' P\
i ' -/--)(--e co _e-, ,412-- (
,..,
-77,,,
7--,
i
-C . - 'i,-. ' 4
2
Ca
1
__IF7L / 'Ir 'CIA:r.9I'Cl & ,, e -Attt-Le"
_____
,
SIGNED 4/N. cg'1)1.--1.
rd WilsonJones® WHITE—ORIGINAL CANARY—DUPLICATE
44-900•Duplicate ,7,
I ,
Resolution No. 97-115
RESOLUTION
AUTHORIZING EXECUTION OF AN INTERAGENCY AGREEMENT WITH
KANE COUNTY FOR SHOCAP
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Robert O. Malm, Interim City Manager, be and is
hereby authorized and directed to execute an Interagency
Agreement on behalf of the City of Elgin with Kane County for
participation in the Serious Habitual Offender's Comprehensive
Action Plan (SHOCAP) , a copy of which is attached hereto and
made a part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: April 23, 1997
Adopted: April 23, 1997
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
` " # � Agenda Item No.
P
. _ City of Elgin
�arrotti�
March 10, 1997
TO: Mayor and Members of the City Council
FROM: Robert 0. Malm, Interim City Manager
SUBJECT: Agreement with Serious Habitual Offender's
Comprehensive Action Plan (SHOCAP) in Kane County
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider
entering into an interagency agreement with Kane County for
SHOCAP (Serious Habitual Offender' s Comprehensive Action
Plan) .
BACKGROUND
SHOCAP is an interagency program designed to identify serious
juvenile repeat offenders through court authorized, open
communication between police, schools, courts, and social
service and mental health personnel . The program focuses on
developing an interagency response to chronic juvenile offend-
ers through information sharing and case management. Staff-
ing, equipment, and administration for the program will be
provided by the Kane County State's Attorneys Office.
The Elgin Police Department will provide information on the
criminal activity of juvenile offenders who live within our
jurisdiction or who have had contacts with the police. The
attached material provides detailed information and includes
the interagency agreement referenced above.
The program is detailed in the attached booklet from Kane
County State 's Attorney David R. Ackemann. The agreement to
be executed by the City describing the partnership is Appendix
I .
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
The Kane County State's Attorneys Office and the Kane County
Chiefs of Police Association, among other organizations, were
instrumental in the development of this program.
FINANCIAL IMPACT
Costs associated with developing and managing the SHOCAP data
base will be paid by the Kane County State's Attorneys Office.
Participation in the program will be at no cost to the City.
Agreement with SHOCAP
March 10, 1997
Page 2
LEGAL IMPACT
0)01/None.
ALTERNATIVES
The City may choose not to participate with Kane County in
this program.
It is recommended that the City enter into an agreement with
Kane County to become a participating agency in SHOCAP.
Respectfully submitted,
IE' _ {,44...&, L c ,f Li(i
Charles A. Gruber
ie(p -1 Of Police
. / , - ,
f°i Rob
10 t 0. Malm
Interim City Manager
CAG:kk
Attachment
•
em.
KANE COUNTY
SHOCAP PROGRAM
SUBMITTED BY:
David R. Akemann
Kane Count State's Attorney
telk
August 27, 1996
SERIOUS HABITUAL OFFENDER'S COMPREHENSIVE ACTION PROGRAM
(SHOCAP)
r
INTRODUCTION
This booklet is designed as a tool for the implementation of Kane County SHOCAP.
SHOCAP is a statutory program, 705 ILCS 405/1-8.1, and 8.2, which allows for the sharing
of information among local agencies that deal with youth. The program is not statutorily
mandated rather, it is allowed.
The ideas expressed in the following pages have been compiled from numerous sources and
reworked to fit the needs of the citizens of Kane County. The Decatur-Macon County,
Illinois model and the Colorado Springs, Colorado model were the primary sources used in
drafting this document.
This booklet is only to serve as a guide. As specific problems arise, the SHOCAP
committee and case management unit are encouraged to change goals, objectives and needs.
•
iii
•
TABLE OF CONTENTS
I History 1 . . .
II. Philosophical Statement 2
III. What is SHOCAP? 3
IV. What kind of minors are SHOCAP minors? '4
V. How many SHOs and near SHOs should be tracked? 5
•• • • VI... Kane County SHOCAP Program Objectives. ,. . . . ..
VII. Kane County SHOCAP Program Goals. 7
VIII. Kane County SHOCAP Considerations to obtain goals. 8
IX. Kane County SHOCAP Development Plan. 10
X. Employees of SHOCAP Case Management Unit. 13
XI. Operational Budget of SHOCAP. 14
ejlibk
XII. Data Base. 15
XIII. Practical Consideration and Needs. 16
-XIV. Data Collections. 18
XV. Kane County SHOCAP Law Enforcement Guidelines 20
XVI. Kane County SHOCAP General Rules of Probation 22
XVII. Appendices. 23
•
�` I
KANE COUNTY STATE'S ATTORNEY'S OFFICE
SHO.CAP.PROGRAM_
• • MISSION STATEMENT AND-GOALS ..
DEFINITION
The Serious Habitual Offender Comprehensive Action Program (SHOCAP) focuses on
' . . :... '.developing_an.interagency.,iesponse•:to.chronic juvenile.offenders.. It,ig:an.info�mation ..:. . .
sharing and case management program involving schools, social service providers,
courts, and law enforcement agencies that enable the juvenile justice system to
enhance rehabilitative efforts.
• • MISSION STATEMENT•-. . • - . . ...
To implement a serious habitual offender program for Kane County including sharing
interagency information and creating a comprehensive community action plan to deal
with the serious habitual offender and near serious habitual offenders.
GOALS
Review issue of confidentiality and sharing information with all Schools, DCFS,
KCDC, Police Municipalities, Probation (including Youth Home, Homebound
Detention, and Field Services), Local Agency Networks, Corrections, Social Service
Agencies, and Mental Health.
•
Develop interagency agreements to allow for sharing, gathering and analyzing
pertinent data.
Review aforementioned organizations' policies regarding confidentiality to
support interagency sharing of information.
Develop a SHO ranking model.
Develop a method of gathering data to be computerized.
Coordinate training program for each agency that is sharing information.
•
Develop a standard method of information dissemination to local Police
Departments.
Inaugurate the Kane County SHOCAP Program.
Institute an on going monitoring system.
• . • • •_ .
eft- I. HISTORY
During 1994 and early 1995, the Kane County'State's Attorney, David R. Akemann,
developed and met with a multi-disciplinary agency (SHOCAP) committee comprised of area
professionals to prepare criteria that will identify those who qualify as serious habitual
offenders and to develop a written interagency agreement for the sharing of information. As
a result of the meetings, the committee developed The Kane County SHOCAP Interagency
Agreement.signed by..::the Chief.Circuit Judge, Gene Nottolini,••ptn suant to Illinois,State:.. .. ;
Statutes (see appendix I).
The SHOCAP committee was organized by State's Attorney Akemann pursuant to 705 ILCS
405/1-8.2. The committee met numerous times to discuss the criteria and develop the
..agreement (see appendix II). The. SHOCAP.committee.consisted of the.follgwing .
representatives, James Mueller, Director of Court Services, Kane County, Mike Daly,
Director of Juvenile Court Services, Kane County, Deputy Patricia Pall, Kane County
Sheriff's Department, Clem Mejia, Kane County Superintendent of Schools, Officers John
Perkins, Larry Langston and Ray Weaver, Aurora Police Department, Joseph Becerra,
Joseph Navarro, and Thomas Brinton, Illinois Department of Children and Family Services,
and Andrew Sosnowski, Chief of the Juvenile Division for the Kane County State's
Attorney's Office and David R. Akemann, Kane County State's Attorney.
The SHOCAP committee members discussed systems for tracking serious juvenile offenders
in a manner in which local professionals, from every facet of the juveniles' lives, may
interact in meaningful dialogue to prevent delinquent youths from continuing their criminal
activities. SHOCAP shall also be designed to set up local area services as preventive
measures for those minors who are beginning to show signs of increased delinquent activity.
SHOCAP shall seek to unify communications, services and reactions to juvenile offenders in
their relationship with many local area participants.
SHOCAP shall seek to increase effective communication and information sharing with the
following Kane County entities: All police municipalities, all local social services agencies
serving delinquent youth, (see appendix III) mental health agencies, including the Kane
County Diagnostic Center, Crisis Agencies, including Aunt Martha's Youth Services,
Corrections, Probation, Judiciary, Prosecution, and all local schools.
The SHOCAP meetings commenced on March 18, 1994 and terminated on October 17, 1994
with the approval of the interagency agreement. At that time, State's Attorney Akemann
directed the Chief of the Juvenile Division to prepare a program for the Kane County
SHOCAP. With the assistance of Assistant State's Attorney Ross Bartolotta, the following
paper discusses the findings and suggestions.
1
II. Philosophical Statement
The infarination contained in this document is subject to modifications, additions* and
deletions based upon the resources available to SHO-CAP. Many of the objectives, goals
and considerations are set in idealistic standards with the understanding that there may be
limitations based upon funding.
•'In-order:for-this program.to:be;effective; take:the.c.Qoperation•and.efforts:of all polio , : ;•
• municipalities and others involved in information sharing:
•
•
2
III. WHAT IS SHOCAP ?
• SHOCAP is a'tracking'system to target juveniles that are serious offenders. SHOCAP calls
for a linking of communication between all persons involved in a minor's life, twenty-four
hours a day, seven days a week. The linking of communication shall be accomplished
through a network via computer, analyzing all relevant actions in the community. SHOCAP
seeks to allow all professionals to input relevant data into their own computers to be linked
;: •. • :with:a.central terminal which would:then be.-able to tank all area juveniles using•a•committee•
• generated ranking criteria (see appendix IV) to determine who are the targeted serious ' • • • •
habitual offenders in the community. The system would also be able to detect the future
serious offenders so all agencies can take a more comprehensive approach in confronting the
juvenile's delinquent behavior. SHOCAP will enable the juvenile and the criminal justice
. .system.to focus additional.attention.on juveniles,who repeatedly commit serious crimes.with •
particular attention given to providing relevant and complete case information. SHOCAP
shall feature multi-agency system and organization development with information
management as it's primary goal. Crime reduction is a natural product of effective
communication.
•
•
3
IV. WHAT TYPES OF MINORS ARE SHOCAP MINORS?
4111)
A serious habitual.juvenile offender in`Kane County;will be based upon the criteria •
developed among local area professionals (see appendix IV). SHOCAP shall be designed to
establish a system and organization process to work at coordinating existing responsible
community resources toward the goal of all agencies.
41111)
•
4
rbk V. HOW MANY SHO'S AND NEAR SHO'S SHOULD BE TRACKED?
.
Depending on funding, in order for'SHOCAP'to be successful in Kane County; the 'sytem •
developed should have the ability to effectively track at least TWENTY-FIVE SHO's, and at
least TWENTY-FIVE near SHO's. A SHO is an individual that would have a certain
number of contact points as delineated by the ranking system. A near SHO would.be the
next twenty five individuals. A future goal would be to have the remainder of the juveniles
•. involved:,in'criminal.activity..:in K.ane.Cpunty fie.inputted into.the:d.ate.base,.bepAuse once a.;
SHO is no'longer in the system, the other individuals will move up to the SHO spots. •
The Kane County SHO should develop a weekly list and report to be disseminated to all
SHOCAP participants (as a confidential document) indicated the names of the SHOs and the
'.other-identified criteria (See appendix V &..VI).. The following..information should.be . . . .. .
reported to individuals participating in SHOCAP.
1) Biographical data
2) Offenses recap
3) Associates listing: gangs, drugs, associates
4) Concise, comprehensive narrative portrait of SHO
5) Drug involvement
6) Field Investigation data (FI cards) •
7) Criminal history activity
8) Motor vehicle ownership
9) Named suspect in other crimes
10) Victimization history of SHO victim and SHO
11) Status offense history
12) SHO named in active warrants
13) School history
14) Employment history
15) Family Profile
16) Social, family and medical services history
17) Detention and correctional facility conduct
•
5
VI. SHOCAP PROGRAM OBJECTIVES
•1) Increase operational 'cooperation and coordination between police, •• • • • • . • •• •
prosecutors, courts, probation, school, corrections, social and/or family
services, aftercare, and community control organizations.
2) Develop a functional operational model for dealing with and providing case
•• • - .'••management'controlled approach for.dealing:with seriou%:habitual juvenile
offenders (SHO). _
3) Assist communities to become more knowledgeably involved in public safety
programs.
4) Improve the relevance of information collected on SHOs for the provision of
focused, coordinated services by both public and community safety programs.
5) Allow public safety agencies to adopt cooperative, intensive, and coordinated case
management procedures to suppress and control the criminal activities of a SHO
while in the community.
6) Develop police follow-up procedures for child abuse, neglect, and other family
violence problems associated with the dysfunctional conduct development of a
SHO.
4111)
7) Enlist the courts and legislature in promoting and ordering the sharing of relevant
and appropriate information on SHOs.
8) Develop specialized community custody control measures for the SHO who is in
the community on probation or reentered from a correctional term.
9) Provide for multi-agency team work to monitor and assist in the supervision of
the reentered SHO.
10) Create state program interest in support of a state-wide SHOCAP program.
•
6
•
VII• SHOCAP PROGRAM GOALS
(1) To ensure that the SHOs and near-SHOs receive a different level of
consideration at all stages in the juvenile process.
(a) Police contact
(b) Probation intake/disposition
• (c) Prosecution. - . •.
(d) Corrections
(2) To ensure that all pertinent contacts of the SHOs and near-SHOs and his or
her family situation are communicated to the data bank for appropriate
• • • . • • consideration by-all p a rt i e s.... . . . .... .. . ... . . .. . . -. ._
(3) To ensure that the community is kept safe from the conduct of all SHOs and
near SHOs.
(4) To ensure that services exist to meet the needs of SHOs and near SHOs thus
protecting the community.
(5) To develop programs to identify future SHOs and near SHOs and to intervene
at an earlier stage preventing serious habitual offending. (SEE APPENDIX
VIII)
•
VIII. SHOCAP CONSIDERATION TO OBTAIN GOALS
4111/5
1) Creation of policies and procedures to share information with the other
agencies defined as the "system" actors and components.
2) Implement policies, procedures, and methods to identify the early warning
signs of potential SHOs and needed services, and to fix system-wide
responsibility,. _ :. :._ ". ::•..•
3) Establish procedures to ensure that SHOs are charged with the highest
legally provable offense.
, , 4). Develop methods..and.practices for providing for the regular sharing, . . •.
updating, and quality control of the information between all components of the
SHOCAP system.
5) Ensure the proper pre-disposition programming and planning of the SHOs using
complete SHO information and interagency data.
6) Establish procedures and practices to prevent the inappropriate pretrial release of
SHOs.
7) Design and implement a comprehensive case management system to monitor SHOs
44)from the initial point of contact (arrest) up to disposition.
8) Develop and implement revised data collection and dissemination procedures to
document all activities of the SHOs that have been determined to be relevant.
9)• Develop policies and practices for SHO case enhancement.
10) Develop policies, practices and procedures for sharing SHO information with
other members of the SHOCAP system.
11) Implement a comprehensive case management system based on an individualized
plan that uses interagency and community data to direct the correctional,
educational, and reentry programming for SHOs.
•
12) Create and implement effective community street, school, public (not to be
confused with community-oriented placement programs) supervision for SHOs in
accordance with the individualized plan when appropriate. This will involve
creating a cooperative service plan in which various service responsibilities will
be shared by all SHOCAP agencies.
8 411)
14) Develop special CAP community based programs in aftercare or reentry programs
. . . . . ..that_provides for. designated SHOCAP..syster supervisory..case.management.
responsibility and monitoring. This will require system cooperation in planning
the service delivery and monitoring.
15) Develop and implement policies, procedures, and practices that assist in the
prompt application of sanctions for violations of the rules and
conditions:of••probation/aftercare:and/or rules�of imst�tution.•� •• .•
16) Define the roles of the interagency case management team process with regard to
community supervision and control of SHOs that are back on the street.
- •17). Define,•develop,.and provide community-based services for the SHO.. .._.. ....
rik
•
9
IX. SHOCAP DEVELOPMENT PLAN
I. Project Mobilization
Task 1. Establish an Inter-Agency council
Chief Executive Officers of SHOCAP component agencies .
... . .:.• - •:.•:. . •Task.2. Establish an nter Agency.:Working.Group • •
Mid-Managers and field level implementors
Task 3. Develop and agree to interagency planning for SHOCAP
Task 4. Hold Inter-Agency Working Group.to,plan for.five-day. SHOCAP
training
II. Data Collection
Task 1. Inter-Agency Work Group identify SHO data sources and content
Task 2. Inter-Agency Work Group work on establishing agreement for SHO
criteria
Task 3. Develop case load estimate for all components (arrest, detention,
prosecution, corrections reentry community supervision)
Task 4. Inventory services available to SHO (level of services)
Task 5. Recommend quality improvement of SHO information
Task 6. Review legal, procedural, practices barriers for implementing.
SHOCAP
Task 7. Review organizational development of lead agency for carrying out its
role as information organizer and principal community supervision
agency
III. Data Analysis
Task 1. Inter-Agency Work Group SHO incidents and preliminary case file
content
Task 2. Plot and determine SHO case file utilization
10
, r�• Task 3. Plot and determine case flow, i.e., numbers, procedures, time flow
Task 4. Inter-Agency review, modify, and adjust SHO criteria to task
Task 5. Determine crime analysis unit (CAU) enhancements for case
management role
• Task b..:.Review:case load expectations from•.actions ahoy,! . •
IV. Organizational Development
Task 1. Inter-Agency develop list of people and positions to be trained
Task 2. Devise pre-training program training for participants that will be
attending the training
Task 3. Develop employee participation, monitoring and marketing program
Task 4. Develop agency level communication vehicle for SHOCAP
Task 5. Conduct training needs assessment of current staff
V. Identification of SHOs and Monitoring their Activities
Task 1. Adopt Interagency Agreements that identify information to be shared
Task 2. Develop Interagency Agreements responsibilities for SHO information
flow and SHO activities
Task 3. Adopt Interagency Agreements for processing SHOs
Task 4. Establish instantaneous status check capabilities to check on SHOs
(police dispatch especially)
Task 5. Establish timely and appropriate distribution formula for SHO lists and
information on a regular basis
Task 6. Develop and agree to unified case file content for all agencies
VI. Determine Appropriate Agency Services for SHOs
Task 1. Develop and assess a menu of appropriate services available for SHOs
11
Task 2. Identify unmet requirements for services needed for SHOs
•
•
A,
12
•
X. EMPLOYEES OF SHOCAP CASE MANAGEMENT UNIT, (AND SALARY
. . ... . ... CONSIDERATIONS).TO. BE APPOINTED BY.STATE'S..ATTORNEY,_, • . . •
(1) Case Manager - ($20,000 - $30,000) - Individual that would oversee operation
of SHOCAP system. Develop program, set meetings and chair the future
meetings between all participants of SHOCAP. Develop case management
protocol and manual and for all users of SHOCAP.
(a) Develop data collection sheets andtrain and participate in the use of die. •
system and data needed.
(b) Oversee general operation of SHOCAP case management.
(c) Provide reports, data and collected information to all participants when
legally obtainable.
(d) Work with Operations Manager in office of State's Attorney to develop
data base.
(e) Educate the community.
(2) Assistant Case Manager - ($18,000 - $20,000) - Individual that would assist
case manager with primary responsibility of data analysis using statistical
criterion of SHOCAP. Individual should have computer background.
(3) Support Person - ($15,000 - $20,000) - data entry and assisting in collection of
all data. Individual should have excellent secretarial skills.
(4) Volunteers - While SHOCAP is getting underway, these individuals would be
instrumental in entering data to get system onboard. Individuals studying
criminal/juvenile justice should be sought.
•
•
13
XI. OPERATIONAL BUDGET OF SHOCAP
The initial start-up cost of SHOCAP includes equipment needs.
START-UP COST
(1) Computers - (3 needed) and hardware - $ 27,000
•,- (2) Computer software • • . • - $IOQ,000•. .
(3)'
(4) Copy Machine - $ 15,000
(5) Office equipment/supplies - $ 1,000
(6) Personnel - $ 68,000
$ 212,000 . ..
It is suggested that the SHOCAP team be housed in the new juvenile center when
operational in 1997. Until that date the SHOCAP team should be housed with easy
access to the Chief of the Juvenile Division of the Kane County State's Attorney's
Office.
YEARLY COST
(1) Personnel - $ 68,000 +
(2) Office Supplies - $ 2,000 +
$ 70,000 •
14 4.1)
XII. DATA BASE
In order for SHOCAP to be effective, there must be a Data Base and computer System that
would be able to store, retrieve, disseminate, and gather data at a rapid rate.
It is suggested that the Operations Manager in the Kane County State's Attorney's Office,
data processing, and the Clerk's Office attend all meetings where discussion of computer
: .. . • .needs.take•:place: :Some,sugge4tions...aio as:•follow$::. : : :. • ...:
(1) System that would allow each individual participant to input data in their own
domain to be transmitted to the central data base for collection, storage,
analysis and dissemination;
(2) System able to store photographs and fingerprints of juvenile and family
members;
(3) System that would allow manipulation of data and chart criminal activity;
(4) System that would generate reports in an easy to read package;
(5) Computer system should have the ability to communicate with other systems
throughout the state and nation.
•
15
•
XIII. PRACTICAL CONSIDERATIONS AND NEEDS
The following is a suggested guideline for development of SHOCAP in Kane County.
The items appear in order.'
(1) Meeting with committee that developed interagency agreement to review this
document.
••(2) 6,riew of•docuiinen• byicommitiee•with additions, corrections; changes and
deletions; approval of this document.
(3) Appointment of case manager of Kane County, SHOCAP by Kane County
. .... . . ... .. . . . State's Attorney's.... .. . . .... . . . .
(see pg. 11)
(4) Hiring of additional team members,
(See pg. 11)
(5) Development of Operational Committee comprised of individual from each
participating agency. This committee should meet monthly for the first three
months (or until SHOCAP begins implementation process) and quarterly
thereafter. The committee should be chaired by the SHOCAP case manager as
designated by the State's Attorney and attended by each of the following:
(a) Juvenile State's Attorney's Office
(b) Probation
(c) Representative of the Local Agency Network
(d) Representative Police from North, Central and South County
(e) Schools
(f) Department of Corrections
(g) Department of Children and Family Services
(h) Kane County Diagnostic Center
The meetings should concentrate on ways of improving communication and
dissemination of information, not on individual SHOs.
(6) Designate individual agency or an agency to integrate the CAP portion of
SHOCAP. This would enable Kane County to develop a listing of all services
available (local resources) and names of individuals as contacts for information
sharing. The designee would assist the SHOCAP case manager in future
development of services that are lacking in rehabilitating, training, and
incarcerating youths that are near SHO.
16
•
(7) Development of data collection device for all SHOCAP participants
delineating what types of data is needed from whom.
. . . .. . .....
(See pg. 16)
(8) Development and Procurement of Data Base to communicate with all existing
agencies.
(See pg. 13) •• :(9) Developinent'of manual for.all users, *mandating that certain information be
entered into system at all times.
(See pg. 19-21).
(10.) ._Development of Educational Program for,all participants and users.
(11) Development of Educational Program for community.
(12) Presentation of SHOCAP package to all users at information meeting (to be
held THREE months after project approval.
•
•
17
•
XIV. DATA COLLECTION
What information is needed? From whom do we anticipate this information to be generated?
When will it be communicated? These are just a few of the questions that need to be
answered when developing the SHOCAP system in Kane County. The following is a
guideline as to what is needed from whom. This information shall be gathered once an
individual is identified to be a SHO (except for #7).
• • • • • • --(1) . SCHOOLS tivancies, detention,'in-school suspensions (reasons, length),• • •
out of school suspensions (reasons, length), gang activity (including
(representations, associations, activities), and expulsions.
• _ .(2) . .PU$LIC_AID - contacts,_gang,affiliation .
(3) DCFS - abuse/neglect indicated reports, child welfare services referrals, all
indicated reports (past and present), all contacts with DCFS and all family
contacts with DCFS including siblings and parents.
(4) MENTAL HEALTH - all services sought and utilized, all assessments
(5) KCDC - all services sought and utilized, all assessments
(6) PROBATION - all intake referrals and offense description, all record of intake
"''' holds and offense description, all record of diversions and offense description
(amount of time, services, expectations, dispositions), all placements and
summaries of activities placements, all alcohol/drug services, urinalysis
results, all dispositional data from social histories.
(7) POLICE - all juvenile criminal contacts; all juvenile contacts involving gang
affiliation or activity; family contacts where the juvenile's behavior is the
reported cause of the disturbance; all referrals for ordinance, traffic or alcohol, _
related offenses; all station adjustments.
(8) TCX - all family data, criminal histories.
(9)- LEADS - all criminal history on family and individuals living in household of
juvenile. .
(10) CORRECTIONS KCYH - all detention, all in-house gang contacts, all in-
house infractions of KCYH rules.
(11) CORRECTIONS HOMEBOUND - all gang problems, all infractions of
homebound rules.
18
(12) D.O.C. - parole eligibility, parole infractions, services sought by minor while
in D.O.C. and success/failure, placements, current facility of minor at all
times, minor's mental health records.
(13) CRISIS AGENCIES - record of all contacts, past and present.
(14) PUBLIC HOUSING - contacts, gang affiliation
•• '(15)`•• 1 ESIDENCE'INhORNiATION ' ' t • ' r . .. .. . .
(16) PROSECUTION - charges, negotiations, dispositions, recommendation to
court and court's disposition, petitions outstanding, youth warrants
, ,. . ...... ...past/present.•
•
•
19
XV. KANE COUNTY SHOCAP LAW ENFORCEMENT GUIDELINES
e"... • . .. . . . . . .. .
Check all juveniles for SHO status. Checks can be made through the Communications
Center and/or the SHOCAP Informational Packet.
When a SHO has been identified, please observe the following practices:
" beterinine iwhethet the'SHO has committed a new offense, or-has violated existing=' •�
rules of probation. Rules of probation should be included in the SHO Information
Packet.
2. If the SHO has committed a new offense or is in violation of probation:•
a. Enhance preliminary investigative efforts to build the strongest case possible.
b. Consider taking custody of the minor for detention.
c. Notify the SHO's parent(s) of the custody, where the minor is held and the
date and time of the detention hearing.
d. Photograph the SHO.
e. Finger print SHO; if several prints exist, waive this procedure.
f. Obtain SHO's alias, nickname and gang affiliation.
g. Note any gang representation, i.e. dress, tattoos, colors, etc.
h. Contact a Juvenile Investigator/ Juvenile Officer.
I. Fill out a field interview card.
j. Turn the SHO over to a Juvenile Investigator/ Officer.
k. Complete the appropriate police report for the new offense or violation of
probation.
3. If the SHO has not committed a new offense, or is not in violation of existing rules of
probation, complete a filed interview card and route it to the Kane County State's
Attorney's Office SHOCAP Unit.
4. Juvenile Investigators/ Officers should do the following:
a. Verify Photographs and Fingerprints that have been obtained.
b. Verify that the parents have been notified.
c. Verify nickname and gang affiliation.
d. Verify that gang representation has been noted.
e. Update all information in the appropriate Juvenile Information System. .
f. Conduct a follow-up investigation to enhance the potential for a detention.
g. Conduct a thorough interview of the SHO.
h. Consider contacting the Kane County Youth Home for detention of SHO.
I. Page the on duty Assistant State's Attorney, if appropriate.
j. Complete a Juvenile Court Information Sheet indicating on the sheet that the
20
•
minor detained is a SHOr Make arrangements for the appropriate copies to be •
made and routed.
k. Make proper parental nofification.'
1. Forward all information to the Kane County State's Attorney's Office
SHOCAP Unit.
4111)
•
21
XVI. KANE COUNTY SHOCAP'GENERAL RULES.OF PROBATION • •
Pik
• a. -Do not violate any criminal statute of any jurisdiction. • • •
b. Make a report and appear in person before any agency or person as directed by the
Court.
c.. . .-.Undergo medical,and/or psychiatric_treatment or treatment for drug addiction or other
• ' substance Abuse as'•directed-by-the Court: . •• • ' • ' ••• ' •- • ;: -•;:.••• • • -
d. Refrain from possessing a firearm or other dangerous weapon.
e. Make restitution as directed by the Court.
f. Follow all condition of probation as directed by the Court.
g. Perform Public Service.
h. Pay. Court Costs and Probation Fees.
I. Obey Court imposed curfew, rules of Homebound Detention and/or Electronic
Monitoring.
Permit probation to visit your home at any time.
•
e"'' 22
~' XVII. . APPENDICES, CHARTS'AND OTHER DATA
1. SHOCAP Order and Interagency Agreement
2. SHOCAP Minutes
3. SHOCAP Legislation
4. SHOCAP Ranking System
5. SHOCAP Weekly Status Sheet
6. Example of SHOCAP Data Sheet • •
7. Example of SHOCAP Contact Cards
23
„aid
I X
IN THE CIRCUIT COURT FOR THE SIXTEENTH JUDICIAL CIRCUTT
, r K:ANE COUNTY, ILLINOIS
ADMINISTRATIVE DIVISION
IN RE:
The Petition of David R. Akemann, State's
Attorney of Kane County, Illinois for the
entry of a comprehensive information sharing
order establishing an approved Serious MR KA 93 0184
Habitual Offender Comprehensive Action Program
(hereinafter SHOCAP
ORDER
This matter coming on to be heard upon Motion of David R. Akemann,
State's Attorney for Kane County, for and on behalf of the Serious Habitual
Offender Comprehensive Program(hereinafter SHOCAP) Committee previously
appointed by this Court for approval of a.comprehensive information sharing order
pursuant to 705 UJCS 405/1-8.2(d) and the Court being advised that the entry of the
Order is unanimously recommended and being otherwise fully advised in the
premises:
IT IS HEREBY ORDERED:
1. That the proposed Kane County SHOCAP Interagency Agreement
attached hereto, made a part hereof; is hereby approved.
2. Information sharing which occurs pursuant to the terms of the Interagency
Agreement by agencies who have accepted the terms of the Agreement, subject to
future orders of the Court.
Entered this 7th day of December, 199 . /
Chief Judge, Sixteenth Judicial Circuit
r
•
•
KATTEE CO MI SHO P
.INTERAGENCY AGREEMENT
The Serious Habitual Offender Comprehensive Action Program
(SHOCAP) focuses on developing an interagency response to chronic
juvenile offenders. It is an information sharing and case
management program involving schools, social service providers,
courts, and law enforcement agencies that enables the juvenile
justice system to enhance rehabilitative efforts. It may also
assist in earlier identification of AT-Risk youth to be targeted
for prevention programs.
The signers of this agreement concur that an interagency
approach to information sharing and case management will lead to
better informed decisions regarding the handling of. the serious
habitual offender in the juvenile justice system.. Serious _Habitual
Offenders, for the purposes of this agreement, shall be identified
based 6n - criteria approved by the County. SHOCAP Interagency
Steering Committee. "Near-SHO's" will be those_individuals on the
list not meeting SHO criteria.
GENERAL PROVISIONS:
rm. 1. Agencies who are represented and individuals serving on the
Kane County SHOCAP Interagency Steering Committee shall abide
by the confidentiality provisions of this agreement, orders of
the Sixteenth Judicial Circuit Court for Kane County,
Illinois, and applicable state statutes.
2. All information which is received, gathered, or disclosed
• under the auspices of Kane County SHOCAP shall remain
confidential and shall be used only in furtherance of the
goals and objectives of the Kane County SHOCAP project.
3 . To ensure the confidentiality of the information contained in
the case files of identified Serious Habitual Offenders the
following procedure for record keeping shall be maintained:
a. Until the Chief Judge of the Sixteenth Judicial Circuit
may order otherwise, the States Attorney of Kane County
1
•
Thshall designate a person or persons as the "case file
custodian(s) " . 47,
b. Case files will be kept in a locked cabinet in a place
designated by the case file custodian; computer
procedures for computer files will be held in,accordance
with strict confidentiality and accessibility.
4. All information gathered for the publication of the monthly
law enforcement informational packet' or used to enhance SRO
profiles, will be maintained under secure conditions within
the offices designated by the case file custodian. This
information shall be under the direct control of the case file
custodian.
5. Any and all information gathered by the Kane County SHOCAP
Interagency Steering Committee will be used to enhance
supervision of the identified population, and to develop,
administer, and monitor comprehensive action plans designed to
alter the deviant behavior patterns. To that end,
confidential information regarding specific cases will not be
routinely shared with all committee members. Actual SHO case
staffings will include individuals from member organizations
directly involved with the SHO and/or the SHO's family, or to
whom referrals are being made or assistance is being
requested.
6. Member agencies agree to participate in case staffings in
order to develop comprehensive action plans, some of which
will be multi-agency in nature, designed to provide a positive
alternative to the deviant behavior patterns.
7. Members will also be cognizant of near-SHOs and at-risk youth
as they relate to the identified serious habitual offender.
In a pro-active effort the development of comprehensive action
plans will include consideration of this population.
8. This agreement will be subject to yearly review.
2 47)
LAW ENFORCEMENT:
1. Develop or revise agency policy and procedures to support this
agreement.
2. Develop policy and procedures to :ensure that information
gathered, shared, and maint-ai•ned under the .auspices of SHOCAP
adheres to the confidentiality provisions of this agreement
and applicable statutes of the Illinois Compiled Statutes.
3. Support the interagency collaborative philosophy of the SHOCAP
concept by assisting member agencies/disciplines in the
information management, supervision, and rehabilitation of 'the
identified serious habitual offender population.
4. Identify minors who meet the SHO criteria as established by
the Kane County SHOCAP Interagency Steering Committee and
forward that information to the Crime Analysis Unit of the
' Kane County States Attorneys Office.
5. When processing a serious habitual offender, follow the
eft. SHOCAP Guidelines included in the SHOCAP Informational
Packet.
6. Enhance the preliminary and follow up investigations of all
cases which involve an identified SHO.
7. Provide information to the Case File Custodian(s) , or to
assist in the development and maintenance of SHO profiles.
8. Provide authorized background informational support of the
Case File Custodian(s) to be included in the SHO case files.
This information will assist the SHOCAP committee in making
responsible and informed decisions in the development of goals
and objectives of Kane County SHOCAP.
9. Forward field interview contact cards, or any other
information on SHOs, to the Case File Custodian(s) .
10. Identify training needs relevant to the SHOCAP project and
ensure necessary training is provided.
3
•
SSE FILE CUSTODIAN(S) :
1. Forward pertinent information gathered or received on SHOs,
who are subject to the rules of probation, through the case
file custodian to the Chief Juvenile Probation Officer or
his/her designee.
2. • Keep SHO Committee Chairperson updated on significant
informational changes to include arrests, detentions, status
changes, or the failure to take appropriate action, regarding
identified serious habitual juvenile offenders.
3. Develop comprehensive profiles on each SHO and keep them
updated.
4. Publish and issue the monthly SHOCAP law enforcement
informational packet.
5. Develop and maintain SHO case files.
6. Serve as primary records custodian for SHO case files.
STATE'S ATTORNEY'S OFFICE:
1. Recommend the detention of SHO's who have violated their rules
417)of probation or committed a new offense pursuant to this
agreement, the Kane County SHOCAP Law Enforcement Guidelines,
and applicable provisions of ' the Illinois Compiled Statutes.
2. Attempt to expedite SHO cases through the juvenile justice
system.
3. Handle SHO cases vertically (the same prosecutor assigned to
the case all the way through the system) where possible.
4. Seek an adjudication for each new petition filed, when
feasible.
5 . If plea bargaining is used, will attempt to obtain as
favorable a result as appears possible, given the nature of
the evidence. Any counts that are dismissed may be used at
4
4)
•
00w--w the dispositional hearing in support of a more stringent
recommendation.
6. At the dispositional hearing, will be prepared to present any
information in aggravation which is known (i.e. SHO profile
information) .
7. File charges in adult courtSor a motion to transfer to adult
court when appropriate, and when the evidence supports such a
decision.
JUVENILE PROBATION DEPARTMENT:
1. Conduct social history investigation reports and intake
reports, taking into consideration information contained in
the SHO profile.
2. Supervise SHO cases on probation and place these juveniles on
maximum level when ordered by the Court.
3. Explain what it means to be a SHO to youth on the SHO list.
4. Develop a criteria for recommendations on SHO cases being
revoked by the probation department.
5. When a Kane County Crime Analysis Unit in the Kane County
States Attorney' s Office is developed, the probation
department will advise the unit of case status since the SHO
program is confidentially protected.
6. Provide the Crime Analysis Unit with various information on
identified juveniles (i.e. address, school nicknames, etc.) .
7. Request detention warrants for SHO cases who meet the
criteria, based upon available detention bed space.
KANS COUNTY YOUTH HOME:
1. Service SHO cases as ordered by the court.
5
•
2. Upon court approval, request release of SHO offenders after
less serious cases have been removed when overcrowding occurs.
44)
KANE •COUNTY DIAGNOSTIC CENTER:
1. Share social history and diagnostic records with the SHO
program, as appropriate, and as allowed by the mental health
code.
2.. In emergency cases (i.e. cannot be provided by TASC or other
drug agencies) , offer chemical assessments on appropriate SHO
cases.
3. Provide counseling services to SHO cases in the Youth Home in
keeping with the existing agreement - between the Diagnostic
Center and Youth Home.
DEPARTMENT OF CHILDREN AND FAMILY SERVICES:
1. Identify SHO' s who are the victim or perpetrator in child
abuse/neglect reports.
A7)
2. Identify SHO's who are receiving services from the Department.
3. Share social history and/or diagnostic information with the
Kane County States Attorney' s. Office, and other agencies, as
appropriate and as allowed by department rules, regulations
and related legislation.
4. Provide social services and placement opportunities for
SHO's/and potential SHO's under legal responsibility of the
department, within available and attainable resource limits.
•
5. Participate in multidisciplinary meetings to plan for
community services to individual SHO's.
JUVENILE RESTITUTION PROGRAM:
1. Upon court order, provide community restitution work,sites for
SHO cases to perform public service work.
6 47)
• .
•
took 2. Report progress and/or violations of SHO cases performing
public service work to appropriate probation personnel.
UNIFIED DELINQUENCY INTERVENTION SERVICES (U.D.I.S. ) :
i. Conduct case resource meetings on SHO cases who have
criminally violated their terms of probation.
2. Make appropriate referrals to the U.D.I.S. program on SHO
cases that have been screened at case resource meetings.
SCHOOLS: .
1. Provide the Kane County Regional Office of Education and or
the crime analysis unit with the following data to .enhance a
SHO profile: attendance records, discipline records, report
cards, testing data, transcripts or other information
requested as allowed by federal law, Illinois Revised Statutes
or other appropriate program policy.
2. Share information with other SHOCAP member agencies as allowed
`' by federal law, Illinois Revised Statutes or other appropriate
program policy.
3: Report all crimes committed by an identified SHO that occur on
a school campus, at a school sponsored activity or against
school personnel to the local police department.
4. Make sure SHO's are adhering to the terms and conditions of
probation that pertain to school. Report all violations to
the juvenile probation officer.
5.• Report unexcused absences and conduct violations to the Kane
County Regional Office of Education and the Juvenile Probation
Officer.
OTHER SERVICE PROVIDERS:
1. Develop or revise agency policy and procedures to support this
agreement.
J 7
•
2. Develop policy and procedures to ensure that information
47,gathered, shared, and maintained under the auspices of SHOCAP
adheres to the confidentiality provisions of this agreement
and applicable statutes of the Illinois Compiled Statutes.
3. Support the interagency collaborative philosophy of the SHOCAP
concept by assisting member . agencies/disciplines in the
information management, supervision, and rehabilitation of the
identified serious habitual offender population.
4. Assist the Kane County SHOCAP Interagency Steering Committee
in the development of comprehensive action plans.
5. When specifically identified as part of a comprehensive action
plan, coordinate and communicate with other service provider
agencies to facilitate the successful administration of the
plan.
6. When specifically identified as part of a comprehensive action
plan, provide necessary documentation of a SHO' s progress,
participation, and performance - as specified within the
comprehensive action plan. The documentation shall be
provided to the identified plan coordinator.
47,
8 44)
A .1 �d�
•
•
•
rft. SHOCAP MEETING
May 31, 1994
•
Members Present: David Akemann, Clem Mejia, Jim Mueller, Mike Daly
Others Present: Joe Pena, Larry Langston, Drew Sosnowki, Tim Brown
Members Absent: John Randall
The meeting was called to order and the minutes of the May 6, .
1994 meeting were approved.
CRITERIA
Larry Langston and Joe Pena discussed criteria-and- spoke of
Mike Daly contacting data processing to pull up all 93 JKA. cases
and having report furnishedto committee to see actual numbers on
file.
Mike Daly spoke with data processing and found that they do
separate delinquent cases from the others, but .do not have actual
charges. They have status, pretrial and type of hearing. Mike
said his office has a list of juveniles placed in the youth home,
beginning in January of this year that should be comparable to 1993
figures.
ir•. David Akemann asked what a manageble number of SHO's would be.
Joe Pena said he would cross check with data processing list and
get an idea of type of individuals and criteria for manageable
number. Looking at four police contacts, he feels it would be
between 15 and 20 a month, county-wide. The following point system
and number of contacts was agreed upon to qualify a juvenile for
SHOCAP with n1 being the highest:
.
1 A, Violent Felons' - 10 points
2 Gang Felony 10 points
3 Non-Gang (Cl. X and Cl. 1) 10 points
4 Non-Gang Drug Felony 8 points
5 Non-Gang/Property Felony 4 points
6 Gang Misdemeanor (Person) 6 points
7 Gang Misdemeanor (Property) 4 points
8 Non-Gang Misdemeanor (Person) 4 points.
9 Non-Gang Misdemeanor (Property) 1 point
10 School Expulsion 2 points
tow 11 School Suspension 1 point
12 Youth Home 6 points
•
JULY, 2007
IN REVIEWING THIS FILE, IT WAS DETERMINED THAT AN EXECUTED COPY
OF THE AGREEMENT LISTED BELOW WAS NEVER RETURNED TO THE
CLERK'S OFFICE.
ALL THAT IS AVAILABLE IS THE ATTACHED DRAFT COPY OF THE
AGREEMENT AND ITS SUPPORTING PAPERWORK.
REFERENCE: RESOLUTION NO. 96-218
PASSED: JULY 10, 1996
SUBJECT: AGREEMENT WITH ILLINOIS DEPARTMENT OF
CONSERVATION(IDOC4 FOR THE A 'G u 1' T U "
PROPERTY. L AS av\ 1 ) -( C mS�yekl6 cy-vv ( °\
D c
z�o�
L63 L r
• f .
JULY, 2007
IN REVIEWING THIS FILE, IT WAS DETERMINED THAT AN EXECUTED COPY
OF THE AGREEMENT LISTED BELOW WAS NEVER RETURNED TO THE
CLERK'S OFFICE.
ALL THAT IS AVAILABLE IS THE ATTACHED DRAFT COPY OF THE
AGREEMENT AND ITS SUPPORTING PAPERWORK.
REFERENCE: RESOLUTION NO. 97-149
PASSED: MAY 28, 1997
SUBJECT: AGREEMENT WITH INDUSTRIAL DEVELOPMENTS
INTERNATIONAL, INC. FOR THE SALE OF PROPERTY LOCATED
AT 37W295 BIG TIMBER ROAD
L(5-\-:( vt, \----(D \ \cruo -Ly morvio