97-104 Resolution No . 97-104
RESOLUTION
AUTHORIZING EXECUTION OF ADDENDUM #1 TO THE
DESIGN ENGINEERING SERVICES AGREEMENT WITH PAVIA-MARTING & CO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS , that Robert O. Malm, Interim City Manager, and
Dolonna Mecum, City Clerk, be and are hereby authorized and
directed to execute Addendum #1 to the Design Engineering
Services Agreement on behalf of the City of Elgin with
Pavia-Marting & Co . for construction engineering and
inspection services for Special Assessment Area III , a copy of
which is attached hereto and made a part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: April 9 , 1997
Adopted: April 9 , 1997
Omnibus Vote: Yeas 6 Nays 0
Attest:
s/ Do] onna Mecum
Dolonna Mecum, City Clerk
. y
c.; ,,,I, K
City of Elgin
... . . _
Mayor
(.... ,e
Kevin Kelly
Council Members
Terry Gavin
March 14 , 1997 Robert Gilliam
John T McKevitt
Ed Schock
John Walters
Marie Yearman
TO: Mayor and Members of the City Council
FROM: Robert 0. Malm, Interim City Manager
SUBJECT: Amendment No. 1 to an Agreement with
Pavia-Marting & Company
PURPOSE
The purpose of the memorandum is to provide the Mayor and
members of the City Council with information to consider
Amendment No. 1 to an agreement with Pavia-Marting & Company
to add construction related engineering and inspection
services for the Area III Special Assessment Project.
BACKGROUND
At its meeting of January 25, 1995, City Council authorized an
agreement in the amount of $223,709 .00 with Pavia-Marting for
preparation of plans, specifications, estimates and bidding
engineering services for the Area III Special Assessment
project.
Amendment No. 1 will add the construction engineering and
inspection services to the agreement with Pavia-Marting for
the subject project. Services to be provided include
construction observation, project management, material testing
and scheduling.
Amendment No. 1 to Pavia-Marting' s agreement has been prepared
and is included as Exhibit A. Pavia-Marting' s current
agreement and City Council Memorandum is included as Exhibit B
for your information.
The construction of the Area III Special Assessment Project is
on the agenda for award by the Board of Local Improvements on
March 26 , 1997..
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
rk
150 Dexter Court • Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610 • TDD 847/931-5616
® Pnmed on recycled paper
Amendment No. 1 Pavia Marting & Company
March 14 , 1997
Page 2
row
FINANCIAL IMPACT
The Amendment No. 1 is in the amount of $291, 238 and is based
upon a construction period from April 1, 1997 to November 31,
1997 .
Payment to the engineer will be on an hourly not-to-exceed
basis . A fee calculation schedule is included in Exhibit A.
The attached Exhibit C (last page) outlines the funding
sources for this Amendment No. 1 as well as the entire
project.
To summarize the inspection costs in the contract under
consideration:
Special Assessment
Public (60%) $145,623 . 60
Private (40%) 97, 032 . 40
Water 30,659 . 00
Sewer 17, 873. 00
Total $291,238 . 00
LEGAL IMPACT
None.
ALTERNATIVES
None.
RECOMMENDATION
It is recommended that City Council authorize the City Manager
to execute Amendment No. 1 to the Agreement with Pavia-Marting
& Company in the not-to-exceed amount of $291,238 .
Respectfully submitted,
(1-11;&-/
David L. Lawry, P. .
Director of Public Wo s
114-46t9i4#—Xcit°
Robert 0. Malm
Interim City Manager
SP/do
a ,
ADDENDUM #1 ( FOR FIELD ENGINEERING SERVICES)
TO THE DESIGN ENGINEERING SERVICES
AGREEMENT DATED FEBRUARY 9, 1995
FOR SPECIAL ASSESSMENT AREA NO.3
ELGIN, ILLINOIS 60120
This ADDENDUM is made and entered into this _ day of , 1997 between the
CITY (OWNER) and ENGINEER and covers certain professional engineering services not
covered in the initial AGREEMENT for the improvements described therein.
The CITY (OWNER) and ENGINEER are defined as indicated below for purposes of this
ADDENDUM.
CITY (OWNER): CITY OF ELGIN ENGINEER.: PAVIA-MARTING & CO.
150 Dexter Court 910 W. Lake Street
Elgin, Illinois 60120 Roselle, IL 60172
(847) 931-6100 (630) 529-8000
GENERAL DESCRIPTION OF PROJECT
Name • AREA III SPECIAL ASSESSMENT STREET & SEWER IMPROVEMENT
PROJECT
Length..: 14,802 feet or 2.803 miles
Termini...: SEE ATTACHED EXHIBIT 1
Description..: NEW STORM SEWER, SIDEWALKS, DRIVEWAY APPROACHES,
WATER MAINS, ROADWAY EXCAVATION, CURB & GUTTER,
ROADWAY BASE, ROADWAY BINDER COURSE, ROADWAY
SURFACE COURSE, RESTORATION AND ALL OTHER
APPURTENANT WORK REQUIRED FOR A COMPLETED PROJECT.
CITY OF ELGIN, S.A#3-ADDENDUM#1 FOR FIELD ENGINEERING SERVICES Page 1
ADDENDUM AGREEMENT PROVISIONS
SECTION A -- ENGINEER AGREES....;
To perform or be responsible for the performance of the following FIELD ENGINEERING
SERVICES for the CITY (OWNER) in connection with the proposed improvement herein
described, and stated below:
A. Furnish or cause to be furnished:
(1) Proportioning and testing of concrete mixtures in accordance with the
"Manual of Instructions for concrete Proportioning and Testing" issued by the
Bureau of Materials and Physical Research, of the CITY (OWNER) and
promptly submit reports on forms prepared by the CITY (OWNER). Eight (8)
hours of time has been established for proportioning and testing services at
the concrete batch plant. Two hundred ninety (290) hours has been
established for a geotechnical firm to conduct field testing of concrete during
concrete pours. Twenty-four (24) hours has been established for picking up
of concrete cylinders. Additional time required by the CITY (OWNER) for
any of the above services will be paid for the cost of the geotechnical's time
plus a 5% service charge.
(2) Proportioning and testing of bituminous mixtures (including extracting test)
in accordance with the "Manual of Instructions for Bituminous Proportioning
and Testing" issued by the Bureau of Materials and Physical Research, of
the CITY (OWNER), and promptly submit reports on forms prepared by said
Bureau. A total of twenty-four hours has been established for portioning and
testing at the asphalt plant for the bituminous base course, bituminous
concrete binder course and bituminous concrete surface course (eight hours
each mix).
(3) All compaction tests (to be sublet) as required by the specifications and
report promptly the same on forms prepared by the Bureau of Materials and
Physical Research of the CITY (OWNER). Forty hours has been
established to address subgrade soil evaluations for under cuts or other
questionable soils conditions. Forty-eight hours has been established for
base course placement and one hundred seventy six hours for all bituminous
concrete binder and surface course placement
(4) Inspection of all materials when inspection is not provided at the sources by
the Bureau of Materials and Physical Research, of the CITY (OWNER) and
submit inspection reports to the CITY (OWNER) in accordance with the
policies of the CITY (OWNER).
CITY OF ELGIN, S.A#3-ADDENDUM#1 FOR FIELD ENGINEERING SERVICES Page 2
B. Furnish or cause to be furnished:
(1) A resident engineer and other technical personnel to perform the following
work: (The number of such resident engineers and other technical personnel
required shall be subject to the approval of the CITY (OWNER).)
a. Continuous observation of the work and the contractor's operations for
compliance with the plans and specifications as construction proceeds,
but the ENGINEER does not guarantee the performance of the contract
by the contractor.
b. Establishment and setting of lines and grades.
c. Maintain a daily record of the contractor's activities throughout
construction including sufficient information to permit verification of the
nature and cost of changes in plans and authorized extra work.
d. Supervision of inspectors, proportioning engineers and other technical
personnel and the taking and submitting of material samples.
e. Revision of contract drawings to reflect as built conditions.
f. Preparation and submission to the CITY (OWNER) in the required form
and number of copies, all partial and final payment estimates, change
orders and reports required by the CITY (OWNER).
g. Schedule and attend pre-construction and field coordination meetings with
the CITY (OWNER) and the contractor during the construction of the
PROJECT.
h. Review and recommend approval of Shop Drawing submitted by the
contractor.
(2) Provide Construction Administration and Construction Activities as required
in Exhibit 2 attached hereto.
IV. PAYMENT TO THE ENGINEER
A. Add a second paragraph to this section to read...: For field engineering services
provided, the ENGINEER shall be reimbursed at the rate of 1.588 times the direct
hourly rate of personnel employed on this PROJECT, as defined in this Addendum
#1 to the agreement dated February 9, 1995, with the total fee (for field engineering
services) not to exceed Two Hundred ninety one thousand two hundred thirty eight
($291 ,238) dollars for 3,851.5 man-hours of service plus geotechnical services,
scheduling services and printing. This cost will not be exceeded unless there are
unusual delays in the progress of the project or substantial modifications to the
scope of the work are authorized by the CITY (OWNER) through a change order or
amendment.
B. Add second paragraph to this section to read..: The only additional reimbursable
expenses authorized under this addendum #1 are costs related geotechnical
services, scheduling and printing during the construction phase. These
reimbursable expenses are detailed in paragraph C below and are contained in the
field engineering services fee of $291,238.
CITY OF ELGIN, S.A#3-ADDENDUM#1 FOR FIELD ENGINEERING SERVICES Page 3
C. Add second paragraph to this section to read • The CITY (OWNER) shall make
periodic payments to the ENGINEER based upon actual progress within 30 days
after receipt and approval of the invoice. Said periodic payments to the ENGINEER
shall not exceed the total amount shown in the following schedule.
Field Engineering Services $252,238
Geotechnical Services $ 29,300
Scheduling Services $ 8,900
Printing $ 800
TOTAL FIELD ENGINEERING FEE $291,238
D. The detailed fee breakdown is included as Exhibit 3 to this Addendum #1.
The fee proposed in this contract is based on construction starting April 1, 1997 and being
completed by November 31, 1997.
All other sections of this AGREEMENT date February 9, 1995 between the CITY
(OWNER) and the ENGINEER shall remain in affect.
IN WITNESS WHEREOF, the parties have caused this ADDENDUM #1 to the original
AGREEMENT dated February 9, 1995 to be executed in four copies of which each shall
be considered as an original by the CITY'S (OWNER'S) and ENGINEER'S duly authorized
officers.
FOR THE CITY (OWNER • ITY i F LGIN ATTESTED BY:
eV:
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�i►�. 11 Lam... � �--e��-
•ignature) (Signature)
(o / q7 City Clerk
(Title - Date)
SEAL
For the ENGINEER; / IA- AR I .;�� C��. ATT" ' D By: i
4.WMILIA /07
I•natur-- ICWw7..nur7
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President / Secretary
(Title - Da -
SEAL
F:\DATA\WP\BUSDEV EL\CONTRACT\SA3ELG N 1.AM D
CITY OF ELGIN, S.A#3-ADDENDUM#1 FOR FIELD ENGINEERING SERVICES Page 4
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EXHIBIT 2
Page 1 of 7
CONSTRUCTION ADMINISTRATION
and
CONSTRUCTION ENGINEERING ACTIVITIES
A. CONSTRUCTION ADMINISTRATION
1 . General : The Construction Administrator will serve as the
City of Elgin' s representative for the entire
construction project as assigned by the City. As such he
will function as an extension of the City' s staff and be
responsible for overall implementation and management of
the project. The Construction Administrator will provide
all Level 1 management services . These services are
defined as all management functions and requirements over
and above the daily routine project requirements . They
will include implementation of City policies, program
administration, coordination and ' monitoring of
consultants and contractors providing overall management
control and direction to insure completion of the
construction project in accordance with the City' s
objectives of cost, time and quality. The Construction
Administrator will work closely with and report to the
Director of Public Works or his designee.
2 . Specific Duties and Responsibilities :
a. Project Control :
Establish and maintain lines of communication,
authority,and procedures for coordination among the
City, Director, Design Engineer, contractors, and
Construction Engineer as needed to carry out the
project construction requirements .
b. Additional Services :
When required, identifies the need for, and assists
the City in selecting and retaining professional
services of a surveyor, testing laboratories and
other special consultants, and coordinates these
services during their performance.
c . Contract Requirements :
Administrates and monitors for the Project
Director, contractors and other project
consultants, the contractual requirements for items
such as insurance, bonds, and general conformance
with governmental regulations, including minority
compliance .
EXHIBIT 2
d. Construction Monitoring: Page 2 of 7
Monitors the work of contractors and construction
engineer to insure adequate quality control of the
construction work and compliance ' with the design
drawings, specifications and other required
regulations .
e. Scheduling:
Works with the contractor and Construction
Engineer to insure that a workable construction
schedule is developed and agreed to by all
parties . Provide for continuous monitoring of the
schedule as construction progresses . Identify
potential variances between scheduled and probable
completion dates . Review schedule for work not
started or incomplete and recommend to the
Director, Construction Engineer and contractors,
adjustments in the schedule to meet the probable
competition date. Provide summary reports of each
monitoring and document all changes in schedule.
Together with the Construction Engineer determine
the adequacy of the contractor ' s personnel and
equipment and the availability of materials and
supplies to meet the schedule. Recommend courses of
action to the Director when requirements of a
contract are not being met.
f. Shop Drawings :
Monitor the submittal of all shop drawings,
catalog cuts and material selections by the
contractors and coordinate timely approval of the
same by the Design Engineer. Review and monitor on
a continuing basis the delivery status of critical
material and equipment so as to prevent unnecessary
delays .
g. Administration:
Handle all project administrative correspondence
including preparation of all written documents and
correspondence requiring the City' s and Director' s
signature and authorization. Maintain a file on
all project correspondence and records to include
daily construction reports prepared by the Design
Engineer' s field Construction Engineer.
h. Contractor' s Payment:
Review and process for payment, though the
Director, all applications by contractors and
design consultants for progress and final payments .
i . Change Orders :
Recommend necessary or desirable changes to the
Director and the Design Engineer, review requests
for changes, and handle all administrative aspects
to include contractor negotiations, formal
-2-
EXHIBIT 2
Page 3 of 7
preparation and submission with recommendation to
the Project Director.
j . Cost Control :
Monitors all project costs and revises and refines
the initially approved changes as they occur, and
develop cash flow reports and forecasts as needed.
Identifies variances between actual and budgeted or
estimated costs and advise Director whenever
projected cost exceeds budgets or estimates .
k. Job Meetings :
Conduct periodic (biweekly in general) progress
meetings with all associated parties to review
construction progress, procedures, scheduling,
design interpretation, problem areas and overall
coordination.
1 . Reports :
Provide a timely weekly status reporting system to
keep the City abreast of all aspects of the project
which will : a) emphasize problem areas to the
Director on a by-exception basis; and b) present
solutions for the problems which will enable
management to make decisions on a go-or-no-
go basis .
m. Public Information:
Provides advance and current information to the
public as necessary and appropriate. Works with
citizens directly impacted by contractor to protect
citizen' s interests .
n. Final Completion:
Together with the Design Engineer and Construction
Engineer conduct a pre-final inspection and develop
a pre-final punchlist for the contractor. Upon
competition of the pre-final punchlist notify the
Project Director that a final inspection is in
order. Attend the final inspection with the City
Engineer and contractors . Advise the Project
Director when all punchlist work resulting from the
final inspection has been completed. Recommend,
prepare, and process all final pay estimates
through the Project Director.
o. As-built Drawings :
Review as-built drawings prepared by the Design
Engineer to insure adequate information has been
given to facilitate on-going maintenance work by
the City. Coordinate distribution of copies to the
City Engineering, Public Works Operations and Water
Divisions as appropriate.
B. CONSTRUCTION ENGINEER
1 . General : The Design Engineer may serve as the City' s
-3-
EXHIBIT 2
Page 4 of 7
on-site construction representative for the construction
project as the Construction Engineer. He will be
responsible for the general control and field inspection
of the construction project and will provide all Level 2
management services . These services are defined as all
management functions required for day to day control of
the project. They will include field inspection, design
interpretation, contract administration and general
coordination and control of the day to day construction
activities of the contractor to insure timely completion
and quality construction in strict compliance with
contract drawings and specifications . The Construction
Engineer will work closely with and report to the
Construction Administrator.
2 . Specific Duties and Responsibilities
a. Liaison and Contract Control :
Assist the contractors in understanding the intent
of the contract documents . Serve as the City' s
representative with the contractors working
principally through the contractor' s project
engineer and on-site superintendent. Serve as the
City' s liaison with other local agencies, utility
companies, state agencies, businesses, etc . keeping
them advised of day to day activities .
b. Review of Work, Rejection of Defective Work,
Inspection and Testing:
1) Conduct on-site observations of the work in
progress to determine that the project is
proceeding in accordance with the contract
documents and that completed work will conform to
the requirements of the contract documents .
2 ) Instruct contractor to correct any work believed to
be unsatisfactory, faulty or defective or does not
conform to the requirements of the contract
documents, or does not meet the requirements of any
inspections, tests or approval required to be made;
and advise Construction Administrator of action
taken and if any special testing or inspection will
be required.
3) Verify that tests are conducted as required by the
contract documents and in presence of the required
personnel, and that contractors maintain adequate
record thereof; observe, record and report to
Construction Administrator appropriate details
relative to the test procedures .
4 ) Perform or cause to have performed as applicable,
all required field tests such as concrete tests,
soil compaction tests and insure such tests are
made by as may be specified. Analyze the results
-4-
EXHIBIT 2
Page 5 of 7
of all field and laboratory tests to determine the
suitability of materials tested.
5) Accompany visiting inspectors representing public
or other agencies having jurisdiction over the
project, record the outcome of these inspections
and report to Construction Administrator.
c. Contractors Suggestions and Requests :
Consider and evaluate suggestions and requests for
modifications in drawings and specifications which
may be submitted by the contractor and make
recommendations to the Construction Administrator
with any time and cost implications for final
decision.
d. Shop Drawings :
1) Review and approve shop drawings and samples, the
results of tests and inspections and other data
which any contractor is required to submit, but
only for conformance with the design concept of the
project and compliance with the information given
in the contract documents; determine the
acceptability of substitute materials and equipment
proposed by contractor(s) ; and receive and review
( for general content as required by the
specifications) maintenance and operating
instructions, schedules, guarantees, bonds and
certificates of inspection which are to be
assembled by contractor(s) in accordance with the
contract documents .
2) Record and maintain a shop drawing submittal and
approval log and notify contractor whenever
submittals are lacking or untimely.
e. Schedules :
Review construction schedule, schedule of shop
drawing submissions and schedule of values prepared
by the contractor. Be alert to the construction
schedule and to the conditions which may cause
delay in completion and report same to the
contractor and the Construction Administrator in
sufficient time to make adjustments .
f . Conferences :
1) Attend periodic progress meetings scheduled by the
Construction Administrator with all associated
parties to review the overall project status and
problems .
2 ) Arrange a schedule of on-site job work meetings
with the general contractor and sub-contractors to
review day to day requirements and problems .
Maintain and circulate copies of minutes thereof .
-5-
• EXHIBIT 2
Page 6 of 7
g. Contract Administration and Records :
1) Handle all day to day contract administration and
associated correspondence in accordance with the
established procedures .
2) Maintain at the job site orderly files for
correspondence, reports of job conferences, shop
drawings and sample submissions, reproductions of
original contract documents including all addenda,
change orders, field orders, additional drawings
issued subsequent to the execution of the contract
documents, progress reports, and other project
related documents .
3) Keep a diary or log book, recording contractor' s
hours on the job site, weather conditions, data
relative to questions of extras or deductions, list
of visiting officials, daily activities, decisions,
observations in general and specific observations
in more detail as in the case of observing test
procedures .
4 ) Record names, addresses and telephone numbers of
all contractors, sub-contractors and major
suppliers of equipment and materials .
h. Reports :
Furnish Construction Administrator written reports
as required of progress of the work and
contractor' s compliance with the approved progress
schedule and schedule of shop drawing submissions .
i . Contractors Payment Requisition:
Review applications for payment with contractor
for compliance with the established procedure for
their submission and forward them with
recommendations to Construction. Administrator,
noting particularly their relation to the schedule
of values , work completed and materials and
equipment delivered to the site.
j . Governmental Policies :
Review contractor EEO policies and other
governmental mandated programs to insure contractor
compliance with the governing regulations .
k. Change Orders :
Perform initial evaluation of change orders and
submit same to Construction Administrator with
recommendation and cost estimate breakdown for
final approval and processing.
1 . As-built Drawings :
Maintain an accurate record of all field
-6-
EXHIBIT 2
Page 7 of 7
conditions and upon completion of the project
insure that the design drawings are revised to show
the true as-built condition.
m. Final-Completion:
1) Together with the Construction Administrator
conduct a pre-final inspection and prepare and give
to the contractor a pre-final punchlist.
Thereafter insure that the contractor completes
same in an expeditious fashion. Notify the
Construction Administrator in writing when all work
is completed and ready for final payment.
2) Together with the Construction Administrator
conduct a final inspection with the City Engineer,
Public Works Operations, and Water Division as
appropriate, Project Manager and the general
contractor. Prepare a final punchlist and
thereafter insure that the contractor completes
same in an expeditious fashion. Notify the
Construction Administrator in writing when all work
is completed and ready for final payment.
•
-7-
EXHIBIT 3- ESTIMATED HOURS, PROPOSED FEES & EXPENSES
PROJECT..: CITY OF ELGIN STREET IMPROVEMENTS UNDER SPECIAL ASSESSMENT#3.
DATE and TIME 27-Jan-97 AT 09:13:06 AM To PRINT-Use,«LS",
File Name/Sheet Name Fir,2@RORo4EEGmg=WK "FEES _e7 RUN'&_m
OVERHEAD RATE 1.5880 Times Salary -AS-FEET.then use
PROFIT 15.00% on all Overhead/Wages imam__a_
15.00% on all Ovemed & Non-Labor Direct Expenses {
SUBCONSUL ANT ADM. CHARGE 5.00% on Subcons| a! ntsChame
CONSTRUCTION ENGINEERING SERVICES - PHASE 3 (CS)
1 MEETINGS (Include 1pre-construction meeting and 18 field meetings with Contractor, Owner and Field II
Engineer. -- CS)
$ EST PH-TASK
DISCIPLINE HOURS CODE
/RESIDENT ENGINEER 20.00 CS 03
i
m PROJECT ENGINEER 2150 CS-03
ME PRINCIPAL ENGINEER, P E
ƒSub-Totals 41.501
2 FIELD LAYOUT (Include Travel Time and Expenses. -- CS)
EST PH-TASK
DISCIPLINE HOURS CODE
ƒFIELDMAN 177.00 1 CS-10
q FIELD PARTY CHIEF 17:0 I CS-10
/DESIGN ENGINEER 20.00 CS-05
Bli TRAFFIC ENGINEER 20.00 CS05 I
iiiiiai:iii:PROJECT ENGINEER 4200 CS-05
PRINCIPAL ENGINEER, P.E. ,
\Sub-T%b I 441.00 1 I
3 FIELD OBSERVATION, SUPERVISION OF SUBCONSULTANTS & QUANTITY MEASUREMENTS (Includes
Travel Time and Expenses. -- CS)
. ..
EST PH-TASK
f DISCIPLINE HOURS CODE 1
g RESIDENT ENGINEER £5500 CS-05
ƒASSIST RESIDENT ENGINEER 1,0000 CS-05
1�/PROJECT ENGINEER 37.0 CS-05
`k PRINCIPAL ENGINEER, P E
(Sub-Totals I 2,920.00
PAVIA-MARTING & CO. Page 1 D«ez02/229
EXHIBIT 3 - ESTIMATED HOURS, PROPOSED FEES & EXPENSES
4 PREPARATION, REVIEW AND APPROVAL OF PAYOUT REQUESTS AND CHANGE ORDERS (Include
Travel Time and Expenses. -- CS
ƒ EST PH-TASK
DISCIPLINE HOURS
�y . CODE
AE RESIDENT ENGINEER 2500' CS-05
%PROJECT ENGINEER 2.0. CS-05
%CLERICAL 250 CS-06
milikSub-T Sub-Totals 77.00_.00_
5 REVISIONS TO EXISTING BID DOCUMENTS DUE TO INABILITY TO SECURE EASEMENTS (Revise storm
sewer sy#em in the vicinityof Glenwood, Sherwood and Trout Park Blvd. -- CS)
ƒ EST PH-TASK
DISCIPLINE I HOURS CODE
' FIELDMAN I 800 CS-09
2 FIELD PARTY CHIEF 10.00 CS-09
iiiNil PROJECT DRAFTSMAN 24.00 CS01
;iggilii PROJECT ENGINEER 26.00 CSO
miEq PRINCIPAL ENGINEER, P E &0 CS-02
7 CLERICAL 10 CS-06
\SubT%§ 72.00
SCOLLECTION OF FIELD DATA AND PREPARATION OF "RECORD DRAWINGS" (CS
EST PH-TASK
/ DISCIPLINE 1 HOURS CODE
ƒFIELDMAN 4.0 CS-10
:FIELD PARTY CHIEF 400 CS10
PROJECT DRAFTSMAN 400 CS01
RESIDENT ENGINEER 400 CS05
iiiIii/PROJECT ENGINEER 200 CS-05q CLERICAL 100 CS-06
&Sub-Totals 190.00
7 PROJECT ADMINISTRATION AND COORDINATION - CONSTRUCTION PHASE (CS ,
... ,
7 EST PH-TASK
/ DISCIPLINE . HOURS CODE
/PRINCIPAL ENGINEER, P.E. 7.00 CS-04 ,
7 CLERICAL 40.00 CSO
lSub-Total | 110.00
P4gA MARTING & CO. Page 2 DBe202/2 @7
•
EXHIBIT 3 - ESTIMATED HOURS, PROPOSED FEES & EXPENSES
SUMMATION OF HOURS
EST. % of
DISCIPLINE HOURS TOTALS HRS.
FIELDMAN 225.00 5.84%
FIELD PARTY CHIEF 227.00 5.89%
REGISTERED LAND SURVEYOR 0.00 0.00%
DRAFTSMAN 0.00 0.00%
PROJECT DRAFTSMAN 64.00 1.66%
TECHNICAL ENGINEER 0.00 0.00%
ARCHITECT 0.00 0.00%
LANDSCAPE ARCHITECT 0.00 0.00%
ASSIST. RESIDENT ENGINEER 1,000.00 25.96%
RESIDENT ENGINEER 1,635.00 42.45%
TRAFFIC ENGINEER 20.00 0.52%
DESIGN ENGINEER 20.00 0.52%
PROJECT ENGINEER 511.50 13.28%
PROJECT MANAGER 0.00 0.00%
STRUCTURAL ENGINEER, S.E. 0.00 0.00%
OPERATIONS MANAGER 0.00 0.00%
PRINCIPAL ENGINEER, P.E. 73.00 1.90%
CLERICAL 76.00 1.97%
TOTAL, 3,851.50 100.00%
RECAP OF FEES
TOTAL HOURS 3,851.50
TOTAL SALARY COST $84,078.00
PAYROLL BURDEN, FRINGE, OVER-
HEAD, INDIRECT AND FACILITY
COST OF MONEY $133,516.00
SERVICES BY OTHERS $38,200.00 <-SEE APPENDIX
DIRECT NON-LABOR EXPENSES $778.00 <-SEE APPENDIX
SUBCONSULTANT ADM. CHARGES $1,910.00
FIXED FEE PROFIT $32,756.00
TOTAL PROPOSED FEE I $291,238.00
AVERAGE HOURLY LABOR COST $21.83 /HOUR
AVERAGE HOURLY INVUIC1NG RATE
(Including all Payroll Burden, Fringe,
Overhead Costs and Profit. Direct
Non-Labor Expenses listed separately
above.) $64.97 /HOUR
PAVIA-MARTING & CO. Page 3 Date..:02/20/97
EXHIBIT 3-ESTIMATED HOURS, PROPOSED FEES & EXPENSES
APPENDIX
DIRECT NON-LABOR EXPENSES AND SERVICE BY OTHERS
Date • 27-Jan-97
Time • 09:13:06 AM
(PROJECT..: CITY OF ELGIN STREET IMPROVEMENTS UNDER SPECIAL
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File Name F:\DATA\123\PROPOSAL\ELGNSA3C.WK4 MACRO',RIM&select
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PREVIEW/PRINT Icons
IIMILEAGE CHARGED at > $0.290 /Mile
Average PHASE
No. of Miles/ Total CODE
Item Rnd.Trips Rnd.Trips Miles Amount (PS,DS,CS)
Data Collection I 1 L $0.00
---- ------------- ----- ------- ---- -------
Topographic Surveys M N 1 I $0.00
Meetings(Final Design) _—_I C 1 N $0.00
r---------------------- ----- -- ---- ------- ----- ------------- -- ----------------
Soil Survey Coord. L L I $0.00
----------- -----------------------
— - - -------
Bid Opening E U I F $0.00
Pre-Construction Meeting A D 1
l E $0.00
Construction Layout G E I E $0.00
Field Observation E DI $0.00
- -------- -- ---------------
Meetings(Construction) I $0.00
MILEAGE TOTALS I $0.00
OTHER DIRECT NON-LABOR EXPENSES
Number of Sheets or Prints per set of Plans > 91 I<— ENTER "NO." HERE AND PRESS "F9"
No. of Sets No of Sheets or 'Cost per Sheet or PHASE CODE
Item Required Prints per Set � Print Amount (PS,DS,CS)
1
*BLUE LINE PRINTS (for In-Office
use) 6 91 i $1.00 $546.00 I CS 1
I
i`BLUE LINE PRINTS (for Submittals
to the IEPA) 0 91 $1.00 $0.00
I
*BLUE LINE PRINTS (for Submittals
Ito Utility Companys) 0 91 I $1.00 $0.00
I
*BLUE LINE PRINTS (for Submittal
jto OWNER) 0 91 $1.00 $0.00
i"MYLARS (photo mylars for 50% 1
Reductions) 0 91 $25.00 $0.00
DIRECT NON-LABOR EXPENSES (Continued next page )
PAVIA-MARTING &CO. Page 4 Date..:02/20/97
•
EXHIBIT 3-ESTIMATED HOURS, PROPOSED FEES & EXPENSES
DIRECT NON-LABOR EXPENSES (Continued ....)
No. of Sets No of Sheets or Cost per Sheet or PHASE CODE
Item Required Prints per Set Print Amount (PS,DS,CS)
BLUE LINE PRINTS (Reduced
size blue line prints for submittal to
OWNER) 0 91 $1.00 $0.00
*XEROX COPIES (Re-production of
letters, Special Provisions, Opinions
of Prbable Cost,Permit Applications
and file documentation during
'planning and design phase work) 0 1 $0.10 $0.00
;*XEROX COPIES (Re-production of
;letters, payouts, reports and other
'documentation generated during the
(field or construction phase) 500 1 $0.10 $50.00 CS
"BLUE LINE PRINTS (for"Record
Drawings"to OWNER and other i
'agencies) 2 91 $1.00 $182.00 CS
TOTAL(Non-Labor Direct Expenses) $778.00
PHASE CODE
SERVICES BY OTHER • (PS,DS,CS)
SURVEYING (Suveying Subconsultant) $0.00
SOIL BORINGS (Geotechnical Subconsultant) $0.00
ELECTRICAL- DESIGN (Elec. Subconsultant) $0.00
STRUCTURAL- DESIGN (Str_Subconsultant) $0.00
MECHANICAL- DESIGN (Mech. Subconsultant) $0.00
MATERIAL TESTING (Geo. Subconsultant) $29,300.00 CS
ELECTRICAL-CONSTR. (Elec. Subconsultant) $0.00
STRUCTURAL-CONSTR. (Str_Subconsultant)---- $0.00
MECHANICAL-CONSTR. (Mech. Subconsultant) $0.00
MISCELLANEOUSQuali Control Consultant)-------------------------
MISCELLANEOUS (Quality--------------- ---------------- $0.00
MISCELLANEOUS (Scheduling of Construction Activitiest) $8,900.00 CS
TOTAL(Services by Others) $38,200.00
PAVIA-MARTING &CO. Page 5 Date..:02/20/97
EXHIBIT 3-ESTIMATED HOURS, PROPOSED FEES & EXPENSES
EXPLAINATION OF"PHASE-TASK"CODES
PHASE CODES—
DS-DESIGN SERVICES
CS-CONSTRUCTION SERVICES
PS-PLANNING SERVICES
TASK CODES
01 - DRAFTING
02-ENGINEERING
03-MEETINGS
04-ADMINISTRATION
05-CONSTRUCTION ENGINEERING
06-CLERICAL
07-BID OPENING/BID TABS
08-DATA COLLECTION
09-TOPO
10-CONSTRUCTION STAKING
11 -PROPERTY SURVEYING
12-TRAVEL
PAVIA-MARTING & CO. Page 6 Date..:02/20/97
EXHIBIT 4
RANGE OF REGULAR HOURLY INVOICING RATES
CONSTRUCTION SERVICES -- S.A #3
Elgin, Illinois
RANGE OF HOURLY
INVOICING RATES
DISCIPLINES (incl. Sal., Overhead, Expenses
& Profit)
PRINCIPAL ENGINEERS, P.E. $107.00 - $144.00
PROJECT MANAGERS/PROJECT ENGINEERS, P.E. $59.00 - $96.00
DESIGN ENGINEER $53.00 - $74.00
TRAFFIC ENGINEERS $75.00 - $90.00
TECHNICAL ENGINEER $53.00 - $61.00
PROJECT DRAFTSMAN $56.00 - $71.00
DRAFTSMAN i $22.00 - $46.00
REGISTERED LAND SURVEYOR $66.00 - $96.00
FIELD PARTY CHIEF $50.00 - $61.00
FIELDMAN/INSTRUMENT MAN $31.00 - $58.00
RESIDENT ENGINEERS $52.00 - $76.00
ASSIST. RESIDENT ENGINEERS j $44.00 - $68.00
STRUCTURAL ENGINEERS, S.E. $28.00 - $112.00
(
ARCHITECTS $53.00 - $81.00
CLERICAL $21.00 - $39.00
Mileage, mylars and profit has been included in the above hourly rates.
The range of hourly rates for each discipline is based on the variation in experience and
compensation for the respective employee being utilized on the PROJECT. The invoicing
process will indicate the hourly invoicing rate for the respective employee consistent with the
above rate schedule.
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PAVIA-MARTING & CO. Page 1 02/20/97 at 02:19 PM