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96-9 Resolution No. 96-9 RESOLUTION AUTHORIZING EXECUTION OF A GRANT APPLICATION UNDER THE DOMESTIC VIOLENCE REPEAT OFFENDERS PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Kevin Kelly, Mayor, be and is hereby authorized and directed to execute a grant application to the U.S. Department of Justice for a Domestic Violence Repeat Offenders Program under the Office of Community Oriented Policing Services, a copy of which is attached hereto and made a part hereof by reference. s/ John Walters John Walters, Mayor Pro Tem Presented: January 24 , 1996 Adopted: January 24, 1996 Omnibus Vote: Yeas 5 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk . _.__ ._. t .. _ ►'.. $•• -... r • .. POLICE ELGIN POLICE ELG! DEPARTMENT ILL. C ..) r Domestic Violence Repeat Offenders Program DROP VIOLENCE , Community Policing to Combat Domestic Violence The Office of Community Oriented Policing Services U. S. Departmenfof Justice FULL APPLICATION November 1995 \ . I e • T; U.S.Department of Justice 1.1111111•11.11111.1.• 1 Office of Community Oriented Policing Services • Summary Y Community Policing to Combat Domestic Violence Please answer all of the following questions competely. Attach the completed summary sheet to the front of your application narratives. Please type all answers. Applicant Organization's Legal Name Elgin Police Department - ORI# IL0450A (ORI # is assigned by the FBI. If you are a COPS grant recipient, the number is under your agency's name on labels and other COPS materials.) Law Enforcement Executive's Name and Title Charles A. Gruber, Chief of Police Address 150 Dexter Court • City Elgin State IL Zip Code 60120-5555 Telephone ( 708 ) 931-6000 Fax ( 708 ) 931-6028 Government Executive's Name and Title Richard Helwig, City'Manager Address 150 Dexter urt City • Elgin State IL 60120-5555 Zip Code Telephone( 708 . 931-5590 Faz.( 708 ) 931-5610 Information about Service Agency/Organization(s)(as it appears in the memorandum of understanding) Legal Name Community Crisis Center Executive(s)'Name and Title Gretchen Vapner, Executive Director Address P.. 0. Box 1390 • City Elgin • State IL Zip Code 60121 411) Telephone ( 708 ) 697-2380 Fax ( 708 ) 742-4182 A- 1 • U. S.Deparient of Justice mommommilmmomm Office of Community Oriented Policing Services timmommimillim • r Application Summary Community Policing to Combat Domestic Violence Please answer all of the following questions competely. Attach the completed summary sheet to the front of your application narratives. Please type all answers. Applicant Organization's Legal Name Elgin Police Department ORI# IL0450A (ORI # is assigned by the FBI. If you are a COPS grant recipient, the number is under your agency's name on labels and other COPS materials.) Law Enforcement Executive's Name and Title Charles A. Gruber, Chief of Police Address 150 Dexter Court • City Elgin State IL Zip Code 60120-5555 Telephone ( 708 ) 931-6000 Fax ( 708 ) 931-6028 • Government Executive'sNameandTitle Richard Helwig, City Manager Address 150 Dexter Court City • Elgin - State IL Zip Code 60120-5555 Telephone(_ 708 .): 931-5590 Fax'( 708 ) 931-5610 Information about Service Agency/Organization(s)(as it appears in the memorandum of understanding) Legal Name Prairie State Legal Services, Inc. Executive(s)'Name and Title Tammie Grossman, Manager Attorney Address 10 East State Street, Suite 102 City St. Charles • -State IL ZipCode 60174 • Telephone ( 708 ). 232-9415 Fax ( 708 ) 232-9402 • A- 1 Category and Priority Area Selection You may submit a proposal for funding under one of the following three categories. Make your selection and mark the appropriate box. Remember you may choose only one priority area under the category you select ❑ Category I: Domestic Violence Training with a Community Oriented Policing Philosophy Please select one of the following priorities for category one. ❑ Police academy training curricula ❑ In-service training 0 Department-sponsored multi-disciplinary training initiatives . • Category II: Problem Solving and Community Based Programs: Community .Policing Partnerships and Problem-Solving Initiatives Focusing on Domestic • Violence Please select one of the following priorities for category two. • ❑ Targeting repeat offenders and repeat addresses which generate domestic violence calls. ❑ Finding ways to solve and follow-up domestic violence cases in which the witness or victim is unwilling to participate. ❑ Developing programs to increase cooperation between governmental agencies in enforcing domestic violence laws, including enforcement of restraining orders and stalking laws; and/or, developing programs that coordinate the criminal justice community's response, such as mandatory arrests. ❑ Establishing a domestic violence work group that links the efforts of the • police, victim advocates, prosecutors,judges, health care professionals, and all other professionals having contact with families. The work group should identify a specific problem and seek an adequate response. ❑ Developing programs that address the problem of drugs and/or alcohol and domestic violence situations. ❑ Encouraging rural and tribal police jurisdictions to initiate and participate in community wide service provider networks to address domestic violence. . _ • ❑ Developing evaluation techniques to determine how domestic violence . • initiatives such as mandatory arrests, restraining orders and automated ., arrest reports are used in problem solving. A-2 , r I. PROJECT SUMMARY Domestic violence has been recognized by the Illinois legislature and state's attorney as a serious crime against the individual which produces discord within the family system. While most police officers respond to domestic violence cases very effectively, a focus on repeat offenders is vital to eliminating violence in the home. Community oriented policing is pivotal in combating domestic violence. A collaborative relationship with the community develops mutual trust and enhances cooperation between police and the citizenry. Shared knowledge and pooled resources produce quicker and more effective responses to problems. Trust, cooperation, shared knowledge and resources are essential in preventing further incidents of domestic violence and in offering better intervention for the victim and family effected. The Elgin Police Department,the Community Crisis Center of Elgin, and Prairie State Legal Services, Inc. will partner an effort to combat domestic violence proactively. The Elgin Police Department services a population of approximately 85,000. Community oriented policing, initiated in 1990 in Elgin, has taken root in theory and practice. Every member of the Elgin Police Department in trained in and practices community oriented policing as part of the department's holistic approach to this initiative. The Community Crisis Center of Elgin is a woman's shelter which provides twenty-four(24) hour professional service to individuals and families affected by domestic violence, sexual assault or other crisis situations. The Community Crisis Center is a safe haven where the cycle of domestic violence can be interrupted through guidance and support. All victim services are free at the Center. The Prairie State Legal Services, Inc.was incorporated in 1977 as the result of the merger of five (5) local legal aid programs. The agency provides free legal assistance to low income and elderly persons. Prairie State Legal serves thirty (30) counties in Northern and Central Illinois through ten (10) • branch offices. The community policing concept lessens the victim's tramatization by law enforcement efforts. Community policing improves the relationship between the community and police. Victims are more likely to call the police or talk to the police if there's trust. This project purposes to decrease the number of repeat offenders in the Resident Officer of Elgin (R.O.P.E.) areas and ultimately citywide. Overall the desired result is to interrupt the generational cycle of domestic violence. This project will enable law enforcement and social service agencies to collaborate,with a social worker housed at the police department who will be directly responsible for domestic violence cases. This will allow immediate case management to began. The social worker will have legal access to these case reports as she/he will be directly assigned to their cases at the time they originate. Often victims do not follow through with services especially if there was no arrest at the time-of the incident. This gap allows for repeat offenses to occur. This proposed type of follow-up will eliminate this gap. Violence in the home usually becomes more frequent and severe over time. The abusers' apologies do not mean that the violence will not occur again. (Handbook for Domestic Violence victims, Illinois coalition against Domestic Violence.) The abuser is often the financial support for the family. This prevents victims from following through with the legal process for fear of retaliation. This project will employ a lawyer who can provide free legal assistance to these victims seeking plenary representation in the civil court. The attorney assigned.to this project will be sensitive and knowledgeable about domestic violence and the Illinois Domestic Violence Act. The availability of an advocate is also vital to this project. A victim will immediately have someone to accompany them to court as well as explain the legal system which eliminates confusion and frustration for the victim. Victims are often afraid that the abuser will go to jail. Unless the violence is extremely serious,• the abuser is unlikely to spend more than a few hours in jail. Studies have shown that arrest is often an effective way to prevent further violence. This project will also focus on children from domestic violence homes. The social worker will be responsible for providing support groups and lessons in conflict resolution and anger management to those children. Children who grow up in violent homes come to believe that violence is normal. They come to believe that it is an acceptable way to control someone else. The majority of adult violent prisoners were raised in violent home. (Handbook for Domestic Violence Victims, Illinois Coalition Against Domestic Violence.) This is a preventative measure to deter learned violent behavior from becoming a way of life for the children of these families. This project will lend itself to prevention with children through support groups, planned structured activities and teachings in conflict and anger management. Through referral, this project will allow for treatment for the offender through group work provided by the Community Crisis Center and treatment for the victim through group work provided by the Community Crisis Center. - This project will provide intervention and prevention services to domestic violence victims and their families. Police are now required to assist and advise domestic violence victims. This project will allow the police to join with community social service agencies to strengthen this endeavor and provide complete service to these victims in a non-threatening and easily accessed resources. / '' - l Signature and title of law enforcement executive Date Signature and title of government executive Date CoPIA✓vtuvtify eh(Si5 . 1 I7A5 Name of victim/community service agency participating in MOU • Date /.i/e/ f T.F 441 Name of victim/community sergency participating in MOU Date OLWLe.vv,a/ LGxeC. Di�; /// / 7 R6` Signature and title of administratra or /community service agency Date 11/17/q5 Signature and title of administrator of victim/community service agency Date • • • • • • • _. .. -_ _.__ _ .-.. ._. L i•.. i_ •i' PQ ' e ELGIN POLICE ELGI DEPARTMENT ILL. • U ; I.. AV-AV . Domestic Violence Repeat Offenders Program DROP VIOLENCE Community Policing to Combat Domestic Violence The Office of Community Oriented Policing Services U. S. Departmenfof Justice FULL APPLICATION November 1995 \ . ". • • �".: U.S.Depagment of Justice mmummommlimm Office of Community Oriented Policing Services Application Summary • Community Policing to Combat Domestic Violence Please answer all of the following questions competely. Attach the completed summary sheet to the front of your application narratives. Please type all answers. Applicant Organization's Legal Name Elgin Police Department ORI# IL0450A (ORI # is assigned by the FBI. If you are a COPS grant recipient, the number is under your agency's name on labels and other COPS materials.) Law Enforcement Executive's Name and Title Charles A. Gruber, Chief of Police Address 150 Dexter Court • City Elgin State IL Zip Code 60120-5555 Telephone ( 708 ) 931-6000 Fax ( 708 ) 931-6028 Government Executive's Name and Title Richard Helwig, City Manager Address 150 Dexter Court City Elgin . State IL Zip Code 60120-5555 Telephone( 708 .)- 931-5590 Fax'( 708 ) 931-5610 Information about Service Agency/Organization(s)(as it appears in the memorandum of understanding) Legal Name Prairie State Legal Services, Inc. Executive(s)'Name and Title Tammie Grossman, Manager Attorney . Address 10 East State Street, Suite 102 City St. Charles • 'State IL Zip Code_ 60174 Telephone ( 708 ) • 232-9415 Fax ( 708 ) 232-9402 • ,, ,. Category and Priority Area Selection You may submit a proposal for funding under one of the following three categories. Make your selection and mark the appropriate box. Remember you may choose only one priority area under the category you select. ❑ Category I: Domestic Violence Training with a Community Oriented • Policing Philosophy Please select one of the following priorities for category one. ❑ Police academy training curricula ❑ In-service training ❑ Department-sponsored multi-disciplinary training initiatives . ® Category II: Problem Solving and Community Based Programs: Community .Policing Partnerships and Problem-Solving Initiatives Focusing on Domestic Violence • Please select one of the following priorities for category two. ❑ Targeting repeat offenders and repeat addresses which generate domestic • violence calls. (•• ❑ Finding ways to solve and follow-up domestic violence cases in which the witness or victim is unwilling to participate. ❑ Developing programs to increase cooperation between governmental agencies in enforcing domestic violence laws, including enforcement of restraining orders and stalking laws; and/or, developing programs that coordinate the criminal justice community's response, such as mandatory arrests. ❑ Establishing a domestic violence work group that links the efforts of the police,victim advocates, prosecutors,judges, health care professionals, and all other professionals having contact with families. The work group should identify a specific problem and seek an adequate response. ❑ Developing programs that address the problem of drugs and/or alcohol • and domestic violence situations. ❑ Encouraging rural and tribal police jurisdictions to initiate and participate in community wide service provider networks to address domestic . violence. - • . • ❑ Developing evaluation techniques to determine how domestic violence. . initiatives such as mandatory arrests, restraining orders and automated arrest reports are used in problem solving. A-2 , r I. PROJECT SUMMARY Domestic violence has been recognized by the Illinois legislature and state's attorney as a serious crime against the individual which produces discord within the family system. While most police officers respond to domestic violence cases very effectively, a focus on repeat offenders is vital to eliminating violence in the home. Community oriented policing is pivotal in combating domestic violence. A collaborative relationship with the community develops mutual trust and enhances cooperation between police and the citizenry. Shared knowledge and pooled resources produce quicker and more effective responses to problems. Trust, cooperation, shared knowledge and resources are essential in preventing further incidents of domestic violence and in offering better intervention for the victim and family effected. The Elgin Police Department,the Community Crisis Center of Elgin,and Prairie State Legal Services, Inc. will partner an effort to combat domestic violence proactively. The Elgin Police Department services a population of approximately 85,000. Community oriented policing, initiated in 1990 in Elgin, has taken root in theory and practice. Every member of the Elgin Police Department in trained in and practices community oriented policing as part of the department's holistic approach to this initiative. The Community Crisis Center of Elgin is a woman's shelter which provides twenty-four(24) hour professional service to individuals and families affected by domestic violence, sexual assault or other crisis situations. The Community Crisis Center is a safe haven where the cycle of domestic violence can be interrupted through guidance and support. All victim services are free at the Center. The Prairie State Legal Services, Inc.was incorporated in 1977 as the result of the merger of five (5) local legal aid programs. The agency provides free legal assistance to low income and elderly persons. Prairie State Legal serves thirty (30) counties in Northern and Central Illinois through ten (10) • branch offices. ( 1 The community policing concept lessens the victim's tramatization by law enforcement efforts. Community policing improves the relationship between the community and police. Victims are more likely to call the police or talk to the police if there's trust. This project purposes to decrease the number of repeat offenders in the Resident Officer of Elgin (R.O.P.E.) areas and ultimately citywide. Overall the desired result is to interrupt the generational cycle of domestic violence. This project will enable law enforcement and social service agencies to collaborate,with a social worker housed at the police department who will be directly responsible for domestic violence cases. This will allow immediate case management to began. The social worker will have legal access to these case reports as she/he will be directly assigned to their cases at the time they originate. Often victims do not follow through with services especially if there was no arrest at the time•of the incident. This.gap allows for repeat offenses to occur. This proposed type of follow-up will eliminate this gap. Violence in the home usually becomes more frequent and severe over time. The abusers' apologies do not mean that the violence will not occur again. (Handbook for Domestic Violence victims, Illinois coalition against Domestic Violence.) The abuser is often the financial support for the family. This prevents victims from following through with the legal process for fear of retaliation. This project will employ a lawyer who can provide free legal assistance to these victims seeking plenary representation in the civil court. The attorney assigned.to this project will be sensitive and knowledgeable about domestic violence and the Illinois Domestic Violence Act. The availability of an advocate is also vital to this project A victim will immediately have someone to'accompany them to court as well as explain the legal system which eliminates confusion and frustration for the victim. Victims are often afraid that the abuset will go to jail. Unless the violence-is extremely serious, the abuser is unlikely to spend more than a few hours in jail. Studies have shown that arrest is often an • effective way to prevent further violence. This project will also focus on children from domestic violence homes. The social worker will be responsible for providing support groups and lessons in conflict resolution and anger management to those children. Children who grow up in violent homes come to believe that violence is normal. They come to believe that it is an acceptable way to control someone else. The majority of adult violent prisoners were raised in violent home. (Handbook for Domestic Violence Victims, Illinois Coalition Against Domestic Violence.) This is a preventative measure to deter learned violent behavior from becoming a way of life for the children of these families. This project will lend itself to prevention with children through support groups, planned structured activities and teachings in conflict and anger management. Through referral, this project will allow for treatment for the offender through group work provided by the Community Crisis Center and treatment for the victim through group work provided by the Community Crisis Center. This project will provide intervention and prevention services to domestic violence victims and their families. Police are now required to assist and advise domestic violence victims. This project will allow the police to join with community social service agencies to strengthen this endeavor and provide complete service to these victims in a non-threatening and easily accessed resources. Signature and title of law enforcement executive Date Signature and title of government executive Date Co m Ail u1/1.1-f-y C - s 1s ,-�.�- 1.h c.. r tI 7/qs- Name of victim/community service agency participating in MOU Date . R4/R/.4.- S e-s- /i/7/5s- Name of victim/community servici agency participating in MOU Date Q/Y Lcx e c. Dir. II//7/q5— Signature and title of administra or of victim/community service agency Date 4trYvrt--e 11117/q5- Signature and title of administrator of victim/community service agency Date • • • • • • • • • t ( • . El ise \ _,i,L,c-40,:: Agenda Item No. Q :11 January 4, 1996 TO: Mayor and Members of the City Council FROM: Richard B. Helwig, City Manager SUBJECT: Grant Application Domestic Violence Repeat Offenders Program PURPOSE The purpose of this memorandum is to seek authorization from the City Council to submit a Grant Application to the United States Department of Justice for a Domestic Violence Repeat rk Offenders Program (DROP VIOLENCE) . BACKGROUND The United States Department of Justice, under the Office of Community Oriented Policing Services, has requested grant applications to address the problem of domestic violence in the nation. The program provides funds for local agencies to address domestic violence, with funding at 100% by the Feder- al Government. The grant application, if approved, has been prepared in cooperation with the Community Crisis Center and the Prairie State Legal Service to address the issue of domes- - tic violence repeat offenders . The one-year grant will be coordinated by the Elgin Police Department and will allow the hiring of a full-time contract social worker and a contract clerical worker at 30 hours per week, with associated office equipment. A budget totaling $98,599 has been prepared and is attached as part of the application. The social worker hired through the grant will be the project manager and also provide immediate interim counseling and tracking for victims of domestic violence. The Crisis Center will provide an advocate that will attend court proceedings with the victims of domestic violence to ei. offer support and help ease the victims through the legal process . The Prairie State Legal Service will supply a lawyer that will act to obtain civil orders of protection and other civil actions to those that are indigent. . Grant Application Domestic Violence Repeat Offenders Program January 4 , 1996 e* Page 2 Domestic violence continues to be a major issue within the United States . This grant will funnel Federal funds through the Police Department to address the problem within the City of Elgin. The ROPE program has allowed the Elgin Police De- partment a closer view of the problem and how it relates to most stressed neighborhoods . Community policing and the ROPE program have helped our understanding and approach to domes- tic violence due to the trust it builds between the community and the police. This cooperative application is the result of partnerships developed to address this problem. The United States Department of Justice will be notifying successful applicants in the first quarter of 1996 . It is anticipated that the program will be in operation by the second quarter of 1996 , should the grant be successful . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED This grant application is presented in cooperation with the Community Crisis Center and the Prairie State Legal Service. FINANCIAL IMPACT This grant application will be 100% funded with Federal funds , at a total cost of $98,599 . The employees needed in the Police Department will be hired under contract, thereby not obligating continued funding of this project at the end of the grant, should the City choose. LEGAL IMPACT None . RECOMMENDATION It is recommended that the Mayor and members of the City Council authorize the submission of this grant application to the United States Department of Justice . Respectfully submitted, t Charles A. Gruber Chief of Police Richard B. Helwig City Manager JB/jb US DepamerofJuler � 1', Office°f Cam mrq'Oriented Policing Services ASSURANCES Several provisions of federal law and policy apply to all grant programs. We(the Office of Community Oriented Policing Services)need to secure your assurance that you(the applicant) will comply with these provisions. If you would like further information about any of the matters on which we seek your assurance,please contact us. • By your authorized representative's signature,you assure us and certify to us that you will comply with all legal and administrative requirements that govern the application for acceptance and use of federal grant funds. In particular,you assure us that: ti 1. You have been legally and officially authorized by the 8. You will not, on the ground of race, color, religion, na- appropriate governing body(for example,mayor or city awn- tonal origin, gender, disability or age, unlawfully exclude al)to apply for this grant and that the persons signing the any person from participation in,deny the benefits of or em- application and these assurances on your behalf are autho- ployment to any person,or subject any person to discrimi- r¢ed to do so and to act on your behalf with respect to any nation in connection with any programs or activities funded issues that may arise during processing of this application. in whole or in part with federal funds. These civil rights re- quirements are found in the nondiscrimination provisions of 2. You will comply with the provisions of federal law which the Omnibus Crime Control and Safe Streets Act of 1968, limit certain political activities of your employees whose grin- as amended(42 U.S.C.§3789(d));Trite VI of the Civil Rights cipal employment is in connection with an activity financed Act of 1964, as amended(42 U.S.C.§ 2000d);the Indian in whole or in part with this grant. These restrictions are set Civil Rights Act(25 U.S.C. §§ 1301-1303); Section 504 of forth in 5 U.S.C. §1501,el.seg. the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794); Title II, Subtitle A of the Americans with Disabilities r3. You will comply with the minimum wage and maximum Act(ADA)(42 U.S.C.§12101, 1 );the Age Discrimina- hours provisions of the Federal Fair Labor Standards Act,if lion Act of 1975 (42 U.S.C. § 6101, dim.); and Depart- they apply to you. meat of Justice Non-Discrimination Regulations contained in Title 28,Parts 35 and 42(subparts C, D, E and G)of the 4. You will establish safeguards, if you have not done so Code of Federal Regulations. already,to prohibit employees from using their positions for a purpose that is, or gives the appearance of being, moti- A. In the event that any court or administrative vated by a desire for private gain for themselves or others, agency makes a finding of discrimination on grounds of race, particularly those with whom they have family,business,or color,religion,national origin,gender,disability or age against other ties, you after a due process hearing, you agree to forward a copy of the finding to the COPS Legal Division, 1100 Ver- 5. You will give the Department of Justice or the Comptrol- mont Avenue, N.W.,Washington, DC 20530. ler General access to and the right to examine records and documents related to the grant. B. if you are applying for a grant of$500,000 or more and Department regulations(28 CFR 42.301 alto.) 6. You will comply with all requirements imposed by the require you to submit a current Equal Opportunity Employ- Department of Justice as a condition or administrative re- ment Plan, you will do so at the time of this application, if quirement of the grant, with the program guidelines, with you have not done so in the past. If you are applying for a the requirements of OMB Circulars A-87(governing cost cal- grant of less than$500,000 and the regulations require you culations)and A-128(governing audits),with the applicable to maintain a Plan on file in your office,you will do so within provisions of the Omnibus Crime Control and Safe Streets 120 clays of your grant award. Act of 1968, as amended, with 28 CFR Part 66 (Uniform Administrative Requirements), with the provisions of the 9. You will insure that the facilities under your ownership, current edition of the Office of Justice Programs Financial lease or supervision which shall be utilized in the accam- and Administrative Guide for Grants, and with all other ap- plishment of the project are not listed on the Environmental pliable laws,orders, regulations,or circulars. Protection Agency's(EPA)list of Violating Facilities and that you will notify us if you are advised by the EPA indicating 7. You will, to the extent practicable and consistent with that a facility to be used in this grant is under consideration applicable law,seek,recruit,and hire members of racial and for listing by EPA ethnic minority groups and women in order to further effec- fir„ tive law enforcement by increasing their ranks within the 10. If your state has established a review and comment sworn positions in your agency. procedure under Executive Order 12372 and has selected . this program for review,you have made this application avail- able for review by the State Single Point of Contact. I hereby certifr compliance with the above assurances that govern the application and use of Federal funds. dry Dab .Drat A suranc.